Attachment_5_Industry_Day_Presentation.pdf

NAVFAC FAR EAST

Industry Day Base Operations Support Contract Marine Corps Air Station Iwakuni

N4008419R0054

22 August 2019

LT Andrew Cotherman, FEAD Iwakuni Director Martin Hansen, FEAD Iwakuni Contracting Officer

Youko Abe, FEAD Iwakuni Contract Specialist

Overview

Welcome / Introductions Rules of Engagement Timeline of Contract Events PWS / Requirement Overview Acquisition Strategy Anticipated Source Selection Process Teaming Arrangements Phase-In Plan Points of Contact

Welcome

Welcome Introductions Facilities Parking

Evacuation Route

Alternate Evacuation Route

Rules of Engagement

Written Questions Question forms provided Questions will be collected at end of session All Q&As will be recorded and posted on FBO after Industry Day

-This event is an open exchange with Industry; any verbal question/answer SHALL NOT be binding

COST specific questions will not be addressed

Individual Break-Out Sessions Sessions are in order as posted at sign-in Time Limit: 20 Minutes One (1) spokesperson per Contractor group Questions posed during individual break-out session may be posted on FBO after Industry Day

Performance Work Statement Overview

LT Andrew Cotherman FEAD Director

PWS Overview

Contractor will provide facility related services Location: Marine Corps Air Station Iwakuni Japan

Scope of work Furnish all labor, supervision, management, tools, equipment, facilities, transportation, incidental engineering, and other services described in the Performance Work Statement

Objective Performance based contracting > performance outcomes Contractors shall meet or exceed performance objectives Measurable standards based on Performance Assessment

Plans

PWS Overview (cont.)

Performance Work Statement NAVFAC Standard Template

Annex 1: General Information Annex 2: Management and Administration Annex 14: Housing

Family Housing (1401000) Annex 15: Facility Support

Facility Investment (1502000) Custodial (1503010) Grounds Maintenance (1503050)

Annex 16: Utilities Waste Water (160400)

PWS Requirements

PWS requirements include:

Airfield Runway Maintenance and Repair (1502000) Aircraft Hangar Bay Doors (1502000) Maintenance / Repair of Auto Doors (1502000) Kitchen Exhaust Cleaning / Maintenance (1502000) Maintenance / Repair of HVAC Systems to include

DDC Systems (1401000,1502000) Family Housing Services (1401000,1502000) DoDEA School Maintenance / Repairs (1502000) Maintenance / Repair Auxiliary Generators and associated fuel tanks (1502000)

PWS Requirements (cont.)

PWS requirements include:

Maintenance / Repair of Fire Protection Systems to include firefighting simulator (1502000)

Testing / Certification of Lightning Arrestors and Grounding Devices (1502000)

Locksmith Services (1502000) Custodial Services (1503010) Facility Weight Handling Equipment (1502000) Sewage Pumps and Lift Stations (1502000/1604000) Small Boilers and associate fuel tanks (1502000) Photovoltaic Systems and Solar Water Heating

Systems (1502000)

PWS requirements include:

Uninterrupted Power Supply System (1502000) Storm Drainage Hydraulic Water Gate (1502000) Grounds Maintenance and Tree Trimming (1503050) Backflow Prevention (1502000) Swimming Pools (1502000) Incinerator Plants (150200) Sewage Treatment /Wastewater Treatment (1502000) Garbage Disposal Sewer Water Treatment (1502000) Other Services

Contract management includes:

Total work effort to meet performance objectives Planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance

Contractor shall obtain:

All required permits, licenses, and authorizations to perform work Certificate of Insurance Gate passes and badges require through enrollment in Defense

Biometric Identification System (DBIDS)

Contractor shall comply with:

Applicable Federal and Host Nation Laws and Regulations Environmental, energy, safety, access, and conduct standards

Government will:

Provide work reception functions during normal working hours including receipt, approval, and classification of work Transmit all service calls to contractor electronically, or call in the case of an “Emergency” service call.

Furnish contractor with USMC MAXIMO facility-management software program

Contractor shall:

Receive, prioritize, respond, correspond and perform work required in service orders or task orders during government working hours

Shall receive and respond to “Emergency” service calls 24 hours per day, seven (7) days a week

Provide all required documents and deliverables

Contractor shall establish and maintain:

Complete Quality Management System Safety Program Environmental Management

Contractor shall:

Receive, prioritize, respond, correspond and perform work required in service orders or task orders during government working hours

Shall receive and respond to “Emergency” service calls 24 hours per day, seven (7) days a week

Provide all required documents and deliverables

Acquisition Strategy

Martin Hansen FEAD Iwakuni Contracting Officer

Q&A Review

Q&A submitted by Industry (prior to Industry Day) Questions/Answers were posted on FBO prior to Industry Day List of Attendees will be posted on FBO post Industry Day

Company Name / Company Address / Company POC / Company Phone Number will be included

Q&A submitted by Industry during Industry Day will be answered and posted on FBO after Industry Day https://www.fbo.gov/index.php?s=opportunity&mode=form&id=0 c1ba84fb01085b1c3e780ae4f6c717e&tab=core&_cview=1

Initial Contract Considerations

Anticipated Acquisition Strategy Single Award Full and Open Competition Firm Fixed Price Indefinite Delivery / Indefinite Quantity (IDIQ) Inclusion of Options

Five-year contract -- Anticipate One Year Base Period plus Four One-Year Option Periods

10 Contract Line Items (CLINS) including 2 CLINS each (recurring work and non-recurring work) for the base year and 4 option years.

Magnitude range <$250M

Target Timeline

Target Procurement Timeline Aug 2019: Draft Solicitation Aug 2019: Industry Day Sep 2019: RFP Solicitation Nov 2019: Proposals Due Nov 2020: Target Award Nov 2020: Start Mobilization Feb 2021: Start New Services (+90 days from award) May 2021: Phase-In Existing Contract Services

Anticipated Source Selection Process

Source Selection – DoD Source Selection Procedures Best Value – Full Tradeoff Process

The greatest value to the Government, not necessarily the lowest cost or price or the highest technically rated offeror, based on the evaluation of cost or price and other factors specified in the solicitation. FAR 15.101-1

Evaluation Factors Factor 1: Safety Factor 2: Management Approach Factor 3: Experience Factor 4: Past Performance

Anticipated Source Selection Process (cont.)

Factor 1: Safety Factor 1 shall be evaluated as acceptable or unacceptable Offeror shall provide a narrative that addresses:

Commitment to safely accomplishing PWS requirements Management and implementation of safety procedures Method of selecting subcontractor(s) with a safe performance record Safety management system Methodology to execute an effective safety program

Source Selection Process (cont.)

Factor 2: Management Approach Reflects the degree to which the proposed management approach demonstrates a clear understanding and effectively accomplishes the complexity and magnitude of the PWS

Offeror shall provide a narrative that addresses each of the following components separately:

Overall Management Approach Staffing Approach and Management Structure Subcontracting Plan Strategy for Meeting Performance Objectives Quality Control Management Phase-In Plan Logistics/Supply Chain Management Response Times

Source Selection Process (cont.)

Factor 3: Experience Evaluation of the Offeror’s depth and breadth of experience and multi-functional management experience in planning and executing facility services outlined in the PWS

Offeror shall provide minimum of 1 and a maximum of 5 recent and relevant projects required

A narrative and associated project details will be required for each project

Source Selection Process (cont.)

Factor 3: Experience (cont.)

For purposes of this solicitation, a recent and relevant project is defined as a facilities support services contract having at least:

Two Annexes other than Annex 0100000 – General

Information and Annex 0200000 – Management and Administration

A project value of ¥1,115,938,000 / $10,000,000 (@ ¥111.5938/$1.00) or greater per year; and

Be completed in the past 7 years preceding the closing date for proposals, or have at least 2 years of project performance completed by the closing date for proposals

Source Selection Process (cont.)

Factor 4: Past Performance Offeror shall demonstrate recent, relevant past performance within the past 7 years that demonstrate its ability to successfully perform the proposed effort

Offeror shall use the same recent and relevant projects provided in Factor 3

If a completed CPARS evaluation is available, it shall be submitted with the proposal

If there is not a completed CPARS evaluation, a past performance questionnaire (PPQ) shall be used

Phase-In Plan

Phase-In of Existing Contracts May 2021 is the anticipated phased-in timeline for the following existing NAVFAC standalone contracts Fire Protection Grounds

HVAC

Custodial Housing Change of Occupancy and HVAC Kitchen Duct

Partnering

Navy Approach to Service Contracting Partnering Philosophy Contractor’s Knowledge Industry Best Practices

Partnering First Goal – Cohesive team with common purpose & commitment Second Goal – Identify risks and opportunities Third Goal – Sustained partnering

Teaming Agreements / JVs

A copy of a Joint Venture (JV) Agreement, Partnership Agreement and/or Teaming Agreement (if applicable). The JV or Partnership must be registered in the System for Award Management (SAM) database as the JV or Partnership before receiving an award.

Wrap Up

NAVFAC Far East Contracting POCs Mr. Joshua Kaimikaua, Contract Specialist E-mail: joshua.kaimikaua@fe.navy.mil Comm: 011-81-46-816-2047

Ms. Wendie Narvarte, Contracting Officer E-mail: wendie.navarte@fe.navy.mil Comm: 011-84-46-816-7076

Please provide your questions and comments:

Written on Industry Day form Email to NAVFAC Far East Contracting Officer https://www.fbo.gov/index.php?s=opportunity&mode=form&id=0c1ba 84fb01085b1c3e780ae4f6c717e&tab=core&_cview=1 mailto:joshua.kaimikaua@fe.navy.mil mailto:wendie.navarte@fe.navy.mil

1 on 1 Industry Engagement https://www.fbo.gov/index.php?s=opportunity&m ode=form&id=0c1ba84fb01085b1c3e780ae4f6c 717e&tab=core&_cview=1

Comments (written or via contracting officer) https://www.fbo.gov/index.php?s=opportunity&mode=form&id=0c1ba84fb01085b1c3e780ae4f6c717e&tab=core&_cview=1

Questions to Industry

•What feedback do you have regarding the requirement?

•Do any of the requirements seem unduly restrictive?

•What, if any, feedback do you have regarding the structure and contents of the solicitation?

•The proposed mobilization period is 90 days. Is this inadequate, just right, or too much? How long would you need to mobilize?