(1) PWS_50M Manlift Rental for SP1 Crane.pdf

CUI//FEDCON

CUI//FEDCON

PERFORMANCE WORK STATEMENT (PWS)

FOR

50 METER MANLIFT RENTAL SERVICE FOR SP1 PORTAL CRANE, DRY DOCK NO. 2

AT

COMMANDER, FLEET ACTIVITIES, SASEBO (CFAS), JAPAN

(NON-RECURRING WORK / ONE TIME CONTRACT)

(EPROJECT# 1713933)

Prepared By: NAVFAC FE, PWD, SASEBO Name: S. TOYOFUKU Date: 7 DEC 2021

SPECIFICATION APPROVED BY: NAVFAC FE, PWD, SAESBO, FEAD,

FACILITY SUPPORT CONTRACTS BRANCH, FACILITY SUPPORT CONTRACTS

MANAGER

RONALD C. EWING DATE

Controlled by: NAVFAC FAR EAST Controlled by: PWD SASEBO CUI Category: DCRIT Distribution/Dissemination Control: FEDCON POC: Ronald.Ewing@fe.navy.mil eProject# 1713933

SECTION 01 – GENERAL:

1.1 Outline of Services: The Contractor shall provide all labor, management, supervision, materials, tools, equipment, transportation, vehicles, and any other incidentals necessary to provide “50 METER MANLIFT RENTAL SERVICE FOR SP1 PORTAL CRANE, DRY DOCK (DD) #2 AT CFAS, JAPAN,” as shown on the attached location map and specifications.

1.2 Project Location: The work shall be performed at DD #2, Main Base, CFAS, Japan.

1.3 Term of Contract: The Contractor shall be required to complete the entire work, ready for use, not later than 90 calendar days including mailing period after the date of award. The time for completion shall include final clean-up of the premises. The Contractor shall provide a 50 meter manlift with a licensed operator for three (3) consecutive days from 4 April 2022 through 6 April 2022. On-site work schedule may be adjusted to accommodate essential ship movement or Governmental operations. The Government will give three (3) weeks’ notice prior to start on-site work if there is any change to the on-site work schedule.

The Contractor shall submit a work schedule to be completed with estimated Government final inspection and any completion reports per deliverable list.

1.4 Working Hours:

1.4.1 Government Regular Working Hours: The Government's regular working hours are from 0800 to1645, five

(5) days per week, Monday through Friday, except observed Federal holidays. The performance of this work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval with a request made via the Contracting Officer’s Representative (COR) and Ship Repair Facility (SRF)-JRMC C700.

1.4.2 Restriction to Contractor Working Hours: Unless otherwise specified, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, every day or Monday through Friday. If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to work outside Government’s regular working hours per deliverable list.

Exclude works to be performed during specified hours.

1.5 Site Survey: The Contractor shall be responsible for field verifying all existing conditions, dimensions, and quantities that may affect his/her work prior to submission of the price proposal. The time and date will be determined by the KO.

1.6 Definitions and Acronyms: listed in attachment 5.1-(1) definitions and acronyms.

SECTION 02 – MANAGEMENT AND ADMINISTRATION:

2.1 Required Conferences and Meetings: Prior to commencing work, the Contractor shall meet in conference with the KO, to discuss and develop mutual understandings relative to scheduling and administering the work. The Contractor shall initiate the pre-performance conference date at least seven (7) calendar days prior to desire conference date via COR to the KO. Teleconference meeting may be conducted instead of face to face meeting depending on the situations.

2.2 Contract Partnering Session Attendees: The Contractor shall bring the necessary personnel to successfully partner on this contract. This contract mandatory key personnel are Project Manager (PM), Quality Manager, Site Safety and Health Officer (SSHO), and Interpreter/Translator (if required.).

2.2.1 Key Personnel Requirements: The Contractor shall comply with the personnel requirements stated below.

The Contractor shall submit a List of Key Personnel and Qualifications per deliverable list. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications. The Contractor shall submit an Organizational Chart, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, Interpreter/Translator (if required) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. All Key Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirement; otherwise, provide an Interpreter/Translator as applicable.

2.2.1-a Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has the full authority to act on behalf of the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site within 24 hour after the Government requests. The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity.

2.2.1-b Quality Manager: The Contractor shall provide a Quality Manager or designated alternate shall be on-site during performance of work and shall be available on-site within 24 hours after the Government request. The Quality Manager shall have satisfactory experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the SSHO provided they meet the provisions of paragraph 2.2.1-c.

2.2.1-c Site Safety and Health Officer (SSHO): The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experience before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four years.

The SSHO may not be the same person as the Project Manager.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/english

These training courses have five (5) years of validated date. SSHO shall maintain renewal of certificate. The information of SSHO refresher course can be viewed at the below website.

http://www.kensaibou.or.jp/seminar/information.aspx?LevelId=107

2.2.1-d Interpreter/Translator (If required): If an Interpreter/Translator is required (because the PM, Quality Manager, or SSHO do not have English proficiency), the Contractor shall furnish the service of an interpreter/translator available within one (1) hour during Government's regular working hours and available within two (2) hours outside of Government's regular working hours. This interpreter/translator shall have strong knowledge of the English language in terms of writing, listening, speaking and reading skills. Interpreter/translator’s

English skills shall also be well suited to the construction and service industry. List the license, certificate of English skills, or alternate qualifications in the resume. If at any time the KO feels the Contractor’s interpreter is unable to perform the duties required of him/her, the KO will ask for his/her immediate replacement. A PM, Quality Manager, or SSHO may serve as an Interpreter/Translator, if qualified.

2.3 The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, host nation (Japanese), prefectural, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per deliverable list.

2.4 Certificate of Insurance: The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

(1) Comprehensive General Liability: ¥50,000,000 per occurrence;

(2) Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for body injury, and ¥2,000,000 per occurrence for property damage;

(3) Worker’s Compensation: As required by Japanese workers’ compensation and occupational disease statutes;

(4) Employer’s Liability Coverage: Not Applicable (N/A);

(5) Other insurance as required by Japanese law.

2.5 Invoicing Procedures: Refer to applicable section of the solicitation for invoicing instructions and following web sites. Wide Area Work Flow (WAWF) web site: https://wawf.eb.mil/

Online training of WAWF web site: http://www.dfas.mil/ecommerce/wawf/training.html

NAVFACFE portal for contractors’ information:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2.6 Forms: Forms referenced in this contract, e.g. accident reporting, and damage reporting are included among the Forms in the attachment 5.1-(4).

2.7 Government-Furnished Items: Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this PWS.

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor.

The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.7.1 Government-Furnished Utilities: The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.8 Contractor-Furnished Items: Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.9 Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.9.1 Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and work status updates shall be provided when requested by the KO and/or COR. A status update of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.9.2 Deliverables/Submittals: Records and reports are specified in specification package and listed as deliverables in deliverable list. The Contractor shall submit accurate and complete documents within the required timeframes.

The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government. All Contractor deliverables shall be in English or may be submitted in Japanese with English translations. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract. Unless otherwise specified, the Contractor shall submit deliverables within 15 calendar days after the date of award. The Government will have seven (7) calendar days for each review, unless otherwise specified.

2.9.3 Quality Management (QM) Plan: The Contractor shall submit per deliverable list to the KO and/or COR a QM Plan for approval prior to pre-performance conference. The Contractor's QM Plan shall provide prime Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

The QM Plan shall include, at a minimum, the following:

(1) Policy and objectives of Quality Management System (QMS): The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) Approach to assuring quality of services provided and conformance with performance objectives and standards.

(3) Methods and procedures for effective planning, operation and control of processes and performance of work.

(4) List of Key Personnel Qualifications and Organizational Chart Responsibilities & lines of authority.

o The key personnel name(s) and qualifications of the individual(s) responsible for performing the quality manage inspections, and the extent of their authority.

o List of Employee. The list shall be included employee’s name, year of birth, gender, nationality or current home city/town name, affiliation prime/sub-contractor names, job position and/or type of job, type of employment and any license for related this contract.

(5) Vehicle insurance, Inspection Certificate and Registration: All vehicles shall display of valid inspection certificate sticker and registration number plate. All vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, inspection certificate and registration. The Contractor shall maintain of current vehicle insurance, inspection certificate and registration and submit per deliverable list. The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible.

2.9.4 Passes and Badges: All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge. The Contractor shall request within 10 calendar days after the award date. Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each of naval installation.

2.9.5 Contractor Safety Program: The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act. Contractor Safety Program shall be integrated following

2.9.5.1 through 2.9.5.1-b and per deliverable list for approval by KO and/or COR prior to pre-performance conference or prior commences of perform site work.

2.9.5.1 Accident Prevention Plan (APP): The Contractor shall develop and implement a site APP. The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 11 of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance per deliverable list. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs as specified below. APP shall be including safety certification, the Contractor shall submit copies of all the required Japanese local and industry safety certifications for work performed under this contract. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

2.9.5.1-a, Activity Hazard Analysis (AHA): The Contractor shall prepare AHAs for all applicable common non-recurring work/one-time work activities performed under this contract. AHAs for non-recurring work /one-time work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required.

Specifically:

For non-recurring work/one-time contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1- 1:

The steps of the service process;

Identify potential hazards that exist as a result of the Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO and/or COR for review and acceptance.

2.9.5.1-b, Safety and Occupational Health (SOH) Risks and Compliance Plans: Based on a risk assessment of non-recurring work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1. These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract. Additional requirements for specific compliance plans are provided below.

Note: If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification in this plan.

(1) Critical Lift Plan: The Contractor shall develop a critical lift plan to explain how it will conduct lifts for any of the following conditions:

1) Lifts over 75 percent of the capacity of the crane or hoist (or lifts over 50 percent of the capacity of a barge mounted mobile crane's hoists) at any radius of lift;

2) Lifts involving more than one crane, hoist, or Load Handling Equipment (LHE)

3) Lifts of personnel;

4) Lifts involving non-routine rigging or operation, sensitive equipment, or unusual safety risks

5) Lifts involving hazardous materials (e.g., explosives, highly volatile substances);

6) Lifts where the center of gravity could change;

7) Lifts without the use of outriggers using rubber tire load charts;

8) Lifts using more than one hoist on the same crane, hoist, or LHE;

9) Lifts involving Multiple Lift Rigging (MLR) Assemblies or other non-routine or technically difficult rigging arrangements;

10) Lifts involving submerged loads. Exception: lifts that were engineered to travel in guided slots throughout the lift and have fixed rigging and/or lifting beams, i.e., intake gates, tailgates/logs);

11) Lifts out of the operator’s view. (Exception: if hand signals used by a signal person in view of the operator or radio communications are available and in use, load does not exceed two tons AND is determined a routine lift by the lift super.)

The critical lift plan shall include elements addressed in paragraph 16.H of EM 385-1-1, paragraph 11.1 of NAVFAC P-307, and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8.

The Contractor shall complete and maintain a copy of the Crane Operating Checklist for Critical Lifts, provided within the Forms in the attachment, for each lift.

(2) Fall Prevention and Protection Plan: The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.D of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. The fall prevention and protection plan shall include a Rescue and Evacuation Plan in accordance with EM 385-1-1, Section 21.N. A competent person for fall protection shall prepare and sign the plan.

(3) Public Safety: Whenever the Contractor’s operations create a condition hazardous to traffic or to the public, the

Contractor shall furnish at his/her expense and without cost to the Government, such flagmen and guards as necessary to give adequate warning to the public of any dangerous conditions to be encountered, and the Contractor shall furnish, erect, and maintain such fence, barricades, lights, signs and other devices as are necessary to prevent accidents and avoid damage or injury to the public.

(4) Other Safety plan: The Contractor shall describe and develop other safety plans with exception of what is covered above to comply with requirements in accordance with EM 385-1-1 for this contract.

Note: The Contractor shall responsible for providing weather protection to Contractor-Furnished Items during performance period. This responsibility includes securing the manlift and work area during adverse weather condition such as gale, typhoon and heavy rain.

2.9.6 Accident and Damage Reporting: The Contractor shall notify the Contracting Officer as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any Weight Handling Equipment (WHE) accident. Notification shall also be provided for any mishap occurring in any of the following high hazard areas:

electrical (to include Arc Flash, electrical shock, etc.); uncontrolled release of hazardous energy (includes electrical and non-electrical); weight or load handling equipment (LHE) or rigging; fall-from-height (any level other than same surface); and underwater diving. These mishaps shall be investigated in depth to identify all causes and to recommend hazard control measures.

Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any;

extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.).

Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least $20,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit per deliverable list.

For any weight handling equipment accident (including rigging gear accidents) the Contractor shall conduct an accident investigation to establish the root cause(s) of the accident and comply with additional requirements and procedures for accidents in accordance with NAVFAC P-307, Section 12. The Contractor shall submit a WHE Accident Report (Crane and Rigging Gear) per deliverable list. No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the Contracting Officer.

For a near miss, the Contractor shall complete the applicable documentation in NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit per deliverable list. For a near miss involving crane or rigging operations, the Contractor shall report verbally to the Contracting Officer as soon as management becomes aware but not later than four (4) hours of such event and comply with additional requirements and procedures for near-misses in accordance with NAVFAC P-307, Section 12. A near miss occurs when an accident was avoided by mere chance or when intervention prevented an ongoing sequence of events that would have resulted in an accident (e.g.

unplanned encroachment, improper crane set-up, improperly rigged load, etc.). The Contractor shall submit a Crane and Rigging Gear Near Miss Report per deliverable list.

2.9.6.1 Accident Reporting and Notification Criteria: The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses; any work-related injury or illness that results in:

1) Death, regardless of the time between the injury and death, or the length of the illness;

2) Days away from work (any time lost after day of injury/illness onset);

3) Restricted work;

4) Transfer to another job;

5) Medical treatment beyond first aid;

6) Loss of consciousness; or

7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

High Visibility Accident: Any mishap which may generate publicity or high visibility.

Medical Treatment: Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

WHE Accident: A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

2.10 Crane Operations: All operations of Cranes, Multi-Purpose Machines and Material Handling Equipment shall comply with EM 385-1-1, NAVFAC P-307, 29 CFR Part 1910 and 29 CFR Part 1926.

2.11 Fire Protection: The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. No smoking is allowed except in designated area.

2.12 Monthly On-Site Labor Report: The Contractor shall submit a Monthly On-Site Labor Report per deliverable list. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2.13 OSHA Citations and Violations: The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report per deliverable list.

2.13.1 Japanese Labor Standards Inspection Office (LSIO) Citations and Violations: The Contractor shall correct violations and citations promptly and provide a copy of each LSIO citation and LSIO report with written LSIO Citations and Violations Corrective Action Report per deliverable list. Should OSHA and LSIO conflict the more stringent standard shall apply.

2.14 Safety Inspections and Monitoring: The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely.

These inspections shall ensure:

The site is safe and free of job-site hazards Proper PPE is being utilized and worn.

Safe work practices and processes are being followed.

Workers are familiar with the hazards covered in the respective AHA for that work activity.

All equipment and tools are in good condition and being used safely.

The Contractor shall submit a Safety Assessment Worksheet per deliverable lists. The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. The Contractor safety records shall be available to the KO and/or COR upon request.

Whenever the KO and COR become aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO and COR will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2.15 Environmental Protection: The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements. All environmental protection matters shall be coordinated with the KO. Inspection of any of the facilities operated by the Contractor may be accomplished by the Installation Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and are kept up to date on regulatory required specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent on the basis of appropriate education, training or experience.

2.15.1 Non-Regulated Waste Disposal: The Contractor shall dispose all wastes in accordance with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

All non-regulated waste shall be disposed of in accordance with all applicable Federal, state, and local laws, regulations, and instructions, such as: the latest version of Japan Environmental Governing Standards (JEGS) and all applicable Japanese, prefectural, local law, regulations, and instructions.

Disposal of all non-regulated debris and rubbish resulting from the work under this contract shall comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state, Japanese regulations and be disposed of at appropriate off installation waste handling facilities, at the Contractor’s expense. Manifest is required for non-regulated industrial waste disposal resulting from the work under this contract, at the Contractor’s expense.

2.15.2 Regulated Waste Disposal: The Contractor shall dispose of regulated waste in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws, regulations and instructions, such as: the latest version of JEGS and all applicable Japanese, prefectural, local law, regulations, and instructions.

No disposal of regulated waste onboard the installation is allowed.

2.15.3 Spill Prevention, Containment, and Clean-up: The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Japanese laws and regulations or otherwise stated herein, and the installation spill control plan as specified in CFASINST 5090.6E “Oil and Hazardous Substance Spill Prevention and Response Plan” at no cost to the Government.

2.16 Restrictions Upon Interrupting Utility Services: If the Contractor requires interruption to utilities service, the Contractor shall submit his interruption plan including interruption period, interruption work schedule and affected areas to the KO for approval, at least 15 working days prior to actual interruption work, unless otherwise specified.

2.17 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

SECTION 03 – SCOPE OF WORK:

3.1 Description of Work: The Contractor shall provide a 50 Meter Manlift with a Licensed Operator for SP1 Portal Crane located in DD#2. The Contractor shall provide the following service:

3.1.1 Specifications for 50 Meter Manlift:

(1) EQUIPMENT: Aerial Platform Truck, 50 Meter Boom, 2 Passenger Platform, With Operator.

Quantity: One (1) each

Note: Vehicle/Equipment and furnished accessories shall comply with Japanese Motor Vehicle Safety Standard in effect on the date of manufacture. The Government reserves the right to accept alternate specifications as noted below.

(2) PERIOD OF PERFORMANCE: From 3 April 2022 to 7 April 2022 (On site work: 4 April 2022 to 6

April 2022 or any three (3) consecutive days). The Government will give three (3) weeks’ notice prior to start on-site work if there is any change to the on-site work schedule.

(3) DIMENSION AND CAPACITY:

Width: No wider than 5.1 meters Height (Boom Lowered): No taller than 4.2 meters Aerial Platform: 2-person or 200 kg capacity with harness tie off points Boom: 50 meter hydraulic extensible boom, truck mounted, 360 degree rotation

(4) REQUIREMENTS:

Tires: Manufacturer standard.

Seat Belt: Installed on driver and passenger seats.

Back Buzzer/Backing Alarm. Manufacturer standard.

Permits and License (Operator and Equipment): Delivered before performance of work and upon inspection.

(5) TECHNICAL PUBLICATIONS: One (1) set of operator manual (Japanese) for the vehicle to be provided.

(6) ACCESSARIES: Manufacturer standard.

(7) INTENDED USE: The manlift in this specification is intended for use in elevated wire rope inspection of U.S. Government cranes. Manlift will be set at a designated location to the side of DD# 2 and remain in fixed position as the SP1 Crane maneuvers shown in the attachment 5.1- (5). SP1 Crane’s wire rope will be inspected from the top of A Frame sheave to boom sheave by a SRF inspector who will ride in aerial platform with the Contractor operator. The highest point of inspection is approximately 45 meters.

(8) SAFETY: Vehicle shall comply with Japanese domestic safety and exhaust emission control requirements. Contractor vehicle operator will wear a full body harness, safety shoes, safety glasses, and hard hat during operation. Government personnel in the manlift will provide their own safety equipment during operation. Manlift will be operated in accordance with operator manual for the equipment, and will not be directed to operate in a manner outside of the specifications in the manual by the Government personnel.

(9) DELIVERY POINT: The vehicle and operator shall be delivered to DD #2, Commander Fleet Activities Sasebo, Nagasaki Prefecture, using the South Gate entrance shown in the attachment 5.1-(5). The manlift shall be operational and maintained (including fueling) by the Contractor at time of delivery.

(10) DELIVERY DATE: The vehicle shall be delivered at the delivery point on no later than 1300 Japan

Standard Time (JST) on the day before the starting day and will be met by Government Representatives for inspection. Daily operation will occur between 0930 and 1830 JST on three (3) consecutive days.

Work should be completed by 1830 on the last day of the three (3) consecutive days, allowing the Contractor to travel on the next day.

(11) OVERNIGHT PARKING PERMITS: The Contractor shall request overnight parking permits via COR at least two weeks before the Contractor delivers the manlift to the work site when required. The Government will provide overnight parking permits approved by the CFAS Security Department.

SECTION 04 – WORK COMPLETION:

4.1 Record Documents of Work Completion: Furnish the documents listed below for the Government to keep the records which are shown all status performed by the Contractor under this contract. All documents shall be indicated and modified to actual status which has been furnished, if such documents are prepared prior to installation/furnishing, such as documents prepared as deliverables.

(1) Scope of Work Completion Reports: The Contractor shall submit the scope of work reports per deliverable list. The report shall be accompanying photographs that show before, progress, and after the work.

SECTION 05 – ATTACHMENTS:

5.1 Attachments:

Attachment 5.1-(1) DEFINITIONS AND ACRONYMS Attachment 5.1-(2) REFERENCE, INSTRUCTION DIRECTIVE Attachment 5.1-(3) DELIVERABLES/SUBMITTALS LISTS Attachment 5.1-(4) FORMS Attachment 5.1-(5) LOCATION MAPS

--END OF STATEMENTS--

ATTACHMENT 5.1- (1)

DEFINITION AND ACRONYMS

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment. One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Definition Description

Government Furnished Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Purchase Card (GPC)

The Contractor shall possess the capability to accept orders and/or payments through GPC in accordance with the FedMall requirements and for orders outside of FedMall. No partial or advance payments are permitted under the GPC program. Currently, the Government’s Purchase Card is a VISA card issued by Citibank. The type of purchase card and the vendor may change in the future.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Japan Environmental Governing Standards

(JEGS)

Specific environmental compliance criteria, typically limitations on effluent, discharges, etc., or specific management practices with which all DoD activities and installations in Japan must comply.

Lead-Based Paint (LBP) Paint or other surface coatings that contain lead≥1.0 milligram per cm2, or 0.5% by weight or 5,000 ppm by weight.

Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Monthly On-Site Labor Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

On-Site at the Work Location

Actual location or place where the Contractor is physically working under the terms and condition of this contract; shall be off-base under this contract.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert (SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and…