N3904026Q3088 Combined Synopsis and Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental and Maintenance of a Dehumidification (DH) system with Support Services

Solicitation Number: N3904026Q3088

Response Deadline: 12/17/2025 @ 5:00 PM EST

POC:

Name: Alyssa Scarelli

Phone: (207) 994-0740

Email: alyssa.a.scarelli.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quote

4. This acquisition is for: Full and Open Competition

5. North American Industry Classification System Code (NAICS): 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing.

6. The size standard is: $40 Million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance:

o Base: 1/5/2026 – 2/15/2026 (6 Weeks) o Option 1: 2/16/2026 – 3/1/2026 (2 weeks)

Place of Performance: New London Subbase, Groton, CT

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904026Q3088

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS

ENTIRETY (HIGHLIGHTED YELLOW FIELDS ARE REQUIRED).

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE #N3904025Q2968 DUE DATE: 05/30/2025 12:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

Alyssa.a.scarelli.civ@us.navy.mil Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-438 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER (PLEASE EXPLAIN)

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com)

GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE______________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental and Maintenance of All Equipment In Accordance with Attachment 1- Statement of Work

Weeks

0002 All Freight associated with CLIN 0001 In Accordance with Attachment 1- Statement of Work

1 Job

0003 Equipment Startup and Commissioning Services In Accordance with Attachment 1- Statement of Work

1 Job

0005 Contract Data Requirements List (CDRL) in Accordance with Attachment 2 Exhibit A of Attachment 1-Statement of Work

NSP

1001 Option to Extend CLIN 0001

In Accordance with Statement of Work

Weeks

Total:

Period of Performance:

o Base: 1/5/2026 – 2/15/2026 (6 Weeks) o Option 1: 2/16/2026 – 3/1/2026 (2 weeks)

Place of Performance: New London Subbase, Groton, CT For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Applicable Clauses.

PLEASE PROVIDE A FULL AND COMPLETE QUOTE IN ACCORDANCE WITH THE INSTRUCTIONS WITHIN

THIS SOLICITATION; REVIEW ALL DOCUMENTS INCLUDED IN THIS SOLICITATION FULLY TO ENSURE

ALL REQUIREMENTS ARE MET. FAILURE TO DO SO MAY RESULT IN YOUR QUOTE BEING REJECTED.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.201-1 Acquisition 360: Voluntary Survey 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use

52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

52.212-3 ALT I

Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 DEV

Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (DEVIATION)

52.217-8 Option to Extend Services 52.217-9 Option To Extend the Term of the Contract 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.247-34 F.o.b. Destination 52.246-2 Inspection of Supplies-Fixed-Price 52.246-4 Inspection of Services-Fixed-Price 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

a. Quotes received with alterations to RFQ will NOT be submitted for technical evaluation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Completed checklist within the Statement of Work.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Brochures or documents for specific model being proposed to include following information (If submitting documentation with multiple units remove all information regarding the model you are not proposing)

Dimension: Length, Height, Width and weight Manufacturer Model #.

For PC-01 through PC-04 provide any/all paperwork/drawings/specification sheets verifying dimensions and capability.

Details of any/all exceptions taken to specification.

o Breakdown of weekly rate for items PC-01 through PC-04 o Title and Number of Technicians associated with work associated on CLIN 0002

Provide Labor rates for each Laborer Title # of Hours needed for each task.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.211-7003 Item Unique Identification and Valuation 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7000 Buy American--Balance of Payments Program Certificate--Basic 252.225-7001 Buy American and Balance of Payments Program--Basic 252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region– Representation

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

NAVSEA CLAUSES WILL PROVIDED IN FULL TEXT UPON REQUEST

C-202-H001 Additional definitions--basic (navsea) (oct 2018) C-204-H001 Use of navy support contractors for official contract files (navsea) (oct 2018)

C-211-H018 Approval by the government (navsea) (jan 2019) C-215-H002 Contractor proposal navsea) (oct 2018) C-223-N002 Restrictions on use of yellow material (navsea) (oct 2018) C-223-W002 On-site safety requirements (navsea) (oct 2018) C-227-H002 Plans and other data (navsea) (oct 2018) C-227-H006 Data requirements (navsea) (oct 2018) C-245-H001 Additional provisions relating to government property (navsea) (oct 2018) C-247-H001 Permits and responsibilities (navsea) (dec 2018) D-211-H001 Packaging of data (navsea) (feb 2022) D-211-H002 Marking of reports (navsea) (oct 2018) D-247-W001 Prohibited packing materials (navsea) (oct 2018) D-247-W002 Unpacking instructions (navsea) (oct 2018) E-246-H013 Inspection and acceptance of data (navsea) (oct 2018) E-246-H022 Inspection and test records (navsea) (jan 2019) E-246-W002 Certificate of compliance (navsea) (oct 2018) E-246-W007 Notification of inspection or test (navsea) (oct 2018) F-211-W001 Partial deliveries (navsea) (oct 2018) F-242-H001 Contractor notice regarding late delivery (navsea) (oct 2018) F-247-H001 Delivery of data (navsea) (oct 2018) G-232-H002 Payment instructions (navsea) (feb 2024) G-232-H005 Supplemental instructions regarding invoicing (navsea) (jan 2019)

G-242-H001 Government contract administration points-of-contact and responsibilities (navsea) (oct 2023)

G-242-H002 Hours of operation and holiday schedule (navsea) (jul 2021)

H-209-H003

REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022

L-204-H003 Notification of use of navy support contractor for official contract files (navsea) (apr 2019)

L-209-H009 Notification of potential organizational or personal conflict(s) of interest (navsea) (apr 2022)

L-212-W002 Price proposal - specific requirements - commercial items (navsea) (oct 2018).

L-215-H004 Instructions for pricing of contract data requirements list (navsea) (oct 2018) L-215-H007 Submission of questions by offerors--alternate i (navsea) (nov 2021) L-245-H002 Instructions regarding government property (navsea) (jul 2024) M-247-H001 F.o.b. evaluation criteria (navsea) (dec 2018)

(END OF COMBINED SYNOPSIS/SOLICITATION)