AE SAES (DRAFT).pdf

NAVFAC

Statement of A-E Services (SAES)

Indefinite Quantity A-E Contract Basic Contract

INDEFINITE QUANTITY ARCHITECT-ENGINEER SERVICES FOR VARIOUS

PUBLIC WORKS ENERGY A-E SERVICES CONTRACTS

under the Cognizance of Naval Facilities Engineering Command, Engineering and

Expeditionary Warfare Center (NAVFAC EXWC), Port Hueneme, CA

The Scope of Architect-Engineer (A-E) Services (SAES) for this Contract is described below.

Naval Facilities Engineering Command Engineering and Expeditionary Warfare (NAVFAC EXWC), Port Hueneme (CA) will administer this Contract.

SAES OUTLINE

This SAES is comprised of the following sections and attachments:

References

Attachments

A.) General Contract Information

B.) Project Points of Contact

C.) Project Funding

D.) A-E Services (General)

E.) Design Service Deliverables

F.) Engineering Service Deliverables

G.) Specialty Engineering and Testing Deliverables

H.) Other Deliverables

I.) Meeting/Conferences/Conference Calls

J.) Special Design Criteria

K.) Acronyms

REFERENCES

The guidance and requirements provided in the References listed below form the basis for this contract SAES.

Unless noted otherwise, use the latest versions of these references as of the award date of each Task Order (TO) as the basis for providing the product(s) under the respective TO. In the event of conflict between this document and any document(s) referenced herein, the requirements listed in the TO govern.

(a) U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1)

(b) NAVFAC Cost Engineering Policy and Procedures (2017)

APPENDICES

The appendix listed below provide additional guidance and/or requirements for this contract.

Appendix 1. Example Task Orders List

A. GENERAL CONTRACT INFORMATION

Execute each TO under this contract in accordance with the requirements and attachments provided in this Basic Indefinite Quantity (IQ) Contract SAES. In cases where this Basic IQ Contract SAES does not provide adequate guidance; specific guidance will be provided in the applicable TO Performance Work Statement (PWS) or Statement of Work (SOW).

A1. Contract Identification:

Contract No. TBD

Contract Title Public Works Energy Architectural-Engineering Contract

Project Locations Worldwide eProjects Work Order No. TBD

A2. Contract Scope Description: The Naval Facilities Engineering and Expeditionary Warfare Center (NAVFAC EXWC) in Port Hueneme, CA requires an Architectural and Engineering (A-E) Firm to provide architect-engineer and design services for Energy Efficiency projects and services. This includes shore facilities and utility systems at various locations worldwide. The architect-engineer and engineering services will require expertise in installation and facility energy, water, and utility systems, with supporting architectural, mechanical, electrical, civil, structural, and environmental disciplines as it pertains to Department of Defense (DoD) utility systems and energy consuming systems within the naval shore infrastructure. Work is predominantly for continental United States (CONUS) and overseas throughout DoD, Naval and Marine Corps shore installations. The purpose of the contract is to help NAVFAC EXWC support Public Works Energy A-E projects at various levels in the Navy and other federal agencies, particularly in NAVFAC at the Echelons II, III, IV level and DoD Enterprise. Examples of programs supported are provided below.

As a designated systems commands (SYSCOM) warfare center, NAVFAC EXWC serves the Assistant Secretary of the Navy (Research, Development & Acquisition) (ASN(RD&A)), and exercises authority of the Naval Acquisition Executive (NAE) for construction and facility engineering programs, including those in support of other SYSCOMs, Program Executive Offices (PEOs), Direct Reporting Program Managers (DRPMs), and Program Managers (PMs).

NAVFAC EXWC maintains close programmatic oversight and provides forthright, timely reports to Assistant

Secretary of the Navy for Energy, Installations and Environment (ASN (EI&E)), ASN Research, Development, and Acquisition (RD&A) and Chief of Naval Operations (CNO) for the execution of supported systems including construction, facility engineering responsibilities. The A-E Indefinite Delivery Indefinite Quantity (IDIQ) contract scope is comprised of three major components with an emphasis in energy, engineering and design services. The contract scope provides DoD customers a comprehensive set of energy, engineering and utility services to meet current and future mission requirements. The broad spectrum of available services are primarily used by Installation Energy Managers (IEM), Installation Commanding Officers (ICOs), Regional Energy Managers (REM), and Project Managers at the Echelon II, III and IV level, requiring specialized energy and engineering services that local workforces cannot support. EXWC enables the readiness of Navy and Marine Expeditionary Warfare units through innovative management, specialized energy, architectural and engineering services.

1st Component: Energy and Utility Audits as described on section A.4 of this PWS.

2nd Component: Design and Engineering as described on section A.4 of this PWS.

3rd Component: Expert Energy, Utility, and Water Consulting as described on section A.4 of this PWS.

List of Programs and Projects Supported:

1) Public Works Energy Programs include, but are not limited to:

a. Installation Energy Program Summary (IEPS)

b. Energy Resiliency and Conservation Investment Program (ERCIP)

*Note: This list is not all-inclusive and is included to provide an understanding of the type of projects that may be placed on this contract.

A3. Project Locations: The locations for the projects covered under this contract may be performed at any location worldwide, including federal facilities in both continental United States (CONUS) and outside the continental United States (OCONUS). Work will be performed in office settings and in the field.

A4. Task Orders: Each TO will be initiated by a SOW/PWS which will provide the description of the particular task(s) that will be required for the project.

Specific performance requirements for each task order will be decided upon in the SOW/PWS prior to award of each individual task order.

Occasionally, Statement of Objectives (SOOs) will be used in place of SOW/PWS when the government desires to provide the contractor with maximum flexibility in proposing innovative solutions, e.g., for research development testing and evaluation (RDT&E).

Each TO will include government-provided supporting data that is specific to the project and is the best information available as of the date that the TO is issued. If any conflicts occur between a TO SOW/PWS and the applicable references and/or attachments, including this document, the TO SOW/PWS governs.

As described in Section A.3 of this PWS, emphasis of required design and engineering services has three major components:

The first component is energy and utility audits including: potential project determination, site investigation, and system evaluation. This determines existing conditions and identifies opportunities for energy, water, and other efficiency projects to include energy resilience in utility condition assessments.

The firm will be tasked to identify opportunities for renewable resources including solar, wind, geothermal, recycling, and alternative fuels.

The firm will be tasked to:

a) Identify opportunities for renewable resources including solar, wind, geothermal, recycling, and alternative fuels.

(i) Projects will be at a building level, like roof-top solar electric or solar hot water, or at an installation level like solar farms, electrical generation plants, potable water production and treatment systems, high voltage distribution systems, or central plant modernization.

(ii) Projects will be developed for any energy, water, or utility systems including: lighting, electrical distribution, central plants, heating, ventilation, and air conditioning (HVAC), motors, building envelope, sewage, potable water distribution, waste water distribution, lift stations, storm water discharge, xeriscaping, irrigation, industrial controls, and renewable energy and energy storage technologies including: solar, wind, geothermal, micro-grids, thermal storage, and battery energy storage systems (BESS). Tasking includes sustainability, vulnerability assessment, return on investment (ROI) analysis, initial design, construction criteria, and recommended paths for implementation.

The second component is detailed design and engineering including: design, consultation, detailed investigation, standard operating procedures (SOP), design build operation maintenance plans and planning, operation and maintenance (O&M) preventative maintenance schedules, full development of DD1391’s for project development, modeling, data analysis, 3rd party commissioning, project-specific construction specifications, commissioning and facility related control systems (FRCS) for operational technologies and providing civil, mechanical, and electrical design, construction drawings and as built drawings stamped by a registered professional engineer, documentation, plans, specifications, cost estimates, related studies, surveying, soil borings, hazardous materials identification, energy computation, life safety code studies, other associated engineering services, shop drawing review, as-built drawing preparation, electric vehicle charging station project planning, design review for OT systems, risk management framework (RMF) consultation. This tasking supports sustainment, restoration, and modernization (SRM), military construction (MILCON) design and support projects, design build, operation and maintenance plan development and other similar efforts at DoD facilities.

The firm will be tasked to:

(a) Project tasks may include preparing design, design-bid (DB) and design bid-build (DBB) construction packages to provide utility upgrades to existing and future utility infrastructure or facilities within DoD enterprise.

(b) Projects may consist of furnishing all professional services, labor, equipment, materials, and performing all necessary travel and associated services required to provide full plans, specifications, detailed cost estimate, and other services as required.

(c) Provide technical assistance in preparing environmental and construction permits.

(d) Provide concept design, design development, pre-final design and final design submittals in accordance to task order requirements.

(e) Development of form DD1391 cost estimates for project funding planning

The third component is expert energy, utility, and water consulting including: new technologies, fault analysis, quality assurance, metrics, and process review, notice of Violation (NOV), compliance assistance with drinking water, municipal waste water, industrial waste water, storm water discharge, per and polyfluoroalkyl substances (PFAS) , collection holding and transfer(CHT), sewer, national pollutant discharge elimination system (NPDES), municipal separate storm sewer system (MS4), and recommendations for improvement. The firm shall provide expert consulting on renewable energy, installation and building level technologies, and storage technologies including compressed air, geothermal, phase change materials, thermal storage, batteries, micro-grid systems and energy resiliency consisting of optimizing maintenance performance, energy vulnerabilities assessments, energy conservation, redundant sources of electricity, on-base generation assets, energy storage, cyber-secure control systems, and monitoring of control systems. Consulting and experience is desirable in new energy storage devices, improvements for building photovoltaics, new wind turbine technologies, new biomass technologies, new ocean energy technologies, new power management and micro-grid technologies, and other new energy efficiency and renewable energy technologies. Tasking includes developing strategies to reach goals, program planning, installation utility master planning, investment strategies, legislative review, and impact assessment. Specific tasking includes commissioning and re-commissioning support, life cycle cost analysis, economic analysis, business case analysis, maintenance plans, standard operating procedures, risk assessment, geotechnical mapping, failure analysis, feasibility and environmental studies, content for design/build requests for proposal (RFP) permit preparation, and assessments of utility systems, industrial controls, and energy/utility management controls. The firm may be retained to provide post construction award services (PCAS) during installation and construction of utility distribution systems, photo voltaic (PV) and battery energy storage systems (BESS), storage elements (SE), microgrid, smart grid, combined heat and power (CHP) complex resiliency, Energy Resiliency and Conservation Investment Program (ERCIP), large renewable projects, and other complex construction. Tasking may include third party quality control, oversight, Title II services, submittal review, and commissioning support.

Hazardous material surveys supporting energy, water, and utility projects may be required, including site testing and preparing remediation contract documents with applicable regulations and procedures. Work will involve asbestos, lead, various chemicals, petroleum products, and other hazardous waste.

The Firm will be tasked to:

(a)Task Orders may include Post Construction Award Services to provide assistance to the Government with the acceptance/approval of critical system test results/submittals from the construction contractor.

(b) Task Orders may include conducting shop drawing review and provide field consultation during construction, review submittals and responding to Request for Information (RFIs).

A5. Technical Criteria: All TOs issued under this contract must be performed in accordance with the technical criteria (Unified Facilities Criteria (UFC), engineering/architectural codes, technical instructions, guidance, etc.)

required by this Basic IQ Contract SAES. Unless noted otherwise, the latest versions of all technical criteria as of the award date of each TO shall govern as the basis for providing the product(s) under the respective TO In the event of conflict between this document and the TO SOW/PWS, the requirements of the SOW/PWS will govern.

A6. Schedule of A-E Fees: Each TO will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the TO based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual TOs may identify optional items which are negotiated concurrently with the TO requirements.

These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic TO requirements. Options that are negotiated will identify a timeframe after the construction contract is awarded during which they may be issued.

b) Separately Priced Line Items to be Exercised during Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a TO.

A7. A-E Fee Proposal Format: For orders placed by NAVFAC EXWC and delegations, the contractor’s own format for fee proposals is acceptable. NAVFAC has developed a Microsoft (MS) Excel workbook for submitting A-E fee proposals. Other NAVFAC locations may require that an A-E fee proposals be submitted using this workbook, along with all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the NAVFAC Contracting Officer (KO).

B. PROJECT POINTS OF CONTACT

Specific persons will be identified with each TO, along with their email and telephone information. Definitions and responsibilities are as noted below:

B1. Naval Facilities Engineering Command (NAVFAC) Contracting Officer: The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any TO.

B2. NAVFAC Contracting Officer’s Representative (COR). The COR is appointed by the KO and acts on behalf of the KO to ensure that the performance objectives of the SOW/PWS on a TO are being met. The COR is familiar with the subject matter of the SOW/PWS and is qualified to review progress and verify that invoices reflect the work done.

B3. NAVFAC Project Manager: The Navy may assign a PM to a TO to provide subject matter expertise to the COR and KO. The PM provides general oversight and technical administration of the negotiated TO for some TOs, the PM will also be the NAVFAC COR, after approval by the KO.

B4. NAVFAC Facilities Engineering and Acquisition Division (FEAD): Part of the Activity Public Works Department; includes the engineers that support the Public Works Officer as well as the contracts and construction component. The FEAD includes Construction Managers, Contract Specialists and Engineering Technicians.

B5. Resident Officer in Charge of Construction (ROICC): At Air Force and Marine Corps facilities, provides the contracts and construction component support.

B6. Activity Representative: The Activity Representative serves as the point of contact (POC) to provide site access and site information, and may be located at the Activity Public Works Department or may be a representative of a Client Activity. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a TO.

C. PROJECT FUNDING

The A-E’s responsibility is to design within the funding limitation for each project accomplished under this contract is established by the applicable Federal Acquisition Regulation (FAR) clause(s) that are included in the respective project TO.

The A-E will notify the NAVFAC KO and COR/PM in writing when it becomes evident that the Project Cost will be exceeded. Authority to proceed with any project activity at a cost in excess of the project cost requires a contract modification.

D. A-E SERVICES (GENERAL):

References and/or attachments that are specific to a project will be provided with the respective TO.

D1. Responsibility of the A-E:

a. The A-E is responsible for all designs, drawings, specifications, and other services to be provided under this contract in accordance with applicable FAR clause(s).

b. Members of the design team assigned to any TO must meet the professional requirements identified by discipline in the SAES and/or SOW/PWS for individual TOs. In general, this document and subsequent TOs will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

c. Immediately upon award, apply for all the necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements.

D2. Design Development: Design projects issued as a TO under this contract (i.e., that require drawings, specifications, basis of design (BoD), design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study must meet a typical schedule for submittals that will occur at the [35%][60%], 90% (Pre-Final) and Final design stages or as specified in the TO.

a. Design Schedule: The design schedules for the various TOs issued under this contract will vary for each project based on the level of difficulty and the urgency of the project. Normally, the Government review time will be at least 14 calendar days after submittals are received. However, for certain projects with urgent completion dates, "over the shoulder" review meetings may be scheduled to accelerate the Government review process.

(i) The tasks to be performed by the A-E will be identified in each TO issued under this basic contract, along with the duration that will be allowed for each task. The exact dates will be determined as part of the negotiation for each TO. Refer to Appendix (1) TO Tasks for examples of tasks expected under this ID/IQ contract.

b. Submittal Procedures: The items required to be submitted must be specified in the SOW/PWS for each TO. The 90% Pre-Final and Final Design/RFP submittals must include all review comments of the previous submittal annotated with the actions taken by the A-E for each comment.

(i) Provide the Work Order Number, project number (if assigned), project title, location, and date submitted on the cover sheet of all documents submitted. The BoD, drawings, specifications, engineering calculations, detailed cost estimate and reports/studies (geotechnical, HAZMAT, etc.)

must be bound separately. The format (hardcopy and/or electronic), number of copies, and the names/addresses of the reviewers to receive copies will be specified in each TO.

(ii) All hardcopy working drawings submitted for review must be half-size (11”H x 17”W) prints. In addition to a project site-specific map, include a vicinity reference map for all drawing packages and reports/studies.

(iii) The final drawing set must be full-size (22”H x 34”W) and submitted in electronic format (Adobe PDF and AutoCAD DWG). In addition, half-size hardcopies may be requested by the respective

TO.

(iv) Each TO issued under this contract will provide a submittal schedule and the corresponding Government review periods. The number of days indicated for each submittal are to be construed as calendar days.

c. Reproduction Requirements: Provide reproduction of design documents as required during the design stages. Specific reproduction requirements will be specified in each TO.

d. Available Data: Pertinent data in the NAVFAC files will be made available to the A-E. The A-E will check the accuracy of all data used and payment of all applicable costs and/or fees.

e. Design Quality Control (DQC): DQC requirements of this SAES for all applicable projects covered under this contract will be specified in the SOW/PWS.

f. Design Submittal Review Comments: Respond to all review comments and resolve them to the maximum extent possible within the requirements of this contract and subsequent TOs.

D3. Field Investigations/Site Visits: Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request” for NAVFAC approval. As a minimum, the A-E Site Visit Request must include the following:

- Name(s) of the A-E firm(s) making the request.

- Date of the A-E Site Visit Request.

- Date(s) and time(s) of the field investigation.

- Purpose of field investigation/site visit and brief description of what the A-E will be doing.

- List of equipment and vehicles that will be utilized by the A-E during the field investigation.

- Name and phone number of the A-E’s POC.

- Other pertinent information and/or requests that the Government needs to be aware of.

NOTE: Some locations for which a TO may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the TO.

a. A-E Safety Plan/Accident Prevention Plan (APP): Prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The A-E Safety Plan/APP must be prepared in accordance with the U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1). The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP must include, but not be limited to the following:

- Identified hazards that are anticipated to be encountered during the field investigation/site visit.

- Control measures to be taken.

- Procedures for fall protection.

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics.

- Emergency procedures to be followed in the event that injuries occur.

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”).

- Emergency contact telephone numbers for each member of the A-E’s field team

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A- E Site Visit Request and A-E Safety Plan/APP to the NAVFAC COR/PM [and FEAD or ROICC] at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, ground-penetrating radar (GPR), potholing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

(i) Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific Occupational Safety and Health Administration (OSHA) Competent/Qualified person requirements.

(ii) Provide one (1) copy of the A-E Safety Plan/APP to each of the following:

- NAVFAC COR/PM

- A-E Field Team

- FEAD or ROICC, as applicable, at the location where the field investigation is to be performed.

- If the site investigation is at a remote location, such as a Reserve Center that is not in the same locale as the FEAD or ROICC office, provide a copy of the A-E Site Visit Request and A-E

Safety Plan/APP to the activity point of contact or duty office, whichever is located at the site, before starting the work.

b. A-E Safety Requirements for Performing Fieldwork in NAVFAC or Marine Corps Worldwide Area of Responsibility (AOR): The following requirements apply to all fieldwork performed by the A-E at all locations in NAVFAC or Marine Corps AOR.

(i) Site Safety and Health Officer (SSHO): Provide a dedicated SSHO on an as needed basis for A-E field teams performing work such as, but not limited to, the following:

- Drilling and/or excavating for geotechnical investigations

- Electrical manhole inspections

- Underwater inspections

- Under wharf/pier inspections

- Work in confined spaces

- Topographic surveys

- Hydrographic surveys

- Seismic Evaluations

- Geotechnical Surveys

- Utility systems surveys

(ii) For A-E field activities that are questionable regarding the need for a SSHO, consult the

NAVFAC COR/PM to clarify the requirements. The respective TO will further clarify the requirements. For example,

- If a project requires a lot of work on a roof, an on-site SSHO will probably be required.

- Projects with high voltage electrical work will probably require an on-site SSHO for the A-E’s site investigation.

- If the A-E will only be taking measurements of existing conditions, an on-site SSHO will probably not be required.

(iii) SSHO Training Requirements: The dedicated SSHO is required to have completed the 40-hr.

Construction Safety Hazard Awareness course offered by General Contractors Association of Hawaii (GCA-HI), Building Industry Association of Hawaii (BIA-HI), Association of Builders and Contractors - Hawaii Chapter (ABC-HI), the Guam Contractors Association, and their authorized representatives prior to starting the work. Completing this course provided by other Associated General Contractors of America (AGC) Chapters or the OSHA Training Institute (OTI) is acceptable.

D4. Contractor Quality Control Plan:

a. A Contractor Quality Control Plan (CQCP) may be required that will include all procedures and protocol the contractor and their team subcontractors will employ to ensure quality control of field operations, data collection and management, cost milestones, and services provided. The CQCP should include procedures the contractor will use to audit his field and office work; i.e., on a periodic or random basis for those functions of a critical nature. The contractor shall demonstrate conformance to the relevant standards by submitting the quality systems documentation, which may include quality systems documentation (e.g., Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP)), contractor certifications and quality control reports, and internal standard operating procedures for contract staff outlining specifically how to implement office and field procedures. Specific documentation will be identified, as applicable, for each TO.

In addition, all samples in support of this contract must be sent to accredited environmental laboratories in accordance with the DoD Environmental Laboratory Accreditation Program (ELAP), Dec 2008, or latest edition. If a non-ELAP laboratory needs to be used (e.g., for certain emerging contaminants), a wavier must be requested in writing from the Task Order COR in advance.

D5. Other Special Requirements that may Apply:

The A-E will use its experience and expertise from prior work at government and DoD sites to review the SOW/PWS and work with the Navy to identify any special requirements that may apply. Examples are provided below:

a. Security Requirements of Design Contracts: Many of the military areas of work expected under this contract will not allow the entry of aliens. If required by the security requirements of the TO or federal installation involved, the A-E’s Design Team and field crews must be comprised of U.S. citizens who can qualify for access to relevant documents and field areas. The A-E must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations.

b. Intergovernmental Coordination Required by A-E with State or Federal Agencies outside DoD:

Will be identified, as applicable, for each TO. Examples include, but are not limited to, state agencies such as Department of Environmental Quality, State Historic Preservation Office (SHPO), local city or county agencies, US Army Corps of Engineers (USACE).

c. Site Approval Status: Will be identified, as applicable, for each TO

d. National Environmental Policy Act (NEPA) Status: Will be identified, as applicable, for each Task Order.

e. Section 106 Review by the State Historic Preservation Office: May be required by TOs issued under this contract. The Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating Historic Buildings guidance provides additional information. If required, prepare the following:

- Brief project description.

- Detailed statement explaining why replacement is proposed over repair..

- Whether the items being removed/replaced are original to the units. If not, when they were installed.

- Dimensions (thickness, height, width), details, materials, and condition (dry rot, broken, etc.) of the items being repaired or replaced.

- Random photographs of item(s) being replaced.

- One (1) set of 100% plans, specifications, and construction schedule.

f. Archeological/Cultural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, archeological/cultural resource monitoring may be required. If required, the area to be monitored should be indicated on the drawings and the A-E must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or Design Build Requests for Proposals (DB RFP) requirements. Examples of these conditions include, but are not limited to, the following:

(i) Hiring or coordinating with a Government-/third party-provided Archeologist to provide monitoring of all site clearing and excavation activities. Archeological/cultural resource monitoring will be required for all excavations down to three (3) feet below existing grade or until hard and continuous bedrock layer is encountered.

(ii) All excavations will be accomplished with 12-inch maximum lifts (i.e., archeological/cultural resource monitoring/detection must be done for every 12-inch increment of the excavation).

(iii) If an archeological/cultural resource is encountered during construction, the Construction Contractor must stop all work within the prescribed area determined by the Archeologist until the resource is either removed or documented by a qualified authority.

g. Natural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, coordinate with the NAVFAC DM/PM to confirm if natural resource monitoring will be required. If required, the area to be monitored should be indicated on the drawings and the A-E must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. Examples of these conditions include, but are not limited to, the following:

(i) Hiring or coordinating with a Government-/third party-provided Biologist [/Marine Biologist] to provide [continuous][ or ][on-call] monitoring of all site clearing and excavation activities.

Natural resource monitoring will be required for all excavations down to two (2) feet below existing grade or until hard and continuous bedrock layer is encountered.

(ii) All excavations will be accomplished with 12-inch maximum lifts (i.e., natural resource monitoring/detection must be done for every 12-inch increment of the excavation).

(iii) If a natural resource of interest is encountered during construction, the Construction Contractor must stop all work within the prescribed area determined by the Biologist [/Marine Biologist] until the resource is either removed or documented by a qualified authority.

h. Munitions and Explosives of Concern (MEC)/Unexploded Ordinance (UXO)/ Detection, Classification and Remediation: MEC/UXO detection, classification and remediation may be required for a project’s site. If required, indicate the area to be investigated/remediated and include the pertinent conditions and constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. The project location(s) that require MEC/UXO investigation/remediation require all of the site work to meet DoD and DoN explosives safety requirements (e.g. a qualified/certified UXO Technician and/or coordinated with a Government-provided MEC Contractor via the NAVFAC KO). The applicable MEC/UXO investigation/remediation requirements will be provided by the NAVFAC COR/PM.

E. DESIGN SERVICE DELIVERABLES

Design Service Deliverables required for TOs issued under this contract will be listed in the SOW/PWS for each individual TO.

a. Special Details for a Project: The activity or sponsor may request special details for a project/TO. An example may be special fencing (i.e., razor wire, decorative, or privacy).

b. Computer Graphics: Drawings to be provided under this contract must be accomplished and developed using computer-aided design and drafting (CADD) or similar software and procedures.

c. Reference Drawings: May be required for renovations to an existing facility to provide information on existing conditions. Reference/”as-built” drawings may be available that can be provided as an attachment to a solicitation package. These are not the same as hazardous demolition drawings.

E1. Specifications: All project specifications must be prepared in the specification format, clauses, etc., that are described in the SOW/PWS for each TO.

a. When required, cost estimates must be provided in accordance with the “NAVFAC Cost Engineering Policy and Procedures.”

b. When required in the SOW/PWS, a Project Schedule [in MS Project format] must be prepared for the

TOs covered under this contract.

c. A Basis of Cost Estimate (BCE) will be required for the project(s) covered by this TO SAES in accordance with the “NAVFAC Cost Engineering Policy and Procedures.” As a minimum, the BCE must include the following information:

(i) Method used for the cost estimate development

- State whether the cost estimate is based on quantity take-off (QTO) method, other method(s), or combination thereof.

- Statement that the cost estimate is based on the Final Design submittal.

(ii) Assumptions and exclusions to the cost estimate

- Include the assumed minimum number of bidders. Examples of other assumptions include phasing, access restrictions, work hours (normal or overtime), etc.

- Prime Contractor markups used (i.e. - overhead, profit, markup on sub-contractors, etc.) and justification for the markup percentages used.

- Sub-contractor markups used (i.e. - overhead, profit, etc.) and justification for the markup percentages used.

- List work that is assumed to be performed by the Prime Contractor.

- List work that is assumed to be performed by the Sub-contractors.

- List and explain the use of other markups such as design contingencies, bonds, gross receipts tax (GRT), other taxes, etc.

- Basis for General Requirements costs used.

(iii) Information estimating tools used, but not limited to – version of Tri-Services Automated Cost Engineering System (TRACES), (Parametric Cost Estimating System (PACES) or Micro- Computer Aided Cost Estimating System Second Generation (MII) program used.

(iv) Source of Information

- Detailed explanation of the source(s) of material and equipment unit costs used.

- Basis for labor unit rates and labor burdens used (i.e., Davis-Bacon, etc.) including explanation for additional labor adjustments such as productivity. For projects in remote locations [e.g., on Guam], indicate if burdened unit rates assume the use of non-local, [off-island labor (i.e., H-2B workers, etc.)] and if so, indicate percentages of local and non-local, off-island labor.

- Escalation calculations and source of escalation factor used, such as the NAVFAC Building Cost Index (BCI). The latest BCI may be found at http://www.wbdg.org/ccb/browse_cat.php?c=273.

d. Contact the NAVFAC COR/PM for guidance on the cost estimate format, content, etc. that are to be used for this TO.

F. ENGINEERING SERVICE DELIVERABLES

The following Engineering Service Deliverables may be required for TOs issued under this contract. Specific and applicable referenced documents will be listed in the SOW/PWS for each individual TO.

- Cost Estimate

- Basis of Design

- Studies/Reports

- DD1391 Preparation

- Site Engineering Investigation (SEI)

- Utility Investigation

- Preliminary Hazard Analysis (PHA)

- Comprehensive Interior Design (CID) – Structural Interior Design (SID), Furniture, Fixtures and Equipment (FF&E), and Collateral Equipment (CEQ)

- CEQ Buy Package

- Construction Schedule

- Environmental/Construction Permit

- Storm water Protection Report

- DD Form 1354 Preparation

- Designer-to-FEAD/Program Management and Engineering Branch (PM&EB) Report

- Designer-to-FEAD/PM&EB Presentation

- Bid Support

F1. Environmental/Construction Permits: In general, Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) driven projects only require compliance with the substantive requirements of applicable permits. For some TOs requiring non-CERCLA services, the A-E may be required to provide technical assistance in preparing any required environmental/construction permits. For all such applicable TOs, submit the construction and/or operating permit application packages concurrent with submission of the 90% (Pre-Final) Design. Permits may include, but are not limited to, the following (the names and descriptions are general and the exact title may vary by state):

PERMIT GENERAL DESCRIPTION

Air Quality New or modified emission sources such as generators; Volatile Organic Compounds use and storage facilities; dry cleaning facilities; incinerators; boilers; extensive earthwork; and any other source of atmospheric emissions.

Ground Water Use New or change in use of wells.

Hazardous Waste For placement of a landfill.

No Discharge Certificate Extension to wastewater collection lines

Notice of Intent (NOI) Discharge of hydro-test water.

National Pollutant Discharge Elimination System (NPDES)

State versions where applicable.

Permit for In-Water Construction Corps of Engineers (COE) approval for in-water construction.

PERMIT GENERAL DESCRIPTION

Permit for Work in the Vicinity of Wetlands

COE approval for construction near wetlands.

Residue Ocean Disposal Treated wastewater and dredge spoils.

Sewage Pretreatment Industrial waste.

Sewer System Approval New, upgraded, or expanded sewer system.

Water Quality Certification

(WQC)

State approval for construction activities involving, but not limited to, dredging and filling, construction of or repair to marine structures, LID, and underwater utility crossings.

Water Systems Approval Potable water.

G. SPECIALTY ENGINEERING AND TESTING DELIVERABLES:

Any specialty engineering and testing deliverables will be indicated in the SOW/PWS for the applicable TO.

G.1 Environmental Testing: Any environmental testing of soil and water will be indicated in the SOW/PWS for applicable TO. The A-E shall dispose of drill spoil material in accordance with all applicable laws and regulations.

If test results indicate that drill spoil material is hazardous, a modification to the applicable TO will be issued to address the appropriate disposal procedures.

a. All soil boring holes must be filled with grout or an approved fill.

b. Subsurface excavation may be required to verify existing buried utility lines. If necessary, pumping of water from existing manholes and buried utility structures will be required.

G2. Hazardous Materials Survey and Testing: The accomplishment of the work covered under this contract may require verification of the presence of hazardous materials such as, but not limited to, asbestos, Resource Conservation and Recovery Act (RCRA) 8 metals (arsenic, barium, cadmium, chromium, lead, mercury, selenium and silver), Polychlorinated Biphenyls (PCB), mercury, mold, etc. If required, per field investigation and record search, survey and identify the existence of such hazardous materials which will impact the project’s scope, cost, and schedule.

a. If required, provide a Hazardous Material Survey Report that documents the hazardous material survey and associated testing. This survey report must include the laboratory results, location and estimated quantities of tested materials that are likely to be impacted or removed.

b. Collection of samples of materials suspected to contain asbestos may be required. Notify the NAVFAC COR/PM of this situation.

c. If any hazardous material is encountered, preparation of removal plans for the hazardous material may be required in accordance with all applicable local, state and federal codes and regulations.

d. If contamination by hazardous substances such as PCB, tetrachloroethylene (perchloroethylene), chlordane, asbestos, lead paint, silica sand, etc. is discovered during the DD1391 development, specific legal and/or DoD requirements apply.

G3. Site Environmental Testing and Remediation:

a. For applicable TOs, obtain the Regional Environmental Checklist from NAVFAC COR/PM.

Incorporate all environmental actions that may be required into the preliminary design, costs, and schedule.

b. Summary Encountered Waste Checklist: Include only those items which are applicable to State reporting requirements. This checklist is attached to Unified Facilities Guide Specifications (UFGS)

Section 01 57 19.00 20 (Temporary Environmental Controls) and must include only items which are applicable to the respective TO. This checklist must include estimations of the labor and time impact of any corrections or mitigations involved.

c. Environmental Testing: Chemical testing may be necessary to support reporting requirements, including but not limited to the following: total metals, EPA method 6010; Volatiles, EPA method 8240; Semi-Volatiles, EPA method 8270; PCBs, EPA method 8080, Petroleum Screens or as required by current approved testing methods.

d. Environmental Remediation: If site development will impact the location of wetlands, other environmental features, monitoring wells, or other environmental monitoring devices identified before or after design start:

(i) Provide coordination to relocate or implement other remedial actions with the NAVFAC Activity Environmental POC.

(ii) Note all wetlands, other environmental features, monitoring wells, or other environmental monitoring devices located within the project’s site on a survey.

(iii) If relocation or remediation is required, it may be necessary to submit environmental permits in conjunction with the RFP development effort.

H. OTHER DELIVERABLES

In addition to the services noted above, the A-E is responsible for the following deliverables, as applicable, for each TO issued.

a. Test and Evaluation Report

b. Technical Report

c. Plans (Field Work Plan, Health and Safety Plan, Quality Assurance Plan, Quality Control Plan, O&M

Plan)

d. Progress reports

e. As-built equipment/systems/items

f. Electronic Data Deliverable packages

g. Geospatial data/maps

h. Trip report

i. White paper

j. IR Program Documents e.g., Engineering Evaluation/Cost Analysis, Proposed Plan, Record of

Decision, Action Memorandum, Preliminary Site Investigation, Site Investigation, Remedial Investigation, and Closure Report

k. Sampling Results (e.g., Quarterly Sampling Results, Yearly Sampling Report)

l. Other program Documents (e.g., Underground Storage Tank (UST) Corrective Action Plan)

m. Spill Prevention, Control, and Countermeasures plan

n. Web pages and web-based tools

o. Training documents (manuals, presentations, etc.)

In addition, each task order may include additional requirements regarding submittals but the general requirements are provided below:

a. Shipment of all submittals and reports shall be in accordance with commercial practice and adequate for acceptance by common carrier and safe transportation at the most economical rates unless otherwise specified in each contract task order (CTO).

b. The contractor shall produce all submittals and reports in accordance with the most current version of the NAVFAC Environmental Restoration Recordkeeping Manual.

c. The contractor shall provide a cover letter with all submittals and reports. This page shall indicate:

Complete name and address of agency receiving the submittal or report; the complete contract number;

the complete CTO number; the title and location of the project; date of submittal or report; and brief description or title of submittal or report being submitted.

d. Electronic files shall conform with NAVFAC electronic deliverable formats as specified in the most current versions of the NAVFAC Environmental Restoration Record Keeping Manual (i.e. Naval Installation Restoration Information Solution (NIRIS), Administrative Record, Site Files, etc.) in order to add to NIRIS.

I. MEETINGS/CONFERENCES/CONFERENCE CALLS:

I1. Locations: The following meetings/conferences/conference calls may be required by TOs issued under this contract. Organize, attend, and participate in the required meetings / conferences / conference calls at the designated locations specified by the applicable TOs. The durations and personnel who must attend each meeting/conference/conference call will be indicated by each applicable TO. Unless the meeting(s) is/are identified to be held at Government facilities, provide/make the necessary arrangements for all meeting rooms and associated equipment.

Kick-off Meeting / Conference Call In accordance with Project TO

[35%][[60%] Design Review Meeting Project Site

90% Pre-Final DBB Design Review Meeting Project Site

Site Visit/Field Campaign Kickoff Project Site (As Required)

Partnering Meeting Project Site

I2. Kick-off Meeting/Conference Call: If required, this meeting/conference call will be held with the client and government representatives to verify the project scope and expectations, discuss the design/RFP development, highlight coordination issues, etc.

I3. Partnering Meeting: If required, participation will be indicated in the relevant TO and will involve multiple stakeholders, including Navy, Federal and state regulatory agencies tribes, and other stakeholders.

I4. Meeting/Conference/Conference Call Minutes: Record all meeting/conference/conference call minutes and provide an electronic copy of these minutes in WORD and Adobe PDF format to the NAVFAC COR/PM within two (2) working days after each meeting.

a. Action Item List: As part of the meeting/conference/conference call minutes, maintain a formal “living” action item list containing, as a minimum, the following information:

- Action Item Number

- Date Identified

- Complete Description of the Action Item

- Name of person and organization responsible for resolution of the Action Item

- Final Resolution and Date of Resolution for each Action Item

b. The Action Item List must be specifically addressed at the start of each meeting.

I5. TO Meeting/Conference/Conference Call Requirements: The meetings/conferences/ conference calls and locations noted above may be modified by individual TO requirements as required.

J. SPECIAL DESIGN CRITERIA:

J1. Recycling of demolition debris must be incorporated into all project designs covered under this contract to the maximum extent possible.

J2. Occupational Safety and Health Report: An Occupational Safety and Health Report is required for projects that have Risk Assessment Codes (RAC) of 1 or 2 (typically industrial type and other facilities involving hazardous operations or materials). The RAC is derived by each Activity and must be validated by the NAVFAC Safety Officer. The requirements for this report are covered in the USACE EM 385-1-1.

J3. Seismic Analysis and Design: As required, seismic analysis and design of all buildings/structures must be done in accordance with all applicable UFCs.

J4. Mold and/or Mildew Prevention: The issue of mold and mildew for all applicable TOs awarded under this contract must be addressed. The design requirements for mold and mildew prevention will differ depending on the type of project, as well as the type of construction contract to be used.

APPENDIX (I)

EXAMPLE TASK ORDERS LISTS

The following are several historical examples of each categories of tasks (identified in Section A-2) that may be required for various TOs issued under this contract.

Power Plant Design Post Construction Award Services (PCAS) Facility Related Control Systems (FRCS) Support for DoD…