N3904026Q4230 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Calibration (Including any repairs) of Twenty-three (23) MVP 100 Hygrometers

Solicitation Number: N3904026Q4230

Response Deadline: 11/19/2025

POC: Courtney Edwards Contracting Specialist – courtney.j.edwards5.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-10 and DFARS Change Notice 2025-1001. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issued as an: Request For Quotation (RFQ)

4. This acquisition is for: full and open competition

5. North American Industry Classification System Code (NAICS): 811210 - Electronic and Precision Equipment Repair and Maintenance.

6. The size standard is: $34 Mil

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: 12/17/2025 – 12/16/2026 Place of Performance: Vendor location

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904026Q4230

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q4230 DUE DATE: 11/19/2025 1:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

courtney.j.edwards5.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6564 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Calibration of Twenty-Three (23) MVP100 Hygrometers (including any repairs) in accordance with the statement of work.

1 Job

0002 Data Requirements Not Separately

Priced

0003 All freight associated with CLIN

1 Job

0004 Unplanned Parts & Repair (In accordance with the Statement of Work)

Not Separately

Priced

Required Period of Performance: 12/2/2025 – 12/16/2026 Place of performance is: Vendor’s location with return delivery to Portsmouth Naval Shipyard, Kittery, Maine 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

Attachments:

Attachment 1 – Government Furnished Property Attachment 2 – Work Request Template Attachment 3 – Op Security Form

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

I. SCOPE: This Statement of Work provides the calibration service requirements (including any repairs) for the following Test, Measurement, and Diagnostic Equipment (TMDE):

Item No.

Manufacturer Model Description Quantity

1 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

2 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

3 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

4 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

5 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

6 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

7 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

8 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

9 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

10 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

11 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

12 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

13 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

14 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

15 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

16 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

17 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

18 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

19 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

20 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

21 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

22 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

23 Stephens Analytical MVP1000F MVP1000F Dew-Point Hygrometer 1

II. PURPOSE:

I. To accept calibration services from any certified/accredited Commercial Calibration Activity (CCA) or Original Equipment Manufacturer (OEM), Portsmouth Naval Shipyard must ensure that the requirements set forth by the NAVSEA Metrology and Calibration (METCAL) Technical Warrant Holder (TWH) are met (as directed in NAVSEA Letter Serial Number 09M/050 dated 07 Mar 2024). This Statement of Work provides the requirements to which all calibrations provided by a certified/accredited CCA or OEM must meet to be accepted by Portsmouth Naval Shipyard.

II. To accept repair services from any certified/accredited Commercial Calibration Activity (CCA) or Original Equipment Manufacturer (OEM), Portsmouth Naval Shipyard must ensure that the requirements set forth by the NAVSEA Metrology and Calibration (METCAL) Technical Warrant Holder (TWH) are met (as directed in NAVSEA Letter Serial Number 09M/050 dated 07 Mar 2024). This Statement of Work provides the requirements for which all repairs provided by a certified/accredited CCA or OEM must meet to be accepted by Portsmouth Naval Shipyard.

III. Unscheduled and Emergency Repairs Execution

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

a. Labor Categories and Rates:

i. The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

ii. No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

b. Estimate Submission Requirements:

i. Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form (Attachment 2) and submit a detailed written cost estimate for Government review and approval.

ii. The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

iii. The labor categories and rates must match those awarded on contract.

c. Materials and Parts Pass-Through

i. If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

ii. The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

d. Supporting Documentation for Parts and Materials:

i. For each proposed material or part, the Contractor shall provide:

1. A supplier invoice or formal quote showing the Contractor's actual cost.

2. One or more of the following to establish price reasonableness:

a. Commercial invoice/receipt to a non-government customer

b. Screenshot or link to commercial pricing (e.g., catalog or retailer).

c. Manufacturer’s published price list.

e. Authorization to Proceed:

i. No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative (COR).

f. Work Execution and Reporting:

i. The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment 2)

ii. No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request

iii. The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment.

IV. PLACE OF PERFORMANCE: Calibration services (including any repairs) will be performed at a facility owned and operated by the CCA or OEM.

V. PERIOD OF PERFORMANCE: The CCA or OEM shall complete the required calibration services (including any repairs) and return the TMDE to Portsmouth Naval Shipyard within 20 business days of the TMDE arriving at the CCA or OEM facility.

VI. DELIVERABLES SCHEDULE: See Section V of this Statement of Work.

VII. REQUIREMENTS:

a. The CCA or OEM must be certified/accredited to reference ANSI/NCSL Z540.1 (1994), ANSI/NCSL Z540.3 (2006), ISO 17025, or NAVSEA 04-4734B by A2LA, ANAB, IAS, NVLAP, PJLA, or JNAC.

b. The Scope of Certification/Accreditation for the CCA or OEM must be current (up to date) at the time of calibration.

c. The scope of capability provided with the CCA or OEM certification/accreditation must cover the appropriate measurement parameters, ranges, and accuracies for the requested calibration.

d. Procedures used by the CCA or OEM to calibrate the TMDE shall:

i. Provide a minimum Test Accuracy Ratio (TAR) of 4:1, or a Test Uncertainty Ratio (TUR) equal to or greater than 4:1, or a Probability of False Accept (PFA) not to exceed 2%.

ii. Ensure measurement traceability through an unbroken chain of calibrations to accepted reference (i.e., U.S. National Standards, Natural Physical Constants, Ratio Type Calibrations, Consensus Standards, or National Standards of other countries which are correlated to U.S. National Standards).

e. A report/certificate of calibration must be provided by the CCA or OEM for the applicable TMDE and shall, at a minimum, contain the following information:

i. Before and after measurement data with stated uncertainties for each measurement.

ii. A statement that includes the PFA value or that the calibration provides a minimum 4:1 TAR or a TUR equal to or greater than 4:1.

iii. The name and address of the CCA or OEM where the calibration was performed include any necessary contact information (e.g., telephone number, email address, etc.).

iv. The date of calibration.

v. A certificate or report number.

vi. Any out-of-tolerance values found during calibration prior to adjustment.

f. If the CCA or OEM determines that repairs are necessary beyond those originally quoted for the applicable TMDE, and the CCA or OEM can perform such repairs, then a quote shall be provided to Portsmouth Naval Shipyard Contracting Department prior to performing the work for approval. If the quote is accepted, a contract modification will be issued to authorize the CCA or OEM to perform the repairs. If not authorized by the Contracting Department, the TMDE is to be returned to Portsmouth Naval Shipyard. The CCA or OEM shall include an itemized list of all repairs performed on all TMDE returned to Portsmouth Naval Shipyard along with the report/certificate of calibration.

g. If the CCA or OEM determines they cannot meet any portion of this Statement of Work, then the CCA or OEM shall not perform the calibration unless they obtain written permission from the Portsmouth Naval Shipyard Contracting Department.

VIII. ACCEPTANCE CRITERIA:

a. Prior to final acceptance, the Portsmouth Naval Shipyard Calibration Laboratory (Code

952) will review the calibration/repair documentation provided with the returned TMDE for compliance to this Statement of Work. Portsmouth Naval Shipyard may also perform a calibration/inspection on the TMDE to ensure Original Equipment Manufacturer (OEM) specifications have been maintained or re-established. The calibration (including repair) service will be considered non-compliant if the Portsmouth Naval Shipyard Calibration Laboratory finds any unauthorized deviation to this Statement of Work. An “unauthorized deviation” is considered any deviation that was not specifically allowed by the written consent of the Portsmouth Naval Shipyard.

In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal shall demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession.

The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government shall evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government may accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan shall include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession.

The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten (10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have XX (up to a 45 day maximum) days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with entities that Require Certain Internal Confidentiality

Agreements or Statements-Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services – Representation (OCT 2020) 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy

Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-3 Alt 1 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Deviation 2025-O0003 and 2025-O0004)

(MAR 2025)

52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-26 Equal Opportunity 52.222-41 Service Contract Labor Standards 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-4 Applicable Law for Breach of Contract Claim 52.245-1 Government Property 52.245-9 Use and Charges 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services – Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.225-7048 Export-Controlled Items

252.232.7998 Obligations in Advance of Fiscal Year 2026 Funding (DEVIATION 2026-00001).

252.245-7003 Contractor Property Management System Administration 252.245-7005 Management and Reporting of Government Property.

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-223-W001 EXPLOSIVE OR HAZARDOUS MATERIALS – PACKAGING & LABELING (NAVSEA) (OCT

2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT 2018)

E-246-W002 CERTIFICATE OF COMPLIANCE (NAVSEA) (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD (NAVSEA)

(MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

L-245-H001 AVAILABILITY OF GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

L-245-H002 INSTRUCTIONS REGARDING GOVERNMENT PROPERTY (NAVSEA) (JUL 2024)

(END OF TEXT)

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a maintenance contract that includes both scheduled preventative maintenance and pricing for potential unscheduled or emergent repair services.

I. Pricing Structure

1. Scheduled Preventative Maintenance Services Provide a firm-fixed price for all scheduled maintenance services, as described in the Performance Work Statement (PWS) or Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

o Regular Unscheduled Repairs (non-emergent, during normal working hours) o Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories – Definitions:

Contractors shall submit rates for clearly defined labor categories, examples:

o Senior Technician:

o Technician:

o Assistant/Administrative (if applicable):

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

o The markup must be industry standard and justifiable.

o No tiered markups will be accepted; the markup must remain fixed for the duration of the contract.

II. POST-AWARD ESTIMATE SUBMISSION FOR UNSCHEDULED REPAIRS

If unscheduled or emergency repairs are required after award, the Contractor must submit a written cost estimate that includes:

1. Labor Breakdown:

o Specify labor categories and the number of hours estimated for each.

o The rates must match those submitted and awarded in the original quote.

o No increase in labor rates will be allowed for the duration of the contract unless agreed upon by both parties and modified into the terms and conditions.

2. Pass-Through Percentage (if applicable):

o Apply only the approved fixed markup rate to parts and materials.

o Clearly identify the markup separately in the estimate.

3. Material and Parts Cost Documentation:

Contractors must provide two supporting documents for each material or part proposed:

1. A copy of the invoice or quote showing the Contractor’s actual cost.

2. One or more of the following to justify fair and reasonable pricing:

Commercial invoice or receipt showing pricing to a non-government customer

Screenshot or link to commercial pricing (e.g., online retailer or published catalog)

Manufacturer’s published price list or catalog

These documents will be used by the Government to determine the reasonableness of the proposed cost.

(End of Text)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; (ii) price

Basis for Award

Award will be made to the lowest price technically acceptable offeror who is an authorized reseller of Hawthorne Power Systems. Only the firm-fixed pricing for scheduled preventative maintenance services will be evaluated for award. Unscheduled/emergency labor rates and parts markups are required for post-award ordering purposes but will not be used in determining award selection.

Quotes must include the following to be considered technically acceptable:

o Firm-fixed pricing for scheduled preventative maintenance, in accordance with the requirements defined in this Statement of Work.

o Fully burdened labor rates for both regular and emergency unscheduled repairs, submitted by labor category (e.g., Senior Technician, Technician). No lump-sum or quantity-only rates will be accepted.

o Defined labor categories corresponding to submitted labor rates.

o A proposed fixed percentage markup on commercially procured parts and materials applicable only to unscheduled or emergency repair efforts.

o A written statement of compliance with all post-award estimate submission and cost documentation requirements outlined the PWS/SOW

Technical Capability/Understanding:

o Experience: A proven track record of providing maintenance services for the printer models o Qualifications: Technicians with the necessary training, certifications, and experience to perform the maintenance o Understanding of Requirements: Vendor demonstrates a clear understanding of the maintenance needs and the types of problems with the printers o Maintenance Plan: A detailed maintenance plan outlining the services to be provided, the frequency of maintenance, and response time.

Price/Cost Evaluation o Price will be evaluated for reasonableness o Cost Breakdown: For unplanned parts/repairs costs of labor, parts, travel, etc

Clarification of Evaluation

Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(b)Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF COMBINED SYNOPSIS/SOLICITATION)