N4008019R0301_1800000_C_Environmental_v2.1.pdf

1800000 – Environmental – Infectious Medical and Pathological Waste Services

Table of Contents

0100000 – General Information

Spec Item Title

1 General Information

1.1 Concept of Operations

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Health and Safety Plan

2.3 Operations Certifications, Licenses, and Permits

2.4 Document Requirements

2.4.1 Regulatory Compliance

2.5 Records and Reports

2.6 References and Technical Documents

3 Recurring Work

3.1 Pick up and Disposal of Pathological Waste to be Incinerated

3.2 Pick up and Disposal of Pathological Waste to be Sterilized

3.3 Discarded Hazardous Material/ Hazardous Waste/Other Regulated Waste (HM/ HW/ORW)

Management

3.3.1 Discarded HM/HW/ORW Accumulation Areas and Storage Facilities Operations

3.3.2 Transportation of HM/HW/ORW

3.3.3 Pick-Up and Disposal of Pharmaceutical Waste

3.3.4 Transportation of Pharmaceutical Waste

4 Non-Recurring Work

1800000 – Environmental

Spec Item Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform infectious medical and pathological waste collection and disposal from various installations within a 100-mile radius of the National Capital Region.

1. Washington Navy Yard, Washington, DC

2. Pentagon, Washington, DC

3. Naval Research Laboratory, Washington, DC

4. Branch Medical Clinic, Andrews AFB, MD

5. Naval Surface Warfare Center (NSWC), Dahlgren VA

6. Indian Head Division Naval Surface Warfare Center

(IHDIV/NSWC), Indian Head, MD

7. Naval Air Station Patuxent River (NAS PAX), Patuxent, MD

8. US Naval Academy, Annapolis, MD

9. Quantico Marine Corps Base, Quantico VA

10. Walter Reed National Military Medical Center, Bethesda, MD

11. Blood Bank, Bethesda, MD

12. DOD Bone Marrow Donation Program, Bethesda, MD

13. Uniformed Services University of Health Sciences, Bethesda MD

1.1 Concept of Operations The intent of 1800000 Environmental is to specify the

Environmental requirements which primarily consist of the following services: management, collection and disposal of hazardous material, hazardous waste and other regulated waste; oil and hazardous substance spill response, cleanup and disposal;

sampling, testing and laboratory services; and groundwater and storm water monitoring.

2 Management and Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide infectious, medical and pathological waste collection and removal services.

2.2.1 Certification, Training, and

Licensing

The Contractor shall provide a written training plan and documentation of training for all personnel to demonstrate technical proficiency per Section F. Demonstration of proficiency must take place within established guidelines that are documented in applicable regulations, policies and instructions.

The Contractor shall provide and maintain all applicable personnel licenses, permits, and certifications required by Federal, State and

Local Agencies necessary for Contractor’s employees to perform duties associated with this contract scope of work per Section F.

2.2.2 Health and Safety The Contractor shall develop and submit a health and safety plan that describes items such as personal protective equipment, emergency equipment, emergency response equipment, personnel training, employee medical surveillance/vaccination program, and sample transportation/handling prior to the commencement of work per Section F.

2.3 Operations Certifications, Licenses, and Permits

The Contractor shall provide and maintain all applicable licenses, permits, and certifications required by Federal, State and Local

Agencies necessary for the Contractor, vehicles/equipment, and facilities associated in the performance of contract scope of work prior to commencement of work and after per Section F.

2.4 Document Requirements The Contractor shall immediately notify the KO and Medical Waste

Managers (MWM) in writing as to the contents of each shipment of infectious, medical or pathological waste removed from collection stations. Notification, or manifest (shipping papers) will minimally contain the following information:

Name of Hauler

Driver’s Signature

Specific Location of Pickup

Quantity and Weight of Containers - Medical Waste

Quantity and Weight of Containers - Pathological Waste

Date of Removal

Destination (Facility)

Signature of Official at Destination Certifying Receipt

A copy of the written notification, described above, must accompany the shipment of waste to be incinerated or sterilized.

Shipments, generated at a Maryland location must abide by the

Special Medical Waste Manifest regulations issued by the

Environmental Protection Agency in Maryland.

2.4.1 Regulatory Compliance The Contractor shall comply with all applicable local, state, and

Federal instructions, regulations, standards and laws pertaining to the incineration, sterilization, disposal, and transportation of infectious and pathological waste. The Contractor shall be required to fully comply with all changes in regulations and laws as they occur during the contract term. This compliance shall be at no additional cost to the Government.

If the Contractor owns the incinerator(s) or sterilization unit(s) to be used in this contract, a copy of all permits/licenses to treat infectious or pathological waste shall be submitted per Section F.

If the Contractor does not own the incinerator(s) or sterilization unit(s) to be used in this contract, copies of all agreements with subcontractors to treat infectious or pathological waste and copies of subcontractor’s per section F.

Permits/licenses to treat infectious or pathological waste shall be submitted with bid as required by Section F

A copy of all authorizations to dispose of incinerated or sterilized waste in an approved landfill(s) shall be submitted per Section F.

A copy of all state, local and Federal permits/licenses to transport infectious and pathological waste shall be submitted per Section F.

2.5 Records and Reports Records and reports are listed in Section F of the solicitation. The contractor shall submit accurate and complete documents within the required time frames.

2.6 References and Technical

Documents

References and Technical Documents are listed in J-0200000-07.

Spec

Item Title

Performance

Objective Related Information Performance Standard

3 Recurring Work The Contractor shall provide Infectious, Medical, Pathological, and Pharmaceutical collection and disposal services. Contractor shall ensure removal services performed are in accordance with federal, state, and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The Contractor shall comply with all Federal, state, and local statutes and regulations, and with DoD policies, instructions and guidance. See J-0200000-03.

The Contractor shall immediately report any leaking or damaged containers to the activities POC’s.

Services are performed in accordance with industry standards.

Services are performed in a timely manner.

Contract shall ensure services performed are in compliance with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance per

Contractor’s approved schedule.

Shipping documentation is provided to the POC’s for each pick-up.

3.1 Pickup and

Disposal of

Pathological

Waste to be

Incinerated

The Contractor shall pickup and dispose of all pathological waste to be incinerated in accordance with federal, state, and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The Contractor shall collect and dispose of all pathological waste labeled as pathological waste.

This pathological waste shall be incinerated, made unrecognizable as medical waste and disposed of in an approved landfill.

Collection of pathological waste shall be made in a systematic manner at the frequencies specified in J-1800000-01. All collection stations located at

WRNMMC Bethesda shall be serviced before 1000 hours daily. Schedules for other collection stations will be submitted by the Contractor to the KO for approval per section

F.

The Contractor shall weigh container prior to loading onto the Contractor’s vehicle. The weight shall be recorded on the shipping document prior to departure. A copy of the shipping document shall be provided to the POC’s listed in

J-1800000-01.

The Contractor shall maintain in a timely manner and in compliance with

Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance per

Collection stations are maintained clean, neat and sanitary.

All deficiencies noted by internal QMS Program are corrected in a timely manner.

Item Title

Performance

Objective Related Information Performance Standard collection stations in a clean, neat and sanitary manner.

3.2 Pickup and

Disposal of

Medical Waste to be

Sterilized.

The Contractor shall pickup and dispose of all medical waste to be sterilized to ensure removal service are performed in accordance with federal, state, and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The Contractor shall collect and dispose of all medical waste labeled as medical waste. This medical waste shall be sterilized, made unrecognizable as medical waste and disposed of in an approved landfill.

Types of Medical Waste:

Bio Hazardous, infectious, hematological, isolation room, sharps and microbiological.

Collection of medical waste shall be made in a systematic manner at the frequencies specified in J-1800000-01.

Schedules for collection stations will be submitted by the

Contractor to the KO for approval per section F.

The Contractor shall weigh container prior to loading onto the Contractor’s vehicle. The weight shall be recorded on the shipping document prior to departure. A copy of the shipping document shall be provided to the POC’s listed in

J-1800000-01.

The Contractor shall maintain collection stations in a clean, neat and sanitary manner.

Services are performed in a timely manner and in compliance with

Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance per

Collection stations are maintained clean, neat and sanitary.

All deficiencies noted by internal QMS Program are corrected in a timely manner.

3.3 Discarded

Hazardous

Material/

Hazardous

Waste/Other

Regulated

Waste (HM/

HW/ORW)

Management manage discarded

HM/HW/ORW to ensure the installation complies with Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance.

The Contractor shall comply with all HM/HW/ORW Federal, state and local statutes and regulations, and with DoD and

Navy policies, instructions and guidance. Refer to J-020000-03.

The Contractor shall not bring non-federal waste onto DoD installations.

HM/HW/ORM Disposal

Historical Data describing the types and quantities of

HM/HW/ORW disposed is provided in J-1800000-02.

HM/HW/ORW

management complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions guidance, and permits.

No release of

HM/HW/ORW to the environment due to

Contractor’s non-performance, mismanagement or negligence.

Item Title

Performance

Objective Related Information Performance Standard

No documented citations such as NOV, warning letters or citizen suits due to Contractor’s non-performance, mismanagement or negligence.

3.3.1 Discarded

HM/HW/ORW

Accumulation

Areas and

Storage

Facilities

Operations manage and provide supplies for discarded

HM/HW/ORW

satellite accumulation areas, less-than-90-day accumulation areas and permitted TSDFs to ensure the installation complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions, guidance, and permit conditions.

Facilities are identified in J-

1800000-01.

Service requirements include items such as accepting discarded HM/HW/ORW from authorized activities and reconciling turn-in documentation to reflect actual material received.

Physical separation of incompatible HM/HW/ORW shall be maintained.

Contractor shall separate and consolidate all discarded

HM/HW/ORW for shipping and ultimate disposition.

Daily logs shall be made available upon the Government’s request.

The Contractor shall comply with Federal, state and local contingency planning and employee training requirements.

HM/HW/ORW

accumulation areas and storage facilities comply with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions guidance, and permits.

3.3.2 Transportation

of

HM/HW/ORW

The Contractor shall provide

HM/HW/ORW

transportation services to ensure the installation complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The Contractor shall supply

HM/HW/ORW manifests, bill of lading, placards and labeling of drums and containers. The

Contractor shall provide proper shipping containers, labels and markings prior to transporting

HM/HW/ORW.

The Contractor shall be responsible for loading

HM/HW/ORW containers onto transport vehicles.

HM/HW/ORW transport complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

Item Title

Performance

Objective Related Information Performance Standard

3.3.3 Pick-Up and

Disposal of

Pharmaceutical

Waste

The Contractor shall provide labor and materials to pick-up and dispose of

Pharmaceutical Waste ensure the respective installation complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The Contractor shall provide the required containers for pick-up and disposal of pharmaceutical.

Pharmaceutical Waste shall be removed from the site within one

(1) year of being classified as waste or when the respective pharmacy POC “closes” the container.

Accumulation point has become approximately three-quarters (75 percent) full or when the container has been in use for 9 months.

in a timely manner and in compliance with

Federal, state and local statutes and regulations, and with DoD and Navy policies, instructions and guidance per

Contractor’s approved schedule.

3.3.4 Transportation

of

Pharmaceutical

Waste

The Contractor shall provide

Pharmaceutical

Disposal transportation services to ensure the installation complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

The contractor shall move discarded HM/HW/ORW from the accumulation and storage areas to the transport vehicle, and is responsible for loading

HM/HW/ORW containers onto transport.

HM/HW/ORW transport complies with Federal, state and local statutes and regulations, and with

DoD and Navy policies, instructions and guidance.

Spec Item Title Performance Objective Related Information

Performance

Standard

Spec Item Title Performance Objective Related Information

Performance

Standard

4 Non-Recurring

Work

Non-Recurring Work may be ordered utilizing

DoD FED MALL in accordance with Section

H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring Work

ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for Non-Recurring

Work will be the same as those in Spec Item 3 where applicable.