Atch(1-1)_PWS_A0002.pdf

SOLICITATION NO

N40084-18-B-5403

DEPARTMENT OF THE NAVY

FACILITIES ENGINEERING AND ACQUISTION DIVISION (FEAD)

FACILITIES DEPARTMENT

MCAS IWAKUNI, JAPAN

INTEGRATED SOLID WASTE MANAGEMENT SERVICES

AT U. S. MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN

PREPARED BY: FACILITIES SUPPORT CONTRACTS

FACILITIES DEPARTMENT

MCAS IWAKUNI, JAPAN

SPECIFICATION PREPARED BY:

_________________________________ FEB 22, 2108

RIEKO DOI DATE

SPECIFICATION WRITER / ENGINEERING TECHNICIAN

FACILITIES SUPPORT CONTRACTS

SPECIFICATION APPROVED BY:

OTIS G. GIDDENS DATE

FACILITIES SUPPORT CONTRACTS MANAGER

SPECIFICATION ACCEPTED BY: NAVFAC FE PW2 FSC PLC

K. L. GRANVILLE DATE

NOTICE: All inquiries concerning any phase this specification, prior to bid opening, shall be made to the office of the Facilities Engineering and Acquisition Division, Facilities Department, MCAS Iwakuni, Japan. The Government specification, forms mentioned, and other information necessary may be obtained or examined and non-Government publication may be examined, on application to the above office.

SPECIFICAT

RIEKO DOI

TION WRITER / EN

28 Feb 2018

GIDDENS.OTIS.GAI

NES.1062475729

Digitally signed by

GIDDENS.OTIS.GAINES.1062475729

Date: 2018.02.28 12:52:03 +09'00'

GRANVILLE.KIMBERLY

.LYNET.1229502863

Digitally signed by

GRANVILLE.KIMBERLY.LYNET.122

9502863 Date: 2018.03.01 14:33:23 +09'00'

0100000 – General Information

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at various locations throughout U. S. Marine Corps Air

Station (MCAS) Iwakuni, including Atago Hills, under a performance-based contract that is comprised of both Recurring Work and Non-

Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information."

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff: Not Applicable (N/A)

Annex 4 Public Safety: N/A

Annex 5 Air Operations: N/A

Annex 6 Port Operations: N/A

Annex 7 Ordnance: N/A

Annex 8 Range Operations: N/A

Annex 9 Health Care Support: N/A

Annex 10 Supply: N/A: N/A

Annex 11 Personnel Support: N/A

Annex 12 Morale, Welfare and Recreation Support: N/A

Annex 13 Galley: N/A

Annex 14 Housing: N/A

Annex 15 Facilities Support

Sub-Annex 1503030 Integrated Solid Waste Management

Annex 16 Utilities: N/A

Annex 17 Base Support Vehicles and Equipment: N/A

Annex 18 Environmental: N/A

1.2 Project Location The work shall be performed at various locations aboard U. S. MCAS

Iwakuni, including Atago Hills, and could vary from location to location.

The following is an example of the dispersion of work at the various locations.

(1) Integrated Solid Waste Management: various locations

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional Solid Waste

Collection and Disposal services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

MCAS Iwakuni has been and will be continuing to expand. Due to the expansion, the current volume of services including locations will be increased. The Contractor shall be prepared for the expansion, and possess the capabilities and assets to absorb the increases, and adjust the services accordingly.

1.4 Background Information The intent of this solicitation is to obtain Solid Waste Collection and

Disposal services to maintain a healthy, clean, and pleasant environment surrounding U. S. MCAS Iwakuni facilities. The contract is performance-based specification relying on the Contractor’s experience and expertise determining the best method of providing those services.

MCAS Iwakuni home page link: http://www.mcasiwakuni.marines.mil/

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Refer to the historical data provided by the Japan Meteorological Agency for more information at:

http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_n o=0940&year=&month=&day=&view

1.7 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in

"Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

http://www.mcasiwakuni.marines.mil/ http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_no=0940&year=&month=&day=&view http://www.data.jma.go.jp/obd/stats/etrn/index.php?prec_no=81&block_no=0940&year=&month=&day=&view

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and Contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are:

1) performance outcomes,

2) measurable standards,

3) consideration of incentives, and

4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF) -Amended

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager (QM)

rieko.doi.ja Typewritten Text A0001

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental Manager (EM) -Amended

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.3.1 Access Pass Endorsement

2.8.4 Access to Installation

2.8.4.1 Navy Commercial Access Control System (NCACS) Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.8.10 Permission to Use a Camera

2.8.11 Permission to Use Commercial Radio Transmitter Equipment

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.8.1 Japanese Labor Standards Inspection Office (LSIO) Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

rieko.doi.ja

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Ozone Depleting Substance (ODS) Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.14.3.2 Option to Change COLS at Contract Award

2.14.3.3 Option to Change COLS at Exercise of an Option Period

2.15 Non-recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-recurring ELINs

2.16 Performance Evaluation

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0800-1630, five days per week, Monday through Friday, except observed Federal holidays. The

Contractor’s regular working hours in this contract are from 0630-1830, Monday through Saturday including U.S. Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this

Performance Work Statement (PWS). The performance of other work requirements shall be accomplished within the Contractor’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside the Contractor’s regular working hours requires prior approval from the Contracting Officer’s

Representative (COR) via the Performance Assessment Representative

(PAR).

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working

Hours

If the Contractor wishes to work outside of the Contractor's regular working hours indicated in Spec Item 2.2.1, Government Regular

Working Hours, for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Contractor’s Regular Working

Hours per Section F. Excludes work to be performed during specified hours. Any services performed outside the Contractor’s regular working hours for the Contractor’s convenience shall be provided at no additional cost to the Government.

2.2.2 Wage Determinations Not Applicable (N/A)

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in

Spec Item 3.1 would apply to Spec Items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as required.

2.3.2 Training for

Maintenance and

Operation of New and

Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the

Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from Naval Facilities

Engineering Command (NAVFAC), the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the

Partnership.

2.3.3.1 Informal Partnering The Contracting Officer (KO) shall organize the initial Partnering

Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated by the KO. The senior Government stakeholder present will lead the meeting, however, the Contractor’s Project Manager (PM) or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk (*) indicates mandatory personnel.

President/Vice President

* PM

* Quality Manager (QM)

* Interpreter (if Contractor mandatory personnel do not read, speak or understand English)

Site Safety and Health Officer (SSHO)

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with

Waste Management and Public Cleansing Act (Haikibutsu no Shori Oyobi

Seiso ni Kansuru Horitsu), Japan Environmental Governing Standards

(JEGS), and all the other applicable Federal, host nation (Japanese), prefectural, and local laws and regulations.

Refer to Spec Item 2.3.3, Permits and Licenses of Annex 15 for submission of copies of required permits, licenses and authorizations.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

Note: The certificates of Automobile Liability Insurance (Jibaiseki

Hoken) will be excluded from the submittal requirement. However, the certificates of Automobile Liability Insurance shall be present to the

Provost Marshal’s Office (PMO) Pass and Registration Section to obtain the vehicle passes per Marine Corps Air Station Order (MCASO) 5560.8, Motor Vehicle Traffic Supervision.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: ¥50,000,000 per occurrence

Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence for bodily injury, ¥2,000,000 per occurrence for property damage. The Contractor is responsible to provide the appropriate level of insurance for motorcycles.

Workmen's Compensation: As required by Japanese workers’ compensation and occupational disease statutes

Employer's Liability coverage: ¥10,000,000

Other as required by Japanese law

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Government

Information

Technology (IT)

System

Information delivered to the Government via the internet shall be compatible with, and meet the requirements of MCAS Iwakuni Marine

Corps Enterprise Network (MCEN) to ensure Government receipt of such information.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02.

Additional directives, instructions, and references are listed in 1503030.

Publications from U.S. Government agencies can be obtained from the

Construction Criteria Base website at http://www.ccb.org/.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

The Contractor shall obtain commercial publications as required for their use and these publications shall remain the property of the Contractor.

The Government will provide directives, instructions, and references as necessary and when requested.

2.3.9 Invoicing Procedures The Contractor shall follow the procedures set forth in Section F and

Section G in accordance with DoD Federal Acquisition Regulation

Supplement (DFARS) Clause 252.232-7003 titled “Electronic Submission of Payment Requests and Receiving Reports” and DFARS 252.232-7006 titled “Wide Area Workflow Payment Instructions.” This contract/order requires use of the DoD Wide Area Workflow (WAWF) Receipt and

Acceptance system for the submission of invoices.

The web-based system, located at http://wawf.eb.mil, provides the technology for Government Contractors and authorized DoD personnel to generate, capture, and process receipt and payment-related documentation in a paperless environment. Invoices rendered under this contract shall be submitted per Section F.

A sample invoice cover form (NAVFAC 7300/30) is provided in J-

0200000-03.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting, invoice cover form (NAVFAC 7300/30), etc. will be provided to the Contractor by the Government after the award of the contract.

The forms are subject to change and the Contractor shall confirm with the

PAR the most updated forms prior to submission.

2.4 Government-Furnished

Property, Materials and

Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and

NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED

PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

The use of the Government-Furnished Property, Materials and Services for any other purpose is prohibited.

All Government-furnished facilities, equipment and materials will be provided in “as is” condition and their use is at the option of the

Contractor.

2.4.1 Government-Furnished

Facilities (GFF)

The Government will furnish facilities listed below for Contractor use:

(1) Main Base

Bldg. #714: Office Space and Bathroom

Surrounding Areas of Bldg. #714 (outdoor facilities):

http://www.ccb.org/ http://wawf.eb.mil/ rieko.doi.ja o Parking Space for commuter cars and waste collection vehicles o Storage Area for temporary storage containers o Washing/Cleaning Compound Space with Drainage and a holding tank for cleaning collected waste, rinsing off food residue, etc.

o Segregation Area for segregation of collected waste

The Contractor may also keep the fixtures that have been attached to the above areas by the previous Contractor, such as fences and roofs.

Detailed information on GFF, including the location, is provided in J-

0200000-04.

It shall be the Contractor’s responsibility to ensure the security, safety, and cleanliness of the facilities and equipment staged on Government property for their use.

The Contractor shall clean the drains of the Washing/Cleaning Compound

Space to ensure there is no garbage and sludge remaining at the end of each working day. Cleaning of the holding tank will be covered by another contract and is not required in this contract.

The Government reserves the right to require facilities deemed as unsafe or unclean by the COR and the PAR to be removed or repaired within eight hours of notification at no additional cost to the Government.

If the Contractor desires to make any modifications to the GFF areas, a written request shall be submitted per Section F. The Contractor shall bear all costs associated with the modification unless the KO deems it necessary for the Government to defray the costs.

If any modifications are made to GFF areas, the Contractor may be required to return the areas to their original condition at no cost to the

Government at the termination of the contract or expiration of the authorized use of the areas due to any situation such as the following:

The Contractor shall return all or any part of the GFF upon receipt of a notification letter from the Government for any unforeseen situations during the contract period. The Government will provide written notification a minimum of three months prior to the scheduled vacate date.

The Government has a plan to relocate the GFF from Bldg. #714 to a different location or locations. The Contractor shall be prepared to return

Bldg. #714 and the surrounding areas and move to the new location(s) anytime during the contract period. The new location(s) is yet to be determined but will have similar facilities and functions as the current

GFF areas.

If the Contractor chooses to keep the fixtures attached to the current GFF areas by the previous Contractor at the beginning of the contract, it shall be the Contractor’s responsibility to have those fixtures removed when returning the areas.

Any cost incurred associated with the move from the original GFF location to a new location or locations shall be borne by the Contractor rieko.doi.ja Callout Amendment 0001:

Two paragraphs have been removed.

rieko.doi.ja and at no cost to the Government. Unless extenuating circumstances exist, no equitable adjustment to the contract shall be entertained for continuing operations and meeting the contract requirements from the new location(s).

(2) Atago Hills

Area Outside of Bldg. #150 Self-Help Desk, for temporarily storing bulk waste collected from Residential Areas

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the

Contractor. Information concerning the location of existing outlets may be secured from the COR via the PAR. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing

Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, Japanese, prefectural, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available

Government outlets, shall be provided by the Contractor at no cost to the

Government.

2.4.3 Government-Furnished

Materials (GFM)

The Government will furnish plastic bags, cardboard tri-walls, packing tape, and segregation labels for the MCAS Iwakuni Friendship Day Event and/or MCAS Iwakuni Spring and Fall Bazaar Events work. Refer to

Annex 15, Spec Item 3.3.1, Solid Waste Collection and Disposal Services for MCAS Iwakuni Friendship Day Event and Spec Item 3.3.2, Solid

Waste Collection and Disposal Services for MCAS Iwakuni Spring and

Fall Bazaar Events for the work requirements.

2.4.4 Government-Furnished

Equipment (GFE)

The Government will provide below-listed equipment as Government-

Furnished Equipment (GFE). All the GFE items shall not be used for any purpose other than the work under this contract.

1. Existing Government-owned Waste Containers, Dumpsters, and

Cardboard Boxes at Solid Waste collection points provided in Annex

15.

General types of waste containers are wheeled trash carts with the following capacities:

60 gallons (227 liters) - maximum load: 103 kg

53 gallons (200 liters) - maximum load: 91 kg

Refer to J-1503030-05 for the number and types of containers furnished at each trash enclosure.

2. Existing Government-owned Dumpsters at Bldg. #714 (GFF).

The size and quantity of the dumpsters are as follows:

Size: 8 m3 (Capacity: 4 tons)

Quantity: Four (4)

Each dumpster has two hatches on the roof and a double door on the side.

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Two of these dumpsters are provided for the Contractor to perform the work requirements for Friendship Day, which are specified in Spec

Item 3.3.1 of Annex 15. When not in use for the Friendship Day

Event, these dumpsters may be used at the GFF site to temporarily store collected waste. The other two GFE dumpsters may also be used at the GFF site for the purpose of storing collected waste.

3. Portable vehicle scale and the vehicle scale located at Bldg. #135 (as a backup).

In the case where the Contractor’s vehicle scale is broken, damaged, or inoperative and needs repairing or replacing, the Contractor may use a Government-owned portable vehicle scale and/or the vehicle scale located at Bldg. #135 temporarily until their scale has been repaired or replaced. A copy of descriptions and manuals of the portable scale will be provided by the PAR. The manuals of the vehicle scale at Bldg. #135 and the location of Bldg. #135 will be provided after contract award.

4. New Waste Containers, Dumpsters, and Cardboard Boxes as needed.

When the existing GFE waste containers, dumpsters, and cardboard boxes are broken, corrupted, unserviceable, or damaged and cannot be repaired, the Government will replace those with new waste containers, dumpsters, and cardboard boxes.

The Contractor shall take due care in the preservation of the containers during the performance of work. The Contractor shall be responsible for the cost of any repairs or replacement of GFE caused by negligence or abuse.

The GFE except for the portable scale shall not be removed from the

Installation unless approved by the Government.

2.4.5 Government-Furnished

Services (GFS)

Unless otherwise specified in the task order or in subsequent sections of this PWS, the Government will perform loading services using the

Government load handling equipment (LHE) for both recurring and non-recurring waste collection services except for the waste collection services from trash enclosures.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO, the COR, or the PAR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO and/or the COR via the PAR may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data

Cut Sheets of Materials used in this contract. The Contractor shall submit the Samples, SDS or Manufacturer’s Data Cut Sheets of Materials per

Section F when required.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish and provide a work reception function with bilingual (English/Japanese) capability to receive, classify, prioritize, issue, correspond, and respond to Government inquiries and task orders during Government regular working hours and provide a point of contact

(POC) at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO and/or the COR via the PAR. A written status update of any item of work shall be provided in Daily Report per Section F. A copy of the

Daily Report form is provided in J-0200000-05.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the

Government. The Contractor shall notify the COR via the PAR of any difficulty in scheduling work due to Government controls.

The Contractor shall provide close coordination with supported commands and departments as appropriate to establish the schedule of this contract. The POC for all relative supported commands and departments will be provided by the PAR after the award of the contract.

Work schedules required for Recurring Work under the technical sub-annex shall be submitted for Government approval per relevant sections in technical sub-annex. In no event shall the Contractor change an approved work schedule without the prior written approval of the Government. For changes or additions to any job that prevent the Contractor from completing the work on time or which change the scope of work, the

Contractor shall report the work in Daily Report.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in

Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Unless otherwise specified in Section F, all submittals shall be translated in English.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify in writing per

Section F. If the discontinued service is due to an emergency breakdown the Contractor shall notify the COR via the PAR, and affected supported commands as soon as practicable.

2.6.6 NAVFAC MAXIMO N/A

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

The Contractor QMS Pre-Performance Review Checklist (self-checklist) for compliance with this requirement is provided in J-0200000-06.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The

QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the FSCM or COR via the PAR a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over per Section F.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the

Contractor’s quality of performance.

2.6.8 Property Management

Plan

The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4, Government-Furnished

Property, Materials and Services, of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted when requested per Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the

Government prior to use. The COR via the PAR will furnish available information for the existing systems and equipment.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The PM, SSHO, QM, and Environmental Manager (EM) (including equally-qualified alternates) are all considered as Key Personnel. Key personnel assigned to this contract shall be able to speak, read, and comprehend English to ensure that contract requirements are met or an interpreter shall be made available by the Contractor at no additional cost to the Government. The SSHO shall not occupy other Key Personnel positions. The PM shall not be the same person as the QM, but may be the same person as the EM and/or the Interpreter if qualified for all the positions. Likewise, the QM shall not be the same person as the PM but may be the same person as the EM and/or the Interpreter as long as they are qualified for all the positions.

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO, COR or the PAR necessary to certify their qualifications.

The Contractor shall obtain approval from the FSCM or COR via the PAR in advance per Section F when the Contractor intends to appoint new Key

Personnel and/or interpreter.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel, on-site supervisor(s) and interpreter for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, EM, and on-site supervisor(s) and who they will report directly to for this contract. The requirements will be applied to any potential replacement and alternate of the PM, QM, SSHO and EM.

The key personnel shall be revised as applicable for the contract and/or as requested by the Government.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site

(any given work-site) within one hour after the Government’s request both during and after the Government's regular working hours.

The PM shall have fulfilled the following pre-requisite experience before being hired as the PM under this contract:

The PM shall have at least five years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM or designated alternate who shall be on-site during performance of work and shall be available on-site within two hours after the Government’s regular working hours. The QM must report directly to a senior corporate official and shall not report directly to the PM.

The QM shall have fulfilled the following pre-requisite training and experiences before being hired as the QM under this contract:

The QM shall have at least five years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager shall not be the same person as the PM or SSHO.

After contract award, the QM shall complete the course entitled

“Construction Quality Management for Contractors,” which will be provided by the Government at no cost to the Contractor, when required by the COR via the PAR.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of Engineer Manual (EM) 385-1-1

Section 1 and ensure that the requirements of 29 Code of Federal

Regulations (CFR) 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the SSHO. The SSHO or an equally-qualified

Designated Representative (DR)/alternate shall be on-site at all times when work is being performed to implement and administer the

Contractor's safety program and government-accepted Accident

Prevention Plan (APP). The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted APP, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Person(s) to the

Government per Section F for acceptance in consultation with the Safety

Office when requested.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years experience if he possesses a Certified Safety Professional (CSP) or safety and health degree.

The SSHO shall have completed the Occupational Safety and

Health Administration (OSHA) 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years.

Note: The Japan Construction Occupational Safety and Health

Association (JCOSHA) courses “Kouji Shunin,” and “Course for

Construction Site Managers” will be considered as acceptable equivalent training courses to the OSHA 30-hour Construction

Safety Class. Completion of one of these courses will fulfill the requirement. The Contractor shall ensure a follow-on certification for either course is acquired prior to the expiration of the existing certification.

JCOSHA website: http://www.kensaibou.or.jp.

The Contractor shall submit the certificate(s) or documentation for completion of the training(s) per Section F. 24 Hours of Formal Safety

Training shall be competent and qualified safety training from sources such as JCOSHA. Refer to the Q and A of SSHO 24 Hours of Formal

Safety Training provided in J-0200000-02.

The SSHO shall not occupy other Key Personnel positions.

2.7.1.4 Environmental

Manager (EM)

The Contractor shall provide an EM whose responsibility is to ensure

Contractor operations adhere to the goals and policies of the

Environmental Management System (EMS), and other specified

Sustainability requirements affecting this contract. The EM shall develop, implement and monitor environmental…