SiteVisit-ConfAgenda_N4008018B3043.pdf

Revised October 2008

CONFERENCE

AGENDA

SOLICITATION NUMBER: N4008018B3043

PROJECT TITLE: U.S.C.G. St. Inigoes Pier Demolition and Reconstruction

LOCATION: NAS-PAX Webster Field Annex; St. Inigoes, MD

DATE: 30-AUGUST-2018

Welcome/Introductions Contract Specialist

Project Overview Project Manager

Contractual Background Contract Specialist

Contract Procedures Contract Specialist

Tour Site Project Manager

Wrap-Up Contract Specialist

NOTICE TO CONTRACTORS:

YOUR QUESTIONS ARE ENCOURAGED. PLEASE SUBMIT YOUR QUESTIONS IN

WRITING. NOTE: TODAY’S Q&As are not contractually binding.

THE CONFERENCE AGENDA AND SITE VISIT SIGN-IN SHEET WILL

BE POSTED ON THE NECO WEBSITE.

THE SOLICITATION REMAINS UNCHANGED UNLESS AN AMENDMENT IS ISSUED.

Agenda

1. Welcome/Introductions – Contract Specialist

a. Attendance Roster.

Please take a moment to sign the attendance roster. Notes from the Conference will be posted to NECO in an amendment.

b. NECO Registration.

Be sure to register on the E-Sol Plan Holders list to receive email notice of all changes.

Register at http://esol.navfac.navy.mil/.

c. Amendments.

Be advised that unless the solicitation is amended in writing, it remains unchanged.

If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

d. Bid Inquiries Cut-Off Date: 04-September-2018 @ 2:00 pm EST Bid Closing Date: 18-September-2018 @ 2:00 pm EST Projected Award Date: 30-September-2018

2. Project Overview – Project Manager

a. Project Description.

The Contractor shall provide all labor, equipment, materials, and transportation necessary to demolish the existing, heavy duty wood pier (approx. 123’ x 15’), and extract all associated wood piles; construct a new wood pier (approx. 122’ x 15’) as shown on the project drawings, including 55 new wood piles; construct a new water service, new exterior pole-mounted LED flood lights, salvage and relocate existing PA equipment and telephones; and all incidental related work. Also, during construction the Contractor shall provide a temporary ramp to the existing floating boat dock for the U.S. Coast Guard (USCG) to use while the existing wood pier is closed for construction. All work must be performed in accordance with the resulting Specifications and Drawings.

b. Options. No options are included in this solicitation.

c. Completion Time/Phasing/Liquidated Damages.

The contract resulting from this solicitation will allow ONE HUNDRED-NINETY

(190) CALENDAR DAYS to complete the work. The completion time for this project is based on our assessment of the construction requirements for this project.

However, if you believe that these requirements will require a longer period for completion or will result in additional costs in your bid to meet the date, please notify the Contracting Officer prior to the solicitation closing date.

The Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

d. Special Issues.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM

In accordance with the Commander, Navy Installations Command (CNIC) Memorandum of May 5, 2017, the Navy Commercial Access Control System (also known as Rapid Gate) will no longer be accepted at this Navy Installation.

Installation access will now be required under the Defense Biometric Identification System (DBIDS) for Contractors and Vendors. The transition from Rapid Gate to DBIDS will be enforced on August 14, 2017. There will be no cost to Contractors or their personnel for the transition to DBIDS.

Additional details may be found at the Commander, Navy Installations Command website at https://www.cnic.navy.mil/om/dbids.html.

3. Contractual Background – Contract Specialist

a. The Federal Acquisition Regulations (FAR), http://farsite.hill.af.mil/ .

b. The Contract.

i) Advertised solicitation – https://www.neco.navy.mil/biz_ops/search_frame.aspx?hkey=186008736

ii) Posted amendments.

iii) CAUTION – Today’s Q&As are not contractually binding.

4. Contract Procedures

a. Requirement to register in SAM

DoD requires SAM registration prior to a firm receiving a contract award. Contractors should register at the website (http://www.sam.gov), if not already registered, to allow enough processing time prior to solicitation closing date.

The registration must be current and updated annually. Failure to do so could result in delayed payment of invoices and disqualification for future awards. If your company is a division under a larger company, be sure that you include your division name and number in the spaces provided. The website will accept multiple addresses.”

b. Wide Area Work Flow (if applicable)

Wide Area Work Flow is the Department of Defense’s (DOD’s) secure Web-based system and is NAVFAC’s method for electronic submissions of Vendor/Contractor invoices, Government receipt, acceptance, and certification. The successful Contractor will be required to utilize WAWF for invoicing (specify solicitation clause/terms).

c. Points of Contact

Your points of contact for this solicitation are:

Contract Specialist: Paige Kimbrough Telephone: 301-757-4933 Email: Paige.KimbroughRowan@navy.mil

Contracting Officer: Barbara Thompson Telephone: 301-757-4918 Email: Barbara.a.Thompson@navy.mil

5. Safety and Quality Control

Site Safety Manager POC:

Anne Bailey anne.bailey@navy.mil 301-342-4835(w) 202-345-8885(c)

6. Tour Site – Project Manager

U.S. Coast Guard St. Inigoes Pier, NAS-PAX Webster Field Annex; St. Inigoes, MD

7. Wrap-up – Contract Specialist

Include all Reps and Certs Acknowledge any amendments