AMD01_Encl1_Notice1_Pre-Bid-Conference-Slides_and_Attendee-List.pdf
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- Solicitation number
- N4008420B0092
About this file
This document includes a pre-bid conference presentation and attendee list for a federal solicitation to repair Building A32 at Commander Fleet Activities Yokosuka in Japan. The Navy seeks to award a single firm-fixed-price contract to provide a new mezzanine floor deck, foundations, vestibule structure, stairways, supporting rooms, fire protection, HVAC, plumbing, power and lighting, and telecommunications systems. Bids are due by September 3, 2020, with award to the responsible bidder offering the best value based on price. The work must be completed within 420 or 510 calendar days depending on the bid item selected, and liquidated damages will apply for delays of $200,000 per day for Phase 1 work and $110,000 per day for Phase 2 work. Bidders must be authorized to do business and hold a construction license in Japan, and be registered in the U.S. System for Award Management.
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Pre-Bid Conference
N4008420B0092
Repair Bldg. A32
Commander Fleet Activities Yokosuka
17 August 2020
NAVFAC FAR EAST2 26-Aug-20
Agenda
• Welcome/Administrative Remarks
• Project Overview
• Solicitation Overview
• Closing Statement
• Point of Contact
• Site Tour
NAVFAC FAR EAST3 26-Aug-20
• Welcome
• Questions
• Amendments
• One-time site visit immediately after
• CAUTION:
Remarks or explanations made today shall not qualify or alter the terms and conditions of the solicitation, unless the solicitation is amended in writing.
WELCOME / ADMINISTRATIVE REMARKS
NAVFAC FAR EAST4
PROJECT OVERVIEW
26-Aug-20
NAVFAC FAR EAST5 26-Aug-20
Repair Building A32
Commander Fleet Activities Yokosuka (CFAY), Japan
• Specification and Drawings are provided as
Attachment 1 of the IFB.
• This is a Design-Bid-Build project.
• Project Location: CFAY
• Estimated Price Range: Between $10 million
- $25 million
NAVFAC FAR EAST6 26-Aug-20
Project Description:
• Provide new steel framed mezzanine floor deck with concrete foundations.
• Remove existing steel mezzanine & stairway; useless electrical equipment, panels & cabling systems; & lower portion of Bldg. A32 (East-side).
• Provide new vestibule structure, stairways, related supporting rooms with related architectural finishes, fire protection, HVAC & plumbing, power & lighting, & telecommunications systems.
NAVFAC FAR EAST7 26-Aug-20
• This acquisition contains the following bid items:
PROJECT OVERVIEW
CLIN BID ITEM PROJECT SCHEDULE
0001 Bid Item No. 1, Base Bid, Repair Bldg. A32
(Fast-track Phase 1)
Contract completion period is 420 calendar days after the date of contract award.
• Phase 1: 300 calendar days
• Phase 2: 120 calendar days
0002 Bid Item No. 2, Alternate Bid, Repair Bldg. A32
Contract completion period is 510 calendar days after the date of contract award.
• Phase 1: 390 calendar days
• Phase 2: 120 calendar days
• Submit bids for all line items.
NAVFAC FAR EAST8 26-Aug-20
Completion Time
• 2 Phases of Work
• The completion time for this contract is based on a mission requirement.
PROJECT OVERVIEW
Phase Schedule Start Day Completion Day
1 After Date of Award 300 Calendar Days
2 After Completion of Phase 1 Work 120 Calendar Days
TOTAL for Bid Item No. 1, Base Bid 420 Calendar Days
Phase Schedule Start Day Completion Day
1 After Date of Award 390 Calendar Days
2 After Completion of Phase 1 Work 120 Calendar Days
TOTAL for Bid Item No. 2, Alternate Bid 510 Calendar Days
NAVFAC FAR EAST9 26-Aug-20
Liquidated Damages (LDs)
• Separate liquidated damages apply to each phase of work.
• Liquidated Damages for each calendar day of delay until the work is completed or accepted:
Phase 1 = ¥200,000
Phase 2 = ¥110,000
NAVFAC FAR EAST10
SOLICITATION OVERVIEW
NAVFAC FAR EAST11 26-Aug-20
• Award will be made in accordance with FAR
52.214-19 Contract Award-Sealed Bidding-
Construction.
• A single award will be made on Bid Item No.
1, Base Bid, but in the event the offer exceeds the funds available, a single award will be made on Bid Item No. 2, Alternate Bid, based on available funding.
• Bidders shall bid on all items. Failure to do so will be cause for rejection of the bid.
BASIS FOR AWARD
NAVFAC FAR EAST12
INSTRUCTIONS TO BIDDERS
26-Aug-20
SF1442 Section 00 21 13 – Instructions to
Bidders - Read this entire section carefully!
•Bids are due by 10:00 A.M., Japan Standard
Time (JST), on 03 September 2020. Bids will be publicly opened at this time.
• Submit bids by e-mail, hand deliver, or mail.
• Late submittals will not be considered unless it meets the requirements in FAR 52.214-7 Late
Submissions, Modifications, and Withdrawals of
Bids.
NAVFAC FAR EAST13
26-Aug-20
Bid Submittal Requirements
Bidders are required to submit the following:
1) SF 1442 (Page 1-6) (Complete blocks 14-
20), along with bid amounts for Item 0001 and Item 0002;
2) Section 00 45 00 Representations and
Certifications (fill out as appropriate);
3) Bid Bond in the amount of ¥300,000,000 or
20% of the bid price, whichever is less; and
4) Other documents as applicable.
NAVFAC FAR EAST14
26-Aug-20
Special Requirements
1) Authorization to conduct business in Japan
2) Construction license (Kensetsu Gyo Kyoka)
3) Pre-award survey
4) Joint Venture (JV), Limited Liability
Companies (LLC), Limited Partnerships
(LTD) submit JV, LLC or LTD agreement and other information as indicated at Section
00 21 13.
NAVFAC FAR EAST15
26-Aug-20
Special Requirements, continuation
4) FAR Provision 52.229-11 Tax on Certain Foreign
Procurements – Notice and Representation (JUN
2020) and FAR Clause 52.229-12 Tax on Certain
Foreign Procurements (JUN 2020) o Refer to Section 00 21 13 and Section 00 45 00.
o 2% Federal excise tax withholding on awards to foreign contracting parties unless exemption claimed.
oComplete FAR Provision 52.229-11 at Section 00
45 00 and submit IRS Form W-14 with offer if an exemption will be claimed.
NAVFAC FAR EAST16
26-Aug-20
Bid Submission Format
• Hand-delivered or mailed bids shall be in sealed envelopes marked to show the Bidder’s name & address, solicitation number, and date
& time bids are due. Sealed package shall include: 1 original, 1 copy, and 1 copy in CD or
DVD in Adobe pdf format.
• Emailed bids shall include in the subject line of the email: “IFB N4008420B0092”. No email shall be larger than 4MB.
NAVFAC FAR EAST17
REMINDER:
Participants shall submit all questions using the Pre-Bid Inquiry form provided as Attachment 2 in the IFB.
NAVFAC FAR EAST18
CLOSING STATEMENT
26-Aug-20
• No minutes of this meeting will be published.
• Any changes to the IFB resulting from today‘s event will be made in writing with an amendment posted to beta.sam.gov.
• The attendance sheet and pre-bid conference slides will be posted on beta.sam.gov.
• A one-time site visit of the project location will commence immediately after the pre-bid conference.
NAVFAC FAR EAST19
POINT OF CONTACT
26-Aug-20
Contract Specialist:
Rosario Hocog rosario.hocog@fe.navy.mil
Procuring Contracting Officer:
Wendie Narvarte wendie.Narvarte@fe.navy.mil mailto:rosario.hocog@fe.navy.mil mailto:wendie.Narvarte@fe.navy.mil
| Pre-Bid Conference 20B0092_FOR POSTING |
| Attendees |
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