N3904026Q2982 Combined Synopsis Solicitation.pdf

SANITARY TANKS CLEANING

STATEMENT OF WORK

San Tank Combined Synopsis_Draft

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Cleaning and Sanitizing of Sanitary Tanks 1 and 2

Solicitation Number: N3904026Q2982

Response Deadline: 12/29/2025 at 10:00 AM EST

POC: William (Bill) V LeDuc III; william.v.leduciii.civ@us.navy.mil; 207-994-4935

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued and paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS):562998

6. The size standard is: $16.5 million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: 03/03/2026 – 06/02/2026 Place of Performance: Portsmouth Naval Shipyard- Kittery, ME Attachments o Attachment 1- OPSEC Encl 2_redacted o Attachment 2- Wage Determination o Attachment 3- QASP o Exhibit A

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

Please see the attached Statement of Work (SOW) for more information.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

Please include appropriate technical specification.

Submission Instructions

The Government will award a contract resulting from this solicitation to the responsible Vendor whose submission conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Submit your company’s quote in writing via email to Contact Contract Specialist William V. LeDuc III at william.v.leduciii.civ@us.navy.mil by December 29, 2025, at 10:00 AM EST. The Government may also choose to accept late quotes if it determines it is in the best interest to do so. The Government reserves the right to award on initial quotes. The Government is not obligated to seek completion or clarification of technical and/or past performance information.

Terms and content of your quote. Your quote must be based on the terms of this Combined Synopsis/Solicitation. Any quote that is not based on these terms in their entirety may be rejected. Your quote should contain all of the information described below.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q2982 DUE DATE: 12/29/2025 10:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

William (Bill) V. LeDuc III NAME:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4935 Email:

Email: william.v.leduciii.civ@us.navy.mil Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS

______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

Cleaning and Sanitization of Sanitary Tank #1 in accordance with the Statement of Work and CDRL on CLIN 0003.

1 Job

Cleaning and Sanitization of Sanitary Tank #2 in accordance with the Statement of Work and CDRL on CLIN 0003.

1 Job

Contract Data Requirement List- Exhibit A consists of the CDRL which shall be provided in accordance with the

Statement of Work.

Data Item A01 - Quality Assurance Plan in accordance with paragraph 5.2 of the SOW.

Data Item A02 - Bacteriological Test Results in accordance with paragraph 2.5.4 and 5.3 of the SOW.

1 Set

NSP

NSP

Period of Performance: 03/03/2026 – 06/02/2026 Place of performance is: Portsmouth Naval Shipyard- Kittery, ME For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See SAM.gov Posting for Detailed Statement of Work and Applicable Clauses.

1. Introduction

1.1. Location - Portsmouth Naval Shipyard (PNS), located in Kittery, Maine, requires the cleaning and sanitization of sanitary tanks aboard a US Submarine while in dry dock.

1.2. Requirement - PNS requires the cleaning and sanitization of sanitary tanks 1 and 2 in accordance with the specifications contained herein. The Contractor shall be responsible for providing utilities and services required for tank cleaning to include but not limited to:

1.2.1. All equipment, including lines and hoses, required in the cleaning of the Sanitary Tanks shall be provided by the Contractor. The Government will not be responsible for providing any of this equipment.

1.2.2. The Government will provide fresh water and connections for compressed air and electrical power and rigging services/equipment

1.3. Capacity and Description of Sanitary Tanks:

Tank Capacity Description

Sanitary Tank No. 1 2,193 gallons Storage tank for human waste / kitchen waste

Sanitary Tank No. 2 2,212 gallons Storage tank for human waste / kitchen waste

2. Contractor Responsibilities

2.1. Base and Boat Access:

2.1.1. Contractor must be U.S.-owned and be able to provide proof via a DD Form 2345 or other such acceptable documentation prior to contract award. All personnel performing work on this contract must be U.S. citizens and must be able to provide proof of U.S. citizenship prior to being granted escorted access to the worksite.

2.1.2. ALL Personal Electronic Devices (PEDs) with cameras are prohibited from Portsmouth Naval Shipyard, including, but not limited to: cell phones with cameras, laptop computers with cameras and tablet computers with cameras.

2.1.3. No PEDs of any kind, including cell phones without cameras, are allowed on submarines.

2.1.4. The Contractor shall be required to sign a Memorandum of Agreement (MOA) before being allowed to work on the submarine.

2.1.5. Contractors shall have Defense Biometric Identification System (DBIDS) credentials for access to Portsmouth Naval Shipyard.

2.2. Tank Access / Info:

2.2.1. The Contractor shall be responsible for confined space atmospheric testing (gas free certification) for their personnel, prior to entry to the sanitary tank for cleaning and during cleaning in accordance with Title 29 Code of Federal Regulations, Part 1915, SUBPART B.

2.2.1.1. Confined Space atmospheric testing performed by PNS or other Navy Gas Free Engineering personnel, and the resultant certifications created by those, are valid only for Government personnel, not Contractors.

2.2.2. Contractor shall access each of the Sanitary Tanks through an oval manhole. (15” X 18” in size).

2.2.2.1. For addition of sanitizing / disinfecting solution: There are two piping penetrations, PL-6 and PL-7, in the tops of Sanitary tanks 1 and 2 which can be used to add the sanitizing/disinfecting solution. If contractor needs these disconnected/opened, contractor shall provide 14 days minimum notice to PNS Project Management Team prior to the start on tank cleaning.

2.3. Cleaning Process and Cleanliness Requirements:

2.3.1. The process used to clean the Sanitary Tanks shall be determined by the Contractor and submitted for approval as part of proposal, to best accomplish the task in a safe and timely manner.

2.3.2. Underlying paint and tank structure, including hangers, piping, hinges, tank level indicator (TLI) shall not be damaged. At a minimum the Sanitary Tanks shall be cleaned as outlined below:

2.3.2.1. Clean all tanks to be free of all wastes and all loose material. All piping, hangers, backside of access cover (including hinges) and tank level indicator (TLI) coil shall be free of all wastes and all loose material.

2.3.2.2. Use only pressure washing and hand tools to clean the sanitary tanks. Power tools (needle guns, etc.) are not permitted.

2.3.3. Clean all tanks to Society for Protective Coatings Surface Preparation Standard No. 1 (SSPC-SP 1). Clean using non-petroleum based Solvents/Cleaners to achieve the cleanliness level of SSPC-SP 1.

2.3.3.1. In Sanitary Tank No. 1 and Sanitary Tank No. 2: Remove all debris from the bottom of the tank.

2.3.3.2. It should be expected that 100 to 400 square feet of loose and flaking epoxy paint on the tank's steel structure requires removal to the steel substrate.

2.3.3.2.1. Light scraping with putty knives, steel bristle brushes and/or similar tools shall be accomplished, as required, to ensure removal of all grease and grease film on the interior surfaces as well as underlying grease behind loose and flaking paint.

2.3.3.2.2. Loose, flaking and blistering paint is sufficient cause to suspect underlying grease and shall be removed as part of the cleaning process.

2.3.3.2.3. In addition to power washing, hand wiping with rags and degreasing agents shall be done, as required, to achieve the desired level of cleanliness in the sanitary tanks.

2.4. Sanitization / Disinfection of the Tanks:

2.4.1. Notify PNS Project Management Team and PNS Inspectors 24 hours prior to the addition of the disinfecting/sanitizing solution to each Sanitary Tank. Provide follow-up confirmation to PNS Inspector at the start of the shift of the day of the inspection request.

2.4.1.1. PNS Inspector will observe addition of the sanitizing/disinfecting solution to each Sanitary Tank.

2.4.2. Cleaning process shall be completed in accordance with the below steps:

2.4.2.1. Each Tank shall be pumped to low suction and then filled 1/2 full with fresh (potable) water prior to being sanitized/disinfected.

2.4.2.2. The sanitizing/disinfecting solution shall be added to a tank only after the tank is filled 1/2 full of fresh (potable) water.

2.4.2.3. Required Amounts of Sanitizing / Disinfecting Solution:

2.4.2.3.1. Sanitary Tank no. 1: A minimum of 17.5 gallons of 5% liquid sodium hypochlorite or 8.8 gallons of 10% liquid sodium hypochlorite shall be used.

2.4.2.3.2. Sanitary Tank no. 2: A minimum of 17.5 gallons of 5% liquid sodium hypochlorite or 8.8 gallons of 10% liquid sodium hypochlorite shall be used.

2.4.2.3.3. Note All empty containers of solution must be turned into a Hazardous Waste Accumulation Area (HWAA) by the end of the shift.

2.4.2.4. After adding the sanitizing/disinfecting solution to a tank, the tank shall be filled with fresh (potable) water to full capacity and allowed to sit for a minimum of four ( 4 ) hours.

2.4.2.5. Ensure that the sanitizing/disinfecting solution is evenly mixed into all the water in a tank so that all surfaces are sanitized/disinfected for the entire hold period of four ( 4 ) hours.

2.4.2.6. Following pump down, the tank shall be either filled with fresh (potable) water and allowed to sit for a minimum of one (1) hour, as a rinse, or washed down with a low- pressure wash to remove remaining sanitizing/disinfecting solution.

2.4.3. Restrictions on use of alternative sanitizing/disinfecting processes. No alternative sanitizing / disinfecting process may be used without written approval by PNS. Any alternative sanitizing / disinfecting process must be submitted to Portsmouth for review by PNS Contracts and Engineering.

2.5. Bacteriological Testing:

2.5.1. After sanitization / disinfection and rinse or low-pressure wash down, per paragraph 2.4.2.6, Contractor is to have samples taken of the rinse / washwater runoff in each tank for bacteriological testing.

2.5.1.1. The samples shall be taken from rinse / washwater runoff at or near the bottom of each tank so that the sample(s) for each tank contains rinse / washwater from all parts of the tank.

2.5.2. Notify PNS Project Management Team and PNS Inspectors 24 hours prior to taking samples for bacteriological testing for each tank. Provide follow-up confirmation to PNS Inspector at the start of the shift of the day of the sample extraction.

2.5.2.1. The PNS Inspector will observe the taking of samples for bacteriological testing for each tank.

2.5.3. Contractor is to submit the samples to an independent testing laboratory for bacteriological testing to certify that sanitization/disinfection of each Sanitary Tank has been satisfactorily accomplished and is safe for personnel. The results of bacteriological testing for each tank shall be reported.

2.5.3.1. Do not test for Total Coliform. Test for the presence of E.COLI or ENTEROCOCCI. Limits for bacteriological densities are as follows:

2.5.3.1.1. Density of E.COLI must be less than 235 / 100 mL

2.5.3.1.2. Density of ENTEROCOCCI must be less than 61 / 100 mL

2.5.3.2 The limits above are from EPA 40 CFR Part 131, "Water Quality Standards for Coastal and Great Lakes Recreation Waters; Final Rule" dated November 16, 2004. Specifically, they are from Table 1. of that regulation titled "1986 Criteria for Indicators for Bacteriological Densities" and refer to the entry in the table for "Designated Beach Areas" and "Freshwater" (as opposed to "Marine Water").

2.5.4. Certified copies of the bacteriological test results shall be provided to the PNS Project Management Team, PNS Contracting Officer’s Representative, the PNS Inspector, and the PNS Structural Engineer Technical Point of Contact (TPOC) prior to inspection of each Sanitary Tank cleanliness by the PNS Inspector.

2.6. Inspection:

2.6.1. Acceptance or re-work/re-cleaning of a Sanitary Tank will be based on inspection by PNS Inspector or, if assigned, Structural Engineer TPOC.

2.6.2. Contractor shall be present at the Sanitary Tank during the PNS inspection of the tank.

REQUEST FOR QUOTATION

N3904026Q2982

2.6.3. Rework/re-cleaning of a Sanitary Tank, to meet minimum acceptable standards, shall be at the Contractor’s expense.

2.6.4. PNS Inspectors shall not be requested until the Contractor has all cleaning work complete for a Sanitary Tank.

2.6.4.1. Contractor may request one inspection per tank per day. Notify the PNS Project

Management Team when each tank is ready for inspection.

2.6.5. If a tank fails PNS inspection more than once, a penalty of 5% of total CLIN value will be charged to the vendor per failure.

2.7. Removal of Anodes:

2.7.1. If anodes are present in a Sanitary Tank, the Contractor shall be required to remove the anodes prior to final cleaning.

2.7.1.1. The anodes are approximately 3-1/2” W x 12” L x 2-1/2” thick and weigh approximately 24 pounds.

2.7.1.2. The anodes are bolted in place by 1/2” nuts and washers.

2.7.1.3. Anodes removed to facilitate work shall be turned over to PNS project personnel for proper handling, storage and disposal if necessary.

2.7.2. Sanitary Tank No. 1: If anodes are installed in Sanitary Tank No. 1 there will be approximately 11 anodes.

2.7.3. Sanitary Tank No. 2: If anodes are installed in Sanitary Tank No. 2 there will be approximately 13 anodes.

2.8. Environmental/Safety Requirements:

2.8.1. The Contractor is responsible for obtaining their own Marine Chemist to test sanitary tank atmospheres and to provide Marine Chemist certification for the cleaning operations.

2.8.1.1. Certification provided by Contractor's Marine Chemists for Contractor personnel only. The certification shall be posted outside each tank.

2.8.1.2. Contractor personnel shall not enter any sanitary tank unless it has been posted with a valid Marine Chemist’s Certificate by Contractor’s Marine chemist that indicates that the tank has been tested and found to be safe for entry in accordance with 29 CFR 1915, Subpart B.

2.8.2. Ventilation is required during all phases of the cleaning process for each sanitary tank.

Ventilation shall be as specified on the Contractor’s confined space certificate by the Contractor's Marine chemist. Ventilation shall also be in accordance with the requirements listed below.

2.8.2.1. Ventilation shall be sufficient to capture any and all gases and vapors discharging from the Sanitary Tank.

2.8.2.2. All ventilation must exhaust outside the ship in a manner, which shall preclude re-circulation of gases or vapors and potential exposure to any shipyard or shipboard personnel.

2.8.3. The Contractor is responsible for specifying, and assuring that its personnel wear, appropriate personal protective equipment (PPE) when entering and working in sanitary tanks. Such PPE shall minimally include respiratory protection, impermeable gloves, boots, and body protection, as well as eye, face, and head protection, as applicable.

2.8.4. It is the responsibility of the Contractor to ensure that its personnel maintain the proper medical precautions, including vaccinations, for the hazards of the work contained in this Statement of Work.

2.8.5. The Contractor shall comply with all applicable sections of 29 CFR 1915.

2.8.6. The Contractor shall be responsible for the removal and disposal, off Portsmouth Naval Shipyard (PNS) of all waste and wastewater used in and taken from the Sanitary Tanks.

2.8.6.1. Disposal of all waste and waste-water shall be in accordance with all applicable federal, state and local regulations.

2.8.6.2. Disposal locations shall be provided to PNS Environmental Engineer Department for approval before any waste or wastewater is removed from Portsmouth Naval Shipyard for disposal.

2.8.6.3. Copy the PNS Project Management Team and the PNS Structural Engineer TPOC on all correspondence with PNS Environmental Engineer Department.

2.8.7. Hazardous materials used in the cleaning of and all waste products or water used in or taken from a Sanitary Tank shall not be stored on board the ship, outside a Sanitary Tank, for more than one ( 1 ) hour. These items may be kept on board ship for longer periods of time only when accompanied by Contractor personnel.

2.8.8. All spills of Sanitary Tank waste, including cleaning fluids used in or taken from a Sanitary Tank and/or spilled outside of a tank must be immediately cleaned up, the area sanitized and the waste/fluids properly disposed of.

2.8.8.1. PNS Project Management Team and Navy Faire and Emergency Services Mid- Atlantic Region at 1-207-438-2333. All cleanup costs shall be at the Contractor’s expense.

2.8.9. The work area adjacent to each Sanitary Tank opening shall be protected from the cleaning operation by use of plastic, waterproof protective cover-up that prevents spilling, splashing, and spraying of materials to adjacent areas due to tank cleaning operations. The immediate work area shall be kept clean by the Contractor of all trade litter and debris caused by the cleaning evolution.

3. Government Responsibilities

3.1. Requirements:

3.1.1. The Government will give a minimum of 5 days notice before service is required.

3.1.2. Sanitary Tanks will only be opened and closed by Ship’s Force or PNS personnel.

3.2. Inspection of the Work:

3.2.1. Government is responsible for tagging out of Sanitary Tanks 1 and 2.

3.2.2. PNS Inspection of Tank Cleanliness. PNS acceptance of a Sanitary Tank's cleanliness will be as determined by a PNS Inspector or, if assigned, PNS Structural Engineer inspector.

4. Schedule and Work Hours

4.1. Period of Performance (POP):

4.1.1. The estimated POP will be determined at a later date.

4.2. Core Work Hours at Portsmouth Naval Shipyard:

4.2.1. Core work hours at Portsmouth Naval Shipyard are 0700 – 1530 with a 30 minute lunch from 1130 – 1200.

4.2.2. Any Contractor work that is planned outside these core hours must be submitted for approval in advance to the PNS Project Management Team within 24 hours.

4.3. The Contractor shall coordinate the work effort on a daily basis with the PNS Project Management Team to prevent changing situations on board ships from causing delays and disruptions to the work.

4.4. Contractor Work Schedules / Plans:

4.4.1. Working schedules/plans for Contractors accomplishing cleaning of Sanitary Tanks must be flexible and allow for a minimum of 10% - 30% loss of time. This planned loss of time includes allowances for:

4.4.1.1. Interference from other ongoing work due to the confined and restrictive environment of a submarine and dry dock.

4.4.1.2. Briefings and training required by Department of Defense, U.S. Naval and/or OSHA regulations for Contractor personnel.

4.4.1.3. Initial issue and any required re-issuing of security passes and badges for Contractor personnel, vehicles and/or equipment.

4.4.1.4. Security checks-identification verification of Contractor personnel, vehicles and their equipment entering or on the submarine base, shipyard, dry-dock and/or submarine.

4.4.1.5. Stoppage of work in response to security violations which may or may not be attributed to this contracted work.

4.4.1.5.1. An increase in security level instituted throughout the submarine base, shipyard, dry-dock and/or submarine.

4.4.1.5.2. Disruptions due to drills, shifting berths, inspections, delay in obtaining access, and operation of equipment are to be expected and are considered to be normal rather than unusual occurrences during the performance of work under this contract.

4.4.1.5.3. Scheduled and unscheduled training sessions for the ship's crew which may temporarily shut down work on the boat as well as makes Ship's Force personnel unavailable for escort duties and other support services.

5. Deliverables

5.1. The Contractor shall be required to attend Kick-off Meeting no later than 5 days after notified by government in accordance with Paragraph 3.1.1.

5.1.1. The Contractor shall not commence work until Kick-off Meeting is held.

5.2. Contractor shall provide a Quality Assurance Plan at the time when the proposal is submitted to the Shipyard, which is in accordance with the latest version of NAVSEA STANDARD ITEM 009- 04.

5.3. Certified copies of the bacteriological test results shall be provided to the PNS Project Management Team, the Contracting Officer’s Representative (COR), the PNS Inspector, and the PNS Structural Engineer TPOC prior to inspection of each Sanitary Tank cleanliness by the PNS Inspector.

5.4. The Contractor shall be required to attend Closeout Meeting.

5.4.1. The Contractor shall not depart until Closeout Meeting is held.

6. Security

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the person’s nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNS sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNS homepage.

6.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents:

a valid REAL ID compliant driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.4. Badge Criteria:

6.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNS.

6.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

6.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or PNS Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

6.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be a minimum of 2-inch font and displayed in a manner that is clearly visible.

6.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7 minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.

See below for Clauses and Provisions Applicable to this procurement.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-5 Certification Regarding Responsibility Matters 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services (DEVIATION 2025-O00004) 52.219-1 ALT I Small Business Program Representations--Alternate I 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-20 Aerosols 52.223-23 Sustainable Products and Services 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certifications 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-4 Inspection of Services—Fixed-Price 52.246-20 Warranty of Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-

O0013, Revision 1) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

NAVSEA Texts:

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

C-211-H001 ACCESS TO THE VESSEL(S) (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-211-W001 REPLACEMENT PARTS AVAILABILITY (NAVSEA) (OCT 2018)

C-222-H001 ACCESS TO THE VESSELS BY NON-U.S. CITIZENS (NAVSEA) (OCT 2018)

C-223-H002 SAFETY, HEALTH AND FIRE REQUIREMENTS FOR SHIP REPAIR (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAY 2023)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)- BASIC (NAVSEA)(FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA)(OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA)(OCT 2018)

F-247-H001 DELIVERY OF DATA (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NAVSEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JUL 2024)

K-227-W001 INSTRUCTIONS FOR OBTAINING EXPORT-CONTROLLED TECHNICAL DATA (MAY

2022)

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTOR FOR OFFICIAL CONTRACT

FILES (NAVSEA) (APR 2019)

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL CONFLICT(S) OF

INTEREST (NAVSEA) (APR 2022)

L-215-W003 ACCESS TO PRE-PROPOSAL READING MATERIAL--ALTERNATE II (APR 2024)

NAVSEA Texts Available Upon Request

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

SUPPLEMENTAL INSTRUCTIONS

ADDENDUM TO 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

1. RFQ pricing and information pages completed by the vendor.

2. A Point of Contact, name, email address, phone, CAGE code.

3. Representations and Certifications completed by the vendor in accordance with instructions contained elsewhere in this solicitation. If the vendor has completed all of the representations and certifications required by this solicitation in SAM.gov in accordance with FAR 52.204-8, then the vendor need not submit the hardcopy Representations and Certifications.

4. Technical Submission as noted below.

a. Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical Acceptability Experience

5. Pricing Submission. Vendors shall provide firm, fixed prices for each CLIN

Factor 1- Technical Acceptability Submissions: Vendors shall demonstrate their Technical Acceptability by meeting specifications and document capabilities

Factor 2- Experience Submission: Vendors shall submit documentation of two (2) projects/contracts that demonstrate recent and relevant experience with the two (2) major tasks identified in the Statement of Work (SOW).

Contracts or projects are considered recent if they have been completed within the last five (5) years. Contracts or projects are considered relevant if they involve the cleaning and sanitizing of sanitary tanks subject to 29 CFR 1915.

For each contract or project, Vendors shall provide the following:

(i) Customer’s name, organization and contact information;

(ii) Contract or project number and title;

(iii) Dates of performance (identify the start and end dates by month and year);

(iv) A description of the work performed and how it is relevant to the SOW.

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, OR the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Factor 3- Adherence to Schedule: Award may be based on delivery and ability to meet the requested schedule.

Factor 4- Price: The Price Factor will not be rated. The Vendor’s response will be evaluated for compliance with the Addendum to 52.212-1, completeness and price reasonableness in accordance with FAR 13.106-3.

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum…