N40080-17-R-0301.pdf

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RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 80

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40080 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

WNY Bldg 212 Mailroom conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JAMES H. WAITE 202-685-3141

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 44 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

46 - 49

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 50 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 51 - 53 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

54 - 65

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD STREET SE

WASHINGTON DC 20374

(202) 685-3192

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

01 Feb 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008017R0301

Section B - Supplies or Services and Prices

GENERAL INFORMATION

GENERAL INFORMATION

B.1 CONTRACT TITLE: “ Charter Bus Services” for Naval District Washington; Washington, DC (within 400 mile radius).

B.2 TYPE OF CONTRACT: This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

B.3 MINIMUM GUARANTEE: The minimum guarantee of this contract is $25,000.00. Refer to Section H - Special Contract Requirements, NFAS 5252.216-9313 MINIMUM AND MAXIMUM QUANTITIES.

B.4 COMPETITION REQUIREMENTS: This procurement is a total small business set-aside.

B.5 NAICS CODE: 485510

B.6 WAGE DETERMINATION: Service Contract Act (SCA) Wage Determinations (WD) are included in this Solicitation.

B.7 CONTRACT TERM: This contract contains provisions for a Base Period with four (4) Option Years, not to exceed sixty (60) months. The Government reserves the right to have a reduced base year. The Government has the option to extend the term of the contract in accordance with the “Option to Extend the Term of the Contract” (NFAS 5252.217-9301) as specified in this solicitation.

B.8 PERIOD OF PERFORMANCE: The start date and the completion date will be determined at time of award.

B.9 EVALUATION OF PRICE PROPOSAL: Offeror shall submit a lump sum price for Section B Bid Schedule utilizing Section J, Attachment J-0200000-06 ELINs.

Description of the basic Contract Line Items (CLINs) and option CLINs:

Period From/To Base Year, Non-Recurring Work TBD Option 1, Non-Recurring Work TBD Option 2, Non-Recurring Work TBD Option 3, Non-Recurring Work TBD Option 4, Non-Recurring Work TBD

For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year AND all option periods (via proposed rate of inflation). Refer to Section M, FAR 52.217-5, Evaluation of Options

(JUL 1990).

B.10 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Offerors shall enter unit prices for Exhibit Line Items Number (ELINs) for the IDIQ Base Year.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, SLIN and Exhibits Line Items (ELINs) will be recomputed accordingly. The CLIN which included this SLIN will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the offeror provides a total amount for a CLIN, SLIN, or ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Non-Recurring Work (See B.9 for description of CLINs) will be used as the basis for deductions in accordance with NFAS 5252.246-9303, “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES”, Section E.

B.11 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.12 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

The Contracting Officer will make price adjustments for applicable workers subject to the Service Contract Act in accordance with FAR Clause 52.222-43 Fair Labor Standards Act and Service Act-Price Adjustment (Multiple Year and Option Contracts).

B.13 BIDDING UNIT PRICES FOR LABOR

a. The work included in the scope of this contract cannot be identified in advance in sufficient detail to be as a Unit Price Task in this contract. Labor for this work will be ordered under the “INDEFINITE QUANTITY WORK” clause 52.216-22 in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Indefinite Quantity work.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Indefinite Quantity Work” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the bidders work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.14 PERIOD OF PERFORMANCE – LESS THAN ONE YEAR

Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.15 GOVERNMENT PURCHASE CARD

Indefinite Quantity work may be ordered at the prices offered in one of two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”, or

2) by an authorized Government user via a Government Purchase Card (GPC).

When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee (via FED Mall or Approved Dispatcher – List to be provided by Procuring Contracting Officer.

B.16 NOTICE TO OFFERORS-

Offerors are required to submit both Section B Bid Schedule and Section J Attachment J-0200000-06 ELINs.xls with their proposal.

The total of EACH CLIN is equal to the sum of the ELINs as shown below:

CLIN ELINs Included

0001 A001, A002, A003, A004...A022

The offeror must submit the price proposal in a three-ring binder with one (1) copy and two (2) CD-ROMs. Along with the Section B Bid Schedule and Section J Attachment J-0200000-06 ELINs, the offeror should include a spreadsheet that is linked to the ELINs in order to show a detailed basis for the prices so that we may gain insight into the unit prices in order to validate them.

B.17 SUBMITTALS

Along with the Price Proposal, the offeror must submit a Quality Control Plan and Safety Plan by the proposal due date.

B.18 PREVIOUS CONTRACT

However, historically NAVFAC utilized unscheduled charter bus services under contract N40080-13-D- 0456 with a magnitude of $3.7M for the base and all four options.

B.19 PROPOSAL DELIVERY:

a. NOTICE TO OFFEROR

Due to increased security at all military installations, Offerors who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Washington Navy Yard security regulations, all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract.

Personnel and vehicle one-day passes must be obtained at the Visitor’s Office located at 11th St. & O St. SE, Washington, DC 20374.

It is imperative that the offeror adhere to this notice in order to avoid delay in submitting your proposal.

Also, be advised by this notice that the level of security at Washington Navy Yard may change at any time. As the level of security heightens, the amount of time required to gain access to the Washington Navy Yard also increases.

b. SUBMITTING YOUR PROPOSAL

The proposal delivery (hand-carried or mailed) must be received prior to the proposal due date and time provided in Block 9 of the Standard Form 33. The proposal shall be hand-delivered to James H. Waite at the following location (NO exceptions to place of submission will be made):

NAVFAC Washington 1st Floor Mailroom 1314 Harwood St. SE, Bldg. 212 Washington Navy Yard, DC 20374 ATTN: James H. Waite

Please allow sufficient time for your proposal to be received prior to the proposed closing time. The proposal shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-17-R-0301, DO

NOT OPEN IN MAILROOM.”

c. Offeror shall submit complete and accurate information. The Government may elect not to request additional information to perform the evaluation.

B.20 REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION QUESTIONS:

The contractor is required to review the entire solicitation package before submitting questions. Inquiries during the proposal preparation period shall be submitted via Email to James H. Waite at james.h.waite@navy.mil at least ten (10) business days before proposals are due. Inquiries must be in Word Document format and submitted through the Prime Contractor only. Subcontractors with questions must submit them through the Prime Contractor.

B.21 REQUEST FOR PROPOSALS (RFP)/RFP INFORMATION/CLARIFICATION QUESTIONS:

Solicitation and RFP files are posted to the Navy Electronic Commerce Online (NECO) website (https://www.neco.navy.mil/) as mandated by our agency. By necessity, these files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the RFP files, along with any Amendments, from this website.

Unprotected editable file copies of the RFP documents including: Word, Excel and/or PDF files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

**Contractors are required to review the entire solicitation package before submitting questions. Inquiries during the proposal preparation period shall be submitted via Email to James H. Waite at james.h.waite@navy.mil at least ten (10) business days before proposals are due. Inquiries must be in Word Document format and submitted through the Prime Contractor only. Subcontractors with questions must submit them through the Prime Contractor.

B.22 SOLICITATION

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using

NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2 and 17. The contractor will be required to meet the specification in those Annexes as if they were set forth in Section C.

B.23 SITE VISIT

N/A (There are no sites specific to this contract as the proposed ELINS are per round trip travel).

B.24 PHASE-IN PERIOD

After official notification of award, the contractor will be provided a phase-in period of 15 days to prepare and start the contract on schedule.

B.25 BID SCHEDULE

To be completed via Attachment J-0200000-06 ELIN

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each Base, Non-Recurring Work

FFP

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each OPTION Option 1, Non-Recurring Work

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each OPTION Option 2, Non-Recurring Work

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each OPTION Option 3, Non-Recurring Work

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each OPTION Option 4, Non-Recurring Work

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$25,000.00 $3,671,993.43

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

C-0100000 GENERAL INFORMATION

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations within a 400 mile radius of the Washington Navy Yard by means of Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of IDIQ Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support – N/A Annex 16 Utilities – N/A Annex 17 Transportation Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations and is not all inclusive.

Public Works Department Washington (PWD Washington) o Washington Navy Yard, Washington DC (WNY) o National Maritime Intelligence Center, Suitland (NMIC

Suitland) o Naval Research Laboratory, Washington DC (NRL) o United States Marine Corps Barracks Washington, Washington DC (8th&I) o United States Marine Corps Barracks, Annex, 7th & L

Streets SE, Washington DC (MBW)

0100000 – General Information Spec Item Title Description o Carderock Division Naval Surface Warfare Center, (NSWCCD) o Naval Support Facility Arlington, Arlington, VA

(NSFARL)

o Carderock Division Naval Surface Warfare Center, (NSWCCD) o Naval Support Facility Naval Observatory (USNO) Public Works Department Bethesda (PWD Bethesda) o National Naval Medical Center, Bethesda, MD (NNMC) o Wounded Warrior, Bethesda, MD (WW)

Public Works Department South Potomac (Dahlgren & Indian Head Sites)

Public Works Department Patuxent River. (PWD Patuxent) Public Works Department Joint Base Anacostia Bolling (PWD

JBAB)

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional bus services at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information With the nation’s capital at its heart, the Naval District Washington Region encompasses over 4,000 square miles, including the District of Columbia, Maryland and Virginia. Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one hundred mile radius of the Washington Navy Yard.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Washington's weather is seasonal subtropical with some variations between summer and winter, although it is moderated by its proximity to the coast, making its climate more moderate than cities at a similar latitude further inland. The Washington DC, Maryland and Virginia (DMV) area experiences 4 seasons with the following Typical Highs and Lows for each of the seasons.

Winter: Dec to Feb: Average Highs-45.6°F; Average Lows-31°F Spring: Mar to May: Average Highs-66.6°F; Average Lows-47.3°F Summer: June to Aug: Average Highs-86.3°F; Average Low-s69°F Fall: Sep to Nov: Average Highs-45.6°F; Average Lows-31°F Average annual precipitation is 40.76 inches.

Average seasonal snowfall is 21 inches.

Rarely has a hurricane directly hit the DMV area, and never has a major hurricane (category 3 or higher) directly hit.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

C-0200000 MANAGEMENT AND ADMIN

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.2.4 DoD Military Bus Program Registration

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Informal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Quality Management System (QMS)

2.6.5.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.2.1 Vehicle Searches

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Paper Passes

2.8.5 Security Clearances

2.8.6 Access to Sensitive Unclassified Information

2.8.7 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Fall Prevention and Protection Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting and Notification Criteria

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Emergency Medical Treatment

2.9.12 First Aid Kits

2.10 Environmental Management and Sustainability

2.10.1 Environmental Protection

2.10.1.1 Non-Hazardous Waste Disposal

2.10.1.2 Hazardous Waste Disposal

2.10.1.3 Spill Prevention, Containment, and Clean-up

2.10.1.4 Noise Control

2.10.2 Sustainable Procurement and Practices

2.10.2.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.2.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Recurring Work Procedures

2.13 Non-recurring Work

2.13.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.13.1.1 Acceptance and Performance

2.13.1.2 Invoicing and Receiving Payment

2.13.2 Unit Priced Labor (UPL)Work (Negotiated)

2.13.2.1 Non-recurring Preparation of Proposals

2.13.2.1.1 Labor Requirements

2.13.2.1.2 Material and Equipment Requirements

2.13.2.2 Issuance of Final Task Order

2.13.3 Non-recurring ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.2.4 DoD Military Bus

Program Registration

The Contractor shall comply with all requirements of the Defense Travel Military Bus Carrier (DoD) program. In accordance with Defense Transportation Regulation (DTR) 400.9R, Part I, Passenger Movement, Chapter 104–Buses, only carriers approved by the Defense Travel Management Office (DTMO), as shown on the list of Approved DoD Bus, Van and Limo Carriers are eligible for award of a contract. To be approved for the program, carriers must have one year of passenger transportation experience and successfully pas a pre-qualification safety inspection. Participating carriers must also undergo onsite safety inspections that include facility, terminal, and equipment every two years per the Passenger Safety Inspection Program. Carriers will be subject to unscheduled safety inspections to monitor continued compliance. The Contractor must be an approved carrier for the entire duration of the contract. Failure to maintain the DTMO approved status for the entire period of performance is a violation of the contract terms and may result in termination for cause. Further information regarding this program may be found at the following website:

https://www.defensetravel.dod.mil/site/bus.cfm

Contractor shall submit written proof of being an approved DoD carrier per Section F.

2.3 General Administrative

Requirements

2.3.1 Required Conferences The Contractor may be required to attend administrative and coordination and Meetings meetings. The Contractor shall attend meetings as shown in this specification or as requested by the Contracting Officer.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.2.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state, District of Columbia, and local laws and regulations. Such documentation shall include, but is no limited to, copies of the Commercial Driver’s Licenses (CDL, Class B with P endorsement) for all bus/coach operators of the Contractor’s drivers.

The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state or District of Columbia law.

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government

Information Technology (IT) System

Information about NMCI may be obtained at http://www.eds.com/nmci

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Refer to Section G for invoicing instructions.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-Furnished

Facilities (GFF)

There will be no Government Furnished Facilities.

2.4.2 Government-Furnished

Utilities

There will be no Government-Furnished Utilities.

2.4.3 Government-Furnished

Materials (GFM)

There will be no Government Furnished Materials.

2.4.4 Government-Furnished

Equipment (GFE)

There will be no Government Furnished Equipment.

2.4.5 Government-Furnished

Services (GFS)

There will be no Government Furnished Services.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive and respond to Government orders for bus service.

The Contractor’s management shall have a local or toll free telephone number and fax machine. The Project Manager shall have a local emergency number and pager. The Contractor shall maintain at least one e-mail address at their place of business and have the ability to read “PDF” type files as well as Word and Excel files.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website.

Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.5 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.5.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.5.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.5.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month>>.

The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager or designated alternate shall be on-site within during the Government's regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the

SSHO.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the…