N3904026Q3180- Request for Quote.pdf

ISOLATION TRANSFORMER 460VAC 400 AMP 400 KVA & 460VAC 800 AMP 800 KVA

Spec #: 2026 Rev:- Page 1 of16

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3180 DUE DATE: 06/17/2026 12:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

William (Bill) V. LeDuc III NAME:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4935 Email:

Email: william.v.leduciii.civ@us.navy.mil Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC:

Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (4) 400A Isolation Transformer in accordance with the Statement of Work (SOW).

Weeks

0002 Rental of (1) 800A Isolation Transformer in accordance with the Statement of Work (SOW).

0003 Freight: All shipping costs related to CLIN 0001 1 JOB

0004 Freight: All shipping costs related to CLIN 0002 1 JOB

Contract Data Requirement List- Exhibit A consists of the CDRL which shall be provided in accordance with the Statement of

Work.

1 Set

NSP

NSP

A001 Equipment Technical Manual (SANITIZED) in accordance with Exhibit A

1 Each NSP NSP

A002 Certification Data Report/ Lifting & Handling with Padeye Certification in accordance with Exhibit A

1 Each NSP NSP

A003 Contractor’s Personnel Roster in accordance with Exhibit A 1 Each NSP NSP

Rev:- Page 2 of16

A004 Test/Inspection Report in accordance with Exhibit A 2 Each NSP NSP

Option

Option to Extend CLIN 0001 4

Option to Extend CLIN 0002 4

Contract Data Requirement List- Exhibit B consists of the CDRL which shall be provided in accordance with the Statement of Work

1 Set NSP NSP

B001 Equipment Technical Manual (SANITIZED) in accordance with Exhibit B

1 Each NSP NSP

B002 Certification Data Report/ Lifting & Handling with Padeye Certification in accordance with Exhibit B

1 Each NSP NSP

B003 Contractor’s Personnel Roster in accordance with Exhibit B 1 Each NSP NSP

B004 Test/Inspection Report in accordance with Exhibit B 2 Each NSP NSP

Period of Performance: 6/22/2026 – 8/16/2026 (8 weeks) o Option 1: 8/17/2026 – 9/13/2026 (4 weeks)

Place of performance is: Naval Base Point Loma (NBPL)- San Diego, CA For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See SAM.gov Posting for Detailed Statement of Work and Applicable Clauses.

ATTACHMENTS

Attachment 1- OPSEC Encl 2_redacted Attachment 2- Wage Determination Exhibit A_redacted Exhibit B_redacted

Rev:- Page 3 of16

STATEMENT OF WORK

1. SCOPE

1.1. Obtain a quantity of four (4) isolation transformer(s) that can take nominal 460V 3 Phase ungrounded power on the primary side and create 460V grounded power on the secondary side. The capacity of each isolation transformer shall be a minimum of 400KVA and provide 400AMPs of power. The transformers shall have the ability to transform 400KVA over the 440-480 3 Phase voltage range.

1.2. Obtain a quantity of one (1) isolation transformer(s) that can take nominal 460V 3 Phase ungrounded power on the primary side and create 460V 3 Phase grounded power on the secondary side. The capacity of each isolation transformer shall be a minimum of 800KVA and provide 800AMPs of power. The transformers shall have the ability to transform 800KVA over the 440-480 3 Phase voltage range.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents, which are in effect on the date the solicitation is issued, are a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Electrical Output

3.1.1. Output shall be grounded three-phase power.

3.1.2. The transformer must be capable of working over 440 and 480 VAC voltage range at 60 Hz.

3.1.3. The insulation rating of the isolation transformer windings to ground must exceed

10 meg-ohms when not in a circuit on both sides.

3.1.4. Frame must be grounded and provide a means to connect an external ground.

3.1.5. Safety devices: Fuse-able safety disconnects or disconnects with breaker protection (shall be installed on the primary and secondary sides of the transformer. These can be mounted to the transformer skid or stand-alone units, both being:

3.1.5.1. For Section 1.1. 400 AMPs in size.

Rev:- Page 4 of16

3.1.5.2. For Section 1.2. 800 AMPs in size.

3.1.6. Shall include a tap changer typical of transformers of that size so voltage may be adjusted to meet the voltage demand of downstream equipment.

3.2. Connections

3.2.1. Lugged connections are acceptable as well as compression fittings (crimped lugged connected are preferred).

3.2.2. When lugs are used, equipment must accept Thomas and Betts 600 Green 94 lugs, or must accept SHOF-500 cables in compression fittings.

3.3. Footprint

3.3.1. Space is limited where the isolation transformers are being placed; therefore, smaller is preferred.

3.4. Construction

3.4.1. Units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed.

3.4.2. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed to inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110ºF & 0 to 100% RH).

3.4.3. Transformers shall meet all state and federal requirements for its type, such as but not limited to, the National Electrical Code (NEC) for electrical devices/components and internal wiring.

3.4.4. Transformers shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a dry-dock; portable so as to be transported and then lifted by crane or forklift; and ruggedly constructed so as to endure a marine industrial environment.

3.4.5. Transformers shall be newly manufactured / completely refurbished and factory tested within ten (10) years and be of the “Dry Type” arrangement.

3.4.6. Transformers shall be Nationally Recognized Testing Laboratory (NRTL) approved.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Will be responsible for terminating the cables into the inline safety disconnect switches, to the buss work or connections of the isolation transformer (see 3.1.5, switches may be separate from transformer skid) and to the circuits of the shipyard infrastructure.

4.2. Maintenance

4.2.1. Except for weekly surveillance checks (i.e. liquid levels), the contractor is responsible for and shall perform all maintenance for the duration of the lease.

Coordinate maintenance with the Contracting Officer’s Representative (COR) and Shipyard Point-of-Contact (POC).

4.2.1.1. Coordinate maintenance w/ executing POC.

4.3. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification

Rev:- Page 5 of16 of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours (two day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours (three days) of initial notification. The Contractor shall bear all costs to repair and replace the system or its components unless the Contractor demonstrates that the Government willfully or negligently damaged the system or its components.

4.4. Training

4.4.1. N/A

4.5. Deliverables - Documentation will be provided. Minimally, the documentation shall consist of:

4.5.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

(CDRL A001, B001)

4.5.2. Equipment Data Sheet (EDS) (CDRL A001, B001)

4.5.3. Operating Instructions, if not in the TIs (CDRL A001, B001)

4.5.4. Lifting & handling the equipment with its padeye(s) certification

(CDRL A002, B002)

4.5.5. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day. (CDRL A003, B003)

4.5.6. The Contractor shall provide electrical test data of each transformer. This shall include insulation resistance of phase to ground for each phase on the primary side and secondary side (minimum of 10 megohms) and voltage off the secondary side. (CDRL A004)

5. DELIVERY / RETURN

5.1. Delivery - The Contractor shall delivery machinery that is fully assembled, ready-to-use, in a first-class operating condition and functions as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and POC, if appointed. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of two appropriate personal identifications. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal REAL ID compliant Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environment, personnel must be escorted and possess / wear their own personal safety gear.

Rev:- Page 6 of16

5.3. Inspection Criteria

5.3.1. Upon delivery, the Contractor shall provide the name plate rating located on the face of the transformer for Section 1.1. 400KVA over the 440-480 VAC 3 Phase voltage range.

5.3.2. Upon delivery, the Contractor shall provide the name plate rating, located on the face of the transformer for section 1.2. 800KVA over the 440-480 VAC 3 Phase voltage range.

5.3.3. Upon delivery, the Contractor must provide operating instructions and connection diagram for isolation transformer(s).

5.3.4. Upon delivery, the Contractor shall instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, maintenance checks, and service contacts.

5.4. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 410 Contracting Division for completion. Unloading equipment from Contractor’s transport does not signify acceptance.

5.5. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Contractor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the Contractor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Compliance - Use Table E1 and E2 (SOW Compliance Checklist) of Enclosure 1 and Enclosure 2 to verify conformity with the technical requirements. Annotate compliance or request exceptions through Code 230 Temporary Services and Support Division.

Rev:- Page 7 of16

Enclosure 1

Table E1

SOW Compliance Checklist for 460VAC 400 AMP 400 KVA

SOW

REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

Paragraph 3. Requirements

3.1 Electrical output

3.2 Connections

3.3 Footprint

3.4 Construction

Paragraph 4. Responsibilities

4.2 Maintenance

4.4 Operator / Maintenance Manuals

Paragraph 5. Delivery / Return

5.1 Delivery

5.2 Security

5.3 Inspection Criteria

5.5 Return

Paragraph 6. General

6.1 Response to request

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

Enclosure 2

Table E2

SOW Compliance Checklist for 460VAC 800 AMP 800 KVA

SOW

REQUIREMENT

COMPLIANCE WITH SOW.

EXCEPTIONS TO SOW.

Paragraph 3. Requirements

3.1 Electrical output

3.2 Connections

3.3 Footprint

3.4 Construction

Paragraph 4. Responsibilities

4.2 Maintenance

4.4 Operator / Maintenance Manuals

Paragraph 5. Delivery / Return

5.1 Delivery

5.2 Security

5.3 Inspection Criteria

5.5 Return

Paragraph 6. General

6.1 Response to request

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

Rev:- Page 9 of16

REQUEST FOR QUOTATION

N3904026Q3180

Change and Approval Sheet

Original Issue 3/13/2026

Author: Brian Crichton 230.1

207-451-0543

Reviewer: Keegan Kilroy 230.1

207-438-3173

Rev:- Page 10 of

See below for Clauses and Provisions Applicable to this procurement.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-3 Gratuities 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation On Payments To Influence Certain Federal Transactions 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-5 Certification Regarding Responsibility Matters 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-10 Prohibition on Contracting With Invented Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 ALT I Small Business Program Representations--Alternate I 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-23 Sustainable Products and Services 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-8 Discounts For Prompt Payment 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-4 Inspection of Services—Fixed-Price

Rev:- Page 11 of

52.246-20 Warranty of Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

252.201-7000 Contracting Officer’s Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-

O0013, Revision 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7021 Cybersecurity Maturity Model Certification 252.204-7022 Expediting Contract Closeout 252.204-7023 Reporting Requirements for Contracted Services 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is A State Sponsor of Terrorism 252.209-7021 Prohibition Relating to Conflicts of Interest in Consulting Services-Certification 252.211-7003 Item Unique Identification and Valuation 252.211-7008 Use of Government-Assigned Serial Numbers 252.215-7008 Only One Offer 252.215-7010 Requirements for Certified Cost of Pricing Data and Data Other Than Certified Cost or Pricing Data 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.215-7016 Notification to Offerors-Postaward Debriefings 252.216-7010 Postaward Debriefings for Task Orders and Delivery Orders 252.219-7000 Advancing Small Business Growth 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American-Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.225-7020 Trade Agreements Certificate 252.225-7021 Trade Agreements 252.225-7031 Secondary Arab Boycott of Israel 252.225-7035 Buy American-Free Trade Agreements-Balance of Payments Program Certificate 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program 252.225-7048 Export-Controlled Items 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjing Uyghur Autonomous Region

Rev:- Page 12 of

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.227-7015 Technical Data-Commercial Products and Commercial Services 252.227-7037 Validation of Restrictive Markings on Technical Data 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.237-7019 Training for Contractor Personnel Interacting with Detainees 252.243-7001 Pricing Of Contract Modifications 252.243-7002 Requests for Equitable Adjustments 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea—Basic 252.247-7028 Application for U.S. Government Shipping Documentation/Instructions

NAVSEA Texts:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

NAVSEA Texts Available Upon Request

Rev:- Page 13 of

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Rev:- Page 14 of

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful

Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SUPPLEMENTAL INSTRUCTIONS

ADDENDUM TO 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

Rev:- Page 15 of

II. CONTENT OF QUOTE

1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Experience

5. Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities

Factor 2- Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW).

Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the rental Isolation Transformers. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Factor 3- Adherence to Schedule: Award may be based on delivery and ability to meet the requested schedule.

Factor 4- Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 12.204(a).

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable (LPTA) to the government after technical acceptance.

Quotes will be evaluated based on the following criteria:

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- Technical Acceptability (Must meet specifications and document capabilities)

- Experience

- Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meets the minimum requirements of the solicitation

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the rental of Isolation Transformers. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price: The Price will be evaluated as Lowest Price Technically Acceptable after adherence to other factors, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

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