Attachment (3) Pre-Bid-Inquiry.pdf

Attachment (3) Amendment 0002_ Pre-Bid Inquiry Form Solicitation No. N4008420B6305 COVID-19 CLEANING AT CFAS

Question No.

Reference (Sect/Para/Pag

QUESTION

GOVERNMENT RESPONSE

1 Page 3 & 6 Please confirm that we submit all pricing in YEN but paid out in USD

FUNDS.

The price of this CLIN is expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen.

9. BIDS SHALL BE PRICED ONLY IN JAPANESE YEN. BIDS

NOT PRICED IN JAPANESE YEN WILL BE CONSIDERED NON-

RESPONSIVE AND WILL NOT BE EVALUATED.

Bid shall be priced only in Japanese Yen. The payment will be made in Japanese Yen.

2 Page 3/5 Can you please direct me to the correct website for business registration and licensing?

Bidders are required to be registered in SAM at the time the offer or quotation is submitted in order to comply with the annual representations and certifications requirements. For more information please go to https://www.sam.gov.

Prior to award of any contract, bidders must be registered to do business in Japan and possess all licenses required to perform the services under this requirement, Bidders will be required to provide verification of any required licenses prior to award of any contract to the contracting officer if such information is not already on file with or available to the contracting officer.

3 Solicitation Document page 3, General Information

After reviewing the N4008420B6305 bidding document to include the amendment, we cannot find anything that references the proposal format or proposal preparation instructions. Can you provide us with a list of submittals that we need to prepare for this solicitation? Or can you confirm where I can find these instructions within the document?

Please see the updated SUBMISSION OF BIDS on GENERAL INFORMATION on Amendment 0002.

4 PWS,

Section C- 1503010-4.1, page 41-42

What is the minimum order quantity? Since our price proposal shall include expenses like cost for travel and hotel, if the minimum order quantity is 1SM then unit price will be higher. We would like to know the minimum order quantity in order to estimate our unit price.

A minimum order quantity is JPY500,000.

5 PWS,

Section C- 1503010-4.1, page 41-42

Is the contractor to perform cleaning and disinfect services with the as-is condition where the facilities are equipped with appliances (e.g.

PC, electric cord, refrigerator and etc.) and/or other facility equipment.

Yes. Per Spec Item 4.1 of Annex15, Cleaning and disinfection services shall comply with the Centers of Disease (CDC) recommendations. CDC recommendations are available at:

https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

6 PWS,

Section C- 020000-2.5, page 13 and C-1503010- 4.2, page 42-

Does the price estimate for this service only include providing the trash receptacles(size of 50L), collect and dispose refuses at the designated location which is within walking distance, and clean and disinfect the trash receptacles, but not include cost for the cleaning and disinfecting of rooms?

Yes, it is correct. However, per Spec Item 4.2 of Annex 15, pages 43-44 states “All rooms should be provisioned with personal cleaning supplies, e.g., tissues, paper towels, cleaners, regulated medical waste containers, and disinfectants that are EPA-approved against emerging viral pathogens for use by persons under quarantine as needed.”

7 PWS,

Section C- 1503010-4.3, page 44-45

Does the room to be cleaned and disinfected have furniture and appliances (e.g. table, bed, couch, shelves, oven, refrigerator, etc.)? if yes, should we include the cost for these items’ cleaning into our price proposal? For example, cleaning the oil stains and burns of oven and hood, cleaning the refrigerators, or collecting any refuse or personal belongings left in the room if there are any after the person under quarantine has vacated.

Yes.

8 PWS,

Section C- 0200000- 2.6.2, 2.6.3, How many days do we have after receiving task orders to commence any services?

The Contractor shall commence the work within three working days after issuance of a task order.

9 PWS,

Section C- 0200000-2.6, I would like to inform you that if we are awarded this contract, administration work shall be done from our Okinawa Branch Office since our company have similar project there. One of the reason is because any person who visit to Okinawa from mainland of Japan needs to be quarantined for 14 days after the arrival. Therefore, if our staffs travel back and forth between Sasebo and Okinawa, it will take time due to this reason. We are planning to send our supporting companies’ staff for the on-site work.

We would like to know if this management system is acceptable to you before participating the bidding.

The Contractor shall ensure the performance objectives and standards in the PWS are met.