N4008023R0017 RFP.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

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X G F 77 - 98

99 - 107 X H 108 - 118 shauna.lloyd@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 118

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40080 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

SHAUNA LLOYD

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 48 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

49 - 50

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 52 - 56 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 57 - 58 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

59 - 75

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENGINEERING SYS COMMAND

1314 HARWOOD STREET SE

WASHINGTON DC 20374

(202) 685-3192

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

06 Apr 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008023R0017

Section B - Supplies or Services and Prices

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$25,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

25,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

RFP DESCRIPTION

READ IN ITS ENTIRETY

RFP Description of the requirement:

This requirement is for non-recurring, performance based, unscheduled charter bus services for the transportation of personnel, all vehicles, equipment, labor, management, tools and incidental engineering in support of the military missions, within the Washington Navy Yard and various surrounding regional locations throughout the Washington DC Metropolitan area, as shown below:

Naval District Washington Region Public Works Department Washington (PWD Washington)

• Washington Navy Yard, Washington DC (WNY)

• Joint Base Anacostia Bolling (JBAB)

• National Maritime Intelligence Center, Suitland (NMIC Suitland)

• Naval Research Laboratory, Washington DC (NRL)

• United States Marine Corps Barracks Washington, Washington DC (8th&I)

• United States Marine Corps Barracks, Annex, 7th & L Streets SE, Washington DC (MBW)

• Carderock Division Naval Surface Warfare Center, (NSWCCD)

• (NSFARL)

• Carderock Division Naval Surface Warfare Center, (NSWCCD)

• Naval Support Facility Naval Observatory (USNO)

• Public Works Department Bethesda (PWD Bethesda)

• National Naval Medical Center, Bethesda, MD (NNMC)

• Wounded Warrior, Bethesda, MD (WW)

• Public Works Department South Potomac (Dahlgren & Indian Head Sites)

• Public Works Department Patuxent River. (PWD Patuxent)

• Public Works Department Joint Base Anacostia Bolling (PWD JBAB)

Product Service Code / NAICS Code:

The applicable Product Service Code is: V222 which is for: Transportation/Travel/Relocation; and: the applicable:

North American Industry Classification System Code, is: 485510, which is the code associated with: Charter Bus Industry.

Set-Aside / Competition Strategy:

This requirement is solicited using provisions of FAR Subsection 19.502-2, restricting this as a 100%, Small Business Set Aside Competition, amongst responsible Small Business whom are also, otherwise qualified. You must be a small business for the above NAICS.

B.1 MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period. The maximum NTE value of an ordering period and of the contract may be increased by written modification to the contract in conjunction with any modification that increases the value of an existing task order that is authorized by a contract clause. Orders in excess of the estimated quantity set forth for any particular CLIN shall not be exceeded without the Contractor’s agreement which shall be indicated by signing or beginning performance of the order. The minimum guarentee of this contract is $25,000.00. Refer to section H – special contract requirements minimum and maximum quantities.

Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for:

The minimum contract guarantee is set and established, by the base year’s total non-recurring work (CLIN 0001) for all fifteen (15) site locations. Minimum guarantees do not apply to the option periods.

B.2. CONTRACT TERM

This contract is a Firm Fixed Price (FFP) Performance Based, Indefinite Delivery Indefinite Quantity (IDIQ) which contains provisions for one Base Period of twelve (12) months with four (4) Option Periods of twelve

(12) months each.

The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000). If the Government requires a shorter base period or exercises an option for a period shorter than one (1) year, the proposed ELIN prices will be used as the basis for establishing the reduced period. The entire duration of the contract if all options are exercised is sixty (60) months.

B.3 PERIOD OF PERFORMANCE The base period and option periods are as follows:

See below table

B.4 CONTRACT LINE ITEMS (CLINS)/ CONTRACT EXHIBIT LINE ITEMS

Description of the basic contract line items (CLINs), and option CLINs:

CLIN ELINs Period of Performance

CLIN Period of performance estimate

0001 Base Year Non‐Recurring 01 July 2023 – 30 June 2024 0002 Option Year 1 Non‐Recurring Services 01 July 2024 – 30 June 2025 0003 Option Year 2 Non‐Recurring Services 01 July 2025 – 30 June 2026 0004 Option Year 3 Non‐Recurring Services 01 July 2026 – 30 June 2027 0005 Option Year 4 Non‐Recurring Services 01 July 2027 – 30 June 2028

B.5 NON-RECURRING WORK AND GOVERNMENT PURCHASE CARD:

NON-RECURRING WORK CONTRACT LINE ITEM QUANTITIES:

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

Non-Recurring Work may be ordered at the prices offered in one of two ways:

1. by the issuing activity using a DD Form 1155 “Order for Supplies and Services,” or

2. by an authorized Government user via a Government Purchase Card (GPC through

FEDMALL).

When receiving FEDMALL orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.6 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.7 FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.8 PERIOD OF PERFORMANCE – LESS THAN ONE YEAR

Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.9 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

This solicitation incorporates the Service Contract Act (SCA) Wage Determination and if applicable, Davis-Bacon Act (DBA) Wage Decisions. The Wages are incorporated for the Base Period of performance only. If the Option year is exercised, the most current SCA Wage Determinations and DBA Wage Decisions for that option year will be incorporated into the contract and the CLIN/ELIN prices will be adjusted in accordance with FAR Clause 52.222- 43, Fair Labor Standards Act and Service Contract Act- Price Adjustment, for the SCA Wage Determinations and FAR Clause 52.222-32 Construction Wage Rate Requirements—Price Adjustment (Actual Method) for the DBA Wage Decisions. The contractor warrants, by submission of its proposal that the price does not include any contingency for future wage increases.

B.10 BIDDING UNIT PRICES FOR LABOR

a. Labor for this work will be ordered under the “NON-RECURRING WORK/UNIT PRICED LABOR (UPL) WORK (NEGOTIATED)” in Section C, Annex 0200000 and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Non-Recurring work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Non-Recurring Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.11 PHASE-IN AND PHASE-OUT

Pricing shall include applicable Phase-In and Phase-Out costs, Phase-In shall be for a period of up to but no more than thirty (30) days and Phase-Out to be for a period of up to but no more than thirty (30) days. There is no separately priced CLIN for Phase-In and Phase-Out and such costs can be distributed however the offeror chooses.

The Government recognizes that offerors may choose to front load these costs into the base year.

B.12 CONTRACT PRICE INFORMATION

For administrative purposes of the U.S. Government, the price of this contract and all subsequent task orders and modifications issued under this contract will be expressed in U.S. dollars. Payment will also be made in U.S.

dollars.

B.13 CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (EFSC)

This procurement allows for and the Government fully intends to use FedMall for issuing orders under the Non- Recurring Work portion of the contract. Refer to Section H, Special Contract Requirements, for further information.

B.14 PROPOSAL SUBMITTAL REQUIREMENTS & PROPOSAL EVALUATION:

The Offeror must comply with all Proposal submittal requirements in their entirety, which can be located in Section L.

B.15 Submittal Requirements & Evaluations & Selection:

Offerors must comply with all quote submittal requirements in their entirety, which can be located at the:

ADDENDUM to 52.212-1 Instructions to Offerors-Commercial Items. Offerors’s questions on the RFP, should be submitted in electronic writing to the following two (2) contracting office Points of Contact (POCs):

(1). Brian James Wasson, brian.j.wasson.civ@us.navy.mil and (2). Shauna E. Lloyd, shauna.e.lloyd2.civ@us.navy.mil

The due date & time for RFP questions is twelve (12) calendar days after the RFP is released due by 17 April 2023, by: 1:00 PM, Eastern Standard Time.

The Government will review and adjudicate all questions received and an RFP amendment will be issued, which provides all prospective Offerors with the Questions and Answers.

The due date & time for RFP submittals is thirty (30) calendar days after the RFP release date, due 5 May, 2023, by:

12:00 PM, Eastern Standard Time.

All quotes will be evaluated according to the established evaluation standards, located at: ADDENDUM to 52.212-2 Evaluation-Commercial Items. In order for price quotes to be evaluated, vendors must first have properly provided the administrative quote requirements; and then have received an evaluation rating of either acceptable or pass for all aspects of the submitted technical quote.

Should your company be further considered for contract award, as the Lowest Priced Technically Acceptable (LPTA) selectee, a Responsibility Determination will be performed based on the supplemental Responsibility information provided and all other available information to the Government and you must be found to be Responsible based on the standards located at FAR Subsection 9.104-1 General standards.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each

BASE YEAR NON-RECURRING WORK

FFP

The total price for this CLIN represents the total Base Period (twelve months) for Regional Unscheduled Charter Bus Services for Naval District Washington Facilities in Various Locations in the District of Columbia, Virginia, and Maryland in accordance with the PWS and all applicable attachments. See Attachments J-0200000-06 for Exhibit Line Item Numbers.

FOB: Destination

PSC CD: V222

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each

OPTION YEAR 1 NON-RECURRING WORK

FFP

The total price for this CLIN represents the total OY1 Period (twelve months) for Regional Unscheduled Charter Bus Services for Naval District Washington Facilities in Various Locations in the District of Columbia, Virginia, and Maryland in accordance with the PWS and all applicable attachments. See Attachments J-0200000-06 for Exhibit Line Item Numbers

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each

OPTION YEAR 2 NON-RECURRING WORK

FFP

The total price for this CLIN represents the total OY2 Period (twelve months) for Regional Unscheduled Charter Bus Services for Naval District Washington Facilities in Various Locations in the District of Columbia, Virginia, and Maryland in accordance with the PWS and all applicable attachments. See Attachments J-0200000-06 for Exhibit Line Item Numbers

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each

OPTION YEAR 3 NON-RECURRING WORK

FFP

The total price for this CLIN represents the total OY3 Period (twelve months) for Regional Unscheduled Charter Bus Services for Naval District Washington Facilities in Various Locations in the District of Columbia, Virginia, and Maryland in accordance with the PWS and all applicable attachments. See Attachments J-0200000-06 for Exhibit Line Item Numbers

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each

OPTION YEAR 4 NON-RECURRING WORK

FFP

The total price for this CLIN represents the total OY4 Period (twelve months) for Regional Unscheduled Charter Bus Services for Naval District Washington Facilities in Various Locations in the District of Columbia, Virginia, and Maryland in accordance with the PWS and all applicable attachments. See Attachments J-0200000-06 for Exhibit Line Item Numbers

Section C - Descriptions and Specifications

PWS

ANNEX 1 GENERAL INFORMATION

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations within a 400 mile radius of the Washington Navy Yard by means of a combination Recurring Work and Non-Recurring Work.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support – N/A Annex 16 Utilities – N/A Annex 17 Transportation Annex 18 Environmental – N/A

1.2 Acquisition of

Additional Work The Government reserves the right to acquire additional bus services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information • With the nation’s capital at its heart, the Naval District Washington Region Public Works Department Washington (PWD Washington) o Washington Navy Yard, Washington DC (WNY) o Joint Base Anacostia Bolling (JBAB) o National Maritime Intelligence Center, Suitland (NMIC

Suitland) o Naval Research Laboratory, Washington DC (NRL) o United States Marine Corps Barracks Washington, Washington DC (8th&I) o United States Marine Corps Barracks, Annex, 7th & L

Streets SE, Washington DC (MBW) o Carderock Division Naval Surface Warfare Center, (NSWCCD) o (NSFARL) o Carderock Division Naval Surface Warfare Center, (NSWCCD) o Naval Support Facility Naval Observatory (USNO)

• Public Works Department Bethesda (PWD Bethesda) o National Naval Medical Center, Bethesda, MD (NNMC) o Wounded Warrior, Bethesda, MD (WW)

• Public Works Department South Potomac (Dahlgren & Indian Head Sites)

• Public Works Department Patuxent River. (PWD Patuxent) o Public Works Department Joint Base Anacostia Bolling

(PWD JBAB)

Naval Support Facility Arlington, Arlington, VA encompasses over 4,000 square miles, including the District of Columbia, Maryland and Virginia.

Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one hundred mile radius of the Washington Navy Yard.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General

Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements.

Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.2.4 DOD Military Bus Program Registration

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 (Not used)

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.5.3 HIPAA (Health Insurance Portability and Accountability Act)

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities (GFF)

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.2.1 Quality Control Personnel

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 (Not Used)

2.9.4.4 (Not Used)

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Pathogen Exposure

2.9.4.7 (Not Used)

2.9.5 (Not Used)

2.9.5.1 (Not Used)

2.9.5.2 (Not Used)

2.9.5.3 (Not Used)

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 (Not Used)

2.9.13 Emergency Medical Treatment

2.9.14 (Not Used)

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 (Not Used)

2.10.2.2 (Not Used)

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 (Not Used)

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 (Not Used)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 (Not Used)

2.13 (Not Used)

2.14 (Not Used)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.4 DoD Military Bus

Program Registration

The Contractor shall comply with all requirements of the Defense Travel Military Bus Carrier (DoD) program. In accordance with Defense Transportation Regulation (DTR) 400.9R, Part I, Passenger Movement, Chapter 104–Buses, only carriers approved by the Defense Travel Management Office (DTMO), as shown on the list of Approved DoD Bus, Van and Limo Carriers are eligible for award of a contract. To be approved for the program, carriers must have one year of passenger transportation experience and successfully pas a pre-qualification safety inspection.

Participating carriers must also undergo onsite safety inspections that include facility, terminal, and equipment every two years per the Passenger Safety Inspection Program. Carriers will be subject to unscheduled safety inspections to monitor continued compliance. The Contractor must be an approved carrier for the entire duration of the contract. Failure to maintain the DTMO approved status for the entire period of performance is a violation of the contract terms and may result in termination for cause. Further information regarding this program may be found at the following website:

https://www.defensetravel.dod.mil/site/bus.cfm

Contractor shall submit written proof of being an approved DoD carrier per Section F.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

2.3.2 Not Used

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps..

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held <<Note to Spec Writer:

Select one of the two following options that applies and tailor to the local requirements, e.g., at a Government provided facility as designated by the KO

– OR – at a neutral location off the installation that is acceptable to the Contractor and to the Government>>. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state, District of Columbia, and local laws and regulations. Such documentation shall include, but is no limited to, copies of the Commercial Driver’s Licenses (CDL, Class B with P endorsement) for all bus/coach operators of the Contractor’s drivers.

The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law or District of Columbia (whichever is applicable).

2.3.5.3 HIPAA (Health

Insurance Portability and Accountability Act)

HIPAA Regulations address security and privacy of “protected health information” (PHI). During the course of providing Janitorial services, the Contractor may have access to PHI. All Contractor employees shall abide by HIPAA regulations.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions.

Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-

Furnished Property

(GFP)

There will be no Government Furnished Property

2.4.2 Government-

Furnished Facilities

There will be no Government Furnished Facilities

2.4.3 Government-

Furnished Vehicles and Equipment

There will be no Government Furnished Vehicles and Equipment.

2.4.4 Government-

Furnished Utilities There will be no Government-Furnished Utilities.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.

If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F. >>

2.6.2 Dissemination of

Information

If certain information cannot be provided to the public, state what information cannot be provided, when it will be provided, and to whom, e.g., DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.4 Work Control • The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

• The date and time the work was initially coordinated.

• The name and phone number of the Government person with whom the work was initially coordinated.

• The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

• The alternative date and time, the Government person requested the work be accomplished.

2.6.6 Deliverables Except where otherwise stated, deliverable requirements are specified in

Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of…