N3904026Q304A Combined Solicitation.pdf

REQUEST FOR QUOTATION

N3904026Q304A

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR part 12 and FAR part 13, using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on Government wide Point of Entry (GPE) https://sam.gov. The Request for Quotation (RFQ) number is N3904026Q304A This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-05 and DFARS Change Notice 20251110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and https://www.acq.osd.mil/dpap/dars/change_notices.html.

The North American Industry Classification System (NAICS) is 493120 and the small Business Size Standard is $36.5 Million.

This solicitation is a Total Small Business Set-Aside requirement.

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

This requirement is for a Firm Fixed Price contract for the rental of Cold (Refrigerator Box) and Frozen Storage (Freezer Box) in accordance with the attached Statement of Work.

Written quotes are required (oral offers will not be accepted). Quotes will be received by email only.

Send to: christie.j.ashcraft.civ@us.navy.mil

See Request for Quotation (RFQ) sheet for details.

• Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine

• Period of Performance:

o Base - POP 1/21/2026 – 01/20/2027 (52 Weeks) o Option 1 - POP 1/21/2027 – 1/20/2028 (52 Weeks) o Option 2- POP 1/21/2028 – 1/20/2029 (52 Weeks)

This announcement will close at 3:00 PM EST local time on 12 December 2025. Contact Christie Ashcraft who can be reached by email christie.j.ashcraft.civ@us.navy.mil.

METHOD OF PROPOSAL SUBMISSION:

Quotes shall be emailed. Email christie.j.ashcraft.civ@us.navy.mil.

All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), a point of contact, name, email address, phone number, CAGE Code, technical specifications of units offered (including brand), business size under the NAICS Code, and payment terms. At a minimum, quotes shall contain the completed RFQ, attachments, and will include any and all applicable technical data/spec sheets as applicable. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

REQUEST FOR QUOTATION

N3904026Q304A

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

DUE DATE: 12/12/2025 @ 3:00 PM EST

Your company info:

Name:

POC:

(P)

REFERENCE # N394026Q304A

From: Portsmouth Naval Shipyard Christie.j.ashcraft.civ@us.navy.mil Contracting, Code 410.2 Kittery, ME 03904 PHONE: 207-651-0355 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL

0001 Rental of one (1) Refrigerator Box IAW the Statement of Work

52 Weeks

0002 Rental of one (1) Freezer Box IAW the Statement of Work

52 Weeks

0003 Monthly Maintenance IAW the Statement of Work.

12 Months

0002 All Associated Freight 2 Jobs

1001 Option to Extend CLIN 0001 IAW Statement of Work

52 Weeks

1002 Option to Extend CLIN 0002 IAW Statement of Work

52 Weeks

1003 Option to Extend CLIN 0003 IAW Statement of Work

12 Months

2001 Option to Extend CLIN 1001 IAW Statement of Work

52 Weeks

2002 Option to Extend CLIN 1002 IAW Statement of Work

52 Weeks

REQUEST FOR

QUOTATION

N3904026Q304A 2003 Option to Extend CLIN 1003 IAW Statement of

Work 12 Months

Total Price

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

Attachments include:

N3904026Q304A Attachment 1 PNSY OPSEC Contract Requirements Enclosure 2

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work***

STATEMENT OF WORK

1. SCOPE

1.1. Cold and frozen storage for ships force during availability.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Refrigerator Box

3.1.1. 20ft x 8ft in size

3.1.2. Temp Rating of 38 Degrees F

3.1.3. 32in swing door

3.1.4. Interior emergency safety release

3.1.5. Interior lights

3.1.6. Must be equipped with power cord

3.1.7. Must be able to be lifted by forklift and overhead crane

N3904026Q304A

3.2. Freezer Box

3.2.1. 20ft x 8ft in size

3.2.2. Temp Rating of 0 Degrees F

3.2.3. 32in swing door

3.2.4. Interior emergency safety release

3.2.5. Interior lights

3.2.6. Must be equipped with power cord

3.2.7. Must be able to be lifted by forklift and overhead crane

4. RESPONSIBILITITES

4.1. Government

4.1.1. N/A

4.2. Contractor

4.2.1. For emission producing machinery as required by the State, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3. Maintenance

4.3.1. Monthly maintenance of units per original manufactures specifications. Monthly maintenance to include operational check of unit(s) internal/external latches and hinges.

4.3.2. Except for daily surveillance checks i.e. liquid levels, the Contractor is responsible for and shall perform all maintenance (e.g. refrigerant charge, oil changes, replace / clean filters, lubrication, coolant refills, liquid top-offs, etc.) for the duration of the lease. Coordinate maintenance with Shipyard POC.

4.3.3. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within twenty-four (24) hours (one-day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within forty-eight (48) hours (two days) of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

4.4. Training

4.4.1. N/A

4.5. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.5.1.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

4.5.1.2. Lifting & Handling the equipment with its padeye(s) Certification

4.5.1.3. Equipment Data Sheet (EDS)

4.5.1.4. Operating Instructions, if not in the TIs

4.5.1.5. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance

N3904026Q304A of ____N/A_________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

5.3. Inspection Criteria

5.3.1. Start-Up

5.4. Packaging and Marking

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager/Code 420 COR) will sign and forward the acceptance document(s) to Code 220P Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

5.6. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications.

Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. N/A

***End Statement of work***

N3904026Q304A

CLAUSES

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provision and clauses are applicable to this procurement:

FAR Clauses:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority And Allocation Requirements 52.211-17 Delivery of Excess Quantities 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation - Commercial Item 52.212-3 Alt 1 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-6 Notice of Total Small Business Set-Aside 52.219-14 Limitations on Subcontracting 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor -- Cooperation with Authorities and Remedies 52.222-21 Prohibition Of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

N3904026Q304A 52.232-19 Availability of Funds for the Next Fiscal Year 52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.242-15 Stop-Work Order 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

NAVSEA Clauses:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H017 UPDATING SPECIFICATIONS AND STANDARDS (NAVSEA) (DEC 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-237-H001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001ACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

E-246-H013INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD (NAVSEA)

(MAR 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

N3904026Q304A

H-203-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

L-204-H003 Notification of Use of Navy Support Contractors for Official Contract Files

Quoters should include a completed copy of 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS Clauses:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control Of Government Personnel Work Product 252.204-7006 Billing Instructions 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7023 Reporting Requirements for Contracted Services 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7008 Prohibition of Hexavalent Chromium 252.225-7001 Buy American and Balance of Payments Program.

252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7036 Buy American – Free Trade Agreements – Balance of Payments Program 252.225-7048 Export-Controlled Items 252.231-7000 Supplemental Cost Principles 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System 252.246-7008 Sources of Electronic Parts 252.247-7023 Transportation of Supplies by Sea

Instructions & Evaluation Criteria:

52.212-1 Instructions to Offerors-Commercial Items-ADDENDUM

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

N3904026Q304A

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing date and time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified units (s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to pictures of the equipment and technical specifications of the equipment to include the model/series unit demonstrating compliance with the PWS and specifications.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(end of clause)

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government intends to award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable Quote (LPTA). Quotes will be evaluated based on the following criteria:

- Technical Acceptability

Must meet specifications and document capabilities

Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)

- Price

Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

1. Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW

Technical Evaluation Ratings

N3904026Q304A Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Note: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

The award decision may be made based on the length of time required to provide the required equipment. Please provide your best and fastest schedule. Please confirm availability for the requested start date or earliest available start if your company is unavailable for the requested period.

2. Price:

The Government intends to evaluate quotes and award a contract without discussions. The vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary and in the best interest to the Government. The Government may reject any or all quotes if such action is in public interest; and may waive informalities and minor irregularities in quotes received. Quotes shall provide pricing for each Contract Line-Item Number (CLIN)

(end of clause)

This announcement will close on 12 December 2025 @ 3:00PM EST. Contact Christie Ashcraft who can be reached by email christie.j.ashcraft.civ@us.navy.mil.

METHOD OF PROPOSAL SUBMISSION: Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), a point of contact, name, email address, phone/FAX number, CAGE Code, technical specifications of units offered (including brand), business size under the NAICS Code, and payment terms. At a minimum, quotes shall contain the completed RFQ form (attached). Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

******* End of Combined Synopsis/Solicitation ********