Spec #:

100TNCHWNM2052925

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CHILLER SYSTEM

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: 200 TON TEMP CHILLER SYSTEM

Solicitation Number: N3904026Q3179

Response Deadline: 06/17/2026 @ 4:00 PM EST

POC: Gordon Roberts III (gordon.j.roberts1@navy.mil); 207-451-7119

Portsmouth Naval Shipyard, Kittery, ME

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. North American Industry Classification System Code (NAICS): 532490

5. The size standard is: $40 Million Dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

• 200 TON TEMP CHILLER SYSTEM

• Period of Performance: 06/21/2026 – 10/10/2026 (16 Weeks) o Option Period of Performance: 10/11/2026 – 11/08/2026 (4 Weeks)

• Place of Performance: The Portsmouth Naval Shipyard, Kittery ME

• Solicitation Attachments:

o N3904026Q3179 Attachment 1- OPSEC o N3904026Q3179 Attachment 2- Wage Determination o N3904026Q3179 Exhibit A- CDRLS o N3904026Q3179 Exhibit B- CDRLS

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include a completed technical specification sheet upon proposal.

https://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/change_notices.html http://www.sam.gov/

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3179 DUE DATE: 06/17/2026 4:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

Gordon.j.roberts1@navy.mil Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-451-7119 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) WAWF (Wide Area Workflow) _____ *Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total 0001 200 Ton Chiller System

**In accordance with the Statement of Work**

16 Weeks

0002 Weekly Equipment Service/Inspection

**In accordance with the Statement of Work**

16 Weeks

0003 Start up/ Training technician **In accordance with the

Statement of Work*

1 Job

0004 All associated freight To Naval Base Point Loma, San Diego

CA

**All shipping costs associated with Line Item 0001**

1 Job

0005 CDRLS

**In accordance with Exhibit

A** -A001- Certification Data Report -A002- Hydrostatic Test Report -A003- Calibration Certificate Report -A004- Contractor Personnel Roster -A005- Equipment Technical Manual -A006- Maintenance Support Plan -A007- Maintenance Service Report

INFO

A001 Certification Data Report in accordance with Exhibit A

1 Set mailto:Gordon.j.roberts1@navy.mil http://www.wawftraining.com/

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A002 Hydrostatic Test Report in accordance with Exhibit A

1 Set

A003 Calibration Certificate Report in accordance with Exhibit A

1 Set

A004 Contractor Personnel Roster in accordance with Exhibit A

1 Set

A005 Equipment Technical Manual in accordance with Exhibit A

1 Set

A006 Maintenance Support Plan in accordance with Exhibit A

1 Set

A007 Maintenance Service Report in accordance with Exhibit A

1 Set

1001 - Option Option to Extend CLIN 0001 100 Ton Chiller System

**In accordance with the Statement of Work**

4 Weeks

1002 - Option Option to Extend CLIN 0002 Weekly Equipment Service/Inspection

**In accordance with the Statement of Work**

4 Weeks

1005- Option CDRLS **In accordance with Exhibit

B** -B001- Certification Data Report -B002- Hydrostatic Test Report -B003- Calibration Certificate Report -B004- Contractor Personnel Roster -B005- Equipment Technical Manual -B006- Maintenance Support Plan -B007- Maintenance Service Report

INFO

B001 Certification Data Report in accordance with Exhibit B

1 Set

B002 Hydrostatic Test Report in accordance with Exhibit B

1 Set

B003 Calibration Certificate Report in accordance with Exhibit B

1 Set

B004 Contractor Personnel Roster in accordance with Exhibit B

1 Set

B005 Equipment Technical Manual in accordance with Exhibit B

1 Set

B006 Maintenance Support Plan in accordance with Exhibit B

1 Set

B007 Maintenance Service Report in accordance with Exhibit B

1 Set

Total:

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• For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

• Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

• Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

• See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW FIELDS ARE

REQUIRED).

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STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a temporary Chiller System that meets the specifications and requirements of this document.

2. REFERENCES

2.1. Issues of Publications - The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. PI 354: Ships Systems; Freeze Prevention

2.1.1.2. US Federal standard A-A-59326: Standard for cam action couplings.

2.1.2. Non-Government

2.1.2.1. ARI Standard 410

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exception has been obtained.

3. REQUIREMENTS

3.1. Component List

3.1.1. Required components.

PIECE NO. QTY. NAME OF PART TABLE

CW-01 1 Chiller Unit 1 (1A) CW-02 1 Pump 2 (2A)

H-01 250 FT

400 FT

Hose 3, 4

PC-01 10 Fittings 5

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TABLE 1: Chiller Mechanical Data Material Constraint All components that contact the process water shall be non-ferrous.

Tonnage (Min-Max) 180-200 Cooling (Condenser) Air Cooled

PSI (Working Pressure) Not to exceed hose rating ****

Turndown Capable of operation at 25% Load at 4:1 Turndown Operating Temp

(Ambient) 00F - 1000F

Process water temperature 380F-600F

Process Water Supply/Return Gages Range of 200F-1000F with 10F resolution

Connection Type Non-Ferrous/Galvanized A-A-59326 Plug (Supply) Socket (Return) Connection Size 6" Nominal

Flow switch Integrated into process water piping. Note: Cannot be PSI Gages Flow Meter (Calibrated)

Electronic (Not Axial Turbine) 50-700 gpm with a minimum accuracy of 1% of reading and 1 gpm minimum resolution. Calibrated within 5 years.

Hot Gass By-Pass Shall Have for low flow conditions Footprint (Max) 350in x 90in Weight (Max) 18000lb

Lifting/Handline Must have forklift pockets and pad eyes integrated into the machine designed/tested for machines nameplate weight rating

HMI for user interface

Shall have to log parameters and adjust setpoint i.e. process water temperature.

Compressor and Refrigerator circuits Minimum of 2

TABLE 1A: Chiller Electrical Data

Power 480VAC, 3PH, 60HZ, 400FLA (max)

Power Source Must be energized by a dedicated circuit, discrete from the pump power source regardless of if integrated or separated from the chiller unit

Power Supply Connection

Camlock 16 Series, Type J style connection with min 3ft whips or box mounted.

Electrical Components Nema 3 (4) to allow for unsheltered outdoor use

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TABLE 2: Pump Mechanical Data Material All components that contact the process water shall be non-ferrous

Size (min) 458 gpm 100 ft @ 1760 RPM Connection Type Non-Ferrous/Galvanized A-A-59326 Plug (Supply) Socket (Return) Connection Size 6" Nominal Pressure Gages Range: 0-200 PSI. Shall be installed on the suction and discharge side of pump. Rated to 25% over operating range Layout Can either be integral to chiller or stand-alone unit

Lifting/Handling If stand alone, shall have forklift pockets and rigging pad rated to lift the piece of equipment

Footprint (standalone only) MAX

48" x 48" (includes the rigging gear)

Weight Pump weight shall be either etched into a location on the unit or certification provided to COAR (POC Provided in Note Section:)

TABLE 2A: Pump Electrical Data

Power 480VAC, 3 PH, 60HZ Power Source Must be energized by a dedicated circuit, discrete from the chiller power source regardless of if integrated or spirited from the chiller unit Isolation Switch Nema 4 rated knife switch. Sized in accordance with Pump nameplate data.

Pump Supply

Connection Type Sized and rated in accordance with pump nameplate data.

TABLE 3: Hoses

Type Non-Collapsible suction hose with exterior cover shall be a thick rubber (Buna-N)

Size 6" hoses Connection Type Non-Ferrous / Galvanized A-A-59326 Plug (Supply) Socket

(Return) Orientation Plug on one end and socket on the other end of hose

Required individual length (max)

25 ft lengths to equal total of 250 ft

Required Total Length (min)

250 ft

Working Pressure Rating Rated to Pump max output Pressure.

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TABLE 4: Hoses Type Non-Collapsible suction hose with exterior cover shall be a thick rubber

(Buna-N) Size 4" hoses

Connection Type Non-Ferrous / Galvanized A-A-59326 Plug (Supply) Socket (Return)

Orientation Plug on one end and socket on the other end of hose Required individual length

(max) 25ft lengths to equal total of 400ft

Required Total Length (min)

400ft

Working Pressure Rating Rated to Pump max output Pressure.

TABLE 5: Elbows and Transition Fittings Type 90-Degree – 4 inch

Material Non-Ferrous / Non-Galvanized End Connections Non-Ferrous / Non-Galvanized A-A-59326 Plug (Supply) Socket (Return)

Total Eight (8) Type 6” to 4” transition fittings

Material Non-Ferrous / Non-Galvanized End Connections Non-Ferrous / Non-Galvanized A-A-59326 Plug (Supply) Socket (Return)

Total Two (2)

TABLE 6: Heat Tape

Chiller, Pump and Hoses

Heat tape is not required.

NOTES:

3.2. Chiller Capacity & Utilities:

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3.2.1. Cooling: The minimum nominal chilled water capacity shall be as indicated with the actual capacity, based on an ambient temperature of 95ºF dry bulb with an Entering Water Temperature (EWT) of 52ºF and a Leaving Water Temperature (LWT) of 42ºF, to be not less than 5% of the desired nominal capacity. The unit capacity shall not be greater than one-third above (+⅓) the minimum specified capacity and shall be able to run continuously at one-quarter of that unit's stated capacity.

3.2.2. Automatic Operation, Regulation, & Controls: The Chiller shall be equipped with an automatic variable capacity control requiring only initial temperature adjustment from 38 to 60°F by the operator. The Chiller shall be fully controllable under a wide range of loads even though the daily and seasonal ambient temperatures vary greatly.

3.2.3. Design & Component Integration: The Chiller shall be either an integrated Chilled Water Unit capable of both refrigerating and pressurizing water or shall be two separate types of components consisting of a Chiller that refrigerates water and a Pump Module that pressurizes water. The unit / modules shall be designed for continuous operation at minimal loading (i.e. one-quarter of full capacity for refrigeration & one-third of full capacity for pumping) despite extreme ambient conditions (e.g. –10 to +100°F and 0 to 100% RH).

3.3. Coolant Free:

Besides manifolds and hose assemblies that are normally flushed and tested, all machinery conveying chilled water such as: the Chiller, Pump and machines with a chilled water coil; shall be compatible with a glycol solution of 30%;

Ethelene Glycol.

3.4. Chilled Water Hose Assembly / Manifold Construction / Cooling Coil Hydrostatic Testing:

All Chilled water connectors / fittings must be quick disconnect style fittings meeting the requirements defined in reference 2.1.1.2. Chilled Water Hose assemblies shall be non-collapsible and the camlock fittings shall be attached to the hose material via the more secure, newer type, crimp style hose fitting via a single specified diameter, elongated sleeve length and not from the less secure, older type, band clamp style hose fitting via multiple universal diameters, shorter ferrules. Gaskets for couplings shall be pre-installed inside the female coupling(s) of hose assemblies and manifolds. The gasket shall be inspected for presence, tight fit, and lack of deterioration. Gaskets shall not protrude into the waterway. A gasket with a smaller diameter than that of the recess can cause a leaky connection when pressure is applied. Hose/manifold/valve assemblies and all cooling coils shall be hydrostatically tested with new hose gaskets for Strength and Tightness and/or Valve Seat Leakage by an independent (of the Contractor) and certified Contractor to a minimum of 150 psig for five minutes and visually inspected and/or internal valve leakage measured while pressurized. Hydrostatic test date shall be within one calendar year of scheduled Arrival Date of the equipment. Hoses/manifolds/valve assemblies shall have a banded identification (ID) tag or label attached to the assembly displaying the hydrostatic test results. The certified testing facility shall submit the Hydrostatic Test Certificates from their independent testing. (CDRL A002, B002)

3.5. Phase Rotation:

To prevent or identify an out-of-phase electrical power situation, three-phase machines shall include either:(a) a reverse phase relay and/or meter that identifies an out-of-phase condition and prevents operation in which such a condition could cause damage or (b) an arrow prominently displayed at an appropriate location on the machine's housing to indicate the proper direction of shaft rotation with the ability to observe a portion of the shaft after a momentary application of power (a.k.a. jog or bump). A reverse phase relay is not required nor desired for VFD motors, however, the VFD shall have a jog button to verify correct rotation.

3.6. Supplemental Equipment:

For the protection and cleanliness of the machinery components, all chilled water connection points shall be shipped with plug/cap fittings.

3.7. Hydronic Flow Meter:

Attached to the Chiller and its associated pump shall be a continuous reading liquid flow meter, preferably, in-line with flow. The type of meter must be Electronic Metering. The physical positioning of the instrument shall be downstream of the Chiller immediately after its discharge. The flow meter assembly shall be rated for 150 psig;

dimensioned for the nominal diameter pipework. The instrument shall be calibrated by a licensed Metrology Laboratory within five years of its scheduled delivery with certified calibration test results. (CDRL A003, B003)

3.8. Freeze protection:

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3.8.1. Season:

For cold weather geographic regions including Portsmouth NH and New London CT, the all-season chiller and its accompanying pump are machines that have the potential for its chilled water coils or other piping components to freeze sometime during the Freezing Prevention season (Oct 1st – Apr 30th) causing considerable damage to the unit.

3.8.2. Low Ambient Temperature & Low Cooling Load:

As an all-season (year-round) continuously operating chiller, the unit must be able to function at very low ambient temperatures and at low cooling loads of one-quarter or less of its full-load or a combination of both substantially below freezing weather and low load conditions. This low ambient and low load chiller shall be capable of producing 55ºF chilled water with no antifreeze during the freezing prevention season.

3.8.3. Seasonal Resets of The Leaving Chilled Water Temperature:

Prior to commencement of the freezing prevention season, the Contractor shall reset the discharge leaving chilled water temperature from 42ºF to 55ºF. Soon after (within a month of) termination of the freezing prevention season, the Contractor shall reset the discharge leaving chilled water temperature from 55ºF to 42ºF thus, maximizing the potential load capacity of the chiller. The Contractor shall schedule and coordinate with the Project.

3.9. Noise Requirement:

When operating at full speed, noise levels must not be over 105 dB[A] and preferably, 85 dB[A] or less at six feet from the unit or frame unless a quieter noise level is specified. A hearing protection safety placard shall be posted on each machine generating more than 85 dB[A] at the unit's edge or frame.

3.10. Machinery / Equipment Tagging and Markings:

Fluid piping inlet(s) / outlet(s) must be clearly marked. Machinery and itemized equipment require tagging to show Project Number / Technical Specification Identification (ID) Number.

3.11. Contractor Identification of Itemized and Ancillary Equipment:

The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g.

manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Contractors.

4. RESPONSIBILITES

4.1. Government

4.1.1. Equipment Technical Evaluation: C980

4.1.2. Receipt Inspection: COR & Technical Point of Contact (TPOC)

4.1.3. Coordination of equipment delivery & returns: COR & TPOC

4.1.4. Schedule equipment service, repair, and training: COR & TPOC

4.2. Contractor

4.2.1. Use Table E1 of Enclosure 1 to verify conformity with the technical requirements.

4.2.2. The equipment will be operating around the clock under a rigorous performance schedule. Within twenty-four (24) hours of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight

(48) hours of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

4.2.3. The Contractor shall provide technical support to PNSY project personnel as required.

4.3. Maintenance

4.3.1. Except for daily surveillance checks, the Contractor shall be responsible for all equipment preventative maintenance and repairs for the duration of the lease. T h e C o n t r a c t o r s h a l l coordinate maintenance with the Shipyard Temporary Services Zone Manager.

4.3.2. The Contractor shall provide Preventative Maintenance (PM) schedules which are equipment specific. The PM shall

Page 11 of meet all requirements determined by the Original Equipment Manufacturer (OEM). (CDRL A006, B006)

4.3.3. In addition to providing routine preventative maintenance, the Contractor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment. This inspection shall include but is not limited to: verifying correct equipment performance and operation, checking for diagnostic or trouble codes, verification of chilled water coils performance, verify pump operation, motor speed, and differential pressure, Chiller performance operation, etc. Weekly equipment inspections shall include a technical field report.

(CDRL A007, B007)

4.3.4. The Contractor shall provide a knowledgeable technician to cover the repair of all equipment deficiencies and malfunctions. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 5.2.2.

4.4. Training

4.4.1. The Contractor shall be responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

4.5. Deliverables – In addition to all required equipment, technical documentation shall also be provided. Minimally, the documentation shall consist of:

4.5.1. Lifting & Handling the equipment with its padeye(s) Certification. (CDRL A001, B001)

4.5.2. Hydrostatic Pressure Test Reports. (CDRL A002, B002)

4.5.3. Flow Meter Calibration Certificate. (CDRL A003, B003)

4.5.4. Points of contact with telephone numbers for requesting emergency repair regardless of time or type of day. (CDRL A004, B004)

4.5.5. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics. (CDRL A005, B005)

4.5.6. Operating Instructions, if not in the TIs. (CDRL A005, B005)

4.5.7. Preventative Maintenance Schedules. (See section 5.3.2) (CDRL A006, B006)

4.5.8. Equipment Data Sheet (EDS). (CDRL A005, B005)

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5. DELIVERY / ACCEPTANCE / RETURN

5.1. Delivery- The machinery shall be fully charged, fully assembled, ready-to-use, and in first-class- operating condition.

Machines shall be functionally tested prior to delivery and all leased products, including machine / equipment / ancillary component accompanying machine, must fully function as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and shall be the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government will provide forklift services for removing machinery from Contractor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Acceptance-Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (PNSY, Code 420 COR) will sign and forward the acceptance document(s) to Code 410 Contracting Division for completion. Unloading equipment from Contractor’s transport does not signify acceptance.

5.3. Start Up- If requested by the Project, the Contractor shall: (i) start and run the equipment to verify its operability; (ii) confirm that a set of operating instructions was previously delivered; and/or (iii) instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts. For multiple sets of comparable equipment with essentially similar operation, the orientation given to a specific Project on a particular type and/or capacity of machine can be accomplished just once regardless of delivery.

6. Security-

6.1.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard PNSY. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.1.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.1.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.1.4. Badge Criteria:

6.1.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.1.4.2. These badges provide unescorted access to NAVSEA controlled spaces.

6.1.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

mailto:PNSDBIDS@US.NAVY.MIL

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6.1.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.1.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.1.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are restricted in specific areas within NAVSEA spaces. Laptops must be registered with the Security Office before entering NAVSEA spaces.

6.1.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.1.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.1.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.1.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2 inch font and displayed in a manner that is clearly visible.

6.1.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.1.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer.

7. INSPECTION/RETURN

7.1. Receipt Inspection Criteria- Equipment must meet all criteria defined in this Document.

7.2. Return- The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

8. GENERAL

8.1. N/A

Enclosure 1 Table E1

SOW Compliance Checklist

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment TABLE 1 Chiller [Mechanical Data] TABLE 1A Chiller [Electrical Data] TABLE 2 Pump [Mechanical Data] TABLE 2A Pump [Electrical Data]

TABLE 3, 4 Hoses

TABLE 5 Fittings TABLE 6 Heat Tape Section 3.2 Chiller Capacity & Utilities Section 3.3 Coolant Free Section 3.4 Hydrostatic Testing Section 3.7 Hydronic Flowmeter Calibration Section 3.8 Freeze Protection Section 3.9 Noise Requirements Section 3.10 Tagging Requirements

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Services

Section 4.5 (in its entirety) Deliverables

Section 5 (in its entirety) Delivery Acceptance and Return

Section 6 General

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

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REQUEST FOR QUOTATION

N3904026Q3090

NOTE:

This Table is not all inclusive, all requirements of the SOW must be satisfied.

Provide comment for any “No” answer in the Table above.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation On Payments To Influence Certain Federal Transactions 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-91 Contractor Identification 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Invented Domestic Corporations 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.217-5 Evaluation of Options 52.217-6 Option for Increased Quantity 52.217-8 Option to Extend Services 52.217-9 Option to Extend Term of the Contract 52.219-1 ALT I Small Business Program Representations--Alternate I 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans.

52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-23 Sustainable Products and Services (Deviation 2025-O0004) 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-8 Discounts For Prompt Payment

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52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Contractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-1 Site Visit 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 52.240-91 Security Prohibitions and Exclusions 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-2 Inspection of Supplies-Fixed Price 52.246-4 Inspection of Services—Fixed-Price 52.246-20 Warranty of Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.204-7998 Alternate A-Annual Representations and Certifications 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is A State Sponsor of Terrorism 252.209-7021 Prohibition Relating to Conflicts of Interest in Consulting Services-Certification 252.211-7003 Item Unique Identification and Valuation 252.211-7008 Use of Government-Assigned Serial Numbers 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.219-7000 Advancing Small Business Growth 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American-Balance of Payments Program Certificate 252.225-7001 Buy American and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.225-7020 Trade Agreements Certificate 252.225-7021 Trade Agreements 252.225-7031 Secondary Arab Boycott of Israel 252.225-7035 Buy American-Free Trade Agreements-Balance of Payments Program Certificate 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program 252.225-7048 Export-Controlled Items 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of

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Terrorism 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060 Prohibition on Certain Procurements from the Xinjing Uyghur Autonomous Region 252.227-7015 Technical Data-Commercial Products and Commercial Services 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing Of Contract Modifications 252.243-7002 Requests for Equitable Adjustments 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea—Basic 252.247-7028 Application for U.S. Government Shipping Documentation/Instructions

NAVSEA Texts:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

K-227-W001 INSTRUCTIONS FOR OBTAINING EXPORT-CONTROLLED TECHNICAL DATA (MAY

2022)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL CONTRACT

FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL CONFLICT(S) OF

INTEREST (NAVSEA) (APR 2022)

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L-212-W001 TECHNICAL PROPOSAL-SPECIFIC REQUIREMENTS-COMMERCIAL ITEMS (NAVSEA)

(OCT 2018)

L-212-W002 PRICE PROPOSAL-SPECIFIC REQUIREMENTS-COMMERCIAL ITEMS (NAVSEA) (OCT

2018)

L-215-W003 ACCESS TO PRE-PROPOSAL READING MATERIAL--ALTERNATE II (APR 2024)

NAVSEA Texts Available Upon Request

SUPPLEMENTAL INSTRUCTIONS

ADDENDUM TO 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-7, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Experience

5. Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities

Factor 2- Experience/Past Performance Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the cleaning and sanitizing of sanitary tanks subject to 29 CFR 1915. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

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Factor 3- Adherence to Schedule: Award may be based on delivery and ability to meet the requested schedule.

Factor 4- Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 12.204(a).

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Best Value Price to the government after technical acceptance.

Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Experience/Past Performance

- Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)

- Price (Best Value Price, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical: Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meets the minimum requirements of the solicitation

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW). Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the cleaning and sanitizing of sanitary tanks subject to 29 CFR 1915. For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record

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Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

*NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of the acceptable/unacceptable rating, “unknown” past performance shall be considered “acceptable.”

Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price: The Price will be evaluated as Best Value Price after adherence to other factors, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

(END OF COMBINED SYNOPSIS/SOLICITATION)