N3904026Q3067 Combined Synopsis.pdf

N39040-17-T-

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COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of (1) Heat Exchanger Solicitation Number: N3904026Q3067 Response Deadline: 12/5/2026 @ 12:00 PM EST POC: David Ham

(207) 994-4511 David.m.ham7.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-1110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Full & Open Competition

5. North American Industry Classification System Code (NAICS): 532490

6. The size standard is: $40 Million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: 1/27/26-7/26/26 Option 1 POP: 7/27/26-8/26/26 Option 2 POP: 8/27/26-9/26/26 Option 3 POP: 9/27/26-10/26/26 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME 03904

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3067 DUE DATE: 12/5/2025 12:00 PM EST

From: Portsmouth Naval Shipyard Your company info:

David.m.ham7.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4511 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment option available is

WAWF.

WAWF (www.wawftraining.com) WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (1) Heat Exchanger and accompanying component parts (PC- 01 – PC-18) in accordance with the Statement of Work

6 Months

0002 Preventative and Routine Maintenance in accordance with the Statement of Work

6 Months

0003 Training and Start-up in accordance with the Statement of Work

1 Job

0004 Freight – All associated transportation costs in accordance with the Statement of Work

1 Job

0005 Contract Data Requirements List

(CDRL)

A01: Lifting & Handling A02: Preventative Maintenance Schedule (PM) A03: Points of Contact A04: Technical Instructions and Equipment Data Sheet

1 Lot NSP NSP

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1001 Option to Extend CLIN 0001 in accordance with the Statement of Work

1 Month

1002 Option to Extend CLIN 0002 in accordance with the Statement of Work

1 Month

2001 Option to Extend CLIN 1001 in accordance with the Statement of Work

1 Month

2002 Option to Extend CLIN 1002 in accordance with the Statement of Work

1 Month

3001 Option to Extend CLIN 2001 in accordance with the Statement of Work

1 Month

3002 Option to Extend CLIN 2002 in accordance with the Statement of Work

1 Month

Period of Performance: 1/27/26-7/26/26 Option 1 POP: 7/27/26-8/26/26 Option 2 POP: 8/27/26-9/26/26 Option 3 POP: 9/27/26-10/26/26 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME 03904 For evaluation purposes, please provide any applicable procedures and technical information.

If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed to David.m.ham7.civ@us.navy.mil . All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

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STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a steam heat exchanger and associated components. The system must include a steam heat exchanger; temperature, pressure and flow monitoring capability; and safety, control and isolation valves. The system must be frame/skid mounted with fork truck pockets as well as lifting pad eyes in a footprint no greater than 8 FT x 8 FT and a maximum weight of 4000 LB.

2. REFERENCES

2.1. ASME VIII Boiler and Pressure Vessel Code

2.2. US Federal standard A-A-59326: Standard for cam action couplings

3. REQUIREMENTS

3.1. Component List

3.1.1. Required components PC-01 thru PC-17 are listed below and illustrated in Section 8.1.

PIECE NO. QTY. NAME OF PART REF.

NO.

NSN PARA NO.

PC-01 1 Heat Exchanger N/A N/A 3.2

PC-02

Heat Exchanger Low Point Vent Valve

N/A N/A 3.2.5

PC-03

Heat Exchanger High Point Vent Valve

N/A N/A 3.2.5

PC-04 20 Freshwater Hose N/A N/A 3.3.1 PC-05 2 Steam Hose N/A N/A 3.3.2 PC-06 2 Steam Isolation Valve N/A N/A 3.2.12 PC-07 1 Strainer N/A N/A 3.2.14 PC-08 2 Steam Pressure Gauge N/A N/A 3.2.15 PC-09 1 Pressure Regulator Valve N/A N/A 3.2.13 PC-10 1 Vacuum Relief Valve N/A N/A 3.2.11 PC-11 1 Steam Trap N/A N/A 3.2.16 PC-12 1 Water Pressure Gauge N/A N/A 3.2.6 PC-13 2 Temperature Gauge N/A N/A 3.2.7 PC-14 2 Water Isolation Valve N/A N/A 3.2.4 PC-15 1 Press & Temp Relief Valve N/A N/A 3.2.9 PC-16 1 Flow Meter N/A N/A 3.2.8 PC-17 1 Flow Switch N/A N/A 3.2.10 PC-18 1 Reducing Tee N/A N/A 3.4.1

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3.2. Heat Exchanger (Steam)

3.2.1. Operating capacity of 1.2 MMBH heat output at a freshwater flowrate of 100

GPM.

3.2.2. Steam inlet and condensate outlet must be adapted to accept Qty. 2, 1-1/2 IN diameter threaded ground fittings.

3.2.3. Freshwater inlet and outlet must be adapted to 2-1/2 IN diameter cam and groove quick disconnect fittings.

3.2.4. Freshwater inlet and outlet must be fitted with 2-1/2 IN diameter isolation valves made of nonferrous metals.

3.2.5. Heat exchanger must be fitted with low point and high point vent valves made of non-ferrous metal and rated to a minimum of 150 PSI.

3.2.6. Fresh water inlet must be fitted with a water pressure gauge graded in minimum 5 PSI increments over a minimum range from 0 PSI to 200 PSI.

3.2.7. Must provide inlet and outlet freshwater temperature monitoring. Temperature gauges must provide a minimum resolution of 1 DEG F over a minimum operating range from 40 DEG F to 100 DEG F.

3.2.8. Freshwater outlet must be fitted with a flowmeter rated to 150 PSI providing a minimum accuracy of 1% of reading over a minimum range from 50 to 250 GPM and minimum resolution of 1 GPM.

3.2.9. Freshwater outlet must be fitted with a safety pressure & temperature relief valve set to relieve at 150 PSI or 210 DEG F, whichever is reached first.

3.2.10. Optional: Freshwater outlet flow switch to control steam delivery. May be integral to freshwater outlet flowmeter.

3.2.11. Shell-side of heat exchanger must be fitted with a vacuum relief valve.

3.2.12. Steam supplies must be fitted with isolation valves made of non-ferrous metals and rated to 150 PSI.

3.2.13. Steam supply must be fitted with a pressure-regulating valve rated to a minimum 150 PSI regulating to a nominal operating pressure of 90 PSI.

3.2.14. Steam supply must be fitted with a strainer rated to a minimum 150 PSI (optional:

may be integral to steam supply pressure-regulating valve).

3.2.15. Steam supplies must be fitted with a pressure gauge to confirm supply pressure and system set point. Gauges must be rated to a minimum 150 PSI and graded in minimum 5 PSI increments.

3.2.16. Condensate drain line must be fitted with a steam trap rated to a minimum 150

PSI.

3.2.17. Heat exchanger system must be operated from a single 120 V, 20 AMP, 3 Phase AC power source. Any lower voltage power requirements for controls, metering equipment, etc. must be met using a vendor supplied integral transformer.

3.2.18. Performance similar or equal to Bell & Gossett Model #SU 165-4.

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3.3. Accompanying Hoses

3.3.1. Freshwater non-collapsing suction/discharge hose, 2-1/2 IN diameter, 500 FT total supplied in lengths not to exceed 25 FT, male x female cam and groove quick-disconnect fittings, minimum 150 PSI, 200 DEG F rated.

3.3.2. Steam supply hose, 1-1/2 IN diameter, 50 FT total supplied in lengths not to exceed 25 FT, male stem x female spud ground fittings, minimum 150 PSI rated.

3.4. Fittings

3.4.1. Reducing tee, 2-1/2 IN x 2-1/2 IN x 1-1/2 IN made of non-ferrous metal. End connections must be adapted to accept same size cam and groove quick disconnect fittings.

4. NOTES

4.1. Response to Request

4.1.1. As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications.

Vendor submittals shall include brochures of the models being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

4.2. Contractor Identification of Itemized and Ancillary Equipment

4.2.1. The Contractor shall uniquely tag and permanently mark all its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Contractors.

4.3. Design and Testing

4.3.1. Heat Exchanger design and testing shall be in accordance with Reference 2.1.

5. GOVERNMENT FURNISHED MATERIAL (GFM)

5.1. The Government will provide the equipment listed below, while operating the equipment and will make forklifts and operators available to load and unload the equipment from the Contractor’s vehicles.

5.1.1. Freshwater makeup and drain will be fitted with a 1-1/2 IN isolation ball valve, 150 PSI rated.

5.1.2. Freshwater makeup will be protected by a 1-1/2 IN check valve, 150 PSI rated.

5.1.3. Freshwater supply and discharge will be fitted with 2-1/2 IN throttling butterfly valves, 150 PSI rated PVC with flanged connections.

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5.1.4. Freshwater bypass leg and downstream portion of the system will be fitted with 2- 1/2 IN isolation ball valves, 150 PSI rated PVC with NPT connections.

5.1.5. Freshwater makeup and drain will be connected to the system via freshwater non-collapsing suction/discharge hose, 1-1/2 IN diameter, 100 FT total supplied in lengths not to exceed 25 FT, male x female cam and groove quick-disconnect fittings, 150 PSI rated.

6. RESPONSIBILITIES

6.1. Government

6.1.1. Equipment Technical Evaluation: Temp Services Engineering

6.1.2. Receipt Inspection: Contracting Officer Representative (COR) & Technical Point of Contact (TPOC).

6.1.3. Schedule equipment delivery & returns: COR &TPOC

6.1.4. Schedule equipment service, repair, and training: COR & TPOC

6.2. Contractor

6.2.1. Use Table E1 of Enclosure 1 to verify conformity with the technical requirements

6.2.2. All required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

6.2.3. The contractor shall maintain a stringent maintenance program and be responsible for all preventative maintenance, except for daily check of liquid levels.

6.2.4. The Contractor shall provide repair service within twelve (12) hours after notification by the COR. In the event the machine cannot be returned to service within twenty-four (24) hours of notification, the Contractor shall deliver a replacement at no extra charge to the Government.

6.2.5. The Contractor shall be responsible for equipment failure not arising out of abuse or negligence by the Government.

6.2.6. There shall be no changes unless authorized by the COR.

6.2.7. The Contractor shall provide technical support to PNSY project personnel as required.

6.3. Maintenance

6.3.1. Surveillance Checks – The Government will conduct daily surveillance checks of the equipment, which is limited to a visual inspection verifying no alarm conditions or obvious deficiencies are present (Ex. Abnormal Noises, Vibrations, Please Provide FOB Destination Pricing Page 8 of 19 leaks). Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

6.3.2. Preventative Maintenance - The Contractor shall provide Preventative Maintenance (PM) schedules which are equipment specific. The PM shall meet all requirements determined by the Original Equipment Manufacturer (OEM).

The routine PM plan for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency (e.g., all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.). The Contractor shall prepare and submit a technical service report that identifies what PM was performed, what system, equipment or component was serviced, when the PM was performed and next scheduled PM date. Copies of all reports shall be delivered to the COR and TPOC upon completion of the PM service.

6.3.3. Weekly Inspections - In addition to providing routine preventative maintenance, the Contractor shall provide a service technician on a weekly basis for the duration of the lease to perform weekly equipment inspections. Weekly equipment inspections shall consist of checking all functional operating parameters of each individual piece of equipment. This shall include but is not limited to: verifying correct equipment set-up, performance and operation, checking for diagnostic or trouble codes, and verifying amperage of all electric heating coils. The Contractor shall prepare and submit a technical field report that identifies what inspections were performed, what system, equipment or component were inspected, when that inspection was performed and next scheduled inspection date. All reports are delivered to the project COR and TPOC upon completion of the inspection service.

6.3.4. Repairs - The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

6.4. Training

6.4.1. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. The Contractor shall contact the COR to coordinate training with Shipyard Personnel. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.5. Deliverables – The Contractor shall deliver the following information electronically to the COR and TPOC, and in hard copy when the equipment is delivered to the Government:

6.5.1. Instructions for Lifting and Handling the equipment with its padeye(s) Certification

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6.5.2. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Operating Instructions, Controls Manual, and/or Mechanical/Electrical Manual with Schematics; Note, all Technical Instructions shall be located in a waterproof case affixed to each machine.

6.5.3. Equipment Data Sheet (EDS)

6.5.4. Points of contact with telephone numbers for requesting emergency repairs 24 hours 7 days a week.

7. DELIVERY/ ACCEPTANCE/ RETURN

7.1. Delivery - The Contractor shall deliver machinery that is fully-charged / fueled, fully-assembled, ready-to-use, in a first-class-operating condition and functions as intended.

The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and TPOC, if appointed. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. The Contractor shall provide the COR and TPOC with an itemized list of all equipment delivered at the time of delivery.

7.2. Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 410 Contracting Division for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

7.3. Start Up – The Vendor shall be available to: (i) start and run the equipment to verify its operability; (ii) confirm that a set of operating instructions was previously delivered;

and/or (iii) instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts. For multiple sets of comparable equipment with essentially similar operation, the orientation given to a specific Project on a particular type and/or capacity of machine can be accomplished just once regardless of delivery.

7.4. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired Real ID personal Driver’s License and appropriate vehicle identification or registration.

The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

7.5. Receipt Inspection Criteria - Equipment must meet all criteria defined in this Document.

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7.6. Return - The Government will provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-

up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

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8. ATTACHMENTS

8.1. System Schematic illustrating required system components PC-01 thru PC-18 as well as government furnished components.

P

PRESS REG VLV

FLOW SWITCH

PRESS REL VLV

STRAINER

VAC REL VLV

T FLOW, TEMP,

CAMLOCK FLANGE

BACKFLOW

PREVENTER

PRESS GAUGE

STEAM TRAP BALL VALVE

BUTTERFLY VALVE

REDUCING ASSY

FW MAKEUP

STM SPLY

PC-12PC-13

PC-05

PC-05

DRN

PC-06

F-1 F-2 F-3

PC-16

T T

PFM

PC-05

P P

PC-18

Filtration Unit

PC-02

PC-04

PC-04

PC-06

Temp HX Return Isolation Valve

Temp HX Supply Isolation Valve

Filtration Unit Isolation Valve

FW Makeup Freeze Protection Valve

Temp HX FP Return By-Pass Valve

Freshwater Make-Up Valve

PC-03

PC-08PC-08

PC-13

PC-01

PC-06 PC-07PC-09

PC-10

PC-11

PC-14

PC-14

PC-15PC-17

TO DRAIN

DRN

System Drain Valve

Check Valve

Blowdown Valve

STM SPLY

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Enclosure 1 Table E1

SOW Compliance Checklist

SOW REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment

Section 3.1 Required Components

Section 3.2 Heat Exchanger Requirements

Section 3.3 Hose Requirements

Section 3.4 Fittings

Section 4 Notes

SOW REQUIREMENT

COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Services

Section 6 (in its entirety)

Deliverables

Section 7 (in its entirety)

Delivery Acceptance and Return

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note, answers are required for any NO in prior column.

(ii) Explain reason for exception.

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CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-5 Certification Regarding Responsibility Matters 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services (DEVIATION 2025-O00004) 52.219-1 Small Business Program Representations 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-20 Aerosols 52.223-23 Sustainable Products and Services 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certifications 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

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52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-4 Inspection of Services—Fixed-Price 52.246-20 Warranty of Services 52.247-34 F.o.b. Destination 52.249-8 Default (Fixed-Price Supply and Service) 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

DFARS Clauses applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-

O0013, Revision 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7998 Obligations in Advance of Fiscal Year 2026 Funding (DEVIATION 2026-O0001) 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

NAVSEA Clauses applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

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E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL CONTRACT

FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL CONFLICT(S) OF

INTEREST (NAVSEA) (APR 2022)

52.212-1 - INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

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(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

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(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

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(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2- EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The contract will be awarded based on Lowest Price Technically Acceptable determination. Quotes will be evaluated based on the following criteria:

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Technical Acceptability: Must meet all specifications and provide documentation demonstrating capabilities to fulfill the Statement of Work (SOW).

Adherence to Schedule and Mobilization: The Government seeks the soonest possible mobilization and execution of the services. Vendors should provide their best and fastest schedule for completion of the work.

Price: Price will be considered as part of the overall best value.

Vendors are required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation and FAR 52.212-1, Instructions to Offerors. Failure to include pricing for all line items shall result in rejection of the quote for all line items.

Technical Requirements:

Capabilities Documentation: Please provide documentation that demonstrates your ability to meet the requirements of the SOW.

Schedule: Confirm your availability for the requested period of performance. If your company is unavailable for the requested period, provide the earliest available start date and the fastest possible schedule for service execution. Award may be made to the vendor who can provide the soonest execution

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

******* END OF REQUEST FOR QUOTE *******