N3943019R2156_SAES_comm_facility_AE_IDIQ_20190510.docx

INDEFINITE QUANTITY INDEFINITE DELIVERY

ARCHITECT-ENGINEER SERVICES FOR VARIOUS

COMMUNICATION FACILITY PROJECTS

under the Cognizance of Naval Facilities Engineering and Expeditionary Warfare Center, Various Locations

The Scope of Architect-Engineer (A-E) Services (SAES) for this Contract is described below.

Naval Facilities Engineering and Expeditionary Warfare Center (NAVFAC EXWC) will administer this Contract.

SAES OUTLINE: This SAES is comprised of the following sections and attachments -

Reference List Attachment List

REFERENCES: The guidance and requirements provided in the References listed below form the basis for this contract SAES. Unless noted otherwise, use the latest versions of these references as of the award date of each Task Order (T.O.) as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document govern. Individual task orders may add or subtract references as required.

(m) MIL-STD-882E, DoD Standard Practice - System Safety

(n) OSHA CPL 02-01-056, Inspection Procedures for Accessing Communication Towers

ATTACHMENTS: The attachments listed below provide additional guidance and/or requirements for this contract. Unless noted otherwise, use the latest versions as of the award date of each T.O. as the basis for providing the product(s) under the respective T.O.

A. GENERAL CONTRACT INFORMATION: Execute each T.O. under this contract in accordance with the requirements and attachments provided in this Basic Indefinite Quantity (IQ) Contract SAES. In cases where this Basic IQ Contract SAES does not provide adequate guidance, specific guidance will be provided in the applicable T.O. SAES.

A1. Contract Identification:

A2. Contract Scope Description: A-E Design and Engineering Services are required to inspect, repair, modify, upgrade, or build support equipment and facilities at one or more communication facilities. Structures may include antenna towers from 50 feet to 1500 feet in height. Planned projects are primarily, but are not limited to, Inspection, Maintenance and Repair.

A3. Project Locations: The locations for the projects covered under this contract will primarily be at existing Navy and DOD communication facilities worldwide.

A4. Task Orders: Each T.O. will be initiated by a Statement of A-E Services (SAES), which will provide the description of the particular task(s) that will be required for the project. Each T.O. will include supporting data that is specific to the project and is the best information available as of the date that the T.O. is issued. If any conflicts occur between a T.O. SAES and the applicable references and/or attachments, including this document, the T.O. SAES governs.

a) Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following -

· Project Management support, including:

· Planning and scheduling

· Task assigning, subcontracting, and procurement

· Reviewing design, construction, operation, maintenance, and training submittals

· Conducting design reviews

· Quality control and oversight

· Training operators and maintenance personnel

· DD Form 1391 Document Preparation

· Engineering support, including:

· Studies/Engineering Investigations

· Facility and equipment inspections

· On-site evaluations to determine system condition, integrity, and operability

· Economic feasibility and technical viability studies and analyses

· Feasibility studies, equipment selection, and life assessment evaluations

· Engineering analysis and evaluation

· Plan, drawing, and specification preparation

· Construction cost estimation

· Construction and installation specifications

· Environmental impact assessments and reports

· Dynamic shock and loading analysis, to include shock, aeolian vibrations, galloping

· Linear and nonlinear structural design and analysis

· Design and analysis of cable arrays and support structures

· Design of tall towers and supporting guy wires

· Structural analysis of tall towers, buildings and components

· Machinery condition monitoring and analysis, including vibration and thermography

· Heating and cooling load calculations

· Air duct system sizing calculations

· Piping system pressure drop calculations

· Piping system sizing calculations

· Fluid control valve system design and specification

· SCADA control system design and hardware specification for process plant machinery or other applications

· Condition, integrity, and operability assessment of electrical power distribution systems

· Measuring load profiles, assessing power flow, and otherwise analyzing electrical systems

· Power line fault location and replacement of affected portion of line

· Investigating, troubleshooting, and analyzing electrical disturbances or power quality

· Radio frequency interference analysis and troubleshooting

· Low frequency (LF) and very low frequency (VLF) communication services

· Metallurgical examination and analysis

· Performance of Post Award Construction Services (PCAS), including Construction monitoring, inspection, and on-site quality assurance (QA)

b) Facility and Equipment types likely to be covered under this contract are listed in Attachment (5).

A5. Technical Criteria: All T.O.s issued under this contract must be performed in accordance with the technical criteria (UFCs, engineering/architectural codes, technical instructions, guidance, etc.) required by this Basic IQ Contract SAES. Unless noted otherwise, the latest versions of all technical criteria as of the award date of each T.O. shall govern as the basis for providing the product(s) under the respective T.O. In the event of conflict between this document and any document(s) referenced herein, the requirements of this document govern.

Task Orders under this contract may require work at heights, including inspection and measurement on radio antenna towers. The contractor should be prepared to furnish workers capable of working at height.

A6. Schedule of A-E Fees: Each T.O. will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a) Options: Individual T.O.s may identify optional items which are negotiated concurrently with the T.O. requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe after the construction contract is awarded during which they may be issued.

b) Separately Priced Line Items to be Exercised During Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a T.O.

A7 A-E Fee Proposal Format: NAVFAC has developed a Microsoft (MS) Excel workbook for submitting A-E fee proposals. All A-E fee proposals must be submitted using this workbook, along with all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the NAVFAC EXWC Contracting Officer (KO).

B. PROJECT POINTS OF CONTACT: Specific persons will be identified with each T.O., along with their email and telephone information. Definitions and responsibilities are as noted below -

B1. Naval Facilities Engineering Command (NAVFAC) Contracting Officer (KO) specifically assigned to this contract: The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any T.O.

B2. NAVFAC Project Manager (PM): The PM administers the scope, schedule, and outside agency interface(s) for each T.O. The PM also coordinates the criteria requirements, provides technical oversight, and is responsible for managing project costs within the established budget. The PM will be a NAVFAC EXWC employee.

B3. NAVFAC Facilities Engineering and Acquisition Division (FEAD): Part of the Activity Public Works Department; includes the engineers that support the Public Works Officer as well as the contracts and construction component. The FEAD includes Construction Managers, Contract Specialists and Engineering Technicians. NAVFAC EXWC and the local NAVFAC FEAD will negotiate an agreement listing their respective roles, in projects involving field work.

B5. NAVFAC Construction Manager (CM): The CM is responsible for monitoring the construction efforts after construction contract award.

B6. Resident Officer in Charge of Construction (ROICC): At Air Force and Marine Corps facilities, provides the contracts and construction component support.

B8. Activity Representative: The Activity Representative serves as the POC to provide site access and site information, and may be located at the Activity Public Works Department or may be a representative of a Client Activity. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a T.O.

C. PROJECT FUNDING: Specific project funding criteria will be identified for each T.O.

D. A-E SERVICES (GENERAL): Perform all A-E Services that are required under this contract in accordance with the Department of Defense (DoD) Facilities Criteria (FC) 1-300-09N (Design Procedures). In addition, the following provides additional guidance and information related to the Design and Engineering Services required by this contract.

· DoD Unified Facilities Criteria (UFC) [http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc]

· Other NAVFAC Technical Publications [http://www.wbdg.org/ffc/navy-navfac]

· Unified Facilities Guide Specifications (UFGS) [http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs]

· NAVFAC Regional Specifications [http://www.wbdg.org/ccb/browse_cat.php?o=3&c=43]

References and/or attachments that are specific to a project will be provided with the respective T.O.

D1. Responsibility of the A-E:

a) The A-E is responsible for all designs, drawings, specifications, and other services to be provided under this contract in accordance with the applicable FAR clause(s).

b) Members of the design team assigned to any T.O. must meet the professional requirements identified by discipline in the Whole Building Design Guide. In general, this document and subsequent T.O.s will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

c) A corporate member of the principal A-E firm must sign every drawing in the space marked "Submitted by" located in the title block. This is required in addition to professional registration stamps.

d) Immediately upon award, apply for all the necessary passes for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements.

D3. Design Development:

a) Design Schedule: The design schedules for the various T.O.s issued under this contract will vary for each project based on the level of difficulty and the urgency of the project. Normally, the Government review time will be 14 calendar days after submittals are received. However, for projects with urgent completion dates, "over the shoulder" review meetings may be scheduled to accelerate the Government review process.

1) The tasks to be performed by the A-E will be identified in each T.O. issued under this basic contract, along with the duration that will be allowed for each task. The exact dates will be determined as part of the negotiation for each T.O. Refer to Attachment (1)/T.O. Tasks for examples of tasks with corresponding example durations for various T.O.s

b) Submittal Procedures: The items required to be submitted must be as specified in each T.O. and in accordance with FC 1-300-09N.

1) Provide the Work Order Number, project number (if assigned), project title, location, and date submitted on the cover sheet of all documents submitted. The BoD, drawings, specifications, engineering calculations, detailed cost estimate and reports/studies (geotechnical, HAZMAT, etc.) must be bound separately. The format (hardcopy and/or electronic), number of copies, and the names/addresses of the reviewers to receive copies will be specified in each T.O.

2) All hardcopy working drawings submitted for review must be half-size (11”H x 17”W) prints. In addition to a project site-specific map, include a vicinity reference map for all drawing packages and reports/studies.

3) The final drawing set must be full-size (22”H x 34”W) and submitted in electronic format (Adobe PDF and AutoCAD DWG). In addition, half-size hardcopies may be requested by the respective T.O.

4) Each T.O. issued under this contract will provide a submittal schedule and the corresponding Government review periods. The number of days indicated for each submittal are to be construed as calendar days.

c) Reproduction Requirements: Provide reproduction of design documents as required during the design stages. The Government will provide reproduction necessary for bidding and construction purposes. Specific reproduction requirements will be specified in each T.O.

d) Available Data: Pertinent data in the NAVFAC files will be made available to the A-E. Check the accuracy of all data used and payment of all applicable costs and/or fees.

e) Design Quality Control (DQC): Unless modified by a specific T.O., provide DQC in accordance with Attachment (2)/DQC Requirements of this SAES for all applicable projects covered under this contract.

f) Design Submittal Review Comments: Unless required otherwise by a T.O., all design submittal review comments will be provided via the internet based software “Document Review and Checking System” (DrChecks) from ProjNet. Respond to all review comments and resolve them to the maximum extent possible within the requirements of this contract and subsequent T.O.s.

D4. Field Investigations/Site Visits: Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request” for NAVFAC approval. As a minimum, the A-E Site Visit Request must include the following -

NOTE: Some locations for which a T.O. may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the T.O.

a) A-E Safety Plan/Accident Prevention Plan (APP): Prepare and submit an A-E Safety Plan/APP for approval by the NAVFAC Safety Engineer/Officer prior to each field investigation performed under this contract. The A-E Safety Plan/APP must be prepared in accordance with the U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1). The prime A-E will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP must include, but not be limited to, the following -

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A-E Site Visit Request and A-E Safety Plan/APP to the NAVFAC EXWC PM at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, GPR, potholing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

1) Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

2) Provide one (1) copy of the A-E Safety Plan/APP to each of the following -

b) A-E Safety Requirements for Performing Fieldwork: The following requirements apply to all fieldwork performed by the A-E.

1) Site Safety and Health Officer (SSHO): Provide a dedicated SSHO on site at all times for all A-E field teams performing work such as, but not limited to, the following -

- electrical manhole inspections

- work in confined spaces

2) For A-E field activities that are questionable regarding the need for a SSHO, the respective T.O. will clarify the requirements. For example -

3) SSHO Training Requirements: The dedicated SSHO is required to have completed training as specified in EM 385-1-1 section 01.A.17, Contractor Site Safety and Health Officer (SSHO), prior to starting the work.

4) Tower work and other work at heights: Follow relevant parts of ANSI/ASSP-A10.48, UFGS-01 35 26, and 29 CFR Part 1910.

5) Work involving electrical hazards: Follow NFPA 70E, UFGS-01 35 26, and 29 CFR Part 1910.

D5. Other Special Requirements:

a) Security Requirements of Design Contracts: Many of the military areas of work expected under this contract will not allow the entry of non US citizens . The A-E’s Design Team and field crews must be comprised of U.S. citizens who can qualify for access to these areas. The A-E must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations.

b) Security Requirements of Construction Contracts: Many of the military areas of work expected under this contract will not allow the entry of non US citizens. The Construction Contractor’s workers and sub-contractors must be required to be U.S. citizens who can qualify for access to the applicable construction sites. The Construction Contractor must be required to adhere to the latest applicable base access requirements prior to and during all construction and construction-related activities.

c) Intergovernmental Coordination Required by A-E with State or Federal Agencies Outside DoD: Will be identified, as applicable, for each T.O. Examples include, but are not limited to, state agencies such as Department of Environmental Quality, State Historic Preservation Office (SHPO), local city or county agencies, US Army Corps of Engineers (USACE).

d) Site Approval Status: Will be identified, as applicable, for each T.O.

e) National Environmental Policy Act (NEPA) Status: Will be identified, as applicable, for each T.O.

f) Section 106 Review by the State Historic Preservation Office (SHPO): May be required by T.O.s issued under this contract.

E. DESIGN SERVICE DELIVERABLES: The following Design Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual T.O.

E1. Drawings/Plans: For specific requirements, refer to FC 1-300-09N.

a) Metric Units Design: When applicable, the T.O. will identify whether the project drawings and specifications will be prepared in metric/System International (SI) or English/inch-pound (I-P) units. For designs to be accomplished in metric units, hard metrics must be utilized in the design drawings and specifications to the greatest extent practicable.

1) Metric Product Listing: Provide with all Design or DB RFP submittals, as part of the BoD, a listing of hard metric products used in the design. List a minimum of three (3) manufacturers and indicate whether the products are available locally or if imported. The Metric Product Listing must be done for each discipline in a table format listing the specification division number and section, manufacturer’s name, address, measurement type, and source (where available).

b) Special Details for a Project: The activity or sponsor may request special details for a project/T.O. (even for DB solicitation packages). An example may be special materials (i.e., electromagnetically transparent wood and hardware, grounding and shielding materials).

c) Computer Graphics: All drawings to be provided under this contract must be accomplished and developed using computer-aided design and drafting (CADD) software and procedures in accordance with FC 1-300-09N.

e) Reference Drawings: May be required for renovations to an existing facility to provide information on existing conditions. Reference/”as-built” drawings may be available that can be provided as an attachment to a solicitation package. These are not the same as hazardous demolition drawings.

a) A-E firms or others under contract or providing services to NAVFAC may request MII software installation packages from NAVFAC LANT CI Cost. The A-E is to send an email to NAVFAC-CI-Cost@navy.mil with “MII License Request” in the subject line. The software is generally distributed to A-E’s free of charge, however, the accompanying database licenses must be purchased and licensed as appropriate by the user.

b) For user-created items that have an extended direct cost greater than or equal to $10,000 or greater than or equal to 5% of the total direct cost, whichever is less, a detailed backup to the cost estimate must be prepared or vendor quotations obtained as pricing support to the cost estimate.

c) The detail for each cost estimate must be commensurate with the level of project development required for the corresponding submittal. Contact the NAVFAC EXWC PM prior to submission to confirm the project’s authorized construction cost.

d) A detailed quantity take-off (QTO) is required for all cost estimates and must be provided in accordance with the “NAVFAC Cost Engineering Policy and Procedures.”

e) A Construction Schedule in MS Project format (see Paragraph F9 below) may be required by T.O.s covered under this contract.

f) Providing a deterministic Cost and Schedule Risk Analysis (CSRA) as a separate report in accordance with U.S. Army Corps of Engineers (USACE) “Cost and Schedule Risk Analysis (CSRA) Guidance” may be required by T.O.s covered under this contract. CSRA models must be developed using the Crystal Ball add-in to MS Excel.

g) A Basis of Cost Estimate (BoCE) may be required for the project(s) covered by this T.O. SAES in accordance with the “NAVFAC Cost Engineering Policy and Procedures.” As a minimum, the BoCE must include the following information –

1) Method used for the cost estimate development.

2) Assumptions and exclusions to the cost estimate –

3) Information estimating tools used – version of PACES or MII program used.

4) Source of information.

h) The required level of accuracy for cost estimates will vary depending on the associated design submittal’s percentage. Based on AACEi 56R-08 (Cost Estimate Classification System - Building and General Construction), the required accuracy levels will be as follows -

i) Contact the NAVFAC EXWC PM for guidance on the cost estimate format, content, etc. that are to be used for this T.O.

F. ENGINEERING SERVICE DELIVERABLES: The following Engineering Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual T.O.

- Design documentation

- Required supportive structural calculations

- Design details

- Submittals and/or samples as required or requested

F1. Cost Estimate: For DB projects and DD1391 preparation, provide cost estimates in accordance with Paragraph E3 above.

F2. Basis of Design (BoD): Any special elements to be addressed in the BoD will be listed in each T.O. In addition, refer to the guidance provided in FC 1-300-09N and all applicable UFCs.

F3. Studies/Reports: The following studies may be required for T.O.’s issued under this contract. Requirements for applicable studies will be included with the respective T.O.

c) Solar Energy Study: If required, provide in accordance with the applicable T.O. requirements.

f) Electrical Power System Study: If required, provide in accordance with the applicable T.O. requirements.

g) Telecommunications System Study: If required, provide in accordance with the applicable T.O. requirements.

h) Corrosive Soil and Water Report: If required, provide in accordance with the applicable T.O. requirements.

i) Review by State Historic Preservation Office (SHPO): May be required by T.O.s involving the renovation or demolition of a historic building or other structure. The T.O. will provide guidance including points of contact at regional Navy offices.

j) Seismic Evaluation of Existing Buildings: If required by a T.O. issued under this contract, the evaluation must be done in accordance with FC 1-300-09N and all applicable UFCs.

k) Evaluation of Existing Buildings: This evaluation must be done in accordance FC 1-300-09N and all applicable UFCs.

Provide the following evaluations of existing structure(s) being renovated -

1) If required by the task order, provide “Tier 1” and “Tier 2” seismic analysis per UFC 3-310-04 (Seismic Design for Buildings) and ASCE/SEI 41-13 (Seismic Evaluation and Retrofit of Existing Buildings) to identify building deficiencies, design remediation requirements, and identify associated costs.

2) Provide Accessibility analysis to identify building deficiencies, design remediation requirements and costs associated to comply with Section J9 (Provisions for the Handicapped) of this T.O. SAES.

3) Provide Fire Protection analysis to identify building deficiencies, design remediation requirements, and associated costs to comply with Section J19 (Fire Protection) of this T.O. SAES.

4) Cost estimates must include the calculated replacement cost of the structure(s) to be renovated, developed as part of the cost estimating effort. Do not use Plant Replacement Value.

5) UFC criteria triggers should be based on the comparison of the estimated renovation effort and calculated replacement cost. When triggers are exceeded, the costs to comply with the associated UFC requirements must be included and the ratio re-computed.

6) Re-examine the existing Economic Analysis to see if the selected alternative is still the preferred alternative. Advise NAVFAC PM as soon as this determination is made.

7) Replacement costs for facilities will be provided by the responsible NAVFAC Cost Engineer.

l) Project Specific Study: This evaluation must be done in accordance with the Basic IQ Contract SAES and all applicable UFCs.

m) Antenna Tower and Array Structural Analysis: In accordance with ANSI/TIA-222, ANSI/TIA-322, ANSI/ASSP-A10.48, and all applicable UFCs.

n) Antenna Tower Inspection: In accordance with ANSI/TIA-222, ANSI/TIA-322, ANSI/ASSP-A10.48, and all applicable UFCs.

o) Antenna Tower and Array Design: In accordance with ANSI/TIA-222, ANSI/TIA-322, ANSI/ASSP-A10.48, and all applicable UFCs.

F4. Region/FEC Team Final 1391 (DD1391) Preparation: The requirements to update a project’s Installation-PWD 1391 and prepare the DD1391 documentation encompasses many of the elements contained in this SAES. Specific requirements will be included in the respective T.O.s that request this service.

a) For MILCON projects, a stand-alone T.O. may be issued to request a DD1391 (either 2 page or full as defined in RFP) be developed or updated. If this occurs, a follow-on T.O. to prepare a solicitation package for construction award may or may not be issued.

b) For non-MILCON projects, a DD Form 1391 (either 2 page or full as defined in RFP) may be requested as a part of the design package when the CCL is greater than or equal to the amount specified in NETOPS #18. The cost must be broken out on the Budget Estimate Summary Sheet (BESS) by classification of work to confirm that the cost for “construction” classification of work (new footprint, or conversion of use in an existing facility) does not exceed the dollar threshold for MILCON. This limit includes 8% Supervision, Inspection and Overhead (SIOH) and any PCAS costs. The non-MILCON DD1391s must be reviewed and accepted by the Subject Matter Expert (SME). In the event that the “construction” cost exceeds the MILCON funding threshold, the project scope must be modified or the project must be converted to MILCON.

F5. Site Engineering Investigation (SEI): If a SEI to verify the condition of an existing facility is required, as a minimum, the A-E must do the following -

a) Retrieve and review the activity's utility plans and consult with utilities personnel. The A-E is responsible for checking the accuracy of all plans and data used.

b) Review applicable DD1391 documents and all pertinent planning backup data. Also, consult with the activity’s planners responsible for developing the applicable DD1391 and the applicable backup data.

c) Investigate the proposed project site’s current field conditions and evaluate if the information obtained will be sufficient to allow a contractor to provide a bid proposal and allow a designer to proceed with the design of the proposed facility. If sufficient data is not available, provide a list of deficiencies that would prevent a designer from proceeding with the design.

d) Document the SEI’s purpose, actions taken, backup information, and findings/conclusions in a report and submit in accordance with the respective T.O. SAES.

F6. Utility Investigation: Identification of the nearest points of connection for any utility is required for every T.O. (as applicable), regardless of whether the T.O. requirement requests preparation of a DBB design, DB RFP package, or DD1391 preparation. If the points of connection are outside the project boundaries, provide additional survey information that shows the locations.

a) The Electrical Power System Utility Investigation Study may include, but not be limited to, a Short Circuit and Coordination Study. An individual T.O. may require an analysis of the utilities to determine whether existing capacities are adequate to support the new facility such as electricity; fire alarm and/or other emergency notification system; natural gas; local area network (LAN) or Navy/Marine Corps Intranet (NMCI) or its successor; sewer; steam; telephone; and water (potable, non-potable and/or salt water). If any existing utility system is inadequate to support the new facility, the T.O. may require the design for the extension or upgrade of the subject utility system.

F7. Comprehensive Interior Design (CID) Services: When applicable to support a project covered under this contract, provide CID services in accordance with FC 1-300-09N, UFC 3-120-10 (Interior Design), “NAVFAC Interior Design Policies” (FF&E Specification Templates, NAVFAC BPA’s, Best Value Determinations, FF&E Cost Estimating Guide), and OPNAVINST 11010.20H (Facilities Project Instruction). Refer to applicable T.O.s for specific guidance concerning SID and FF&E development.

a) CID services are comprised of Structural Interior Design (SID) and Furniture, Fixtures and Equipment (FF&E) development.

b) FF&E procurement and installation may be a separate option to the construction contract, exercised at or after construction contract award. The Construction Contractor’s proposed Handling and Administration Rate (HAR) to procure and supervise the installation of the FF&E may be included in this option.

F7. Collateral Equipment (CEQ)/Other Specialized Equipment: When applicable to support a project covered under this contract, develop a Collateral Equipment (CEQ) Buy Package in accordance with FC 1-300-09N, UFC 3-120-10 (Interior Design), “NAVFAC Interior Design Policies,” and OPNAVINST 11010.20H (Facilities Project Instruction). Refer to applicable T.O.s for specific guidance concerning CEQ Buy Package development.

a) CEQ Buy Package: Contact the NAVFAC CEQ Program Manager at (___) ___-____ or _____._________@navy.mil for guidance in preparing the CEQ Buy Package.

F8. Project Schedule: Provide a Project Schedule for all applicable T.O.s that are issued under this contract. Project schedules must include, but are not limited to, the following -

F9. Construction Schedule: Provide a Construction Schedule for all applicable T.O.s issued under this contract. Include alternatives to expedite the final project completion as applicable. If required, the Construction Schedule must include, but is not limited to, the following -

F10. Pre- Award Task-Based Construction Schedule (PATBCS): Provide a PATBCS for all applicable T.O.s issued under this contract. Include alternatives to expedite the final project completion as applicable. The basis of the schedule must be task-based with crew hours derived from the MII/PACES cost estimate (as required). If required, the PATBCS must include, but is not limited to, the following -

F11. Environmental/Construction Permits: The A-E may be required to provide technical assistance in preparing all required environmental/construction permits. Permits may include, but are not limited to, the following (the names and descriptions are general and the exact title may vary by state) -

a) Permit Requirements Report: If required, provide in accordance with FC 1-300-09N and all applicable UFCs.

b) Regional Environmental Checklist: Complete the Environmental Checklist if none has been initially developed. Review the checklist at each phase of design development to determine whether any elements have changed from the previous phase. Submit the updated checklist with each phase of design development.

G. SPECIALTY ENGINEERING AND TESTING DELIVERABLES: The following Specialty Engineering and Testing Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual T.O.:

G1. Topographic Survey Map/Data: If a topographic survey is required, it must be accomplished in accordance with FC 1-300-09N and all applicable UFCs. T.O.s requiring a survey will identify how many survey monuments will be needed. Surveys must indicate all significant site elements including, but not limited to, utility points of connection, natural resource boundaries, fish and wildlife habitats (including buffer zones), rookeries, wetlands, and any other environmentally sensitive areas.

G2. Subsurface/Geotechnical Investigations: If a subsurface/geotechnical investigation is required, it must be accomplished in accordance with FC 1-300-09N and UFC 3-220-01 (Geotechnical Engineering). T.O.s requiring a subsurface/geotechnical investigation will include specific items to be evaluated. General guidelines include, but are not limited to, the following -

a) Site Specific Seismic Site Class: If required, determine the site specific seismic site class in accordance with FC 1-300-09N and UFC 3-220-01 (Geotechnical Engineering).

b) Environmental testing of soil and water will be indicated in the SAES for applicable T.O.s.

c) Dispose of drill spoil material in accordance with all applicable laws and regulations. If test results indicate that drill spoil material is hazardous, a modification to the applicable T.O. will be issued to address the appropriate disposal procedures.

d) All soil boring holes must be filled with grout.

e) Subsurface excavation may be required to verify existing buried utility lines. If necessary, pumping of water from existing manholes and buried utility structures will be required.

G3. Geotechnical Evaluations/Reports: If required, provide Geotechnical Evaluations/Reports in accordance with FC 1-300-09N and UFC 3-220-01 (Geotechnical Engineering). In addition, Geotechnical Evaluations/Reports must include, as a minimum, the following -

a) Cover sheet with the project number and title, location, A-E firm’s name, and the date submitted.

b) Brief project description, statement of the purpose for the geotechnical evaluation, and an executive summary of findings.

c) Vicinity reference map indicating the location of the project site.

d) Soil boring/test pit/excavation logs.

e) If applicable, discuss any environmental testing performed.

G5. Hazardous Materials Survey and Testing: The accomplishment of the work covered under this contract may require verification of the presence of hazardous materials such as, but not limited to, asbestos, RCRA 8 metals (arsenic, barium, cadmium, chromium, lead, mercury, selenium and silver), PCB, mercury, mold, etc. If required, per field investigation and record search, survey and identify the existence of such hazardous materials which will impact the project’s scope, cost, and schedule.

a) Take samples and analyze them to determine hazardous material content.

b) Provide the NAVFAC EXWC PM with a list of additional suspected asbestos or lead materials and their locations. All hazardous material investigations, surveying, testing, and reporting must comply with UFC 3-810-01N (Navy and Marine Corps Environmental Engineering for Facility Construction). The A-E fee proposal must include hazardous materials investigation, analysis and report as a separate cost line item.

c) The preparation of a removal plan, if required, will be accomplished under an amendment to the T.O. SAES.

d) If required, provide a Hazardous Material Survey Report that documents the hazardous material survey and associated testing. This survey report must include the laboratory results, location and estimated quantities of tested materials that are likely to be impacted or removed.

e) Collection of samples of materials suspected to contain asbestos may be required. Notify the NAVFAC DM/PM of this situation.

f) If any hazardous material is encountered, preparation of removal plans for the hazardous material may be required in accordance with all applicable local, state and federal codes and regulations.

g) If contamination by hazardous substances such as PCB, tetrachloroethylene (perchloroethylene), chlordane, asbestos, lead paint, silica sand, etc. is discovered during the DD1391 development, specific legal and/or DoD requirements apply. Refer to FC 1-300-09N. Based on initial Hazardous Material Survey results, prepare a Toxicity Characteristics Leaching Procedure (TCLP) sampling and analysis plan (SAP) for Government review and approval. SAP will detail TCLP sampling to be conducted on wastes expected to be generated during construction that may contain hazardous materials. Upon approval of the SAP, collect required TCLP samples and test for RCRA 8 metals.

h) If destructive testing is required, repair of these surveyed areas must be by the agent performing the testing. If applicable, match the original surface to the greatest extent feasible.

G6. Site Environmental Testing and Remediation:

a) For applicable T.O.s, obtain the Regional Environmental Checklist from NAVFAC EXWC PM. Incorporate all environmental actions that may be required into the preliminary design, costs, and schedule.

b) Summary Encountered Waste Checklist: Include those items which are applicable to State reporting requirements. This checklist is attached to UFGS Section 01 57 19.00 20 (Temporary Environmental Controls) and must include only items which are applicable to the respective T.O. This checklist must include estimations of the labor and time impact of any corrections or mitigations involved.

c) Environmental Testing: Chemical testing may be necessary to support reporting requirements, including but not limited to the following: total metals, EPA method 6010; Volatiles, EPA method 8240; Semi-Volatiles, EPA method 8270; PCBs, EPA method 8080, Petroleum Screens.

d) Environmental Remediation: If site development will impact the location of wetlands, other environmental features, monitoring wells, or other environmental monitoring devices identified before or after design start -

1) Provide coordination to relocate or implement other remedial actions with the NAVFAC regional or Activity…