AMENDMENT 0003_FY24 FIRE PROTECTION BUNDLE.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Dorothea Holley

SUBJ: FY24 FIRE PROTECTION BUNDLE #1

The purpose of Amendment 0003 is to provide RFI responses, extend the proposal due date, and provide an updated SOW containing an updated part 6.

The proposal due date is extended to 1 July 2024 at 2:00 PM EST.

PUBLIC WORKS DEPARTMENT

NAS, PATUXENT RIVER

22445 PEARY ROAD, BLDG 504

PATUXENT RIVER, MD 20670-5504

N40080-22-D-2222 XO24

06/24/2024

05/16/2024

HOLLEY.DOROTHEA.F.1

229424943

Digitally signed by

HOLLEY.DOROTHEA.F.1229424943

Date: 2024.06.24 14:52:15 -04'00'

6/24/2024

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

Section SF 30 – BLOCK 14 CONTINUATION PAGE

The purpose of this Amendment #0003 is to provide:

1. Pre Proposal Inquiries and Government responses (see pages 4-11)

2. Attachment to Part 6 for Photos (see revised SOW uploaded to sam.gov titled REVISED

Attachment B_ FY24 Fire Protection Bundle)

3. Attachment titled B2118 CRAC Unit Location and CFM per RFI responses.

4. Extension for proposal submission: from 28 June 2024 at 2:00PM to 1 July 2024 NLT 2:00PM

EST. This procurement opportunity is limited to the contractors eligible for award under the 8(a)

MACC. All other terms and conditions remain unchanged.

RFI RESPONSES:

Question

No.

REFERENCE

QUESTION GOVERNMENT RESPONSE Posted on

Amend No. Page Section Para.

Please provide Asbuilts( CAD and PDF) for all the buildings listed in RFP See attached Six part RFP 3

2 Please provide Div 01 specs for the project See attached Six part RFP 3

Please provide information on design deliverables, review period and schedule See attached Six part RFP 3

Part 3 -page 1 1.1

BASE

BID First

CLIN

Building 2110- As we anticipate FM 200 is known to contain PFAS should we include

HAZMAT removal as part demolition of system piping?

Hazmat removal will not be required as part of demolition of system piping. 3

Part 3 -and 8

1.1 and

BASE

BID First

CLIN and

D4010

Section 1.1: Building 106 is part of the First

CLIN. Section D4010: Building 106 is part of

BID OPTION. Please confirm which is correct. B106 is Base Bid First CLIN 3

Part 3 -page 2, 8-9

1.3 and

Option and

D4010

Section 1.3: Building 2118 is part of the BID

OPTION. Section D4010: Building 2118 is part of Base Bid - FIRST CLN. Please confirm which is correct. B2118 is Bid Option 3

Part 3 -page 1, 10-11

1.1 and

BASE

BID First

CLIN and

D4040

Section 1.1: Building 1461 is part of the

BASE BID First CLIN. Section D4040:

Building 1461 is part of BID OPTION. Please confirm which is correct. B1461 is Base Bid First CLIN 3

Part 3 -and 8

1.1 and

BASE

BID First

CLIN and

D4010

Scope indicates to replace existing MS-10UD fire alarm control panel with a new addressable fire alarm mass notification control panel. However upon pre-proposal walk, existing fire alarm system was not seen to have mass notification appliances. Please provide clarity on scope.

The intent is to replace the head-end panel with a mass notification control panel to be ready for future upgrades. 3

Part 3 -page 2 1.3 Option

Building 2118: Please provide CFM for

CRAC units getting new smoke detection.

Please see attached B2118 CRAC UNIT Location and CFM attachment. 3

Part 3 -page 4, 8-9 6 D4010

Building 2118: page 4 indicates an individual sub-FACP is provided within room 269. Panel not found in room 269 on pre-proposal walk.

Please provide clarification on if room 269 is actually protected by an individual sub-FACP and where it is located.

The sub-FACP is located in room 271. Room 269 holds the VESDA control panel that serves both rooms 271 and 269. 3

Do the Superintendent, SSHO and QC

Manager need to be 3 separate individuals? Yes 3

Will any of the building remain occupied?

How many people will be in the building?

All the buildings will remain occupied. Every building has different number of occupants. 3

13 Are there any phasing requirements? As required 3

Are there any temporary heating/cooling requirements?

The temperature of the buildings cannot drop below

40 degrees. 3

Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Please bid based on the period of performance in the

RFP. If issues arise, those will be addressed post-award. 3

Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions. No, soil boring reports aren't available. 3

17 1 1.1

Price Schedule CLIN 001 Building 106 requires testing of the existing fire alarm system, and replacement of the existing FACP with a new fire alarm mass notification panel.

This implies that only the FACP is being replaced and all field devices are to remain but there are no fire alarm notification appliances in the building (save for at least one old pre-

1990 flasher). Please confirm that the intent if for the contractor to install a complete fire alarm and mass notification system.

The contract is to only replace the head end panel and install couple of other devices as stated in the RFP. 3

18 1 1.1

Building 1461. Please confirm that the intent is to replace all sprinklers that at over 50 years old, not just over 15 years old.

The intent is to replace all sprinklers that are over 15 years old. There are sections of the building with newer sprinkler heads and the intent is to bring all other sprinkler heads up to date. 3

19 1 1.2

Price Schedule CLIN 002 Building 2030 requires testing of the existing fire alarm system, and replacement of the existing FACP with a new fire alarm mass notification panel. This implies that only the FACP is being replaced and all field devices are to remain but there are no exisiting speakers or strobes (only bells). Please confirm that it is the intent of this contract to install a complete fire alarm and mass notification system.

The contract is to only replace the head end panel and install couple of other devices as stated in the RFP. 3

20 1 1.2

The existing Graphic Annunciator is not functional, please confirm that repair or replacement of this device should be included in our proposal.

Yes. Replace the B2030 Graphic Annunciator as part of the base bid. 3

21 1 1.2

Please confirm that the activation of the new

CO2 detectors in Building 2813 will be required to produce a distinct tone and/or message.

Yes - PER UFC 3-600-01 section 9-19 CARBON

MONOXIDE (CO) DETECTION. 9-19.1.2 - Carbon monoxide detection must conform to the requirements of NFPA 72 and the manufacturer’s requirements, except as modified by this UFC. 9-19.3.1.1 - The alert signal portion of the voice alarm message for carbon monoxide detection must be a 520 Hz temporal 4 (T-

4) signal. The alert signal must repeat twice before the voice announcement.9-19.3.1.2 - A sample message is as follows: (Temporal 4 Alert Tone)

"Attention….Attention….Carbon monoxide has been detected in the building. Please leave the building by the nearest exit." (Temporal 4 Alert Tone) 3

22 5&6 General 8

Paragraph 5 states, "Installation drawings, shop drawings or working plans, calculations, other required pre-construction documentation and as-built drawings must be prepared by, or under the direct supervision of a National

Institute for Certification in Engineering

Technologies (NICET) engineering technician as specified below." Then paragraph 8 of this section states that "All fire protection

The intent is for the shop drawings to be prepared by a

NICET certified designer and reviewed and stamped by the QFPE. The design drawings must be prepared by a fire protection engineer. 3 calculations and drawings shall be prepared, signed, and submitted by the QFPE.", then paragraph 4 on page 6 states, "Obtain the services a QFPE for shop drawing submittal review,…" Please confirm that the intent is for the installation drawings to be prepared by a NICET certified designer and reviewed and stamped by the QFPE.

23 General

Please confirm that accurate, scalable, and up-to-date floor plans will be provided for all buildings in AutoCAD format.

NO. All the plans that are available are present as attachment in part 6 of RFP. RFP is attached for your use. 3

24 General

LED Text signs were noted above the exits in at least one building. Should text signs be included in the design of all new fire alarm notification systems? LED text signs will not be installed under this bundle. 3

25 2 1.2 2

Building 2813. The SOW requires new CO detectors to be installed in "the exact same place" as existing detectors. But, no CO detectors could be located during the site visit.

Please confirm that new new CO detectors are to be installed in accordance with UFC 3-600-

01 and NFPA 72.

There were independent CO detectors installed at the required locations. These location should be in accordance with UFC 3-600-01 and NFPA 72. 3

26 2 1.3 4

Building 201. During the brief site visit, no spacing or obstruction issues were readly discernable in the layout of the sprinklers. Is there a study or other information available to help quantify the magnitude of the required modifications?

Part of the scope is a survey for this building. If no deficiencies are existing in the building, the scope will end with the survey. No study is available for the building. 3

27 2 1.3

Will persons working in this building be required to hold a security clearance, and if so, at what level?

Not security clearance, but one needs to get approval as mentioned in the specs. 3

Will the government provide a laydown and staging area or storage for construction materials? If you need it, mark the location where you want it. 3

Will the General Contractor be required to have Field Office for meetings? Please advise.

Not all the KTRs would need a field office, as either they can meet at the building they are working on or in their vehicle. If the KTR feels he needs a field 3 office, he can have one to be paid by him not the

Government.

Will the workers/personnel be allowed to use the public toilet? Yes 3

Please confirm that the Contractor can connect and use the existing utilities free of charge? Yes 3

Please advise if this Solicitation is U.S.

Citizen only or if Green Card/Right to Work permits are allowed for Sub trade workers. US citizens only 3

Can one person work as superintendent, QCM, and SSHO? (Triple Hat) NO, even double hatting is NOT allowed. 3

Spec calls for dedicated QC, SSHO, and Site

Superintendent for this project. Is any dual hatting allowed? No. 3

Will the General Contractor be required to have Field Office for meetings? Please advise.

Not all the KTRs would need a field office, as either they can meet at the building they are working on or in their vehicle. If the KTR feels he needs a field office, he can have one to be paid by him not the

Government. 3

Can we have Right to Work Green Card

Holders on this particular project or is it US

Citizens only.

Only US citizens are allowed.

Please provide drawings for each building. As built or scale able drawings would be very helpful.

Please find floor plans (as available) in part 6 of the revised RFP. 3

Please confirm that CAD files will be provided for the design build effort. No CAD drawings are available. 3

39 Please confirm day work for all buildings. Yes 3

Please advise which buildings require escorts for performing work. B2118 and B2110 3

Can submittals go directly to shop drawing level?

The submittals must go through the design phases before entering the shop drawing level. 3

Is a QFPE required to be involved with design/survey?

A QFPE is required to be involved during the shop drawing phase. He/she must review all submittals during the shop drawing, walk the site during construction, perform the pre-final acceptance test, and must be present for the final acceptance testing. 3

43 Is a Basis of Design report required?

A Basis of Design report is required per FC1-300-

09N. 3

44 Are specifications required to be developed?

Specifications will need to be developed for this bundle. 3

Building 106:

The existing Fire lite FACP is noted to be replace with a compatible addressable Fire

Alarm mass notification panel. This does not exist. This panel and devices need to be replaced. Fire Lite does not have a compatible

FAMNS product. The existing devices are not compatible with a MNS system function.

Only the head end panel for B106 will be replaced.

The contractor must pick up all NAC circuits. Monitor all conventional circuits with addressable modules or addressable relay cards. Contractor must also incorporate the elevator recall devices with new panel.

Existing recall panel is temporary until this panel is replaced. 3

Building 106:

1. The RFP identifies diagnosing existing system issues and providing a proposal prior to 35% design. Will this be a change to the contract to accomplish?

Note the following buildings have a requirement for the contractor to complete a full diagnostic of the fire system to identify and errors that the exiting panel has bypassed o B106 Bid Option o B2118 Base Bid o B2110 Base Bid o B2030 Base Bid

• The requirement to submit a report and a proposal to correct these errors or replace faulty components can be deferred from the 35% to the 65% design submittal.

• The government has determined that a 35% design submittal is not required and the contractor will proceed directly to a 65% design submittal

• The government intends to modify the contract upon receipt and verification of the contractors report

• The contractor will be responsible under the terms on the initial contract to deliver an error free system with the exception only of errors identified in the above report 3

• If the government modifies the contract to include those errors the contractor will be responsible for delivering an error free system to include any errors he does not identity.

Is this building to be assessed and brought to current code and standards?

The building does not need to be brought to current code and standards. However, the fire alarm system must be tested and a report must be provided at the

35% design submission. Refer to RFP. 3

Building 1461:

Please provide drawings with all doors and walls identified to provide an accurate count and to layout device locations. Please also include the sprinkler riser, dry pipe, and any other systems that require monitoring by the

FACP. The available drawings are attached in part 6 of RFP. 3 this will require the entire system be replaced and installed prior to demolition of old incompatible system. Please confirm.

Only the sprinkler heads older than 15 years will need to be replaced. The entire system is not required to be replaced. 3

Building 2813:

Mechanical room was not accessible, and this is the likely location of the CO detectors.

Please confirm this is where the CO detectors are required and please provide a floor plan.

There are at least 3 locations requiring CO detectors.

One is in the employee lounge room, another in the mechanical room and one located in the electrical room. The rooms currently all contain temporary stand alones that will need to be removed in place of new ones connected to FACP. 3

Building 201:

Please confirm no fire alarm work is required as none is identified in the scope of work.

1. Fire alarm work is not required in this bundle.

Building 2118:

Please provide floor plan of existing CRAC units and VESDA systems. 2. The available drawings are attached in part 6 of RFP. 3

Building 2118:

After the 14 VESDA and CRAC unit spot smoke detectors are removed is there any fire alarm sensing devices to be installed?

After removal of the VESDA and CRAC unit spot smoke detectors are removed, early warning spot-type laser smoke detectors must be installed one the ceilings and sub floor. 3

Building 2118:

Are LASER SPOT-type smoke detectors required for all CRAC units on only for rooms

269 and 271?

The laser spot-type smoke detectors will be required to be installed in the areas where VESDA systems are removed. 3

Building 2118:

Please identify sequence of operations that is desired.

Please see attached B2118 CRAC UNIT Location and

CFM attachment. 3

Building 2118:

Are rooms 269 and 271 SCIF rooms? There is a dedicated FACP monitoring these rooms, is this to remain? Are the laser SPOT-Type smoke detectors being monitored and powered by this FACP dedicated to these two rooms?

Rooms 269 and 271 are both SCIF rooms and they have different level of SCIF from each other. The FACP is existing and monitors all devices in room 271. Devices in room 269 will report to the existing head end panel in building 2118. 3

Building 2118:

Floor plans with locations of CRAC, VESDA and FACP are REQUIRED. 1. The available drawings are attached in part 6 of RFP. 3

Building 2118:

Please confirm no notification appliances are required. 2. Notification appliances are not part of the scope. 3

Building 115:

No fire alarm work is noted for this building, only sprinkler work. Please confirm this is correct. 3. Fire alarm work is not required in this bundle. 3

(End of Summary of Changes)