B8270_Repair_Exterior_Conference_Agenda.doc

CONFERENCE

AGENDA

SOLICITATION NUMBER: N40080-18-Q-3007

PROJECT TITLE: B8270 Repair Exterior LOCATION: NAS, Webster Field, Saint Inigoes, MD.

DATE: 14 February 2018 Welcome/Introductions

Contract Specialist Project Overview

Project Manager

Contractual Background

Contract Procedures

Safety and Quality Control

Safety Manager Tour Site

Project Manager

Wrap-Up

NOTICE TO CONTRACTORS:

YOUR QUESTIONS ARE ENCOURAGED. PLEASE SUBMIT YOUR QUESTIONS IN WRITING. NOTE: TODAY’S Q&As are not contractually binding.

MINUTES OF THE CONFERENCE, INCLUDING QUESTIONS AND ANSWERS, WILL

BE POSTED ON THE NECO WEBSITE.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

Agenda

1. Welcome/Introductions – Contract Specialist

a. Attendance Roster.

Please take a moment to sign the attendance roster. Minutes of the

Conference will be posted to NECO in an amendment.

b. NECO Registration.

Be sure to register on the E-Sol Plan Holders list to receive email notice of all changes.

Register at http://esol.navfac.navy.mil/.

c. Amendments.

Be advised that unless the solicitation is amended in writing, it remains unchanged.

If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

d. Quote inquiries Cut-Off Date:

26 February 2018 Quote receipt date:

12 March 2018 @ 2:00 pm Projected Award Date:

30 March 2018

2. Project Overview – Project Manager

a. Project Description.

Contractor shall provide all labor and equipment necessary to tuck point approximately 2000 SF of CMU. Remove sealant and backer rod from vertical expansion joints and install new backer rod and sealant, approximately 350 LF. Prepare and paint 4 exterior metal doors. Demo approximately 130 SF of storefront windows and one 3-0 by 7-0 storefront door. Install new storefront windows, seals, and one storefront 3-0 by 7-0 door and hardware.

b. Options. No options are included in this solicitation.

c. Completion Time/Phasing/Liquidated Damages.

The contract resulting from this solicitation will allow 45 days to complete the work. The completion time for this project is based on our assessment of the construction requirements for this project. However, if you believe that these requirements will require a longer period for completion or will result in additional costs in your bid to meet the date, please notify the Contracting Officer prior to the solicitation closing date.

The Contractor shall pay liquidated damages to the Government in the amount of $140.00 for each calendar day of delay until the work is completed or accepted.

d. Special Issues.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM

In accordance with the Commander, Navy Installations Command (CNIC) Memorandum of May 5, 2017, the Navy Commercial Access Control System (also known as Rapid Gate) will no longer be accepted at this Navy Installation. Installation access will now be required under the Defense Biometric Identification System (DBIDS) for Contractors and Vendors. The transition from Rapid Gate to DBIDS will be enforced on August 14, 2017. There will be no cost to Contractors or their personnel for the transition to DBIDS.

Additional details may be found at the Commander, Navy Installations Command website at https://www.cnic.navy.mil/om/dbids.html.

3. Contractual Background – Contracting Officer

a. The Federal Acquisition Regulations (FAR), http://www.arnet.gov/far.

b. The Contract.

i) Advertised solicitation – https://www.neco.navy.mil

ii) Posted amendments.

iii) CAUTION – Today’s Q&As are not contractually binding.

4. Contract Procedures

a. Requirement to register in SAM DoD requires SAM registration prior to a firm receiving a contract award. Contractors should register at the website (http://www.sam.gov), if not already registered, to allow enough processing time prior to solicitation closing date.

The registration must be current and updated annually. Failure to do so could result in delayed payment of invoices and disqualification for future awards. If your company is a division under a larger company, be sure that you include your division name and number in the spaces provided. The website will accept multiple addresses.”

b. Wide Area Work Flow (if applicable) Wide Area Work Flow is the Department of Defense’s (DOD’s) secure Web-based system and is NAVFAC’s method for electronic submissions of Vendor/Contractor invoices, Government receipt, acceptance, and certification. The successful Contractor will be required to utilize WAWF for invoicing (specify solicitation clause/terms).

c. Points of Contact

Your points of contact for this solicitation are:

Contract Specialist: Danielle Boseman Telephone: 301-757-4974

Email: danielle.boseman@navy.mil

Contracting Officer: Dorothea Holley

Telephone: 301-757-1001

Email: dorothea.holley@navy.mil

6. Tour Site – Project Manager

B8270 NAS Webster Field Annex, Saint Inigoes, MD 20684

7. Wrap-up – Contract Specialist

Include all Reps and Certs

Acknowledge any amendments Revised October 2008

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