Attachment (3) PPI Response-Amend 0002.pdf

Attachment (3) PPI Response-Amend 0002

NO Reference Question Government Response

Instructions to Bidders, Page 19, Section 5 Preparation of Bids, Sub-paragraph (7) Bidder’s Qualifications

Instructions to Bidders lists multiple supporting documents that bidders are encouraged to submit, but, also states not mandatory, and states may be required to determine a bidder’s responsibility. This requirement conflicts with the fact the solicitation is an “IFB”, Open Bid, which suggests “lowest bidder” would receive the award absent any circumstances determined by the government that would eliminate a bidder from receiving the award. How will the submission of these documents be used to determine award over another bidder that does not submit these documents, and when compared to cost?

Please see FAR 14 “Sealed Bidding” and FAR 9 “Contractor Qualifications”.

Refer to and review the entire provision FAR 52.212-2 Evaluation – Commercial Items in the IFB.

FAR 52.212-2 in the IFB provides that, “The Government will evaluate offers for award purposes in accordance with FAR 52.214-10 Contract Award – Sealed Bidding. There are no price related factors…”

FAR 9 requires the contracting officer to make a responsibility determination prior to issuing any contract. The documentation requested, but not required, will be used for responsibility determination only.

Refer to FAR 9.104 for the standards used in determining responsibility.

Instructions to Bidders, Page 19, Section 5 Preparation of Bids, Sub-paragraph (7) Bidder’s Qualifications

Bidder’s Qualifications list multiple supporting documents that bidders are encouraged to submit, but, also states not mandatory, and states may be required to determine a bidder’s responsibility. Will a bidder submitting these documents, although not mandatory, be considered for award above a bidder that has a lower price and does not submit requested documents?

See response to Question 1.

Instructions to Bidders, Page 19, Section 5 Preparation of Bids, Sub-paragraph (7) Bidder’s Qualifications

Bidder’s Qualifications list multiple supporting documents that bidders are encouraged to submit, but, also states not mandatory, and states may be required to determine a bidder’s responsibility. However, Page 23, Far 52.212.2 Evaluation, sub-paragraph (a), states government will evaluate offers for award based on FAR 52.214-10, which is determined by “most advantageous to the government considering only price and price related factors”. Same sub-paragraph also states this solicitation has no price related factors, thus, government will consider price only based on the total of all CLINS 0001 – 0016. Please confirm the purpose of documents contractors are encouraged to submit, but, not mandatory to submit, in accordance with Page 19, Section 5 Preparation of Bids, Sub-paragraph (7) Bidder’s Qualifications, and their purposes with regard to award determination?

See response to Question 1.

Instructions to Bidders, Page 21, Section 10

Bonding Requirements states performance Bonds and Bid Guarantees are NOT required.

However, Page 22, Section 13 Note, indicates “a bid may be rejected if the company name identified on the bonds is different…”.

Please confirm Performance Bonds and Bid

Performance Bonds and Bid Guarantee are not required for IFB N4008420B6304 and any resultant contract.

Guarantees are not required by this solicitation?

General

Whose responsibility is it to dispose of any replaced equipment, such as A/C units, floor tiles, blind slats, etc?

Contractor is required to dispose of replaced equipment.

Annex 0200000 Spec 2.10.2.12

Can government provide a list of ACM locations?

No, there is no list of ACM.

Annex 1502000 Spec 4.2

For A/C replacement, some locations may require scaffolding. Will the government allow the contractor to add additional cost for scaffolding separate from the firm fixed A/C replacement cost? Or should the cost of scaffolding be included in our fixed costs?

Yes. All costs should be included in the price.

Annex 1502000 Spec 4.2

Can the government provide a list of locations where scaffolding would be required to reach A/C units which may require replacement?

No. How to perform the work (e.g. scaffolding or other approach) is up to the Contractor.

Annex 1502000 Spec 4.2.36

When replacing A/C units, does drain piping need to be replaced or can existing piping be reused?

Existing piping can be used, but dirt and debris in the pipes shall be cleaned.

Annex 1502000 Spec 3.1

Are urgent and/or routine service orders to be included in this contract? If so, what is their response time and cost threshold?

No. This contract has emergency service orders limited to A/C units.

Annex 1503010 Spec 4.2.6

Is contractor required to stock bathroom supplies? If so, please provide a list of required supplies that are to be stocked.

(Since bathrooms are for personal use, it is assumed that individuals will supply their own supplies such as soap and toilet paper.)

No. Contractor is not required to provide bathroom supplies.

ELIN 001AA Please confirm that service orders are to be FFP, and not to be invoiced per service call?

“Service Order Work for Split Type A/C” is Recurring Work (Firm Fixed Price) up to 150 orders during one-year performance period. Per the Unit of Issue, payments can be made monthly.

ELIN 706AA

706AB

We would like to confirm that ELIN 706AA is labor only and ELIN 706AB is parts/materials only. (The title of “Labor Work” is misleading.)

Refer to Annex 2, Spec Item 2.15.2 Unit Priced Labor (UPL) Work (Negotiated).

Attachment J- 15020000 -06

Please provide historical data for the time of day for response to Emergency calls. (During normal hours? After hours?)

Historically, approximately 15% of emergency service order work have been performed outside of Government regular working hours.

Annex 1503010 Spec 4.1

Is high-pressure washing for evaporator on A/C units included in the cleaning requirement?

Yes. However, it is Contractor’s decision if high-pressure washing is necessary. It is depending on the condition of evaporator. High-pressure shall not damage the A/C units.

Attachment J-1503010-02

In regards to 705 AL/Emergency Water Extraction, please provide historical data of performance ordered after the Government working hours?

Approximately 90% of orders have been placed after the Government regular working hours.

Annex 1502000 Spec 4.2.25 Attachment J-1502000-07

PART 1

In regards to Bathtub Coating, please provide detailed information about the bathtub such as manufacturer, size, etc.

Typical model:

Manufacturer: Daiwa Heavy Industry Model number: TL-160-O-1WL

Attachment J-1401000-04 3.2.m

There is a possibility that fluorescent lamps may be discontinued during the contract period. In such an instance, will replacement to an equivalent product be included in COM work?

Yes, replace the lamp with an equivalent product as required to operate as originally intended and designed, and in a safe manner, if the same product is not available.