Attachment 1 22R0064_Synopsis_Rev1.pdf

N4008422R0064 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONTRACT FOR ARCHITECT- ENGINEER SERVICES FOR MULTI-DISCIPLINARY PROJECTS AT VARIOUS LOCATIONS ON U.S NAVY

SUPPORT FACILITY (NSF) DIEGO GARCIA, BRITISH INDIAN OCEAN TERRITORY (DG BIOT).

1. Description: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECT-ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO

SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.

This procurement will result in one (1) Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Architect- Engineer (AE) services for Multidisciplinary Engineering projects that may include Architectural, Mechanical, Civil/Structural, Electrical, and Fire Protection projects at various locations in Diego Garcia, British Indian Ocean Territory (DG BIOT). Projects may also include Waterfront Facilities, Oils/Fuels Facilities, Power Plant Facilities, Airfield/Aviation Facilities, and Housing. A-E Services provided under this contract will include, but are not limited to, the preparation of construction plans, specifications, design analyses, cost estimates, studies, DD1391s, and design-build requests for proposal (RFPs) for Multi-disciplinary Projects at Various Locations in DG BIOT.

Work shall be performed in accordance with all applicable U.S. and DG BIOT laws, regulations, and standards.

Post Construction Award Services (PCAS) may also be included, as required, as an option under task orders. This contract is being procured in accordance with the Selection of Architects and Engineers Statute, 40 U.S.C. Chapter 11, as implemented by FAR Part 36.6.

The proposed contract shall not exceed a maximum of eight (8) years (5-year Base Ordering Period and 3-year Option Ordering Period). Services will be implemented through negotiated firm-fixed-priced task orders that may be issued from a minimum of $10,000 USD up to a maximum of $2,000,000 USD. The total value of all orders under this IDIQ shall not exceed $25,000,000 USD.

A minimum fee of $10,000 USD will be guaranteed for the entire contract ordering period. The first task order may be subsequently identified, negotiated, and awarded with this contract.

The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. The Government intends for the Contracting Officer will issue a unilateral no-cost cancellation for the minimum guarantee Task Order if/when the Contractor receives a Task Order that is equal to or exceeds the amount of the minimum guarantee.

The estimated start date for issuance of task orders under this contract is November 2022.

All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international calls and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An Offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer is submitted. Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered “ineligible for award."

In accordance with the FAR 36.601-4(b) the AE firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that the firm is permitted by law to practice the professions of architecture or engineering. Failure to submit the required proof could result in a firm’s elimination from consideration.

In accordance with the FAR 36.601-4(b) the AE firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that the firm is authorized by law to perform the scope of services described herein in DG BIOT. Failure to submit the required proof could result in a firm’s elimination from consideration.

FIRMS WHO ARE OFFERING AS A JOINT VENTURE MUST INCLUDE WITH THEIR SUBMISSION

A COPY OF THE JOINT VENTURE AGREEMENT. FAILURE TO INCLUDE THE JOINT VENTURE

AGREEMENT WILL RESULT IN THE FIRM’S ELIMINATION FROM FURTHER EVALUATION.

The awarded contract will be subject to FAR Subpart 9.5 Organizational and Consultant Conflicts of Interest. In accordance with FAR Subpart 36.209, no contract for any follow-on construction work shall be awarded to the firm that designed the project or its subsidiaries or affiliates. The prime firm for this contract will be required to perform throughout the contract term.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal.

THIS IS NOT A REQUEST FOR PROPOSAL.

2. SELECTION CRITERIA.

Evaluation and selection will be made to the most highly qualified firm based upon evaluation of the selection criteria stated herein. Failure to comply with the instructions, provide complete information, provide requested data, inaccessible points of contact, or invalid phone numbers may affect the firm’s evaluation or disqualify the firm from further consideration. The Selection Board will evaluate firms in terms of the selection criteria, so it is very important to carefully review the selection criteria and to describe the full capabilities of your firm's qualification for each criteria element. For purposes of evaluating selection criteria, the use of the term “firm” means the entity/entities listed on the SF330, Part 1, Section C (proposed team) identified as a prime, JV partner, or subcontractor. Company brochures, pamphlets, or other presentations are not desired and shall not be evaluated.

The selection criteria are listed below in descending order of importance (first by major criterion and then by sub-criterion, where applicable). Selection criteria (1) through (5) are considered primary selection criteria; criteria (6) and (7) are considered secondary and will be used as “tie-breakers” among firms which are considered technically equal. Specific selection criteria include:

1. Professional Qualifications

2. Specialized Recent Experience

3. Project Management and Capacity

4. Past Performance

5. Quality Control

6. Sustainable Design

7. Location

Criterion #1: Professional Qualifications (SF330, Part I, Sections E and G)

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects in the SF330, Part 1, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. List only the team members who will actually perform the major tasks under this contract. Specific disciplines that must be included in key personnel are as follows:

1. Project Engineer/Manager

2. Civil Engineer

3. Architect

4. Structural Engineer

5. Mechanical Engineer

6. Electrical Engineer

7. Fire Protection Engineer

8. Geotechnical Engineer

9. Environmental Engineer

10. Quality Control Manager

11. Cost Estimator

Firms that fail to submit properly registered/licensed or qualified key personnel for each of the specific disciplines as required, will be considered to have not met the requirements of this criterion.

Firms will not be evaluated more favorably for identifying additional personnel beyond those identified above.

Personnel that do not fit one of the categories identified above will be excluded from consideration in the evaluation.

Submission Requirements (SF 330, Part I, Sections E and G)

SF330, Part I, Section E.

Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract.

For each key personnel identify & describe (as appropriate) the following: (i) active professional registration, (ii) licensure, or certification; (iii) area of expertise and demonstrated experience; (iv) role that they are expected to fulfill under this contract; and (v) describe the roles they performed in a maximum of five (5) completed projects that best illustrate the individual member’s experience level. Qualifications should reflect each individual’s skills and their ability to contribute to the successful completion of task orders issued on this contract.

Indicate participation of key personnel in example projects in the SF330, Part I, Section G.

Resumes for key personnel are limited to two (2) pages each. Any pages over this limit will not be reviewed, evaluated, or considered.

Key personnel in the following disciplines: (i) Civil Engineer, (ii) Architect, (iii) Structural Engineer, (iv) Mechanical Engineer, (v) Electrical Engineer, (vi) Fire Protection Engineer, (vii) Geotechnical Engineer and (viii) Environmental Engineer disciplines must be professionally registered/licensed by a US State, Commonwealth, District of Columbia or US Territory to practice in their discipline. Firms must provide a copy of the license and issuing organization for all key personnel for these disciplines. Copies of licenses shall not be counted as part of the fifty (50) page limitation.

Project Engineers/Managers, Quality Control Managers, and Cost Estimators are required to have experience with and training relevant to: anticipated project types for this contract and other projects related to facility improvements/renovations. Project Engineer/Managers, Quality Control Managers, and Cost Estimators are not required to have a professional registration/license, but may be viewed more favorably if they have this qualification.

Key personnel may staff more than one key position provided that such person demonstrates required professional registrations, licenses, etc. for all positions requiring professional registration/licensure, etc. Professional licenses that require the individual to work under another licensed professional are not considered acceptable.

Firms may be considered more favorably by demonstrating the following:

(i) Key personnel experience with U.S. Navy or U.S. Marine Corps projects.

(ii) Key personnel experience with Sustainment, Restoration or Modernization (SRM) project types.

(iii) Key personnel experience within the DG BIOT geographic area or areas with similar tropical island environments associated with this contract.

(iv) Key personnel from the prime contractor will may be evaluated more favorably than that of their subcontractor.

(v) Key personnel that have participated in a large percentage of projects submitted in SF 330, Section F (Criterion 2). High percentage is considered key personnel which are listed on five (5) or more Criterion 2 projects meeting the project requirements outlined in Criterion 2.

(vi) Project Engineer/Managers, Quality Control Managers, and Cost Estimators that possess a professional registration/license.

All key personnel must hold professional registration. Key personnel may staff more than one key position provided that such person demonstrates required professional registrations, licenses, etc. for all positions. Firms must provide a copy of the license and issuing organization for such personnel. Copy of license shall not be counted as part of the 50 page limitation.

Criterion #2: Specialized Recent Experience (SF330, Part I, Section F)

Firms will be evaluated on their demonstrated specialized recent and relevant experience and technical competence for services anticipated under this contract. Services under this contract are anticipated to include professional engineering services for projects associated with multi-disciplinary facility improvement and renovation work -including, but not limited to: surveying, space planning, structural analysis and designs, water/wastewater infrastructure design, fire protection design, HVAC, electrical repairs/upgrades, and other multi-disciplinary projects at various locations in DG BIOT.

Work may include the preparation of:

1. Plans, specifications, design analyses;

2. Cost estimates, studies, DD1391s; and

3. Design-build requests for proposal (RFPs).

Submission Requirements: (SF330, Part 1, Section F).

Provide a maximum of ten (10) projects demonstrating specialized experience of the proposed firm/team in provision of the services noted above. To be considered as recent, the projects shall have been completed within the 10 years immediately preceding the date of issuance of this notice. Sufficient information to determine the date of completion of the project must be included in the project description or the project will not be considered. Projects that are currently ongoing and/or have not been completed will be excluded from evaluation consideration. To be considered as relevant, the projects shall have been for professional engineering services associated with architectural design and engineering work as described above. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted. Projects must be BOTH recent and relevant to be considered for evaluation.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part I, Section F, block 25, and include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

For Joint Venture offerors or offerors that chose to employ subcontractors, a demonstrated history of the proposed prime contractor-subcontractor teams/Joint Ventures/LLCs/LTDs working successfully together on prior projects will be used as a means to evaluate teaming relationships proposed by the firm.

NOTE: If the firm is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture entity, projects must be submitted for all joint venture partners. Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements for this criterion.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed projects. Projects that have not been completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above.

The Government will not evaluate information provided for an IDIQ contract. Project work submitted that do not conform to this requirement will not be evaluated. For evaluation purposes, the project is considered complete if the final project deliverable (construction documents, study report, DD1391, etc.) has been delivered prior to the due date of this solicitation. Project completion does not refer to construction completion or unexercised, on-going, or completed Post Construction Award Support (PCAS) services.

Firms may be considered more favorably by demonstrating the following:

(i) Experience in the provision of the services noted above for the U.S. Navy or the U.S. Marine Corps.

(ii) Projects conducted within the DG BIOT geographic area or areas with similar tropical island environments associated with this contract.

(iii) Specialized experience of the prime firm or Joint Venture partners will may be evaluated more favorably than that of subcontractors.

Criterion #3: Project Management and Capacity (SF330, Part I, Section H)

Firms will be evaluated on their ability to plan for and manage work under the contract, and the capacity to accomplish the work in the required time. This contract has a maximum value of $25,000,000 USD over 8 years (5-year Base Ordering Period and 3-year Option Ordering Period). Offerors must clearly demonstrate their ability to deliver services to meet this maximum anticipated value over the anticipated contract duration as well as their ability to manage and deliver multiple concurrent task orders.

General unsubstantiated narrative statements will be considered less favorably than detailed information and data that clearly demonstrates the capability and capacity of the proposed team.

Submission Requirements (SF330, Part I, Section H):

1. Offerors must provide an organizational chart for the proposed team and a separate narrative which discusses and describes the following:

a. Management plan for this contract and personnel roles within the proposed team;

b. Ability of the offeror to manage, coordinate and work effectively with team members, both internal staff and consultants; and

c. History of working relationships with team members, including joint venture partners and subcontractors where applicable.

2. Offerors must describe the proposed team’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services with minimal disruption to other projects /task orders. General statements of availability/capacity may be considered less favorably.

3. Offerors must describe the proposed team’s ability to complete several large and small task orders concurrently without schedule delays. Describe the firm’s ability to perform and manage multiple complex projects in different locations and the ability to surge to meet unexpected demands for services.

Criterion #4: Past Performance (SF330, Part I, Section H)

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS for

Criterion 2 projects and may include customer inquiries, evaluation of information contained in Government databases, and other information available to the Government including contacts with points of contact in other criteria.

NOTE: Past performance information for projects listed under Criterion 2 may be given greater weight than information for other projects. Past performance of the prime firm or Joint Venture partners will may be evaluated more favorably than that of subcontractors.

Submission Requirements (SF330, Part 1, Section H):

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER CRITERION 2. IF A

COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ), Attachment 4, included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 2. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS

AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact on the PPQ. The PPQ shall be from the contracting agent and/or their representative responsible for the contract administration or from the facility owner/user. It shall not be from the prime contractor on a project nor shall it be from a prime contractor to a subcontractor. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ, Attachment 4, which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires.

Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 2 Specialized Recent Experience. Firms may also address any adverse past performance issues.

Information shall not exceed two double-sided pages (or four single-sided pages) in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion #5: Quality Control (SF330 Part I, Section H)

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants/ subcontractors.

General unsubstantiated narrative statements will be considered less favorably than detailed information and data that clearly demonstrates the quality control program of the proposed team.

Submission Requirements (SF330, Part 1, Section H):

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description should:

1. Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F, or how the plan will work if it has not been used previously.

2. Provide a quality control process chart showing the inter-relationship of the management and team components.

3. Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

4. Describe specific quality control processes and procedures proposed for this contract to ensure technical accuracy, conformance with all applicable standards, and overall coordination of all required deliverables.

5. Describe how the firm’s quality control program extends to management of subcontractors to ensure that they provide high quality work products.

Criterion #6: Sustainable Design (SF330 Part I, Section H)

Firms will be evaluated in terms of their knowledge and demonstrated experience in sustainable design and development (SDD) practices, through an integral design approach and designing in accordance with recognized sustainable design rating systems such as Green Globe, LEED, etc.

Submission Requirements (SF330, Part 1, Section H):

Identify examples indicating design team (including consultants) experience and concepts employed, certification awarded, and accredited professionals proposed for this contract. For projects certified, submit a copy of the certificate (certificates are not included toward the overall page count).

Illustrate the firm’s knowledge of the Government’s sustainable building policies, regulations and standards.

Firms may be considered more favorably by demonstrating sustainable design and development practices in projects submitted as part of the SF330, Section F, performed for the Department of Defense (DoD).

SDD experience of the prime firm will be evaluated more favorably than that of subcontractors.

Criterion #7: Location

Firms will be evaluated on the locations of the office(s) that will perform the work under this contract and demonstrated knowledge of the primary geographic areas in which projects could be located. Projects will primarily be located on U.S. Naval installations in DG BIOT.

Submission Requirements (SF330, Part 1, Section H)

Provide the location of the office(s) that that will be performing the work, including the main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location relative to the primary geographic area of the anticipated projects, primarily U.S. Naval installations in DG BIOT.

Provide a narrative describing the team’s knowledge of the primary geographic areas in which projects could be located.

Firms demonstrating project experience in and/or knowledge of the locality of the projects, provided that application of this criterion leaves an appropriate number of qualified firms given the nature and size of the work area, shall be evaluated favorably. Firms with office locations in the general geographic area of work shall be evaluated favorably. Location of the prime firm’s office(s) will be evaluated more favorably than that of the subcontractor.

With respect to office locations, “general geographic area of work” means US States and territories bordering or within the Pacific Ocean.

3. SUBMISSION REQUIREMENTS

A-E firms must be duly authorized to operate and conduct business in DG BIOT and must fully comply with all laws, decrees, labor standards and regulations during the performance of the contract. The following is a brief overview of DG BIOT’s requirements:

Entry into DG BIOT is restricted, requiring area clearance by the United States Navy Support Facility in DG BIOT.

Only those persons satisfying the DG BIOT-specific foreign clearance and entry requirements may be authorized and permitted access to DG BIOT. In this case, entry is generally limited to contractor employees who are citizens of the United States or United Kingdom and who are also otherwise cleared for entry based on background checks, criminal history, personal information, etc. Firms must demonstrate the ability to provide or obtain a personnel team of persons who are citizens of the United States or United Kingdom and who are also likely to receive foreign clearance and permission to enter DG BIOT.

Please reference the following website for general foreign clearance and entry requirements for the aforementioned countries: https://www.fcg.pentagon.mil/fcg.cfm

If applicable, AE firms must provide any joint venture agreements, partnership agreements, and/or subcontractor agreements as an addendum to the SF330 submittal. These agreements shall not be counted as part of the fifty (50) page limitation.

Additional guidance regarding the SF 330 submission is as follows:

SF330, Section D: Organization Chart of Proposed Team: In addition to the Instructions provided for the SF330, identify the overall relationship and lines of authority of the proposed team, including key sub-consultants and office quality control. (Note: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower level engineering positions.) This chart may be of any size and shall not be counted as part of the 50 page limitation. This chart must be affixed to the submittal to avoid separation in handling.

SF330, Section E: Resumes of Key Personnel Proposed for this Contract: Provide brief resumes of the firm’s key personnel that will have technical and managerial control of the contract. Resumes must be submitted for each discipline required to meet the minimum requirements stated in Criteria 1: Professional Qualifications.

SF330, Section F: Example Projects which best Illustrate Proposed Team’s Qualification for this Contract:

Provide examples of recent and relevant projects that best demonstrate the proposed team’s qualifications to perform this contract. Include a brief description of the project, its relevance to this contract, and all firms involved in the project including their location and role.

SF330, Section G: Key Personnel Participation in Example Projects: Include the entity (prime, JV partner, or subcontractor) and location associated with the individual. The names of all individuals included in the resumes provided in Section E shall be listed in Block G-26 along with their entity, location, and role.

SF 330, Section H: Provide a narrative to address each of the requirements. Include in this section any relevant information not previously addressed in any prior section. Include a discussion of why the firm is especially qualified based upon each criterion. Indicate the estimated percentage involvement of each entity of the firm.

Standard Form 330 Part II, Architect-Engineer Qualifications, General Qualifications: The prime A-E and all proposed sub-consultants must submit a current SF 330 Part II. Interested firms shall submit a separate Part II for each firm that will be part of the team proposed for the specific contract. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team.

The SF330, Part I is limited to fifty (50) single-sided pages, 8.5”x11”. Use fonts no smaller than ten (10) pitch. For submission exceeding fifty (50) pages, only the first fifty (50) pages shall be considered for evaluation. This fifty (50) page limit applies to the SF330, Part I. The SF330, Part II is not counted towards the page limit. CPARS reports and PPQs are not counted in the page limits. Tabs and dividers will not count toward the page limit.

SUBMITTAL DUE DATE

The submittals must reach the below specified address not later than 2:30 PM (Japan Standard Time) on 16 February 2022.

Submittals (with all required supporting documentation) shall be submitted by via electronic means (e-mail, DoD SAFE, or solicitation module). HARD COPY SUBMITTALS AND FACSIMILE SUBMITTALS WILL NOT BE ACCEPTED will not be accepted.

EMAIL:

SF 330 Submittal Package shall be emailed to the following addresses:

Contract Specialist, Ms. Amanda Jo Amanda.Jo@fe.navy.mil

AND

Contracting Officer, Mr. Kyle Monma kyle.monma@fe.navy.mil

Subject line of email should be labeled: RFP N4008422R0064 AE IDIQ DIEGO GARCIA BIOT

No email sent shall be larger than 4 MB in size. If the proposing company must send multiple emails, then each email must be labeled with the subject as “Email x of n”, where x is the unique number and n is the total number of emails. The time stamp of when the email is received by the Contracting Officer shall be official, so please provide enough time when sending to allow for possible server delays.

DoD SAFE:

Submittals shall be submitted in English in Adobe PDF form (*.pdf) via DoD SAFE.

In order to submit through DoD SAFE (https://safe.apps.mil/), you must request from the Contracting Officer a unique “Request for Drop-Off” code. The request should include the Offeror’s Point of Contact (POC) name, email address, and telephone number and shall be submitted via e-mail to the assigned Contract Specialist, Ms. Amanda Jo at Amanda.Jo@fe.navy.mil AND the assigned Contracting Officer, Mr. Kyle Monma at kyle.monma@fe.navy.mil at least 5 calendar days prior to the deadline for receipt of submittals.

Within 3 calendar days prior to the submittal due date, the Government will send a DoD SAFE invitation email to the Offeror’s POC email address with a “Request for Drop-Off” code for use in submitting the submittal. Only the identified POC will be able to drop-off submittals or submittal revisions in DoD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To upload the submittal in DoD SAFE:

1. Request a Drop-Off code from the Contracting Officer identified in the solicitation at least 5 calendar days prior to the deadline for receipt of submittals.

2. Log into DoD SAFE at https://safe.apps.mil/

3. Click “Drop-off” and enter the Request Code that was provided by the Contracting Officer.

4. Enter the solicitation number, Offeror name, DUNS number and CAGE code in the field labeled “Short note to the Recipients.”

5. Upload files by clicking button labeled “Click to Add Files or Drag Them Here”.

6. Click “Drop-Off Files” to send the files to the recipient.

7. DoD SAFE will provide a time stamped notification to the Government when the file is uploaded. The

DoD SAFE system notification must show the submittal “Drop-Off” or submission was no later than the submittal due date. The date and time of “Drop-Off” or submission recorded in DoD SAFE shall govern the timeliness of any submission.

For DoD SAFE User Guide information visit:

https://safe.apps.mil

SOLICITATION MODULE:

Submittals shall be submitted in English in Adobe PDF form (*.pdf) via Solicitation Module in PIEE.

In order to submit through the Solicitation Module in PIEE, you must have an active Proposal Manager role in PIEE at https://piee.eb.mil/.

To upload the submittal in Solicitation module in PIEE:

1. Ensure you have an active role as with the Proposal Manager in PIEE.

2. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module or go directly to the Solicitation

Module at the following link: https://piee.eb.mil/sol/xhtml/unauth/index.xhtml.

3. Select Solicitation icon.

4. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

5. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select

Open, then click Search.

6. When search results display, select the solicitation number link to open the solicitation.

7. The solicitation displays, with information as view only.

8. To post the offer, click the Offer tab.

9. Click the Add button to add an offer to the solicitation.

10. Select the applicable CAGE Code for which you are submitting the offer. The list is prefiltered based on the CAGEs in the Proposal Manager’s profile.

11. Click on the Choose Files link to upload attachments that comprise your offer.

12. Enter Signature Date and click Signature button after entering all necessary information.

13. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP. Click the Sign and Submit button to continue.

14. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late submittal receipt.

Refer to the PIEE Solicitation Module Guide, Attachment 5, for additional guidance on the use of the PIEE Solicitation Module.

For addition information on PIEE Vendor Access Instructions or PIEE Solicitation Module Frequently Asked Questions visit:

https://dodprocurementtoolbox.com/site-pages/solicitation-module

For additional instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

All inquiries of this announcement should be made in writing to Ms. Amanda Jo, Contract Specialist at e-mail Amanda.Jo@fe.navy.mil AND Mr. Kyle Monma, Contracting Officer at e-mail kyle.monma@fe.navy.mil.

Inquiries concerning this project should include the solicitation number and title. The Government does not intend to respond to inquiries submitted less than 10 business days before the SF330 submittal due date. No telephone inquiries will be accepted.