N3904026Q3074 Combined Synopsis.pdf
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- Attached to
- Rental of 10K Telehandler
- Solicitation number
- N3904026Q3074
About this file
This is a Request for Quotation (RFQ) issued by Portsmouth Naval Shipyard for the rental of one 10,000-pound capacity telehandler. The solicitation number is N3904026Q3074 with a response deadline of March 5, 2026 at 1:00 PM EST. This is a Total Small Business Set-Aside acquisition under NAICS code 532490 with a $40 million size standard. The point of contact is Christie Ashcraft at Christie.j.ashcraft.civ@us.navy.mil or 207-651-0355. The equipment must be delivered to Portsmouth Naval Shipyard in Kittery, Maine, with a required delivery date of March 17, 2026. The base contract period is 52 weeks from March 17, 2026 to March 15, 2027, followed by three option periods: Option 1 for 52 weeks (March 16, 2027 to March 13, 2028), Option 2 for 4 weeks (March 14, 2028 to April 10, 2028), and Option 3 for 4 weeks (April 11, 2028 to May 8, 2028). Quotes must include pricing for freight (two jobs) in addition to the rental cost.
Respondents must submit technical documentation including manufacturer name and model number, brochures with equipment pictures and specifications, and completed Table 2 (specifications compliance checklist). The telehandler must meet specific technical requirements including minimum capacity of 6,000 pounds at 50-foot elevation and 30-foot forward reach on outriggers, and 4,000 pounds at 50-foot elevation and 40-foot forward reach. Equipment must be no older than five years, have an internal combustion engine with enclosed cab, include hydraulic fork positioners, side-shift carriage, audible backup alarm, and working lights. The contractor is responsible for unlimited usage hours, all maintenance and repairs, delivery with equipment fully fueled and assembled, and repair response within four hours with defective units repaired within 24 hours or replaced within 48 hours. Award will be made to the Lowest Price Technically Acceptable vendor. Quotes must be submitted via email and vendors must be registered in SAM.gov. Payment options include WAWF or Government Commercial Purchase Card (up to $100,000). All applicable FAR and DFARS clauses are incorporated by reference.
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COMBINED SYNOPSIS/SOLICITATION NOTICE:
Requirement Title: Rental of One (1) Telehandler
Solicitation Number: N3904026Q3074
Response Deadline: March 5, 2026 @ 1PM EST
POC: Christie Ashcraft
Christie.j.ashcraft.civ@us.navy.mil
207-651-0355
GENERAL INFORMATION:
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.
2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-05 and DFARS
Change Notice 2025-1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:
https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.
3. This solicitation is being issued as a(n): Request for Quotation (RFQ)
4. This acquisition is for: Total Small Business Set-Aside
5. North American Industry Classification System Code (NAICS): 532490 “Other Commercial and Industrial
Machinery and Equipment Rental and Leasing”
6. The size standard is: $40 MIL
REQUIREMENT INFORMATION:
The Portsmouth Naval Shipyard requests responses from sources capable of providing the following: Rental of one
(1) Telehandler.
BASE DURATION 52 WEEKS 3-17-2026 to 3-15-2027
OPTION-1 IS 52 WEEKS 3-16-2027 to 3-13-2028
OPTION 2 IS 4 WEEKS 3-14-2028 to 4-10-2028
OPTION-3 IS 4 WEEKS 4-11-2028 to 5-8-2028
Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine
REQUEST FOR QUOTATION N3904024Q0205
METHOD OF PROPOSAL SUBMISSION:
Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.
System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.
Registration is free and can be completed on-line at http://www.sam.gov/.
Technical Items:
Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).
Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the SOW and specifications. These should be readily identified by the item’s ID number.
Table 2 (Attachment 2) is required to be completed and returned with Quote
If the above equipment specifications are not submitted with quote, the quote will NOT be considered.
THIS IS NOT AN ORDER
PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE
REFERENCE # N39040246Q3074 DUE DATE: 03/05/2026 1PM ET
From: Portsmouth Naval Shipyard Your company info:
Christie.j.ashcraft.civ@us.navy.mil Name:
Contracting, Code 410 POC:
Kittery, ME 03904 (P)
Phone: 207-651-0355 Email:
Cage Code:
BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS
MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)
F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED
IF NO, SHIPPING COST_________. ___INTERNAL PRICE LIST DATED
___OTHER ( PLEASE EXPLAIN )
Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com)
GCPC_____ WAWF (Wide Area Workflow) ____
*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.
_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.
YOUR SIGNATURE___________________________________DATE________________________
* Include technical specification sheet upon proposal*
ITEM DESCRIPTION QTY Unit Price Total
0001 Rental of One (1) Telehandler **In accordance with the Statement of Work**
52 Weeks
0002 Freight **All shipping cost associated with
Line Item 0001**
2 Jobs
1001 Option to Extend: CLIN 0001 Rental of One (1) Telehandler
**In accordance with the Statement of Work**
52 Weeks
2001 Option to Extend: CLIN 1001 Rental of One (1) Telehandler
**In accordance with the Statement of Work**
4 Weeks
3001 Option to Extend: CLIN 2001 Rental of One (1) Telehandler
**In accordance with the Statement of Work**
4 Weeks
* Include technical specification sheet upon proposal*
Required Delivery Date: March 17, 2026 Place of Delivery: Portsmouth Naval Shipyard, Kittery Maine.
For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.
Award may be made on the basis of adherence to the schedule and/or soonest mobilization.
Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.
See Below for Detailed Statement of Work and Applicable Clauses.
STATEMENT OF WORK
1. SCOPE
1.1. Material Handling Equipment (MHE) to support required movement of equipment and materials.
2. APPLICABLE DOCUMENTS
2.1. Issues of Publications - The following documents in effect on the date of this requested proposal are a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.
2.1.1. Government
2.1.1.1. 29 CFR 1910.178
2.1.1.2. NAVSHIPYD PTSMH INST 10490.1M
2.1.2. Nongovernment
2.1.2.1. ANSI/ITSDF B56 (series)
2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.
3. REQUIREMENTS
3.1. Machine capacities listed in Table-1 are approximate, actual required capacity range is noted in the Unit Specifications Table(s). Table 2 will be returned with the bid submittal indicating yes or no in the checklist for compliance with each noted specification. Bids will include technical specifications of the unit being offered, to include dimensions and capacity chart. In the event that no bidder is able to fully meet the specifications without requiring the exceptions listed, the unit that best meets the operational needs of the Government will be selected.
Table-1
Unit Number Machine type
Unit 1 10K Telehandler
3.2. Unit Specification: Unit 1
Comply
Description Yes No
Type: Telehandler
Min. capacity at 50-feet elevation and 30-feet forward reach:
6,000# on outriggers
Min. capacity at 50 feet elevation and 40-feet forward reach:
4,000# on outriggers
Max stowed length (carriage to rear of machine): 25-feet
Max width with outriggers deployed: 8-feet
Forks: MAX Width: 6”, MAX thickness: 2.5”, MIN Length: 48” (60” length preferred)
Power type: Internal Combustion
Shall be no older than 5 years
Solid pneumatic or foam filled tires
Will have enclosed cab with heat and operator cooling fan
(Also equipped with air-conditioning is preferred)
The carriage will be equipped with side-shift.
Hydraulic fork positioners
EXCEPTION: Manual forks will only be considered if no bidder is able to meet this specification without need for exception(s).
Integral lifting attachment points for crane lifting the unit with a standard 4-legged sling. Lifting and handling sketch/instructions will be provided with the unit.
Light package to include front and rear working lights.
Will be equipped with audible backup alarm
Will have manufacturer’s capacity load chart containing safe working load throughout the boom reach arc.
Operator controls shall be properly and clearly marked
An operator’s manual will be in the machine
Table-2
4. RESPONSIBILITITES
4.1. Government
4.1.1. Equipment Technical Evaluation: Industrial Engineering Branch
4.1.2. Receipt Inspection: Contracting Officer Representative (COR), Technical Point of Contact (TPOC), Zone Manager (ZM), and/or Off-Yard Team Lead (TL). If none of these are Portsmouth Naval Shipyard (PNSY) licensed MHE operators, a licensed operator assigned by PNSY will also be present in accordance with section 5.3 of this Statement of Work.
4.1.3. Schedule equipment delivery and returns: COR, and TPOC, ZM and Off-Yard TL
4.1.4. Schedule equipment service, and repair: COR, TPOC, ZM and Off-Yard TL
4.2. Contractor
4.2.1. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Rentals will include unlimited usage hours within the contracted period of performance.
4.2.2. Within four (4) hours of initial notification of the need for repair, the Contractor shall have a qualified and equipped technician on the jobsite fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within twenty-four (24) hours (one day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within forty-eight (48) hours (two days) of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.
4.2.3. If requested by the Government during the term of the lease, the Contractor shall provide and install alternate forks as specified by the Government at no charge. Alternate forks will also be provided with appropriately updated Capacity Data Plate if required.
4.2.4. The contractors and non- PNS Government Agencies (NPGAs) shall be responsible for reading and understanding the Work Site Operational Safety Environment requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:
https://www.navsea.navy.mil/Home/Shipyards/Norfolk/NNSY-Forms/
4.2.5. The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (shipyard) standards.
4.2.6. The Contractor is required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.
4.3. Maintenance
4.3.1. Surveillance Checks
4.3.1.1. The Government will conduct daily fluid level checks; however, the contractor shall be responsible for adding fluids to the equipment to ensure the loss of fluid is not due to a more serious mechanical issue.
4.3.1.2. Except for daily fluid checks, the contractor shall be responsible for all materials and labor for preventative maintenance and repairs not arising out of abuse or negligence by the Government.
4.3.2. Preventative Maintenance
4.3.2.1. The Contractor shall coordinate with the COR, TPOC, ZM and Off-Yard TL, in writing, to schedule preventative maintenance.
4.3.2.2. Any routine preventative maintenance will be completed by the Contractor during normal first-shift hours unless alternative arrangements are made ahead of time.
4.3.2.3. During routine maintenance, or emergency breakdown repairs, the Contractor shall provide liquid spill protection to the ground surface. All spills shall be contained and cleaned up prior to leaving the site. If a spill is caused by a broken or leaking liquid line or some other system on the Contractor’s equipment, the Installation Fire Department will be alerted to contain the spill until the Contractor can make the necessary repairs. Applicable emergency contact numbers will be obtained by the Contractor from the local pass office prior to commencement of any work. It shall be the responsibility of the Contractor to reimburse the Government for containing the spill.
4.3.2.4. If at the determination of the Government, leaks are unacceptably frequent, the unit will be swapped out for a different unit meeting the same specification.
4.3.2.5. The Contractor is responsible for disposal of any fluids or hazardous material generated as a result of maintenance, spills, or leaks.
4.3.3. Repairs
4.3.3.1. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 4.2.2.
4.3.3.2. The Contractor shall validate all completed repairs by either signing the appropriate PNSY provided MHE Inspection Sheet, or by providing a completed repair order.
4.3.3.3. If breakdowns become frequent, the equipment will be removed from the shipyard and replaced with a more reliable unit in accordance with the unit specifications outlined herein upon request by the Government.
4.4. Training
4.4.1. N/A
5. DELIVERY / ACCEPTANCE / RETURN.
5.1. Delivery
5.1.1. The Contractor shall be responsible for shipping, loading, and unloading of the equipment. Delivery truck(s) will be capable of loading/unloading the unit(s) at ground level without a loading dock or additional material handling equipment.
5.1.2. The Contractor shall deliver machinery that is fully charged/fueled, fully assembled, ready-to-use, and in a first class-operating condition and functions as intended. Machines shall be functionally tested prior to delivery.
5.1.3. All units will be in compliance with any and all applicable laws governing internal combustion equipment and its operation in the State and/or jurisdiction where the rental will be used. All units for use in California will have a CARB EIN clearly visible on each machine.
5.1.4. The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR, TPOC, ZM & Off-Yard TL, if appointed.
5.1.5. The Contractor shall provide the COR, TPOC, ZM & Off-Yard TL with an itemized list of all equipment delivered at the time of delivery.
5.2. Security
5.2.1. To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a valid US passport. Vehicular access requires a non-expired personal REAL ID compliant Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, authorization must be given by the Security Department, personnel must be escorted and possess / wear their own personal safety gear.
5.3. Receipt Inspection Criteria
5.3.1. An inspection of each forklift shall be performed by a shipyard licensed operator using a PNSY provided MHE Inspection Sheet on delivery. Any machines not meeting the requirements of this statement of work or having defects or damage that negatively affect the operation of the machine will be refused.
5.3.2. If there are de minimis defects or damage found that are determined to be superficial in nature and that do not affect the operation of the machine, they will be noted on the inspection form. The Contractor’s representative will sign the PNSY inspection form or attest in writing that the damage was pre-existing and does not affect the operation of the machine. This will be completed before the unit is accepted by the Government.
5.4. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (COR, TPOC, ZM, or Off-Yard TL) will sign and forward the acceptance document(s) to PNSY, Code 420 COR for completion. The rental period does not begin until the government has accepted the forklift(s). Unloading of equipment from Contractor’s transport does not signify acceptance.
5.5. Return - The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up.
6. GENERAL
6.1. N/A
CLAUSES:
Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:
52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or 52.209-6 Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any 52.209-11 Federal Law 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial 52.212-5 Products and Commercial Services 52.217-9 Option to Extend the Term of the Contract 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-6 Drug-Free Workplace 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases Prohibition on Contracting with Entities Engaging in
Certain Activities or Transactions Relating to 52.225-25 Iran—Representation and Certifications 52.232-33 Payment by Electronic Funds Transfer—System for Award Management
52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-1 Contractor Inspection Requirements 52.246-2 Inspection of Supplies—Fixed-Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses
Additional DFARS contract terms and conditions applicable to this procurement are:
252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7006 Billing Instructions 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.223-7004 Drug-Free Work Force 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.231-7000 Supplemental Cost Principles 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea-Basic
C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)
USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (OCT
C-204-H001 2018)
C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)
C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)
C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)
C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)
C-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)
D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)
D-247-H004 MARKING AND PACKING LIST(S)--BASIC (NAVSEA) (FEB 2022)
D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)
F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018
F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)
F-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)
F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD
(NAVSEA) (MAR 2019)
G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (JUN 2023)
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)
GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND
G-242-H001 RESPONSIBILITIES (NAVSEA) (OCT 2023
G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)
52.212-1 Instructions to Offerors-Commercial Items
I. GENERAL
In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:
Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.
IMPORTANT NOTES:
(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.
(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.
(3) Responses should be submitted via email only
(4) Please review all specifications carefully.
II. CONTENT OF QUOTE
• RFQ pricing and information pages completed by the vendor.
• Technical Submission to include submission of technical information demonstrating compliance with the specifications, including, but not limited to:
Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).
Table 2 (Attachment 2) Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the SOW and specifications. These should be readily identified by the item’s ID number.
The details of any/all exceptions taken to the specification.
NOTE: If Equipment Data sheet is not attached to Request for Quote, the submission will not be considered. ***
The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.
52.212-2, Evaluation - Commercial Items is applicable to this procurement.
The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:
1. Technical Acceptability
a. Must meet specifications and document capabilities
b. Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)
2. Price (Lowest Price Technically Acceptable, after adherence to other factors)
Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.
1. Technical:
a. Specifications Please provide documentation demonstrating your capabilities in fulfilling the SOW.
Complete Table 2 (Attachment 2)
Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation
Note: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.
b. Schedule:
Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.
2. Price:
The Price will be evaluated as Lowest Price Technically Acceptable; however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.
(END OF COMBINED SYNOPSIS/SOLICITATION)
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