N4008414R0023_Waterfront_Synopsis_jsp_2014_FEB_10_2014_.pdf

C -- Indefinite Quantity Contract for A/E Design Services for WATERFRONT SURVEYING, DREDGING AND RELATED CIVIL/STRUCTURAL PROJECTS

Solicitation Number: N40084-14-R-0023

Agency: Department of Navy

Office: Naval Facilities Engineering Command, Far East, ACQ 2 PSC 473 BOX 13, FPO AP, 96349-0013

Location: NAVFAC Far East, Integrated Product Team (IPT), Japan

General Information

Document Type: Pre-Solicitation

Solicitation Number: N40084-14-R-0023

Original Posted Date:

Posted Date:

10 February 2014

Response Date: 12 March 2014, 15:00 (P.M) Japan Time

Archiving Policy:

Original Archiving Date:

N/A

N/A

Original Set Aside:

Set Aside:

Classification Code:

N/A

N/A

C -- Architect and engineering services

NAICS Code: 541330 -- Engineering Services

Synopsis:

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM

(SF) 330, ARCHITECT ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO

SEPARATE Request for Proposal (RFP) PACKAGE TO DOWNLOAD.

1. The Architect-Engineering (A-E) shall provide design and engineering services for the preparation of plans, specifications, design analyses, cost estimates (in Japanese Yen and U.S. dollars), studies, and design-build requests for proposals for projects associated with waterfront work, including hydrographic surveying, dredging, and other civil/structural related projects included seismic analyses and designs at various locations in Japan. Post Construction Award Services (PCAS) may also be included as required.

Work shall be performed in accordance with Unified Facilities Criteria (UFC) 1-300-9N, Design Procedures, available on the National Institute of Building Sciences Whole Building Design Guide (WBDG) website: http://www.wbdg.org/references/pa_dod.php and Japan Environmental Governing Standards (JEGS), and, as applicable, other U.S. and Japanese regulations.

The resulting contract will be an indefinite-delivery indefinite-quantity, firm fixed-price type where projects are ordered by issuance of task orders. The proposed contract shall not exceed one (1) base year plus four (4) one-year option periods for the same professional services. The total amount of all task orders issued under this contract in the base period will not exceed (¥180,000,000). In addition, the total amount of task orders issued in each option period will not exceed (¥180,000,000). A minimum fee of (¥1,800,000) will be guaranteed for the base year with no minimum fee guarantee for any option years.

The minimum and maximum values of individual contract task orders executed under this contract are (¥630,000) and (¥63,000,000) respectively.

At the Government’s discretion, option periods may be exercised within 365 days of award of the basic contract or prior option. An option period may be exercised sooner if the total value of task orders awarded under the basic contract or prior option reaches the limit identified. The total term of the contract inclusive of all options, if exercised, shall not exceed 60 months.

During performance of projects under this contract, if asbestos or other hazardous materials are found to exist, the A-E shall identify and prepare removal plans in accordance with applicable codes, rules, and regulations pertaining to such hazardous materials.

Projects will primarily be located on U.S. Naval installations in Japan. The majority of the projects are expected to be located in the Kanto region.

The estimated start date for projects under this contract is October, 2014.

Local Source Restrictions: This solicitation is intended only for local sources in accordance with FAR 5.202(a)(12). Local sources are those persons or entities normally resident and licensed to conduct business in Japan. Offers from non-local sources will not be considered.

2. SELECTION CRITERIA, are as follows:

(1) Firm's ability to legitimately conduct business in Japan. This criterion must be met by a firm having the Japanese registration entitled "Kaisha Tokibo Tohhon." Provide a copy of the registration, with number, associated dates, and issuing organization. This criterion is mandatory and a firm’s submission will not be evaluated if this Criteria Element is not met.

(2) Professional Qualifications. Professional qualifications of the firm and staff, including consultants, to be assigned to this contract. List only the team members who will actually perform the major tasks for these projects. While emphasis should be placed on registered civil engineers, include all team members in supporting disciplines such as structural engineering , mechanical engineering, electrical engineering, geotechnical engineering , licensed hydrographic surveyor and fire protection engineering. Key personnel must have professional registration in their discipline. Provide a copy of the license and issuing organization. For Japanese licenses, provide this information in both English and Japanese. Qualifications should reflect each individual’s skills and abilities to contribute to the successful completion of task orders on this contract.

http://www.wbdg.org/references/pa_dod.php

(3) Specialized Recent Experience. Recent specialized experience and technical competence of the firm or particular staff members, including consultants, for Civil/Structural projects services for the preparation of plans, specifications, design analyses, cost estimates (in Yen and U.S. dollars), studies, and design-build requests for proposals for projects associated with waterfront work, including hydrographic surveying, dredging, seismic analyses and designs and other civil/structural related projects at various locations in Japan. Do not list more than ten (10) projects in Column F of the SF-330; projects listed shall have been for the most part completed within the last three years. Indicate which persons from the proposed team participated in each of these projects in Section G of the SF330.

(4) Capacity. The firm’s ability to complete multiple task orders simultaneously. Provide the firm’s anticipated workload and the availability of the proposed members (including any proposed sub-consultants) for the base year period.

(5) Past Performance. Provide past performance evaluations, awards, certificates of accomplishment, etc. (translated into English) for contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

(6) Quality Control (QC) and Sustainable Design Program. Provide a description of the firm's Quality Control and Sustainable Design program. Identify and describe key personnel and procedures used by the firm to ensure the quality of its submittals. The QC program must address coordination with sub-consultants, if utilized.

(7) Location in the general geographic area of the project and knowledge of the locality of the projects; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract. Projects will primarily be located on U.S. Naval installations in Japan. The majority of the projects are expected to be located in the Kanto region.

(8) Volume of work previously awarded to the firm by the U.S. Department of Defense (DoD).

Value of contract awards during the previous 12 months will be considered, with the object of affecting an equitable distribution of DoD A-E contracts among qualified A-E firms and firms that have not been awarded DoD contracts. Applicant firms shall provide this information in Section H of the SF 330. Include the total amount of Prime A-E fees awarded to your firm in the past 12 months by DoD agencies (US Navy, US Army, US Marine Corps, US Air Force).

3. Evaluation and selection will be based on the most highly qualified firm upon evaluation of the selection criteria stated herein. The Selection Board will evaluate firms in terms of the selection criteria, so it is very important to describe your firm's qualification for each criteria element. Selection criteria (1) is mandatory and criteria (2) through (6) are listed in the order of importance; criteria (7) and (8) are of lesser importance and will be used as tie-breakers among technically equal firms. Company brochures, pamphlets, or other presentations are not desired and will not be evaluated.

4. For selection criteria element (5), the Selection Board will review performance evaluations from previous DoD projects performed by each firm. When available, the Selection Board will also review performance evaluations from private sector projects.

5. The selected firm, its subsidiaries or affiliates which design or prepare specifications for a construction contract, cannot provide construction services for the same contract. This includes concept designs, design-build requests for proposals, facility sitting studies, environmental assessments, or other activities that identify the scope of a project and its estimated cost.

6. SYSTEM FOR AWARD MANAGEMENT. Contractors must be registered in the System for Award Management (SAM) prior to award of a DoD contract. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.sam.gov/portal/public/SAM/ or by calling 866-606-8220, or 334-206-7828 for international calls. For SAM Customer Service, contact the Federal Service Desk at URL: www.fsd.gov. A contract cannot be awarded to a contractor not registered in the SAM. Remember to review the NAICS codes listed in your record and make sure that you have the NAICS code listed for this procurement. Offerors are encourage to have an active registrations and current Representations and Certifications in the System for Award Management (SAM) at the time of proposal due date.

7. A-E firms which meet the requirements described in this announcement are invited to submit a complete Standard Form 330, Architect-Engineer Qualifications Part I, Contract-specific Qualifications, and Part II, General Qualifications. Also, please include your DUNS and CAGE Code in Section H, Block 30 of the Part I, SF 330.

8. A-E firms responding to this announcement by mail/package delivery service(Takuhai bin which deliver on Yokosuka Base) by 15:00 P.M. Japan time, 12 March 2014, will be considered. No escort service and or pick up service for the proposals at the main gate will be provided. Electronic (E-mail, facsimile, etc.) submissions are not authorized. THIS IS NOT A REQUEST FOR PROPOSAL. Inquiries concerning this project should include solicitation number and title.

Submit one original and three copies of your SF330. Cleary mark the original.

In addition, submit two CD/DVD disk with your complete SF330.

The sealed package should be marked “SF330 SUBMITTED UNDER N40084-14-R-0023 and titled DO NOT

OPEN IN MAILROOM”

9. All inquiries of this announcement should be made to Ms. Yoko Yamaguchi at telephone 046-816- 9767 or e-mail at Yoko.Yamaguchi.ja@fe.navy.mil. Inquiries concerning this project should include solicitation number and title.

10. Paper solicitation will not be issued. Offerors can view and/or download the solicitation at https://www.fbo.gov .

11. Submit SF330s to:

Contracting Office Address

Department of the Navy Naval Facilities Engineering Command Far East

ACQ 2

Japan Address:

NAVFAC Far East, ACQ 2 Building F60 Yokosuka Beikaigun Kichi Tomari cho, Yokosuka Kanagawa, Japan 238-0001

Point of Contact; Contract Specialist

Yoko Yamaguchi (Ms.), Contract Specialist, Phone 046-816-9767.

Email: Yoko.Yamaguchi.ja@fe.navy.mil mailto:Yoko.Yamaguchi.ja@fe.navy.mil https://www.fbo.gov/

Place of Performance :Japan