N3904025Q4369 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Solar Powered Crosswalk Lights with Installation

Solicitation Number: N3904025Q4369

Response Deadline: 7/16/2025 1PM EST

POC: Courtney Edwards - Courtney.j.edwards5.civ@us.navy.mil - 207-438-6564

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-04 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: total small business set aside

5. North American Industry Classification System Code (NAICS): 334290

6. The size standard is: 800 employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date 8/15/2025 – 12/31/2025 Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine 03904

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904025Q4369

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q4369 DUE DATE: 07/16/2025 1:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

Courtney.j.edwards5.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-438-6564 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Supply and install twelve (12) pairs of solar-powered crosswalk lights. In accordance with the Statement of Work.

1 job

Required Delivery Date/Period of Performance: 8/15/2025 – 12/31/2025 Place of performance is: Portsmouth Naval Shipyard, Kittery, Maine 03904 See below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. Title: Twelve (12) pair of double-sided solar powered wireless Rectangular Rapid Flashing Beacon (RRFB) systems (a/k/a Flashing Crosswalk Lights) Assembled, Mounted on Poles and moveable Concrete Bases, Installed and Commissioned on site.

1.2. Location of Work: Portsmouth Naval Shipyard (PNS), Kittery, Maine at existing shipyard crosswalks, specific locations to be provided by PNS Innovation Project personnel upon delivery.

1.3. Identification: (24) Air entrained reinforced Concrete Bases approximately 365lb and

22.25 inches square. (48) Dimmable double-sided RRFBXL2 or equal Assemblies with Universal Mounting Kits. (24) SafeWalk Illuminator or equal Assemblies with Universal Mounting Kits. (24) Top-of-post mount SunSaver model #SS-6L-12V or equal Controllers with mounting hardware, 30W solar panels, dual 22AH Battery Packs harnessed and fused, and BlinkerBeam (a/k/a SureCross) model #DX80 or equal Radios operable in the 900MHz ISM band using Frequency Hopping Spread Spectrum technology on frequencies 902.4 to 927.6 MHz, with paired binding codes 05470307 to 05470318. (48) W11-2 Pedestrian Crossing Symbol Signs with mounting hardware, 30 inch x 30 inch DG3 Fed Spec Fluorescent Yellow-Green (FYG). (24) W16-7PR Down Diagonal Right Arrow Fed Spec Signs with mounting hardware, 24 inch x 12 inch DG3 FYG. (24) W16-7PL Down Diagonal Left Arrow Fed Spec Signs with mounting hardware, 24 inch x 12 inch DG3 FYG. (24) Bulldog or equal Push Buttons, yellow with LED, and solid post mount hardware. (24) 2 inch square 12-gauge full punched galvanized steel Posts, 14 foot long with mounting hardware.

1.4. Security Classification: N/A - None of this equipment is classified.

2. REFERENCES

2.1. None.

3. REQUIREMENTS

3.1. Mandatory Contractor Furnished Material and Parts

3.1.1. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

Air entrained reinforced Concrete Bases approximately 365lb and 22.25 inch square.

3.1.2. TOTAL QUANTITY REQUIRED: 48 Each. NAME OF PART/DESCRIPTION:

Dimmable double-sided RRFBXL2 or equal Assemblies with Universal Mounting Kits.

3.1.3. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

SafeWalk Illuminator or equal Assemblies with Universal Mounting Kits.

3.1.4. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

Top-of-post mount SunSaver model #SS-6L-12V or equal Controllers with mounting hardware, 30W solar panels, dual 22AH Battery Packs harnessed and fused, and BlinkerBeam (a/k/a SureCross) model #DX80 or equal Radios operable in the 900MHz ISM band using Frequency Hopping Spread Spectrum technology on frequencies 902.4 to 927.6 MHz, with paired binding codes 05470307 to 05470318.

3.1.5. TOTAL QUANTITY REQUIRED: 48 Each. NAME OF PART/DESCRIPTION:

W11-2 Pedestrian Crossing Symbol Signs with mounting hardware, 30 inch x 30 inch DG3 Fed Spec Fluorescent Yellow-Green (FYG).

3.1.6. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF

PART/DERSCRIPTION: W16-7PR Down Diagonal Right Arrow Fed Spec Signs with mounting hardware, 24 inch x 12 inch DG3 FYG.

3.1.7. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

W16-7PL Down Diagonal Left Arrow Fed Spec Signs with mounting hardware, 24 inch x 12 inch DG3 FYG.

3.1.8. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

Bulldog or equal Push Buttons, yellow with LED, and solid post mount hardware.

3.1.9. TOTAL QUANTITY REQUIRED: 24 Each. NAME OF PART/DESCRIPTION:

2 inch square 12-gauge full punched galvanized steel Posts, 14 foot long with mounting hardware.

3.2. Performance

3.2.1. A written report is required from the Contractor showing that the paired binding codes are programmed with paired binding codes 05470307 to 05470318.

3.3. Government Status Points

3.3.1. (G) Operability - After being first positioned at the assigned crosswalk locations within PNS and when being commissioned, a test of each of the paired units must be demonstrated by the Contractor to PNS Innovation Project personnel to operate satisfactorily by individual depression of both Bulldog push buttons and illumination of all four RRFB units. For each paired units, failure of either Bulldog push button to activate all four assigned RRFB units shall result in quality assurance rejection of both of those paired units.

3.3.2. (G) Appearance – Assemblies are required to be constructed using good workmanship. Other than minor nominal scratches, assemblies are required to be free of severely dented, bent or scratched components, including severely damaged Concrete Bases. For each paired units, severely damaged assemblies or Concrete Bases shall result in quality assurance rejection of both of those pair units.

3.4. Work Requirements for Each Pair

3.4.1. Affix a top of post mount Controller assembly to the top of each Post.

3.4.2. Affix two double sided RRFB assemblies, an Illuminator assembly, and a Push Button assembly to each Post at heights and orientations specified by the manufacturer.

3.4.3. Wire each sub assembly to each Controller per manufacturer directions.

3.4.4. Examine labeling of the manufacturer programmed binding codes, ensuring that they are within the required range, and reprogram the binding codes per manufacturer directions if necessary.

3.4.5. Affix two Pedestrian Crossing Symbol signs, a Down Diagonal Right Arrow sign, and a Down Diagonal Left Arrow sign to each Post at heights and orientations specified by the manufacturer.

3.4.6. Position a Concrete Base near both ends of the painted pedestrian crosswalk assigned for the pair, in the location to be specified by PNS Innovation Project personnel.

3.4.7. Affix both completed Post assemblies onto both Concrete Bases, ensuring that the Push Buttons are parallel to crosswalk along the natural direction that pedestrians shall walk.

3.4.8. Examine the orientation of each Controller assembly solar panel to ensure it is oriented per manufacturer directions in a southerly direction.

4. RESPONSIBILITITES

4.1. PNS is responsible for all maintenance after commissioning.

4.2. No training is required.

4.3. Contractor is responsible for unloading and assembly of all materials and parts.

4.4. Contractor is responsible to provide a written report showing that the paired binding codes specified were programmed by the Contractor.

4.5. Contractor is responsible to turn over to PNS Innovation Project personnel all manufacturer provided documents including manuals.

4.6. Government Furnished Material (GFM): N/A

5. DELIVERY / RETURN

5.1. Contractor is responsible to arrange and pay for all purchases of materials and parts.

5.2. Contractor is responsible to arrange and pay for freight delivery, and inspection of materials and parts for damage.

5.3. Contractor is responsible to remove all packaging cardboard, pallets, plastic, Styrofoam and miscellaneous rubbish from work areas following a “clean as you go” policy each workday.

5.4. Contractor is responsible to arrange and pay for freight returns of damaged materials and parts if necessary.

6. General

6.1. Security Requirements

6.1.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard.

Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.1.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.1.3. Personnel must provide two forms of ID. One of which must prove U.S.

citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-6 52.203-18

Restrictions on Subcontractor Sales to the Government Confidentiality Agreements or Statements—Representation

52.204-2 Security Requirements 52.204-7 Disclosure of Information 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—

Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law

52.211-16 Variation in Quantity 52.211-17 Delivery of Excess Quantities 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004)

52.215-1 Instructions to Offerors—Competitive Acquisition 52.215-6 Place of Performance 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-50 Combating Trafficking in Persons 52.223-5 Pollution Prevention & Right-To-Know Information 52.225-13 Restrictions on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes

52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.245-1 Government Property 52.245-9 Use and Charges 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of services—Fixed-Price 52.247-34 F.o.b. Destination 52.252-2 Clauses Incorporated by Reference 52.252-5 Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--

Representation 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services--Representation 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data--Basic 252.215-7012 Requirements for Submission of Proposals via Electronic Media 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7004 Drug-Free Work Force 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7012 Preference for Certain Domestic Commodities 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.245-7003 Contractor Property Management System Administration

252.245-7005 Management and Reporting of Government Property 252.247-7023 Transportation of Supplies by Sea--Basic

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAR

2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKINGS MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT

2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERIES (NAVSEA) (OCT 2018)

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(NASEA) (MAR 2019)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN

2019)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Responses should be submitted via email only

(3) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable.

Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities) )

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable.

(END OF COMBINED SYNOPSIS/SOLICITATION)