200802_scope.pdf

UNCLASSIFIED / FOR OFFICIAL USE ONLY

Replace Protection Relays at Bldg. 3029 AND 5231 in the U.S. Commander Fleet Activities Yokosuka (CFAY), JAPAN by Non-Recurring Contract

(One Time Contract)

Prepared By: NAVFAC FE PRY 231 Name: T. Toriyama

Date: 8 November 2019

Specification Approved By: NAVFAC FE PRY23 FSC Management & Facilities Services Department, FSCM

Name Date

S/R#: 11221202 (CNIC PRY32)

ePro#: 1555110 (CNIC PRY32)

S/R#: 11221202 ePro#: 1555110

NAVFACFE PRY 231

Name: T. Toriyama Date: 25 NOV 2019

Statement of Work for

Replace Protection Relays at Bldg. 3029 AND 5231 in the U.S. Commander Fleet Activities Yokosuka (CFAY), JAPAN

1. General Information

1-1, Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Bldg. 3029 AND 5231 in the U.S. Commander Fleet Activities Yokosuka (CFAY), Japan, as shown on the attachments and specifications.

1-2, Project Location: The onsite replacement work shall be performed at Bldg. 3029 AND 5231 in the U.S. Commander

Fleet Activities Yokosuka (CFAY), Japan. Location map is provided in the Attachment.

1-3, Term of contract: The all work shall be completed within 240 calendar days after the date of contract award. The

Contractor shall submit the onsite replacement work schedule per deliverables list. The Contractor's work shall not interfere with the normal Government business.

1-4, Working Hours:

1-4-1, Government Regular Working Hours: The Government's regular working hours are from 0800-1645, five (5) days per week, Monday through Friday, U.S. observed Federal holidays.

1-4-2, Restriction to Contractor Working Hours: Unless otherwise specified hereinafter, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, Monday through Friday, except observed Federal holidays. If the Contractor desires to carry on work outside regular hours, submit a written request showing the benefit to the Government with specific dates, hours, location, type of work to be performed, name of site superintendent, contract number, and project title for approval. All work outside of regular hours is subject to approval by the Contracting Officer. All work outside of regular working hours must be able to demonstrate a benefit to the Government.

The request shall indicate that such performance will be done at no additional cost to the Government.

1-5, Definitions and Acronyms: listed in attachment definitions and acronyms.

2. Management and Administration

2-1, Required Conferences and Meetings: The Contractor may be required to attend administrative and coordination meetings. Pre-performance request shall be submitted at least five (5) working days prior to desire conference date to the COR/PAR. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted for concurrence.

2-2, Contract Partnering Session Attendees: The Contractor shall bring the necessary personnel to successfully partner on this contract. This contract mandatory key personnel are Project Manager (PM), Quality Manager (QM) and Site Safety and Health Officer (SSHO).

2-2-1, Key Personnel Requirements: The Contractor shall comply with the personnel requirements stated below. The Contractor shall submit a List of Key Personnel and Qualifications per Deliverables list. The Contractor shall provide any additional information requested by the COR/PAR necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Deliverables list, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, Environmental/Energy Manager and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. Key personnel shall be able to speak, read and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures or an interpreter shall be made available at no additional cost to the Government.

2-2-1a, Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who have full authority to act on behalf of the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during performance work or/and shall be available on-site within two hours after the Government requests.

The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity.

2-2-1b, Quality Manager (QM): The Contractor shall provide a Quality Manager or designated alternate and shall be on-site during onsite replacement work and providing technical training to the Government operators. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract: The Quality Manager shall have satisfactory experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the SSHO or/and PM, or/and Environmental/Energy Manager but shall have fulfilled the pre-requisite qualification and experience.

2-2-1c, Site Safety and Health Officer (SSHO): The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Person(s) to the COR/PAR for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four (4) years. The SSHO may be the same person as the Quality Manager or PM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

https://www.kensaibou.or.jp/seminar/center013.html?page=1 or https://www.kensaibou.or.jp/seminar/center012.html?page=1

These training courses have five (5) years of validated date. SSHO shall maintain renewal of certificate. The information of SSHO refresher course can be viewed at the below website.

http://www.kensaibou.or.jp/seminar/information.aspx?LevelId=107 https://www.kensaibou.or.jp/seminar/center013.html?page=1 https://www.kensaibou.or.jp/seminar/center012.html?page=1

2-2-1d, Environmental/Energy Manager: The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract.

The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum one (1) year experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

The Contractor environmental manager shall complete all applicable ECATTS training modules and/or equivalent training(s).on ECATTS web site https://environmentaltraining.ecatts.com/, and shall obtain and submit a certificate.

2-3, Invoicing Procedures: Refer to part C for invoicing instructions and following web sites.

Wide Area Work Flow (WAWF) web site:

https://wawf.eb.mil/

Online training of WAWF web site:

https://wawftraining.eb.mil/wbt/

NAVFACFE portal for contractors’ information:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2-4, Forms: Refer to attachment for all forms referenced of Contractor Incident Report System (CIRS), Fire Prevention

Guide, Environmental Brief Checklist, Hazardous Substance Spill Contingency Plan, CFAY Solid Waste Tonnage Report, Environmental Protection Plan (EPP), Sample Form and Minimum Basic Outline for Accident Prevention Plans (APP), Sample Form of Activity Hazard Analysis (AHA) and Environmental Protection.

2-5, Government-Furnished Property, Materials and Services:

2-5-1, Government-Furnished Utilities: The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the COR/PAR. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. Backflow preventers and electrical transformers shall meet all federal, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

2-5-2, Government-Furnished Materials (GFM): N/A.

2-5-3, Government-Furnished Services (GFS): N/A.

2-6, Contractor-Furnished Items: Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The COR/PAR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2-7, Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

https://environmentaltraining.ecatts.com/ https://wawf.eb.mil/ https://wawftraining.eb.mil/wbt/ https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2-7-1, Work Reception: Unless otherwise specified hereinafter, the Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble calls during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2-7-2, Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the COR/PAR. A status update of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0900 the following work day for inquiries after regular working hours.

2-7-3, Deliverables/Submittals: Records and reports are specified in spec package and listed as deliverables in Deliverables list. Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item or clause. All formulas shall be traceable. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Deliverables list. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2-7-4, Quality Management (QM) Plan: The Contractor shall submit per deliverables list to the COR/PAR a Quality Management (QM) Plan for approval prior to pre-performance conference. The Contractor's QM Plan shall provide prime Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The QM Plan shall include, at a minimum, the following:

(1) Policy and objectives of Quality Management System (QMS): The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) Approach to assuring quality of services provided and conformance with performance objectives and standards.

(3) Methods and procedures for effective planning, operation and control of processes and performance of work.

(4) List of Key Personnel Qualifications and Organizational Chart Responsibilities & lines of authority.

• The key personnel name(s) and qualifications of the individual(s) responsible for performing the quality manage inspections, and the extent of their authority.

• List of Employee. The list shall be included employee’s name, year of birth, gender, nationality or current home city/town name, affiliation prime/sub-contractor names, job position and/or type of job, type of employment and any license for related this contract, unless otherwise directed by COR/SPAR.

(5) Vehicle insurance, inspection certificate and registration: All vehicles shall display of valid inspection certificate sticker and registration number plate. All vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, inspection certificate and registration.

The Contractor shall maintain of current vehicle insurance, inspection certificate and registration and submit per Deliverables list.

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible.

Note: The contractor shall compile all required documents described/covered above and submit it to the KO through the COR/PAR. All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge. Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each naval installation.

2-7-5, Contractor Safety Program: The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational

Safety and Health Act. Contractor Safety Program shall be integrated following 2-7-5-1 through 2-7-5-1b and per Deliverables list for approval by COR/PAR prior to pre-performance conference.

2-7-5-1, Accident Prevention Plan (APP): The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 11 of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance per Deliverables list. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs as specified below. APP shall be including safety certification, the Contractor shall submit copies of all the required Japanese local and industry safety certifications for work performed under this contract.

These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

Refer to attachment sample form of APP, unless otherwise directed by the COR/PAR.

2-7-5-1a, Activity Hazard Analysis (AHA): The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common work activities performed under this contract. AHAs shall be submitted with the APP. For contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within two (2) calendar days after modification is signed.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

• The steps of the service process;

• Identify potential hazards that exist as a result of the Contractor’s service process within the environment;

• Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

• Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

• Inspection requirements to assure service activity is safe; and

• Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the COR/PAR for review and acceptance.

Refer to attachment sample form of AHA, unless otherwise directed by COR/PAR.

2-7-5-1b, Occupational Risk and Compliance Plans: The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract.

These plans shall be submitted with the APP and shall be updated as situations change. Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract.

• Fall Prevention and Protection Plan: The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.C of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. A competent person for fall protection shall prepare and sign the plan.

• Fire Prevention Program: The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA

241, NFPA 51B, NFPA 70, and NFPA 70E. Refer to attachment of Fire Prevention Guide, unless otherwise directed by COR/PAR.

• Other Safety plan: The Contractor shall descript and develop of other except above, comply with safety requirement in accordance EM 385-1-1 for this contract.

2-7-6, Accident and Damage Reporting: The Contractor shall notify the COR/PAR as soon as practical, but no more than four (4) hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than ¥200,000 or any Weight Handling Equipment (WHE) accident. Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred;

date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least ¥200,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS), per deliverables list as following. Required or special forms are provided within the forms in attachment Contractor Incident Report System (CIRS).

• An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the Government’s desire to receive notification of all mishap situations as early as possible.

• The Contractor shall develop a Follow-on Accident Reporting Notification Report and shall and provide a copy to the KO by close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning. Follow-on reports shall be required daily until the Contractor can send a final, conclusive report of the nature, cause, and outcome of the accident.

• The Contractor shall provide a Final Accident Reporting Notification Report of the accident to the KO within 24 hours after completing the investigation of the accident.

The Contractor shall conduct an accident investigation for any weight handling equipment accident (including rigging gear accidents) to establish the root cause(s) of the accident, complete the WHE Accident Report (Crane and Rigging Gear) form and submit per Deliverables list. No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the COR/PAR. The WHE accident report form is provided within the in attachment Safety Requirement for Crane Operation.

2-7-6a, Accident Reporting and Notification Criteria: The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses; any work-related injury or illness that results in:

1) Death, regardless of the time between the injury and death, or the length of the illness;

2) Days away from work (any time lost after day of injury/illness onset);

3) Restricted work;

4) Transfer to another job;

5) Medical treatment beyond first aid;

6) Loss of consciousness; or

7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

High Visibility Accident: Any mishap which may generate publicity or high visibility.

Medical Treatment: Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

WHE Accident: A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

2-7-7, Fire Protection: The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2-7-8, Monthly On-Site Labor Report: The Contractor shall submit a Monthly On-Site Labor Report per Deliverables list.

This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2-7-9, OSHA Citations and Violations: The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report per Deliverables list.

2-7-9a, Japanese Labor Standards Inspection Office (LSIO) Citations and Violations: If the Contractor not applicable above OSHA Citations and Violations, the Contractor shall correct violations and citations promptly and provide a copy of each LSIO citation and LSIO report with written LSIO Citations and Violations Corrective Action Report per Deliverables list.

2-7-10, Safety Inspections and Monitoring: The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

• The site is safe and free of job-site hazards.

• Proper PPE is being utilized and worn.

• Safe work practices and processes are being followed.

• Workers are familiar with the hazards covered in the respective AHA for that work activity.

• All equipment and tools are in good condition and being used safely.

The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. The Contractor safety records shall be available to the COR/PAR upon request.

Whenever the COR/PAR becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the COR/PAR will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the COR/PAR may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2-7-11, Safety Requirements for Crane Operation: The Contractor shall comply with the Attachment SAFETY

REQUIREMENT FOR CRANE OPERATION.

2-8, Environmental Protection (requirements): The Contractor shall comply with all applicable Japanese laws, regulations, and with base-wide instructions, standards, and permit requirements.

The Contractor shall develop and submit Environmental Protection Plan (EPP) per Deliverables list.

Refer to attachment “Environmental Protection Plan form” and “Environmental Protection” for detailed description on Environmental Protection.

Note: If applicable, the Contractor shall submit flowchart of industrial waste processing to CFAY Environmental department to notify via the COR/PAR per Deliverables list.

Non-Hazardous Waste Disposal: The Contractor shall dispose all wastes in accordance with all applicable Japanese laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

All non-hazardous, non-regulated debris and rubbish resulting from the work under this contract shall be disposed of at appropriate off installation waste handling facilities.

All regulated, non-hazardous waste shall be disposed of in accordance with refer to attachment “Environmental Protection” Section 3.8 for detailed description on Solid Waste and Recycling.

Hazardous Waste Disposal: The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable Japanese laws and regulations. No disposal of hazardous waste onboard the installation is allowed. Refer to attachment “Environmental Protection” Section 3.9 for detailed description on Hazardous Waste IAW JEGS and Which Includes, Specially Controlled Industrial Wastes, PCBs, Lead Based Paint (LBP) Dusts/Chips and Asbestos/Asbestos Containing Materials (ACM).

Spill Prevention, Containment, and Clean-up: The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Japanese laws and regulations or otherwise stated herein, and the installatio1-3n spill control plan as specified in attachment “HAZARDOUS SUBSTANCE SPILL CONTINGENCY PLAN” at no cost to the Government.

Refer to attachment “Environmental Protection” Section 3.10 for detailed description on Spill Prevention, Containment and Clean-up.

Other environmental protection requirement: The Contractor shall descript and develop of other except above, comply with environmental protection requirement in accordance Environmental Protection and Department of Defense (DOD) Japan Environmental Governing Standards (JEGS) for this contract.

2-9, Warranty Management: Prior to performing replacement work, the Contractor shall report to the COR/PAR any defect in workmanship, material, or parts, and any improper installation of equipment and components that are covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration. The COR/PAR may provide available warranty documents

3. Scope of Work: The Contractor shall verify all dimensions and existing conditions before commencement of work. The

Contractor shall conduct the following works:

3-1, Replace the following existing protection relay units with new ones in accordance with OEM recommended procedure.

Note:

1) Applicable Equipment: The OEM of the existing protection relays to be replaced is Novatech Co., Ltd.

2) OEM Customer Support Center: (816) 359-3572, berno.matthaeus@novatechweb.com

Nos on the Drawing

Information for the Parts to be replaced Location Model No. Name Serial

No

YSK-3029

2F

YSK-5231

N-BUS 60HT

B#13-A2

①

OrionLX-A3-B4-ENEN-CPX-XM4-IHV-

HVXX-03-04-44

Transmitter

14384 1 EA

OrionLX-A3-B4-ENEN-CPX-XM4-IHV-

HVXX-03-04-44

14385 1 EA

② OrionLX-A15-B1-ENXX-IHV-HVXX-03- 04-14-44

13128

1 EA

Note:

1) OrionLX+ includes DNP IP & Serial Master/Slave

2) OrionLX+ HV power supply operates at 100-300V dc / 85-264V ac Power Supply whereas the OrionLX power supply operates at 48-125V dc.

3-2, Perform the following work after completion of the replacement work.

1) The following work shall be completed within five (5) calendar days.

a. Perform field testing of OrionLX plus units individually and also when integrated into Substation A (connect to

SEL-351A relays downstream and Ruggedcom RS900 Ethernet Switch upstream).

b. Verify with the Government engineers and operators that Wonderware master is communicating with Substation A after replacement work.

c. Provide technical trainings to NAVFAC FE personnel (Operators and engineers) on how to operate, maintain, set-up, troubleshooting, configuration of files, up-grade firmware, etc for the new protection relay units and systems in accordance with OEM manuals. Submit the following software and training manual based on content from the electronic manual after the final date of the training per deliverables list.

• Installing and updating NCD (Configure File)

• Adding and removing new points to NCD

• Loading and activating an NCD file in the OrionLX

• Configuration and monitoring of the OrionLX via its webpages as illustrated in the OrionLX user manual.

d. Have Questions & Answer (Q&A) meeting between the technical personnel who performed the replacement work and the onsite operators including engineers and provide answers for the questions. Respond additional requirements of the onsite operators and engineers if the additional cost to the Government will not be needed.

Submit the meeting minutes, additional reports and manuals required by the Government operators and engineers in the Q&A.

1) All applicable documentations, procedure and training manuals recommended OEM procedure shall be submitted by

English and Japanese word (Bilingual).

e. Provide the OEM recommended new laptop PC with installed of software for performing test and confirming working condition of new protection relays.

1) The provided new laptop PC using for the field testing at onsite work is acceptable.

3-3, Certification, Training, and Licensing: N/A.

3-4, Scope of Work Completion Reports: Submit result of the onsite replacement work situation reports with accompanying photographs per deliverables list. The report shall be submitted by English and Japanese word (Bilingual).

DELIVERABLES LIST

All deliverables must be submitted in accordance with following list in a timely manner.

Spec Item Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

1-3 Work Schedule Within 14 calendar days after COR/PAR approved of QM plan, Contractor Safety Program and CFAY Environmental approved of EPP.

KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

1-4-2 Request to Work Outside Government’s Regular Working Hours

At least four (4) calendar days prior to requested day.

KO via

COR/PAR

1 As requested by Contractor.

2-1 Pre Performance Conference Request

At least five (5) working days prior to desired conference.

KO via

COR/PAR

1 Once after award.

2.1 Sign-In Sheets and

Minutes

Within two (2) working days. KO via

COR/PAR

1 As required.

2.1 Final Revision of

Minutes

Within two (2) working days. KO via

COR/PAR

1 As required.

2-2-1 List of Key Personnel Qualifications and Organizational Chart

As a part of the QM plan. KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

2-2-1d ECATTS Training Certificate

Submitted with the EPP. KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

2-3 The Contractor’s Invoicing

Any day on Monday through Friday except observed Federal holidays.

KO via

WAWF

1 Monthly.

2-7-2

Work Status Report Verbal scheduling and status reports shall be provided when requested by the KO within 24 hours.

KO via

COR/PAR

1 When requested by the KO.

2-7-4

Quality Management (QM) plan

Within 30 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5 Contractor Safety Program

Within 30 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5-1 Accident Prevention Plan (APP)

As a part of Contractor Safety Program

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5-1 Safety Certifications As a part of the APP. KO via

COR/PAR

1 When certifications renewal.

2-7-5-1a Activity Hazard Analysis report (AHA)

As a part of the APP and within two

(2) calendar days after modification is signed.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-6 Accident and Damage Reporting (CIRS)

Report to the KO within not later than four (4) hours.

KO via

COR/PAR

1 When accident occurred.

2-7-6 and

2-7-6a

Weight Handling Equipment Accident Report (CIRS)

Report to the KO within not later than four (4) hours.

KO via

COR/PAR

1 When accident occurred.

2-7-6 Initial Accident Reporting Notification Report (CIRS)

Within not later than one (1) hour after an accident or near miss occurred.

KO via

COR/PAR

1 When accident and near miss occurs.

2-7-6 Follow-on Accident Reporting Notification Report (CIRS)

Close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning.

KO via

COR/PAR

1 When accident occurred.

Spec Item Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2-7-6 Final Accident Reporting Notification Report

(CIRS)

Within 24 hours after completing the investigation of the accident.

KO via

COR/PAR

1 When accident occurred.

2-7-8 Monthly On-Site Labor Report

Within two 14 calendar days following the end of month.

KO via

COR/PAR

1 Monthly.

2-7-9a LSIO Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO via

COR/PAR

1 As required.

2-8 Environmental Protection Plan (EPP)

Within 30 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-8 Flowchart of industrial waste including manifest

As a part of the EPP. KO via

COR/PAR

1 Once after award and when changed.

3-2 c Software and Training

Manual After the final date of the training KO via

COR/PAR

1 Once after completion of the onsite work.

3-2 d Meeting Minutes, Additional Reports and Manuals

Within 30 calendar days before the Contract closing date

KO via

COR/PAR

1 Once before the Contract closing date and when KO required.

3-4 Result of the Onsite Replacement Work Situation Reports

Within 30 calendar days after completion of the onsite replacement work.

KO via

COR/PAR

1 Once after completion of the onsite work and when KO required.

1) Unless otherwise specified in the spec package, all deliverables shall be obeyed the following method.

2) The deliverables PDF files under 10 M bytes shall send by e-Mail to KO via COR/PAR or shall submit recorded

CD/DVD media to KO via COR/PAR.

3) The deliverables PDF files over 10 M bytes shall submit recorded CD/DVD media to KO via COR/PAR.

4) The Contractor shall submit additional quantity of deliverable PDF files and /or PDF files (Reports) not specified in above (The related PDF files of this Contract only) when KO requests.

5) The ownership for the all submittals to the Government but not limit to the listed in the Deliveries List and

Administration under this contract is the Government. So the all relating Contractors including relating OEM, agency and personnel shall not be appeared to claim ownership of the submittals to the Government.

0200000 Deliverables Form Preparation Instructions

Deliverable Title: Quality Management (QM) Plan.

The following will be delivered as part of the QM Plan: Quality Management System Pre-Performance Review Checklist, Permits and Licenses, Property Management Plan, List of Key Personnel Qualifications, Organizational Chart, Proof of Legal Residency, Employee List, Vehicle Insurance and Inspection Certificate, and Preventive Maintenance (PM) Program Plan, and Monthly PM Work Schedule.

Form Attachment No.: J-0200000-04.1, but not limited to.

Government Approval Required: X Yes ___ No

Media:

Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software and shall be converted to Adobe PDF for submission. Unless otherwise specified in the Annex, the QM Plan deliverables shall be delivered using the following method

1- QM Plan will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes.

2- QM Plan PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO) via the Contracting Officer Representative (COR).

3- The Contractor is subject to deliver any additional information as requested by the contracting officer in a form mentioned in 1 and 2 above.

4- The QM Plan will be provided to the Government once after the award and every time there is any changes in the QM Plan. The QM Plan will also be provided to the government when requested by the contracting officer or the Contracting Officer Representative.

0200000 Deliverables Form Preparation Instructions

Deliverable Title: Accident Prevention Plan (APP).

The following will be delivered as part of the APP: Activity Hazard Analysis Report (AHA), and Safety certification.

Form Attachment No.: J-0200000-04.8

Government Approval Required: X Yes ___ No

Media:

PDF for submission. Unless otherwise specified in the Annex, the APP deliverables shall be delivered using the following method

1- APP will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes.

2- APP PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO) via the Contracting Officer Representative (COR).

3- The Contractor is subject to deliver any additional information as requested by the contracting officer in a form mentioned in 1 and 2 above.

4- The APP will be provided to the Government once after the award and every time there are any changes in the APP. The APP will also be provided to the government when requested by the contracting officer or the Contracting Officer Representative.

Deliverable Title: Environmental Protection Plan (EPP).

The following will be delivered as part of the EPP: Flowcharts of industrial waste including manifest and ECATTS Training Certificates.

Form Attachment No.: J-0200000-04.7

Government Approval Required: X Yes ___ No

Media:

PDF for submission. Unless otherwise specified in the Annex, the EPP deliverables shall be delivered using the following method

1- EPP will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes.

2- EPP PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO) via the Contracting Officer Representative (COR).

3- The Contractor is subject to deliver any additional information as requested by the contracting officer in a form mentioned in 1 and 2 above.

4- EPP Shall be provided by the contractor within the specified time flame mentioned on the corresponding deliverable title/dates of submission in the table at the beginning of section F.

5- The EPP will be provided to the Government once after the award and every time there is any changes in the EPP. The EPP will also be provided to the government when requested by the contracting officer or the Contracting Officer Representative.

Deliverable Title: Monthly Reports.

The following will be delivered as part of required Monthly Reports: Monthly PM Work Schedule (five (5) calendar days before scheduled month), Quality Inspection and Surveillance Report (As part of the completed Service Orders report), On-Site Labor Report (Within two (2) Calendar days following the end of the month) and Monthly Summary of Completed Service Orders Report (Within 15 Calendar days after completion of service work order during the previous month).

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media:

PDF for submission. Unless otherwise specified in the Annex, the monthly reports deliverables shall be delivered using the following method

1- Monthly reports will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes.

2- Monthly PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO) via the Contracting Officer Representative (COR).

3- The Contractor is subject to deliver any additional information as requested by the contracting officer in a form mentioned in 1 and 2 above.

4- Monthly Reports Shall be provided by the contractor within the specified time flame mentioned on the corresponding deliverable title/dates of submission in the table at the beginning of section F.

Deliverable Title: Quarterly Reports The following will be delivered as part of required Quarterly Reports: Contractors Invoicing (via WAWF) completion of Preventive Maintenance (PM) report.

Form Attachment No.: N/A

Government Approval Required: X Yes ___ No

Media:

PDF for submission. Unless otherwise specified in the Annex, the quarterly reports deliverables shall be delivered using the following method

1- Quarterly reports will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes. The invoicing report will be pulled from WAWF by the Contracting officer and Contracting Officer Representative

2- Quarterly PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO) via the Contracting Officer Representative (COR).

3- The Contractor is subject to deliver any additional information as requested by the contracting officer in a form mentioned in 1 and 2 above.

4- Quarterly Reports Shall be provided by the contractor within the specified time flame mentioned on the corresponding deliverable title/dates of submission in the table at the beginning of section F. The contracting officer (KO) or the Contracting officer representative (COR) may request additional information or clarification on the Invoicing report pulled from WAWF.

Deliverable Title: Accident and Damage Reporting (CIRS) The following will be delivered every time an accident or near miss occurs: Weight Handling Equipment Accident Report, Initial Accident Reporting Notification Report, Follow-on Accident Reporting Notification Report, and Final Accident Reporting Notification Report.

Form Attachment No.: J-0200000-04.2

Government Approval Required: X Yes ___ No

Media:

PDF for submission. Unless otherwise specified in the Annex, the CIRS reports deliverables shall be delivered using the following method

1- CIRS reports will be sent via email as PDF attachment to the contracting Officer (KO) and Contracting Officer Representative (COR) if it’s under 10 M bytes. The invoicing report will be pulled from WAWF by the Contracting officer and Contracting Officer Representative

2- CIRS PDF files over 10M bytes shall be saved on CD/DVD media and delivered to the Contracting Officer (KO)…