N3904025Q3043 Statement of Work.pdf

Chemical Toilets

Spec #: 2017 – 22 Chem Toilets Rev: A Page 1 of 4

STATEMENT OF WORK

1. SCOPE

1.1. To provide temporary chemical toilet units and servicing during availability.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Portable Chemical Toilets –

3.1.1. Must be equipped with one (1) toilet, one (1) urinal with urinal cake, one (1) toilet paper dispenser, and one (1) hand sanitizer dispenser.

3.1.2. Must be equipped with lifting eyes for lifting into drydock

3.1.3. Units shall utilize a numbering system to uniquely identify each individual portable chemical toilet unit

3.1.4. Units must be serviced (2) times per week by vendor. Service includes:

3.1.4.1. Sanitizing/cleaning/deodorizing/ decalcifying each Portable Chemical Toilet;

3.1.4.2. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s).

3.1.4.3. Draining, removing, and disposing of wastes at industry-approved waste disposal facilities.

3.1.4.4. Vendor will provide written documentation for cleaning service dates as an attachment to the invoicing of the units.

3.1.5. Must have maintenance service decals prominently displayed on an interior wall.

Rev: A Page 2 of 4

3.1.5.1. Maintenance Service Decals are to be filled out by Vendor Personnel upon completion of each maintenance service (2x/week), and shall include date, time, and Service Technician's signature or initials

4. RESPONSIBILITITES

4.1. Government

4.1.1. Government will make the units accessible to the vendor for cleaning purposes 2x/week.

4.2. Contractor

4.2.1. For emission producing machinery as required by the State, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3. Maintenance

4.3.1. Must be serviced (2) times per week by vendor Service includes:

4.3.1.1. Sanitizing each Portable Chemical Toilet: Clean, sanitize, decalcify and deodorize each unit.

4.3.1.2. Take additional necessary steps to prevent calcium build-up and control odor if bi-weekly services are insufficient to achieve cleanliness, as defined by COR surveillance for the portable unit.

4.3.1.3. Replace portable unit when actions from section 4.3.1.2 fail to achieve/maintain cleanliness levels as notified by the contracting officer. In the event that the contracting officer determines sanitation standards are not being met, the vendor will receive formal notification of the issue. Portsmouth Naval Shipyard will work with the vendor to resolve the issue.

4.3.1.4. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s). Urinal cakes to be provided for each unit.

4.3.1.5. Drain, sanitize, clean waste tank and sides to remove residual waste stuck to unit, remove, and dispose of wastes at industry-approved waste disposal facilities

4.4. Training

4.4.1. N/A

4.5. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.5.1. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include

Rev: A Page 3 of 4 performance of _____N/A_________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

5.3. Inspection Criteria

5.3.1. Shipyard personnel shall inspect the units on delivery for compliance with requirements of the units (unit cleanliness, supplies filled, unit uniquely numbered, and maintenance service decals inside unit.)

5.4. Packaging and Marking

5.4.1. Vendor shall utilize a numbering system to identify each individual portable chemical toilet unit delivered

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s). Unloading of equipment from Vendor’s transport does not signify acceptance.

5.6. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and

Rev: A Page 4 of 4 packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. N/A

Note: In order to support approval of the vendor’s invoice(s), submission of signed/dated service records shall be submitted as supporting documentation, and shall reflect the dates, times, and description of maintenance service(s) performed at each maintenance service visit.