14T0400B.pdf

INCINERATED ASH TRANSPORTATION SERVICES

FOR

YOKOSUKA NAVAL FACILITIES, JAPAN

BY

INDEFINITE QUANTITES CONTRACT

Prepared By: NAVFAC FE PRY 231 Name: T. TORIYAMA Date: 4 SEP 2013

SPECIFICATION APPROVED BY: NAVFAC FE PRY231

FSC Management & Facilities Services Department (Acting Supervisor)

NAME DATE

SPECIFICATION APPROVED BY: NAVFAC FE PRY23

FSC Management & Facilities Services Department, FSCM

NAME DATE

SPECIFICATION APPROVED BY: NAVFAC FE PW2

Facility Support Contract and Facility Management Product Line Coordinator

NAME DATE

SR#6598396

(SEP 2013)

4/SEP/2013

5/SEP/2013

23 Sep 2013

MATSUMOTO.RYUJI.

1382899438

Digitally signed by MATSUMOTO.RYUJI.1382899438 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=MATSUMOTO.RYUJI.1382899438 Date: 2013.09.04 10:42:49 +09'00'

LETEMPT.CHER

I.S.1229921459

Digitally signed by

LETEMPT.CHERI.S.1229921459

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=LETEMPT.CHERI.S.1229921459 Date: 2013.09.05 10:45:50 +09'00'

LEVERETTE.BRI

AN.1132409117

Digitally signed by

LEVERETTE.BRIAN.1132409117

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=LEVERETTE.BRIAN.1132409117 Date: 2013.09.23 16:18:02 +09'00'

U.S. NAVAL FACILITIES, YOKOSUKA, JAPAN

Riho.Ogawa.JA Typewritten Text Attachment (1)

B-1

PART I - THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

PARA PAGE

NO. TITLE NO.

B.1 CONTRACT LINE ITEMS AND EXIBIT LINE ITEMS ........ B-2

B.2 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM

QUANTITIES ........................................ B-2

SCHEDULE OF PRICE ................................ B-4

B-2

PART I - THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT LINE ITEMS AND EXHIBIT LINE ITEMS

a. Bidders/Offerors shall enter unit prices and amounts for contract line items (CLINs) and exhibit line items (ELINs) as indicated in the schedules and the accompanying exhibits, Attachment J-0200000-05.

b. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid/offer and the total of the CLINs or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the bidder/offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN will be held to be the intended unit price.

c. The accompanying exibits will be used as the basis of deductions pursuant to "CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES" clause.

B.2. FAR 52.216-21, REQUIREMENTS (OCT 1995)

(a) This is a requirement contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the "ORDERING" clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the "Ordering" clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be

B-3 purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the contract completion date.

NAME OF OFFEROR OR CONTRACTOR:

ITEM Q'TY UNIT AMOUNT

NO.

CLIN 0001 IDIQ, Base Period 1 LS ¥ Incinerated Ash Transportation Services 1 December 2013 through 30 November 2014

CLIN 0002 IDIQ, First Option Period 1 LS ¥ Incinerated Ash Transportation Services 1 December 2014 through 30 November 2015

CLIN 0003 IDIQ, Second Option Period 1 LS ¥ Incinerated Ash Transportation Services 1 December 2015 through 30 November 2016

CLIN 0004 IDIQ, Third Option Period 1 LS ¥ Incinerated Ash Transportation Services 1 December 2016 through 30 November 2017

CLIN 0005 IDIQ, Fourth Option Period 1 LS ¥ Incinerated Ash Transportation Services 1 December 2017 through 30 November 2018

TOTAL: (CLIN 0001 through 0005)

CLIN 9000 Exhibit A (Base Period)

CLIN 9001 Exhibit B (First Option Period)

CLIN 9002 Exhibit C (Second Option Period)

CLIN 9003 Exhibit D (Third Option Period)

CLIN 9004 Exhibit E (Fourth Option Period)

NOTE: Detail line items for task order is located in Attachment J-0200000-05

Q'TY = QUANTITY IDIQ = INDEFINITE DELIVERY INDEFINITE QUANTITY

LS = LUMP SUM

SCHEDULE OF PRICE

ITEM

B - 4

C-1

SECTION-C

INDEX

Annex Sub Annex Spec Title Item #

Annex 1 0100000 1 General Information

Annex 2 0200000 2 Management And Administration

Annex 15 1502000 1 General Information

Annex 15 1502000 2 Management And Administration

Annex 15 1502000 3 FFP Work

Annex 15 1502000 4 IDIQ Work

Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information The Contractor is required to perform all the objectives of this performance work statement and all tasks needed to perform those objectives.

The Contractor is not relieved from its responsibility to perform all tasks needed to meet the performance work statement’s objectives; notwithstanding, that the performance work statement does not specify a particular task.

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) for Incinerated Ash Transportation Services by means of an indefinite delivery-indefinite quantity (IDIQ) contract.

The fact that this PWS specifically delineates some tasks, but no others, does not relieve the Contractor from the overall responsibility to complete all tasks necessary to meet the objectives of this contract.

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven (7) digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff "N/A" (Not Applicable) Annex 4 Public Safety "N/A" (Not Applicable) Annex 5 Air Operations "N/A" (Not Applicable) Annex 6 Port Operations "N/A" (Not Applicable) Annex 7 Ordnance "N/A" (Not Applicable) Annex 8 Range Operations "N/A" (Not Applicable) Annex 9 Health Care Support "N/A" (Not Applicable) Annex 10 Supply "N/A" (Not Applicable) Annex 11 Personnel Support "N/A" (Not Applicable) Annex 12 Morale, Welfare and Recreation Support "N/A" (Not Applicable) Annex 13 Galley "N/A" (Not Applicable) Annex 14 Housing "N/A" (Not Applicable) Annex 15 Facilities Support Annex 16 Utilities "N/A" (Not Applicable) Annex 17 Base Support Vehicles and Equipment "N/A" (Not Applicable) Annex 18 Environmental "N/A" (Not Applicable)

1.2 Project Location The work shall be performed at Bldg. 1829, Solid Waste Incinerator Plant in the U.S. Fleet Activities, Yokosuka, Japan and designated Contractor’s disposal facility.

1.3 Acquisition of

Additional Work

N/A

1.4 Background

Information

The intent of this solicitation is to obtain incinerated ash transportation services from Bldg. 1829, Solid Waste Incinerator Plant to Meltec, Ltd. 2333-29, Yana, Oyama, Tochigi, Japan 323-0158. The Government relies on the Contractor’s experience and expertise to determine the best method of providing services required by the specification. The Contractor is required to have in place a

Spec Item Title Description

Quality Management System, providing quality control measure of the Prime Contractor operations.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Average rainfall data can be found at the following website:

Japan Meteorological Agency http://www.jma.go.jp/jma/index.html

Naval Oceanography Antisubmarine Warfare Center Fleet Activities Yokosuka

(NOAC)

http://163.251.239.142/public/home.aspx?site=1

Joint Typhoon Warning Center (JTWC) http://www.usno.navy.mil/JTWC/

1.7 Related Information There are four (4) types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

Spec Item Title Description

1.8.2 Contractor's

Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information.

Specification item 2 will always contain the management and administrative requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 4 standards apply to all indefinite delivery indefinite quantity specification items. Specification Item 4.1 is applicable to all 4.1 subordinate specification items. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 4 of Annexes 3 through 18.

1.10 Navy PBSA

Approach

The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

N/A

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Contract Partnering Level C

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Instructions, Directives, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management Plan (QMP)

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager (QM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Identification as Contractor Employee

2.7.2.4 Removal of Employees

2.7.2.5 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access/Haul Road Plan

2.9.3.3 Alcohol and Drug Abuse Prevention Plan

2.9.3.4 Asbestos Abatement Plan

2.9.3.5 Confined Space Program

2.9.3.6 Critical Lift Plan

2.9.3.7 Demolition Plan

2.9.3.8 Emergency Response Plans

2.9.3.9 Excavation/Trenching Plan

2.9.3.10 Fall Prevention and Protection Plan

2.9.3.11 Fire Prevention Program

2.9.3.12 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.13 Hazardous Energy Control Program

2.9.3.14 Health Hazard Control Program and Hazard Communication Program

2.9.3.15 Heat/Cold Stress Monitoring Plan

2.9.3.16 Lead Compliance and Abatement Plan

2.9.3.17 Radiation Safety Program

2.9.3.18 Respiratory Protection Program

2.9.3.19 Site Sanitation Plan

2.9.3.20 Temporary Facility Layout Plan

2.9.3.21 Underground Emergency Rescue Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Safety Requirements For Crane Operation

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal and Recycling

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.4.1 Aboveground Storage Tank (AST) and Containers and Underground Storage Tank (UST)

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM) - also see Spec Item 2.9.3.4

2.10.2.10 Protection of Historical and Cultural Resources

2.10.2.11 Wastewater

2.10.2.12 Excavation/Disruption to the Soil

2.10.2.13 Dredging and Sediment

2.10.2.14 Dust Control

2.10.2.15 Ionization Smoke Detectors and Tritium Exit Sign

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.3 IDIQ ELINS

2.16 Performance Evaluation

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in Attachment J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0800-1645, five (5) days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least four (4) calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations N/A

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as shown in Attachment J-0200000-02. Submit request for the pre-performance conference at least five (5) working days prior to desired conference date to the KO.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Spec Item Title Description

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

2.3.3.1 Contract Partnering Level

C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.3.2 Contract Partnering

Administration

Upon award, the Administrative Contracting Officer (ACO) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Manager (QM)

* Site Safety and Health Officer (SSHO)

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable local laws and regulations in Japan. Provide evidence of such Permits and Licenses to the KO as a part of QMP before work commences and at other times as requested by the KO.

The Contractor shall submit copies of permits and licenses per Section F.

2.3.5 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Contractor shall submit certificate of insurance including contract number, contract title, and following sentences.

“The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage.”

Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

a. Comprehensive General Liability: ¥100,000,000 per occurrence

b. Automobile Liability: ¥40,000,000 per person, ¥100,000,000 per occurrence, ¥4,000,000 per occurrence for property damage

c. Workmen's Compensation: As required by Japanese worker's compensation and occupational disease statutes

Spec Item Title Description

d. Employer's Liability coverage: N/A

e. Other as required by Japanese Law

Above insurance coverage’s are to extend to Contractor personnel operating Government owned equipment and vehicles.

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government Information

Technology (IT) System

N/A

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Attachment J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures a. Invoicing. Contractor's invoice (two original) for services performed shall be submitted to the KO or his/her representative on NAVFAC 7300/30 (rev 01/02). See Attachment J-0200000-04.2, Section J for sample.

b. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work. Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment.

ADMINISTRATIVE CONTRACTING AND PAYING OFFICES

The purchasing office for this acquisition is:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Bldg. 4364 2F, Tomari cho, Yokosuka Kanagawa, Japan 238-0001

Contract administration office for this acquisition is:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Kanagawa, Japan 238-0001

Invoices will be submitted to:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Spec Item Title Description

Kanagawa, Japan 238-0001

Payment will be made by:

Defense Finance and Accounting Service (DFAS) Japan Yokota Air Base, Japan

2.3.10 Forms Refer to Attachment J-0200000-04 in Section J for all forms referenced of Contractor Incident Report System (CIRS), Invoice, Fire Prevention Guide, Environmental Brief Checklist, Small Spill Response Procedure and Environmental Protection Plan.

2.3.11 Cost Account Code

(CAC) Reporting

N/A

2.4 Government-Furnished

Property, Materials and Services

N/A

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

The figure of container of platform on track to carry the burned ash and fly ash shall be able to be stored under discharge hoppers of bottom ash and fly ash equipped at Bldg 1829, Incinerator Plant, and shall be enclosed steel container against scattering and stinking of the ash during carrying.

The Contractor shall confirm the exact size and dimension for the discharge hoppers and entrance sizes to ensure the container of platform on track is available to be stored under the hoppers.

Note:

1) The height of discharge level for bottom ash hopper is 2,400mm high from floor level.

2) The height of discharge level for fly ash hopper is 2,500mm high from floor level.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception N/A

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits

Spec Item Title Description and in conformance with the quality standards established herein.

Verbal scheduling and Work Status Reports shall be provided when requested by the KO.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized

Maintenance Management Systems (CMMS)

N/A

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management Plan

(QMP)

The Contractor shall develop and submit a QMP per Section F. The QMP shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QMP for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five (5) calendar days of termination of the contract.

Spec Item Title Description

2.6.7.3 Quality Inspection and

Surveillance Report The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F.

The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management

Plan

N/A.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within 24 hours after the Government's regular working hours.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met.

The QM may be the same person as the SSHO, but must be meet the same experience requirements. The QM may be the same person as the project manager, or meet the same experience requirements. The QM shall be on-site during performance of work.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last three (3) years. The SSHO may be the same person as the PM or QM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/english

This training course has five (5) years of validated date. SSHO shall maintain renewal of certificate.

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental Manager shall have a minimum two (2) years experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs);

and knowledge of environmental regulations.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required.

The Contractor shall ensure that all Contractor personnel have received proper safety training, appropriate to their respective jobs.

The Contractor shall implement an ongoing training program that refreshes the safety skills, qualifications and awareness of the Contractor workforce on a regular, periodic basis. The details of the Contractor’s safety training program shall be included as part of the Contractor’s Accident Prevention Plan, as required in Spec Item 2.9.1.

The Contractor shall provide an interpreter or provide personnel who can speak, read, and comprehend English to the extent that they can perform the contract requirements with understanding English documents and comply with installation emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All

Spec Item Title Description

Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.4 Removal of Employees No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency confirmed in accordance with current Base policies and regulations.

2.7.2.5 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site.

The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Section F. The list shall include employee’s name, address, driver’s license number, date of birth, and level of security clearance.

2.8.2 Vehicles Vehicle List. Prior to the start of on-site work, and as changes are made thereafter, the Contractor shall submit a list of vehicles to be utilized during the project to the KO and shall include the following information for each vehicle:

a. Make

b. Year

c. Type

d. License Number

e. Insurance Company

f. Policy Number

g. Expiration Date of Insurance

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible.

Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible. All vehicles shall display a valid license plate. Vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, safety inspection record and registration.

2.8.3 Passes and Badges All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge. Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each of Naval installation.

Spec Item Title Description

2.8.4 Access to Installation N/A

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas.

Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.7 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.8 Trustworthiness Security

– Navy Contract/Task Orders

N/A

2.9 Contractor Safety

Program

The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall develop and implement a site APP. The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 11 of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance per Section F. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur.

Submittal of the APP shall include Activity Hazard Analysis (AHA) and Occupational Risk and Compliance Plans and Programs as specified below.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare AHA for all applicable common recurring work activities performed under this contract. AHA for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHA prepared as new work activities are required. Specifically:

For task orders placed on the IDIQ portion of contract, the

Contractor shall submit a separate AHA for each task order with the associated proposal.

For construction (including renovation or alteration) task orders placed on the IDIQ portion of contract, the Contractor shall submit a separate AHA for each task order with the associated proposal.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

The steps of the service process;

Identify potential hazards that exist as a result of the

Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and

Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHA are required, such changes shall be submitted to the KO for review and acceptance.

2.9.3 Occupational Risk and

Compliance Plans

The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract. These plans shall be submitted with the APP and shall be updated as situations change.

Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract. If an item is not applicable because of the nature of the work

Spec Item Title Description to be performed, the Contractor shallstate this exception and provide a justification in this plans.

2.9.3.1 Abrasive Blasting Plan The Contractor shall develop an abrasive blasting plan to include written operating procedures addressed in paragraph 06.H of EM 385-1-1.

2.9.3.2 Access/Haul Road Plan The Contractor shall develop an access/haul road plan to include the elements addressed in paragraph 04.B of EM 385-1-1.

2.9.3.3 Alcohol and Drug Abuse

Prevention Plan

N/A

2.9.3.4 Asbestos Abatement Plan The Contractor shall develop a plan to explain how it will protect its personnel from asbestos exposure including but not limited to proper disposals in accordance with JEGS and any other applicable policies/changes as per section. For further guidance, see paragraph

2.10.2.9 This plan shall also address relevant procedures, requirements, and protocols of “Asbestos Hazard Control Activities” and “Engineering Control of Asbestos Containing Material” section 6 of EM 385-1-1.

2.9.3.5 Confined Space Program The Contractor shall…