N3904025Q5132 Combined Synopsis Solicitation Template_Posted.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: EPDM & Envelope Maintenance and Repair

Solicitation Number: N3904025Q5132

Response Deadline: 06/25/2025

POC: Sarah Thibodeau; Sarah.d.thibodeau.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-04 and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 325212

6. The size standard is: 1,000 (# of Employees)

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance: 09/01/2025-08/31/2026 Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine, 03904

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904025Q5132

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q5132 DUE DATE: 06/25/2025 08:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

Sarah.d.thibodeau.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4897 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Weather Enclosure In Accordance with Attachments

Period of Performance: 09/01/2025-08/31/2026 Place of performance is: Portsmouth Naval Shipyard, Kittery, Maine, 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

Please provide any cost breakdown you can show that shows your individual price for each service i.e. labor rates in accordance with current wage determination, misc. consumables, mandatory parts, etc.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.211-6 Brand Name or Equal 52.211-8 Time of Delivery 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

52.212-3 ALT I

Offeror Representations and Certifications—Commercial Products and Commercial Services-- Alternate I

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

52.213-3 Notice to Suppliers 52.217-8 Option to Extend Services 52.219-1 Small Business Program Representations 52.219-28 Post-Award Small Business Program Representation 52.222-1 Notice to the Government of Labor Disputes 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-50 Combating Trafficking in Persons 52.223-5 Pollution Prevention & Right-To-Know Information 52.223-6 Drug-Free Workplace 52.223-10 Waste Reduction Program 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.224-2 Privacy Act 52.224-3 Privacy Training 52.225-13 Restrictions on Certain Foreign Purchases 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan—Certification

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.232-15 Progress Payments Not Included 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.243-1 Changes—Fixed Price 52.243-1 ALT I Changes—Fixed Price--Alternate I 52.245-1 Government Property 52.245-9 Use and Charges 52.246-15 Certificate of Conformance 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7006 Billing Instructions 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.217-7028 Over and Above Work 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel

252.225-7036 Buy American—Free Trade Agreements--Balance of Payments Program--Basic 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.245-7003 Contractor Property Management System Administration 252.245-7005 Management and Reporting of Government Property 252.247-7023 Transportation of Supplies by Sea--Basic C-202-H001 Additional definitions--basic (navsea) (oct 2018) C-204-H001 Use of navy support contractors for official contract files (navsea) (oct 2018) C-211-H018 Approval by the government (navsea) (jan 2019) C-212-W001 Contract terms and conditions—commercial items addendum to 52.212-4 (navsea) (oct 2018) C-215-H002 Contractor proposal navsea) (oct 2018 C-223-H003 Exclusion of mercury (navsea) (mar 2019) C-223-H004 Management and disposal of hazardous waste (navsea) (may 2023 C-223-N002 Restrictions on use of yellow material (navsea) (oct 2018) C-223-W002 On-site safety requirements (navsea) (oct 2018) C-227-H006 Data Requirements (NAVSEA) (OCT 2018) C-245-H004 Information and Data Furnished by the Government (NAVSEA) (MAY 2019) C-246-H001 Extension of commercial warranty (navsea) (oct 2018) C-247-H001 Permits and responsibilities (navsea) (dec 2018) D-211-H001 Packaging of Data (NAVSEA) (OCT 2018) D-211-H002 Marking of reports (navsea) (oct 2018) D-247-H002 Packaging of supplies--basic (navsea) (dec 2020) D-247-W001 Prohibited packing materials (navsea) (oct 2018 E-246-W002 Certificate of compliance (navsea) (oct 2018) E-246-H013 Inspection and Acceptance of Data (NAVSEA) (OCT 2018) F-211-W001 Partial deliveries (navsea) (oct 2018 F-242-H001 Contractor notice regarding late delivery (navsea) (oct 2018 F-247-N002 Instructions for deliveries to the portsmouth naval shipyard (navsea) (mar 2019) F-247-H001 Delivery of data (navsea) (oct 2018) G-232-H002 Payment instructions (navsea) (feb 2024)

G-232-H005 Supplemental instructions regarding invoicing (navsea) (jan 2019) G-242-H001 Government contract administration points-of-contact and responsibilities (navsea) (oct 2023) G-242-H002 Hours of operation and holiday schedule (navsea) (jul 2021) H-223-N001 Information on Exposure to Hazardous Material (NAVSEA) (July 2024) L-204-H003 Notification of use of navy support contractor for official contract files (navsea) (apr 2019)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Certificates of capability:

Diesel Engine Maintenance Certifications of the members of your team who will be performing the work in line with industry standard.

Licenses of Capability:

Electrical Licenses of the members of your team who will be performing the work in line with industry standard.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-i.e. Providing of All requested Certificates, and licensing.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Vendor must provide technician labor rate for any unplanned parts and repair

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable; however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(END OF COMBINED SYNOPSIS/SOLICITATION)