N3904026Q3020 RFQ.pdf

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3020 DUE DATE: 12/25/2025 08:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

David.m.ham7.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4511 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment option available is WAWF.

WAWF (www.wawftraining.com) WAWF (Wide Area Workflow) _____

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of (1) Diesel Ultra High Pressure (UHP) Trailer 20K PSI/20 GPM and components in accordance with the Statement of Work

13 Weeks

0002 Start-Up and Commissioning Services in accordance with the Statement of Work

1 Job

0003 Freight – All associated transportation costs in accordance with the Statement of Work

1 Job

0004 Contract Data Requirements List (CDRL) in accordance with Attachment 2 – CDRL A:01 Preventative Maintenance Schedules A:02: Points of Contacts

1 Job NSP NSP

1001 Option to Extend CLIN 0001 in accordance with the Statement of Work

2 Weeks

Period of Performance: 3/3/26-6/1/26 Option Period of Performance: 6/2/26-6/15/26 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed to David.m.ham7.civ@us.navy.mil. All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

Statement of Work

1. SCOPE.

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease a portable (trailer mounted), self-contained, diesel motor driven 20,000 PSI, 20 GPM Ultra High Pressure (UHP) water jet system with support services (Start-up/commissioning, training, preventative maintenance and weekly equipment inspections) for use at Portsmouth Naval Shipyard in Kittery, ME. Quantities are listed in paragraph 3.1 component list. The minimum allowable requirements for the system are detailed in this Statement of Work. Unless otherwise stated, the contractor shall furnish the UHP system, including all labor, supervision, tools, materials, equipment and other items and services that are necessary to perform as described within this Statement of Work.

2. APPLICABLE DOCUMENTS.

2.1. Issues of Publications. The following documents in eƯect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government Furnished

2.1.1.1. N/A

2.1.2. Nongovernment Furnished

2.1.2.1. N/A

2.2. Order of precedence. In the event of conflict between the Statement of Work (SOW) and the references cited above, the text of this SOW shall take precedence. Nothing in this SOW, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS.

3.1. Component List.

3.1.1. UHP Water Jet required components.

PIECE

NO.

QTY. NAME OF PART PARA NO.

PC-01 1 Trailer mounted UHP waterblast unit 3.2 PC-02 6 Hose, 50ft, 20K WP 3.5 PC-03 3 Burst Disc 24K PSI 3.4 PC-04 3 Burst Disc 28K PSI 3.4 PC-05 1 E-stop and cabling 3.2

3.2. UHP Water Jet System Requirements.

3.2.1. Diesel Powered

3.2.2. Operating Pressure: 0-20,000 PSI

3.2.3. Flow Rate: 20 GPM

3.2.4. The pump shall be powered by a single diesel engine with a fuel tank sized to run the equipment.

3.2.5. Diesel tanks must be either of double wall construction meeting UL-142 requirements or have approved integrated secondary containment or external berm style containment of 110% of the tank capacity.

3.2.6. UHP water jet system shall be suitable for outdoor operation with an ambient operating temperature range of -10°F to 110°F without the need for additional shelter/protection.

3.2.7. UHP equipment shall have an operator control panel, which provides the following features:

3.2.7.1. Warning displays will indicate and the pump will shut down if automatic sensors indicate low inlet water pressure, and low pump oil.

3.2.7.2. An emergency stop button that stops all machine functions and activates a high-pressure bleed down valve to relieve system pressure to 0 PSI within 5 seconds. Pressure shall be relieved in the pump and attached UHP hoses.

3.2.8. Inlet water shall pass through a booster pump and be filtered. Pressure gauges shall be included on the inlet side and the outlet side of the filter to indicate when the filter needs maintenance.

3.2.9. All opening/connections/flanges are to be cleaned and capped.

3.2.10. All vendor supplied equipment shall be capable of operating in below freezing temperatures and include freeze protection measures on components that are prone to freezing (e.g.

condensate line, water separators, and drains)

3.2.11. UHP water jet system must be pre-wired for and compatible with a Remote Emergency Stop (E-stop) Switch. This will enable the UHP equipment to be shut down in response to an emergency condition where pressure needs to be secured. The Contractor shall route all E-stops switch & control wiring to a central location designated by the government where the UHP equipment can be secured.

3.2.11.1. The E-stop cable distance to be routed is estimated at 500 Ft, however, the Contractor shall be prepared to provide & route up to 1500 FT of wire to accommodate complex routing paths, cable routing around obstacles, service brows, electrical service chases, etc.

3.2.11.2. E-stop switch shall be equipped with protective Plexiglas or acrylic style clear cover to prevent inadvertent activation.

3.2.11.3. E-stop cabling must utilize heavy-duty industrial cable for use in flexible, portable, and extra-hard usage applications (type SO cable or equivalent).

3.3. Physical Dimension

3.3.1. Trailer Mounted

3.3.2. Maximum Allowable Footprint (L x W) Inches: N/A

3.3.3. Maximum Allowable Weight (lbs.): N/A.

3.4. UHP Water Jet System Operating and Safety Controls:

3.4.1. Pump shall have two rupture discs to protect the pump and operators.

3.4.1.1. One rupture disc rating at 120% of operating pressure.

3.4.1.2. One rupture disc rating at 140% of operating pressure.

3.5. Equipment Hose Connection & Distribution Hose Requirements:

3.5.1. The contractor shall, on delivery, make all hose connections and all hoses must have safety cables (Safety Restraint Devices) installed to prevent hose whip in case of accidental separation of coupling or clamp device. The Contractor shall provide the necessary length to make all connections.

3.5.2. All components in the system must be properly rated for the intended operating pressure.

3.5.3. The contractor shall provide adequately sized hoses, interconnecting hose, elbows, hardware and any fittings required to connect the pump and hoses to operate the water jet system for initial startup and operation during contract period.

3.6. Equipment Start-up/ Commissioning Services

3.6.1. Contractor must provide start-up and commissioning services to prepare the equipment to be placed into service. This includes but is not limited to the following:

3.6.1.1. Energizing equipment

3.6.1.2. Pressurizing the system

3.6.1.3. Performing leak check of all contractor made connections

3.6.1.4. Adjusting setpoint(s) to meet the requirements of this Statement of Work

3.6.1.5. Verifying satisfactory operation of all drains installed on equipment

3.6.1.6. Troubleshooting/adjudicating any alarm conditions present on start-up (See 6.4)

3.6.1.7. Training Government operators in equipment function, control and alarm(s)/indications.

4. NOTES:

4.1. Construction: Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity (Fully Packaged) to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed to inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH). Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical Engineers (ASME) for pressurized vessels / components.

Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock or pier space(s); portable so as to be lifted by crane; and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.2. Electrical: Electrical components shall conform/meet or exceed a NEMA standard (NEMA 3) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type / source of electrical power (460 VAC +5% / three-phase / 60 hertz or 120 VAC +5% / Single Phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Contractor shall provide the Contracting OƯicer’s Representatives (COR) and Technical Points of Contact (TPOC) written notification of the following details: (i) electrical power type (amperage & voltage); (ii) type of electrical connectors shall be delivered with fabricated, watertight, Camlok connections (iii) breaker type/size or recommended capacity for the electrical source; and (iv) whether the machine is furnished with over-current protection at time of delivery to allow for safe connection to Government provided power source.

This information must be included in technical submittals for review by engineering to allow for planning eƯorts by the project.

4.3. Contractor Identification of Itemized and Ancillary Equipment: The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to diƯerentiate from that owned by either the Shipyard or other Contractors.

4.4. Dead Front Control Panel or External Controller: Access to basic machinery controls, such as a Dead

Front Control Panel or External Controller, shall be such that there is non-exposure to energized live electrical circuits or other components regardless of voltage, to include control circuitry, by a person on the operating side of the equipment.

5. GOVERNMENT FURNISHED MATERIAL (GFM): The Government will provide the equipment listed below, while operating the equipment.

5.1. UHP cleaning head

6. RESPONSIBILITY.

6.1. Government

6.1.1. Electrical power, water, and compressed air services as required for the proper operation of the system.

6.1.1.1. The quality of water used in the pumps is considered potable and upon request from the vendor, a sample proving so will be provided.

6.1.2. Equipment Technical Evaluation: C230 Engineering

6.1.3. Receipt Inspection: COR, TPOC & Zone Manager (ZM)

6.1.4. Schedule equipment delivery & returns: COR, TPOC & ZM

6.1.5. Schedule equipment service, repair, and training: COR, TPOC & Project Zone Manager.

6.2. Contractor

6.2.1. Any and all required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

6.2.2. The contractor shall maintain a stringent maintenance program and be responsible for all preventative maintenance, except for daily check of liquid levels. The contractor shall provide oil, filters, coolant, and lubricant for engine during the rental period.

6.2.3. The contractor shall provide repair service within twelve (12) hours after notification by the Contracting OƯicer or his/her representative. In the event the machine cannot be returned to service within twenty-four (24) hours of notification, the Contractor shall deliver a replacement at no extra charge to the Government.

6.2.4. The contractor shall provide equipment start-up, and on site commissioning per SOW 3.22.

6.2.5. The contractor shall be responsible for equipment failure not arising out of abuse or negligence by the government.

6.2.6. There shall be no changes unless authorized by the Contracting OƯicer.

6.2.7. The Contractor shall provide technical support to PNSY project personnel as required.

6.2.8. The Contractor shall provide all deliverables specified in section 6.5.

6.3. Maintenance

6.3.1. Surveillance Checks. The Government will conduct daily surveillance checks of the equipment, which is limited to a visual inspection verifying no alarm conditions or obvious deficiencies are present (Ex. Abnormal Noises, Vibrations, leaks). Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

6.3.2. Preventative Maintenance & Weekly Inspections. The Contractor shall perform Preventative Maintenance and Weekly Inspections of the equipment during the contract. The Contractor shall provide a Preventative Maintenance (PM) plan with schedules which are equipment specific and include a list of actions for both weekly inspections and PM. At a minimum, the list of actions shall meet all requirements recommended by the Original Equipment Manufacturer (OEM). If a list of actions is not available from or recommended by the OEM, the Contractor shall develop a list of actions and perform these services in accordance with the SOW. Weekly inspections shall be performed by a qualified service technician provided by the Contractor and shall consist of checking all functional operating parameters of each individual piece of equipment including, but is not limited to: verifying correct equipment set-up, performance and operation, checking for diagnostic or trouble codes. The PM plan actions list for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency (e.g., all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-oƯs, etc.) The Contractor shall prepare and submit a technical field report that identifies what was included in the weekly inspection, the results of the inspection, and which PM plan actions were performed, what system, equipment or component was serviced, when the PM was performed and next scheduled PM date. Copies of all reports shall be delivered to the COR and TPOC upon completion of the service.

6.3.3. Repairs. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

6.4. Training. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.5. Deliverables. The Contractor shall deliver the following information, electronically to the COR and

TPOC, and in hard copy when the equipment is delivered to the Government:

6.5.1. Technical Instructions (TIs) such as Operations & Maintenance Manuals, Operating Instructions, Controls Manual, and/or Mechanical/Electrical Manual with Schematics; Note, all Technical Instructions shall be located in a water proof case aƯixed to each machine.

6.5.2. Points of contact with telephone numbers for requesting emergency repairs 24 hours 7 days a week

6.5.3. Preventative Maintenance Schedules. (See section 6.3)

6.5.4. Equipment Data Sheet (EDS)

7. DELIVERY / ACCEPTANCE / RETURN.

7.1. Delivery. Except as noted below in paragraph 7.3, the Contractor shall deliver machinery that is fully assembled, ready-to-use, in a first-class-operating condition and functions as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and TPOC, if appointed.

The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. The Contractor shall provide the COR and TPOC with an itemized list of all equipment delivered at the time of delivery.

7.2. Start Up- Upon delivery, the Contractor shall: (i) provide start up and commissioning of the equipment to verify its operability per SOW section 3.22; (ii) provide all deliverables as required per SOW section 6.5 ; and

(iii) train designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts per SOW section 6.4.

7.3. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the equipment installation location. Allowable documentation of US citizenship is an oƯicial government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

7.4. Receipt Inspection Criteria- Equipment must meet all criteria defined in this specification.

7.5. Final Acceptance. Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard Code 990 Equipment Manager or Project Temporary Service Zone Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or the COR for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

7.6. Return. The Government will provide a temporary storage location convenient for Contractor pick-up. The

Government will notify the Contractor as well as the Contracting OƯice as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

8. ATTACHMENTS

8.1. N/A

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 52.204-21

Incorporation by Reference of Representations and Certifications Basic Safeguarding of Covered Contractor Information Systems

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed Debarment

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

52.217-8

Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004) Option to Extend Services

52.217-9 Option to Extend the Term of the Contract 52.222-3 Convict Labor 52.222-19 Child Labor – Cooperation with Authorities and Remedies

52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certifications 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay Of Work 52.246-1 Contractor Inspection Requirements 52.246-2 Inspection of Supplies – Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated By Reference 52.252-6 Authorized Deviations in Clauses

REQUEST FOR QUOTATION

N3904026Q3020

N39040-17-T-

Please Provide FOB Destination Pricing Page 8 of 13

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control Of Government Personnel Work Product

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance

Evaluations.

252.223-7004 Drug-Free Work Force 252.225-7048 Export-Controlled Items 252.231-7000 Supplemental Cost Principles 252.223-7008 Prohibition of Hexavalent Chromium 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.247-7023 Transportation of Supplies by Sea

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT

2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT

2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (DEC 2020)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (FEB

2022) D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT

2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

N39040-17-T-

Please Provide FOB Destination Pricing Page 9 of 13

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

52.212-1 - INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation.

However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

N39040-17-T-

Please Provide FOB Destination Pricing Page 10 of 13

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

N39040-17-T-

Please Provide FOB Destination Pricing Page 11 of 13

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

N39040-17-T-

Please Provide FOB Destination Pricing Page 12 of 13

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2- EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The contract will be awarded based on Lowest Price Technically Acceptable determination. Quotes will be evaluated based on the following criteria:

Technical Acceptability: Must meet all specifications and provide documentation demonstrating capabilities to fulfill the Statement of Work (SOW).

Adherence to Schedule and Mobilization: The Government seeks the soonest possible mobilization and execution of the services. Vendors should provide their best and fastest schedule for completion of the work.

N39040-17-T-

Please Provide FOB Destination Pricing Page 13 of 13

Price: Price will be considered as part of the overall best value.

Vendors are required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation and FAR 52.212-1, Instructions to Offerors. Failure to include pricing for all line items shall result in rejection of the quote for all line items.

Technical Requirements:

Capabilities Documentation: Please provide documentation that demonstrates your ability to meet the requirements of the SOW.

Schedule: Confirm your availability for the requested period of performance. If your company is unavailable for the requested period, provide the earliest available start date and the fastest possible schedule for service execution. Award may be made to the vendor who can provide the soonest execution

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)