14-8706_Amend2_Text_of_Amendment.pdf

Solicitation#:N40084-14-T-8706 eProject No. 1338662

SRN 8127673

Amendment No. 0002

MAINTENANCE ON

HVAC AND REFRIGERATION SYSTEMS AND RELATED EQUIPMENT

FOR THE

U.S. NAVAL AIR FACILITY, ATSUGI

AND THE

U.S. FORCES JAPAN CONTROLLED AREAS IN KANTO PLAIN, JAPAN

CONTENTS:

Add some wordings on Section C and Section F.

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Annex 15 Sub-Annex 1502000 – Facility Investment

Spec Item 2.3.1. Workmanship and Material Standards The 4th paragraph, at the end (after “for approval”);

Add “or acceptance.”

SECTION F - DELIVERIES OR PERFORMANCE

F1., the 4th line, after “The Government approval”;

Add “or acceptance”.

The revised PDF file is also forwarded for uploading.

APPROVED BY:

Project FSC Engineer:_________________________ Manager:_________________________

A. KURIHARA J. A. SHIELDS

Date 30 Jan 2014 Date

1502000 – Facility Investment Spec Item

Title Description otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

All materials provided shall be new unless otherwise indicated.

When new material/equipment is provided, the Contractor will be required to submit catalog data or other information before installing it for approval or acceptance.

The Contractor shall not allow debris, dust and any other foreign materials to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed. In order to prevent dust and other foreign material spreading into adjacent areas that are not work areas, especially in aircraft hangars, AIMD facilities, and other aviation related facilities, the Contractor shall provide protective means including but not limited to protection sheets and barricades.

The Contractor, in his/her maintenance program and work plan, shall include the protective means.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

2.5 Tool Inventory Prior to and upon completion of each work at the site, the Contractor has a responsibility to jointly conduct a tool inventory with the facility's quality assurance representative (QAR or QA) in accordance with COMNAVAIRFORINST 4790.2 series. All the tools and minor parts the Contractor brings in will be the subject to the tool inventory requirements. The Contractor shall be aware that aviation related facilities will require strict tool inventory check. The Contractor shall understand the requirements of tool control program (TCP) and foreign object damage (FOD) prevention and shall agree with the facility supervisor about the TCP and FOD brief.

2.6 Records and

Reports

The Contractor shall prepare and maintain separate work schedule records, reports, documents, and other evidence pertaining to the work for the equipment and systems covered by this contract. All entries shall be legible, neat, easy to understand, accurate, concise, complete and in English unless otherwise indicated. All shall be prepared by electrical means using computers, except for log book that is recorded and kept on site. Scanning hard copy will not be accepted unless otherwise approved.

(Typical exception may include; chiller manufacturer’s on-site maintenance report that was made on site.) These books, records, documents, etc. shall be made available anytime during contract period for inspection or reproduction by the KO during the contract period and shall be turned over to the KO within 5 calendar days of contract termination.

In general, these data elements shall include: facility name & number; equipment type and location and other equipment information such as model number and serial number; dates of inspections, maintenance, and repairs performed and scheduled; tasks performed; all the data readings; description of repairs performed; costs of repair materials and repair labor broken out separately; manufacturer data and warranty information on parts/materials; and other information as requested by the Government for the CMMS data input. All data records and reports shall be maintained in the Contractor’s office.

SRN 8127673

F - 1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 SUBMITTALS (Report Table). After the contract award, submit the following as indicated. Note that following submittal list is made for items mentioned in Section C and Section J. Some of administrative submittals are not listed below, because they are not periodical submittal but “upon request” “upon occurrence” submittals, which shall be submitted as specified in Section C and as directed by the Contracting Officer. There will be more submittals than listed below. Submittals required in other sections are not listed below. The Government approval or acceptance will be required for most of submittals. The Contractor shall revise and update these submittals as any change occurs or when the revision is requested by the Contracting Officer at no additional cost to the Government.

0200000 – Management and Administration

DELIVERABLES

Distribution

Annex/Spe c Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Original (See Note

1)

Copies (including original, minimum number)

(See Note 2.) Frequency

0200000/ 2.2.1.2, 2.6.3.4

See J- 0200000-05

Request to Work Outside Government’s Regular Working Hours (Overtime Request)

Normally at least 15 calendar days prior to the requested day.

KO 3 As required

0200000/ 2.3.4

N/A Permits and Licenses

Before work commences and as requested by the KO.

KO 3 As specified

0200000/ 2.3.5

Certificate of Insurance

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.5

Samples, MSDS, Manufacturer’s Data Cut Sheets of Materials

As specified or requested.

KO 2 When requested.

0200000/ 2.6.1

Work Reception Within five calendar day after the award and before work commences..

KO 4 (one to be sent to each customer)

At the time of award, and if the contractor requests change.

(Note 3)

0200000/ 2.6.2

Work Status Update

Within four hours of the inquiry during regular working hours, and by 1145 the following work day for inquiries after regular working hours.

KO 2 (and one to the customer)

As required