N4008421T7003__SOW_Attach1.pdf

CUI//FEDCON

RFQ NO: N4008421T7003

E-PROJECT NO. 1672646

PWD CODE; PRM21.1

DATE: January 07, 2021

STATEMENT OF WORK

REPAIR FLOOR FINISH, BLDG. 971

NAF MISAWA, JAPAN

1. GENERAL: The Contractor shall furnish all labor, materials, equipment, transportation, supervision, and engineering necessary to complete repair work for floor finishing building 971 as per the following drawings and statement of work here within.

NAVFAC DWG No. Title

17251255 General Description of Work, Index of Drawings, Location Map Floor Plan and Abbreviations 17251256 Floor Finish Schedule 17251257 First Floor Plan Building 971 (South) 17251258 First Floor Plan Building 971 (Middle) 17251259 First Floor Plan Building 971 (North)

2. LOCATION: The job site is located at building 971 in Misawa U.S. Air Force Base, Japan.

3. COMPLETION DATE: The Contractor shall complete the entire work, ready for use, not later than 150 calendar days from the date of Award. The time for completion shall include final clean-up of the premises. The Contractor shall complete all the on-site work within continuous period of 120 calendar days within the allowed 150 day period.

4. WORKING HOURS: The facilities will be made available to the Contractor from 0800 to 1630, Monday through Friday (5 days a week) excluding all U.S. legal holidays.

5. RELATION WITH FACIITY USER: The Contractor shall coordinate all work schedules with the Contracting Officer and in a manner that shall minimize interference with normal facility operation.

6. SAFETY REQUIREMENTS: All work shall be conducted in a safe manner and shall comply with the current Safety and Health Requirements Manual (EM385-1-1) issued by U.S. Army Corps of Engineers. A copy of the EM385-1-1 (http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385- 1-1/toc.htm) can be obtained from the Public Works Department (PWD) Misawa, Facility Engineering Acquisition Division (FEAD) office. The Contractor shall provide all necessary safety protective equipment, and follow all necessary procedures. All personnel on construction jobsites shall wear high-visibility safety apparel (garment, vest, or harness of retroreflective and fluorescent material). Before commencing work, the Contractor shall submit a Safety Plan or Activity Hazard Analysis identifying all the hazards and controls for each work activity identified in the Progress Schedule.

7. MISAWA AIR BASE SAFETY REQUIREMENTS: In performing work under this contract, the contractor shall:

a. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

b. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910).

c. Record and report promptly (within one hour) to the contracting officer, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

d. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

e. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8. ENVIRONMENTAL: Throughout the entire performance of the contract, the Contractor shall comply with all requirements of the most recent publication of the Japan Environmental Governing Standards (JEGS), Misawa Air Base Hazardous Material Management Plan 2019 and local regulations.

9. MISAWA AIR BASE HAZARDOUS MATERIAL MANAGEMENT PLAN 2019:

a. Contractors: These requirements apply to all contractors/types of contracts for projects/work at Misawa AB. Prior to bringing any hazmat items on the installation contractors shall, complete a "Contractor Chemical/Hazardous Material Authorization Form" for each HAZMAT item to be used under the contract. No HAZMAT will be brought onto the installation until all approving offices have signed off on the material. The form shall have attached a copy of an English SDS no older than 5 years, and pages from the project documents requiring the use of HazMat. Contractors shall also maintain a real time inventory of all HAZMAT stored on the site. Approving offices reserve the right to conduct non-notice inspections of contractor work sites to ensure compliance with this plan; contractors failing to meet these requirements will be reported directly to the Contracting Office Representative (COR) or to the Contracting Officer.

b. Storage of Hazardous Materials: Storage area must be secured to prevent unauthorized entry.

Secondary containment must be used for all liquid HAZMAT items. Hazardous materials must be protected from sunlight and adverse weather.

c. Storage Compatibility Considerations: The SDS for each material will be carefully reviewed for proper storage and compatibility of materials. Incompatible chemicals will not be stored together at any time.

d. Approving offices reserve the right to conduct non-notice inspections of contractor work sites to ensure compliance with this plan; contractors failing to meet these requirements will be reported directly to the Contracting Office Representative (COR) or to the Contracting Officer.

e. After completion of the project, the Contractor will update the Hazardous Material list with the actual quantities of HAZMAT used on the project, and will certify that all remaining/unused hazardous materials have been removed from the installation.

f. The Contractor shall follow section 3.4.1 of reference in (Misawa Air Base SPRP) to perform spill responses and reporting if a spill of hazardous chemicals occurs. In addition to notifying the Air Force Environmental Management, the contractor shall also notify the Navy Environmental Office at 226-4402.

10. ASBESTOS CONTAINING MATERIALS (ACM): Existing material known to contain asbestos are existing as described in this paragraph.

a. Asbestos Containing Materials (ACM): Any material containing more than 0.1 percent asbestos by weight is defined as ACM. The Contractor must manage and dispose of ACM in accordance with applicable codes, rules and regulations.

b. Government test result of existence of ACM: Government test result is attached as "Enclosure - 1

(ASBESTOS FIBER IDENTIFICATION REPORT).

11. LEAD, CADMIUM AND CHROMIUM (VI) CONTAINING MATERIALS: The Contractor shall survey and sample the suspected materials that may contain Lead (Material Containing Lead/Paint with MCL/PWL), Cadmium and Chromium (VI) to be disturbed in the project area. Then, the Contractor shall provide the Lead (Material Containing Lead/Paint with MCL/PWL), Cadmium and Chromium (VI) survey report to the Government.

12. SITE CONDITIONS: The Contractor shall verify site conditions, take all necessary field measurements, and do so prior to ordering materials.

13. EXISTING CONDITION: Protect existing condition which is to remain in place, be reused, or remain the property of the Government. Items to reuse or to remain which are damaged during the performance of work shall be restored to their original condition or replace with new at no additional cost to the Government. All work of this nature shall be performed at the Contractor's expense and shall be performed as directed by the Contracting Officer. At the completion of all operations, existing work shall be in a condition equal to or better than that which existed before the work started.

14. TEMPORARY WORK: Unless otherwise indicated, all existing objects which interfere with new work shall be removed temporary and reinstalled upon completion of new work.

15. STATION REGULATION: The Contractor and his employees shall become acquainted with and obey all base and/or station regulations as posted or as requested by the Contracting Officer.

16. MISAWA AIR BASE SECURITY REQUIREMENTS:

a. Special Security Requirements: The contractor shall comply with all Misawa AB security requirements. The government will provide escorts for the contractor, as required. Failure to comply with the security requirements is cause for termination.

b. Random Antiterrorism Measures (RAMS): RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority. Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

c. Reporting Suspicious Activity: It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg.

646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off-base.

d. Performance of Services during Crisis Declared by The National Command Authority or Oversea as Combatant Commander: This service is not determined to be essential for performance during crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of crisis, the contractor will be notified by the CO of the need to discontinue services due to base closure or other causes. If notification to discontinue services is not received, the contractor will be expected to continue performance in accordance with this SOW.

e. The Contractor shall follow section 3.4.1 of reference in (Misawa Air Base SPRP) to perform spill responses and reporting if a spill of hazardous chemicals occurs. In addition to notifying the Air Force Environmental Management, the contractor shall also notify the Navy Environmental Office at 226-4402

17. FIRE PROTECTION: The Contractor shall be fully responsible to prevent life and fire hazards.

a. The Contractor must contact the Base Fire Department and the Contracting Officer prior to commencing hot work i.e., welding, torch cutting or soldering. The Contractor shall not be permitted to use fire, heat or spark-producing equipment and tools and heated products within hazardous area, except when approved by the Contracting Officer. Obtain Hot Work permits (Misawa AF Form 592) from Misawa Air Base Fire Department for approval. After approval by the Base Fire Department, submit a copy of the permit to the Contracting Officer.

18. DEMOLITION AND REMOVAL: Do not begin demolition and removal until authorization is received from the Contracting Officer. Store materials that cannot be removed daily in areas specified by the Contracting Officer.

19. DISPOSAL: Trash and debris resulting from the Contractor’s work shall be removed from the site daily and disposed of offsite in accordance with applicable regulations at no additional cost to the Government.

a. Dispose of any hazardous waste and industrial waste in accordance with Department of Defense (DOD) Japan Environmental Governing Standards (JEGS), Japanese Laws, and Occupational Safety and Health Administration, U.S. Army Corps of Engineering (COE) Engineering Pamphlet. Proof of proper disposition (an authenticated disposal ticket or a copy of manifest) shall be submitted to the Contracting Officer prior to Government acceptance of the work.

20. ACCIDENT PREVENTION / DAMAGES: The Contractor shall execute this contract with care so as to protect lives and health of employees and others, and avoid work interruptions. The Contractor is required to report all accidents to the PWD Misawa FEAD as soon as possible using a Contractor Significant Incident Report (CSIR). The Contractor shall execute this contract with care so as to prevent damage to existing structures and equipment. The Contractor shall repair all such damages at no additional cost to the Government.

21. UTILITIES: Government will furnish required utility services (electrical/water) at no cost to the Contractor for project accomplishment.

22. UTILITIES OUTAGES: The Contractor shall submit requests for utilities outages seven (7) calendar days in advance. Length of outage will be limited to less than eight (8) hours per day.

23. PRE-QUOTE SITE VISIT: All quoters must attend a site visit prior to submitting quotes. Refer to the Request for Quotation (RFQ) for the schedule of the site visit. If any additional inquiries are necessary, please call 0176-57-3885.

24. PRE-PERFORMANCE CONFERENCE: Prior to commencing work, the Contractor shall meet in a conference with the Contracting Officer, at a time to be determined by the Contracting Officer, to discuss and develop mutual understandings on the scheduling and administration of the work. The Contractor shall submit a written request of the pre-performance conference within 7 calendar days after the award.

25. CLEAN-UP: The Contractor shall at all times keep the work areas and storage areas free from accumulation of waste material or rubbish. Prior to completion of work, remove from the premises any rubbish, all tools, equipment, and material not the property of the Government. Upon completion of the work, the Contractor shall notify the PWD Misawa FEAD representative for final inspection and acceptance.

26. FINAL ACCEPTANCE: Upon completion of all work, an area inspection will be performed by the Contracting Officer or a designated representative. The final inspection will be requested by the Contractor, in writing, at least 3 working days prior to the anticipated date. The purpose of this inspection shall be for the acceptance of the contract work, in conformance with the contract specifications. If any discrepancies are noted after the inspection, the Contractor shall be notified and will have 5 calendar days to correct the discrepancies and request re-inspection.

27. WARRANTY OF SERVICES: All work performed by the Contractor shall be warranted against defects in material and workmanship for one year from the date of final acceptance. Any recurrence of maintenance problems due to defects in material or workmanship within this time frame shall be repaired or replaced by the Contractor at no additional cost to the Government. Damage to the Government and private property by such defects shall be repaired or replaced at no additional cost to the Government.

28. POINT OF CONTACT: Details concerning coordination of work, work specifications, final inspection, and acceptance of work shall be referred to Mr. Kudo, PWD Misawa FEAD office; Bldg. 987, Misawa AF Base, Japan at the followings: Email: koichi.kudo.ja@fe.navy.mil or PWD Misawa cellular phone: 090-8054-8515.

29. AS-BUILT DRAWING: The Contractor shall submit one (1) set of marked up as-built drawings and a computer data (English version of Auto CAD 2010 format) on CD-R to the PWD Misawa FEAD within 10 days after completion of the work.

30. APPLICABLE PUBLICATONS: Unless otherwise specified, all work shall conform to the standards described below:

a. Japanese Industrial Standards (JIS)

b. Japanese Architectural Standard Specification (JASS)

c. Construction Management Guidance (Kenchiku-kouji-kanrishishin)

d. Standard Specification of Ministry of Land, Infrastructure and Transport Japan

e. Unified Facilities Guide Specifications (UFGS)

f. National Fire Protection Association (NFPA)

g. Safety and Occupational Health Requirements (OSHA), 29CFR 1910

h. Environmental Protection Agency (EPA)

i. Safety and Health Requirements Manual, EM 385-1-1, U.S. Army Corps of Engineers

j. NAVFAC P-307, Management of Weight Handling Equipment Maintenance and Certification

k. Japan Environmental Governing Standards, latest version (JEGS)

l. Misawa Air Base Hazardous Materials Management Plan 2019

m. Misawa Air Base Spill Prevention and Response Plan 2019.

31. SUBMITTALS: Submit the following items for approval. All submittals shall be submitted to the Contracting Officer within 15 calendar days after the date of receipt of Notice of Award:

a. Safety Data Sheets (SDS) for all chemicals including paint material.

b. Contractor Chemical/Hazardous Material Authorization Form.

c. Safety /hazard analysis plan, according to Safety and Health Requirements Manual, EM-385-1.

d. Contractor’s work schedule.

e. Sample or catalog cuts of epoxy resin floor coating system, clear top coat and glass beads.

f. Asbestos Containing Material (ACM) abatement plan.

g. Lead (Material Containing Lead/Paint with MCL/PWL), Cadmium and Chromium (VI) survey report.

32. SCOPE OF WORK: The Contractor shall perform the following work:

a. Perform field measurements of site and verify actual conditions.

b. Accordance with approved Asbestos Containing Material (ACM) abatement plan, remove existing tile carpet and vinyl composition tile.

c. Apply new epoxy resin floor coating system with non-skid surface with glass beads.

d. Apply new epoxy resin clear top coat.

e. Overly new oil-resistant black compound for floor joint.

f. Remove and reinstall any existing obstructing furniture (desks, chairs, cabinets, lockers, bookshelves, workbenches, etc) except computer equipment. The U.S. Government will be responsible for the movements of all computer equipment and specialized office equipment unless otherwise notified by the Contracting Officer Representative (COR).

33. MATERIAL: Unless specifically provided for, all equipment, materials, and articles incorporated in the work covered by this contract shall be new, free of defects and of the most suitable grade for the purpose intended. All materials shall conform to respective specifications, standards and to the requirements specified herein. All construction materials must be asbestos-free (by weight < 0.1% asbestos), Laboratory Analysis stating lead (concentration by weight < 0.06% lead) and Manufacturer Certification by laboratory analysis of polychlorinated bi-phenyl-free (<0.5 mg/kg PCB), JEGS.

34. PAINTING & COATING WORK:

a. All surfaces to be coated shall receive suitable surface preparation.

b. The Contractor shall provide sufficient time between coats to assure thorough drying and each painting or coating system shall be in proper condition before the next coat is applied.

c. Paint may be applied at any time provided the surfaces to be painted are dry and the temperature can be kept between 40 ºF and 95 ºF during the application of enamels and varnishes.

d. Painting or coating system shall not contain lead over 0.06 percent by weight of non-volatile content.

e. Coating system shall not contain xylene at or above 10% by weight.

f. Coating system shall not contain asbestos, zinc-chromate, strontium-chromate, mercury or mercury compounds.

g. Safety Data Sheets (SDS) must be submitted for approval prior to starting painting work, and shall be available at the job site at all times if approved for use.

35. PAINTING OR COATING SCHEDULE:

Surfaces Under coat Top coat Color

Concrete Surface: A B Match existing color

A: Epoxy Resin Coating System with glass beads

B: Epoxy Resin Coating System (clear color)

36. ARCHITECTURAL WORK: All architectural work shall be done in accordance with the Architectural Standard Specification of Ministry of Land, Infrastructure and Transport Japan, except as modified herein. Any architectural work hazard shall be identified and closely monitored in accordance with the controls specified in the Activity Hazard Analysis and Safety and Health Requirements Manual, EM-385-1-1.

37. PROJECT INFORMATION:

a. The followings are references for your information.

(1) ASBESTOS FIBER INDENFICATION REPORT (Enclosure-1)

END OF STATEMENT OF WORK

Approved by: Tapeka C. Pringle, LT, CEC, USN NAVFAC Far East, Public Works Officer