N4008418R0413_Sources_Sought_Rev.pdf

Revised Nov 2009

Z – SOURCES SOUGHT FOR PREVENTIVE MAINTENANCE PROGRAM AND

SERVICE ORDERS FOR FIRE FIGHTING TRAINING AND DAMAGE CONTROL

TRAINING, EXHAUST AIR TREATMENT AND WASTE WATER TREATMENT

FACILITIES AT THE U.S. COMMANDER FLEET ACTIVITIES YOKOSUKA, JAPAN

N40084 FEAD YOKOSUKA

PSC Code: Z1PZ, MAINTENANCE OF OTHER NON-BUILDING FACILITIES

RFP No. N40084-18-R-0413

Contact Point: Mr. Toshiki Hisasue, Toshiki.hisasu.ja@fe.navy.mil

The intent of this notice is to identify potential offerors for market research purposes and to determine if commercial sources are available. The information will be used within the U.S. Navy but will not be disclosed outside the agency. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests.

The Naval Facilities Engineering Command (NAVFAC) Far East is seeking qualified contractors and subcontractors that are licensed to conduct business in Japan for Facilities Support contracts. The scope of work will be performed in Commander Fleet Activities Yokosuka (CFAY).

The work includes, but is not limited to, all labor, management, supervision, tools, material, and equipment required to perform Facility Investment (FI) services for operation and maintenance services for Fire Fighting Training Facility and Waste Water Treatment Facilities at Building 4834, the U.S. Commander Fleet Activities, Yokosuka (CAFY), Japan. The work shall be performed in accordance with OEM Standards and regulation. The Contractor shall maintain, repair, and alter Fire Fighting Training Facilities to ensure they are fully functional and in normal working condition.

General scope of work*:

1. Maintenance Work for Firefighting Facilities:

a. Maintenance for fire fighting training equipment/system

b. Maintenance for damage control training equipment/system

c. Maintenance for exhaust air treatment equipment/system

d. Maintenance for waste water treatment equipment/system

e. Laboratory analysis for effluent water

2. Major Repair Work

*This list is not all-inclusive and may or may not include additional work by the Contractor.

Revised Nov 2009

The North American Industry Classification System (NAICS) is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

A combination of Firm Fixed-Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) type contract is anticipated. The contract term for base period is from 1 September 2018 through 31 August 2019 and four one-year option periods.

Interested sources are invited to respond to this sources sought announcement by using the forms provided under separate file titled “Sources Sought – Contractor Information Form.” The following information shall be provided:

1) Contractor Information: Provide your firm’s contact information including CAGE code and DUNS number.

2) Qualifications for Conducting Business in Japan

3) Locations: Identify the locations in which you are willing and capable to work.

4) Subcontractors: If known, provide subcontractor partnerships (Optional)

Notifications of interest must be submitted in writing via email; phone calls will not be accepted. Interested parties should respond as soon as possible but no later than close of business 24 April 2018, at 10:30 am Japan Standard Time (JST). Responses to this Sources Sought Notice shall be emailed to toshiki.hisasue.ja@fe.navy.mil

(Rev. 03/13)

SOURCES SOUGHT – CONTRACTOR INFORMATION FORM for

MAINTENANCE FOR FIRE FIGHTING TRAINING AND DAMAGE CONTROL TRAINING,

EXHAUST AIR TREATMENT AND WASTE WATER TREATMENT FACILITIES AT THE

U.S. COMMANDER FLEET ACTIVITIES YOKOSUKA, JAPAN

Use this form to provide contractor’s general information. Please limit response to one page. The box at the bottom of this form may be used to clarify any requested information.

1. Contractor Information:

Firm Name:

Address:

Name of POC for firm:

Phone Number of POC: Email of POC:

2. System for Awards Management:

DUNS Number: ___________________ Cage Code: __________________

3. This space may be used to provide any additional information that is relevant:

(Rev. 03/13)

SOURCES SOUGHT – CONTRACTOR INFORMATION FORM for

MAINTENANCE FOR FIRE FIGHTING TRAINING AND DAMAGE CONTROL TRAINING,

EXHAUST AIR TREATMENT AND WASTE WATER TREATMENT FACILITIES AT THE U.S.

COMMANDER FLEET ACTIVITIES YOKOSUKA, JAPAN

Use this form (one per project) to provide supporting information that demonstrates project experience relevant to the subject announcement. Submit up to 5 projects. Please limit response to two pages per project.

1. Contractor Name:

2. Project No. (check one): - 1 - 2 - 3 - 4 - 5

3. Contract Number: Delivery/Task Order No.:

Project Number:

Title:

Location:

4. Award Date (mm/dd/yy): 5. Final Contract Price: $

Completion Date (mm/dd/yy): (incl. all options and mods)

Project is % complete (on submission due date) This is the total project subcontract price.

6. Type of work: Facilities Support Maintenance/Overhaul/ Repair/ Alteration services

7. Customer/Owner Name:

Point of Contact Name/Title:

(person with project knowledge)

POC Phone Number: POC Email Address:

8. Were you the Prime contractor for this project? Yes No

Were you a subcontractor for this project? Yes No

If subcontractor, who was the Prime contractor?

9. Type of Contract (check all that apply):

Firm Fixed-Price (FFP) Indefinite Delivery / Indefinite Quantity (IDIQ)

Other (explain):

If partnership, provide the following information:

Partner firm name: Years working together:

Address:

10. Narrative Description of the Project:

11. Percentage of work you self-performed on this project: %. Explain work self-performed:

Form may be expanded. Please DO NOT change content of the form.

1502000 – Facility Investment Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel performing electrical work or working on electronic equipment shall be trained and certified per NAVFAC MO-200 or work shall be done with the electricians who have license of first grade electrician, "Dai-1-syu Denki Kohjishi", or second grade electrician, "Dai-2-syu Denki Kohjishi", shall perform electrical work.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other Contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be

Item

Title Description removed.

2.3.2 Historical

Preservation Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Preventive Maintenance (PM) Program to maintain and repair facilities, installed equipment and systems.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

Unless otherwise specified herein after, the Contractor shall perform any repairs including replacement work discovered during one (1) scheduled Preventive Maintenance (PM) work and one (1) service order limited to a ceiling of ¥300,000 in direct material cost and labor cost.

Incidental repairs work performed under maintenance are not considered a service order.

Notification of any repair and/or replacement work exceeding the Recurring limit shall be reported to the KO within seven (7) calendar days, and a major repair proposal shall be submitted to the KO within 14 calendar days after identification per section F.

The following items are exempt from the Contractor’s responsibilities of Recurring limits for equipment and systems.

1. Loss or damage caused by the fault or negligence of the Government.

2. Loss or damage caused by natural disaster.

Facilities, installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall submit Non-Recurring Work proposals with reasons per Section F, if the damage is caused by inflicted matters.

The current facility inventory for FI is provided in J-1502000- 04.

Site maps are provided in J- 1502000-03.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.

Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J

Service order work is responded to and completed within the specified time.

Facilities, installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility, installed equipment and system does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Samples of required work and historical service order workload are provided in J- 1502000-07. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one

Item

Title Performance Objective

Related Information Performance Standard service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified above in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

The Contractor shall submit a monthly summary of completed service orders per Section F.

The Contractor shall submit actual accumulated service order records by each period per section F. Actual accumulated service order records shall specify the following items stored in Word and/or Excel software.

1) Year / Date

2) Bldg. No.

3) Content of service order

4) Performance for the service order

3.1.1 Emergency

Service Orders The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage facilities and installed equipment and system and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Item

Title Performance Objective

Related Information Performance Standard urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, or installed equipment and system.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure facilities, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage facilities, and installed equipment and systems.

Urgent service orders are completed within five (5) working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure facilities, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and facilities, and installed equipment and systems to normal working condition.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work per Spec Item 3.

Notification of repair work (non-recurring work proposals) exceeding the incidental repairs limit shall be submitted to the KO per Spec Item 3 within 3 calendar days of identification.

A service order or non-recurring work task order may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard

The PM program shall provide an economical approach, manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and facilities, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The PM program inventories are provided in J-1502000-04.

The Contractor shall submit a monthly PM work schedule per Section F.

3.2.1 Fire Fighting

Training and Damage Control

The Contractor shall perform maintenance on fire fighting training and damage control facilities, installed equipment, and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The minimum maintenance requirement is provided in J- 1502000-06, page 1 through 11 of 23.

Maintenance is accomplished in accordance with J- 1502000-06, and Contractor’s PM work schedule.

3.2.2 Exhaust Air

Treatment

The Contractor shall perform maintenance on exhaust treatment facilities, installed equipment, and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The minimum replacement work requirement and schedule is provided in J-1502000-05.

The minimum maintenance requirement is provided in J- 1502000-06, page 12 through 23 of 23.

Replacement work is accomplished in accordance with the J- 1502000-05.

Maintenance work is accomplished in accordance with the J- 1502000-06, and Contractor’s PM work schedule.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing Fed-Mall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

1604000 - Wastewater Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training and Licensing

2.3 Special Requirements

2.3.1 Fees, Fines, and Penalties

2.3.2 Work Coordination

2.3.3 Plans

2.3.3.1 Transportation, Disposal and Recycle Plan of Waste to Off Base facility

2.3.3.2 Laboratory Analysis Plan

2.3.4 Record and Reports

2.3.5 Standard Operation Procedure (SOP)

2.4 References and Technical Documents

3 Recurring Work

3.1 Operation

3.1.1 Wastewater Effluent Quality

3.1.2 Minimum Operator Attendance

3.1.3 Operating Records, Logs, and Reports

3.2 Preventive Maintenance

3.2.1 Wastewater Treatment Plant

3.2.2 Wastewater Instrumentation Systems

3.2.3 Sewage Sump Pumps

4 Non-Recurring Work

1604000 - Wastewater

Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment to continuously operate, maintain, and repair the Wastewater Treatment Plant and Collection System located at the U.S. Commander Fleet Activities, Yokosuka (CAFY), Japan.

1.1 Concept of

Operations

The intent of 1604000 Wastewater is to specify the requirements to provide Wastewater utilities to the fire fighting school. The services Included are: Operating the waste water treatment plant, performing the preventive maintenance, repairing, produce quality wastewater effluent and keep all the necessary records, and logs at the Wastewater treatment plant and collection system.