N3904025Q2988 Combined Synopsis Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Hydraulic On-Off Loading Solicitation Number: N3904025Q2988

Response Deadline: June 27, 2025, at 5:00 PM ET

POC: Christie Ashcraft, christie.j.ashcraft.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the information in FAR Subpart 12 and FAR 13 using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-02, Effective Date: 1/03/2025 and DFARS Change 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issued as: Request for Quotation (RFQ)

4. This acquisition is for: Total Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 336611 Ship Building and Repair

6. The size standard is: 1300 Employees

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing services for offloading, transport, and final disposal or reprocessing of existing TEP 2190 and 2075 TH external hydraulic system oil from the shipyard provided hoses in accordance with the Statement of Work.

· Required Delivery Date/Period of Performance: 10/29/2025 to 3/182026

· Place of Performance: Naval Submarine Base New London, Groton, CT

ATTACHMENTS

· N3904025Q2988 Attachment 1-OPSEC Encl 2

· N3904025Q2988 Attachment 2-Wage Determination

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include the embedded Request for Quote (RFQ). All quotes must have the highlighted sections completed. Please make sure to include all technical data sheets and information relating to the rental equipment.

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

PLEASE COMPLETE ALL HIGHLIGHTED AREAS. THANK YOU.

BUSINESS SIZE: SMALL or LARGE PAYMENT TERMS % DAYS

MOBILIZATION TIME: ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y N COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST. INTERNAL PRICE LIST DATED

OTHER (PLEASE EXPLAIN)

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) ____

*Please note that purchase card orders are not paid up front. Once material is received, a government cardholder may be contacted for purchase card information.

_X If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE DATE __________

Estimated: 4500 Gallons

Estimated: 500 Gallons

· Required start date is 10/29/2025

· Period of Performance: 10/29/2025 through 3/18/2026

· Place of Performance is: Naval Submarine Base New London, Groton, CT

· Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

· Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

Statement of Work

The contractor will provide services for offloading, transport, and final disposal or reprocessing of existing TEP 2190 and 2075 TH external hydraulic system oil from the ship via shipyard provided hoses. Storage and disposal shall be in accordance with Federal EPA and State of Connecticut regulations. Note that reprocessed, reclaimed, or recycled oil is not acceptable for submarine use. The estimated oil volume to be disposed of is 4500 gallons of TEP 2190- and 500-gallons of 2075 TH. Contractor personnel assigned to participate in oil transfer operation must participate in pre-shift briefings as directed by the shipyard. Contractor operating procedures are subject to review by the Shipyard Occupational and Health Office, Code 106. Estimated Period of Performance for Initial Offload: 10/29/2025, with a tentative Period of Performance for Bulk Offload 10/29/25 through 11/4/2025 The contractor shall provide 4000 gallons of new petroleum based TEP 2190 oil per MIL-PRF-17331 L (SH) and 500 gallons of new petroleum based 2075 TH oil per MIL-PRF-17672 E. Prior to transfer of new oil to the ship, the TEP 2190 oil per MIL-PRF-17331 L (SH) shall comply with SAE AS 4059 Rev. F, Table 1, Class 7 for particulate contamination. The new 2075 TH oil per MIL-PRF-17672 E shall comply with SAE AS 4059 Rev. F, Table 1, Class 8 for particulate contamination. The allowable water contamination limit for both TEP 2190 and 2075 TH is 0.03 percent (300 ppm) maximum. Note that all oil shall be new oil. Reprocessed, reclaimed, or recycled oil is not acceptable for submarine use. The oil shall be delivered to the job site at Naval Base Groton, Connecticut. The contractor shall deliver the oils in clean portable storage tanks, drums or trucks. The contractor shall submit oil samples for analysis by Portsmouth Naval Shipyard chemistry laboratory per the technical requirements of Process Instruction 516-905-229LAT. Oil samples shall be drawn from each portable tank, drum, or truck after arrival at Naval Base Groton, Connecticut. If drum contents are transferred to a common storage tank prior to transferring to the ship, a single oil sample from the common storage tank is acceptable in lieu of individual drum samples. Final verification and acceptance of delivered oil will be based upon satisfactory oil analysis by the Shipyard chemistry laboratory. Movement of each portable tank or truck after arrival is the responsibility of the contractor. The contractor shall provide pumping capability to allow transfer of oil from each portable tank or truck to the ship via contractor provided hoses through 3 micron or better filters. Contractor personnel assigned to participate in oil transfer operation must participate in pre-shift briefings as directed by the shipyard. Contractor operating procedures are subject to review by the Shipyard Occupational and Health Office, Code 106. Estimated Period of Performance to Onload: Start 1/14/2026 After initial system fill, and upon completion of initial hydraulic system operation and venting by Portsmouth Naval Shipyard (PNSY), a supplement “final fill” of ships oil storage tanks is expected to be required by the contractor. Estimated Period of Performance to Top Off: 3/18/2026 The Shipyard shall tie in or connect contractor supplied oil transfer hoses to the ship’s tie in points. An additional oil sample shall be drawn from the ship’s tie at the end of each transfer hose and analyzed by the Shipyard Chemistry Laboratory per the technical requirements of Process Instruction 516-905-229LAT prior to each tie into the ship’s system.

Any overwater pumping permits to be provided by PNSY.

Supplemental spill containment will be provided by the contractor.

Removal of equipment and oil transport containers after final fill is the responsibility of the contractor.

Period of performance: 10/29/2025-3/18/2026 (Exact offload, onload, and final fill dates to be provided by 453 project team 10 days in advance of required date) Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear (hard hat, safety shoes, safety glasses).

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-19 52.204-21 Incorporation by Reference of Representations and Certifications Basic Safeguarding of Covered Contractor Information Systems

Proposed Debarment

Federal Law

Iran—Representation and Certifications

DFARS contract terms and conditions applicable to this procurement are:

Evaluations.

NAVSEA Clauses, contract terms and conditions applicable to this procurement are:

C-202-H001 ADDITIONAL DEFINITIONS – BASIC

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (DEVIATION

2018-O0018) (NOV 2021)

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided: Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

· Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

· Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

· Responses should be submitted via email only

· Please review all specifications carefully.

· The vendor is responsible for submitting all information as requested in ADDENDUM TO 52.212-1 “Instructions to Offerors – Commercial Items” and L-212-W001 TECHNICAL PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018) and L-212-W002 PRICE PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018)

· The details of any/all exceptions taken to the specification.

II. CONTENT OF QUOTE

1. Technical Acceptability

· Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

· Vendors will be required to submit a quote that will be evaluated in accordance with the specifications and provisions of the solicitation. Vendors are reminded to submit technical description as specified in FAR 52.212-1(b)(4) and L-212-W001 TECHNICAL PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018)

· Capability Statement: contractors’ process/procedures, provide information/examples of past performance/work completed and equipment for completing hydraulic oil offloading/onloading

· Brochures pertaining to the pieces of equipment being used, to include, but not limited to pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item’s ID number.

· Adherence to schedule and soonest mobilization. Confirm availability for requested period of performance. If your company is unavailable for the requested period, provide earliest available start date. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

· Contracting Officer reserves the right to award based on ability to meet the required schedule.

2. Price:

· Vendors are reminded to submit pricing as specified in FAR 52.212-1(b)(6) and L-212-W002 PRICE PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018)

· The vendor shall submit one (1) signed copy of the completed Request for Quote (RFQ), and if applicable, executed copies of all Amendments. The Price Factor will not be scored or rated. The prices quoted shall be in accordance with the solicitation and will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Price Quotes shall be held firm for thirty (30) days.

· Vendors shall include pricing for all line items listed. Failure to do so may be cause for rejection of the quote for all line items. The Price will be evaluated as Lowest Price Technically Acceptable; however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

Selection: The Government intends to evaluate quotations and issue an award using the procedures of FAR Part 13.5, Simplified Procedures for Certain Commercial Items. The Government shall select the vendor whose quotation is the lowest priced technically acceptable offeror.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

1. Technical Acceptability

(i) Adherence to meet schedule and soonest mobilization.

(ii) Must meet specifications and document capabilities

2. Price Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors, L-212-W001 TECHNICAL PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018) and L-212-W002 PRICE PROPOSAL – SPECIFIC REQUIREMENTS – COMMERCIAL ITEMS (NAVSEA) (OCT 2018). Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

1. TECHNICAL ACCEPTABILITY

The Government will evaluate the Vendor's Technical Submission for completeness and determine if the products and services being offered comply with the Statement of Work and Solicitation.

· Please provide documentation demonstrating your capabilities in fulfilling the Statement of Work.

· Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution

Technical Evaluation Ratings

Note: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

2. Price

The Price Factor will not be scored or rated. The vendor’s Quotation will be evaluated for completeness and reasonableness in accordance with FAR 13.106-3.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

The Portsmouth Naval Shipyard intends to award this contract as a single award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

******* END OF COMBINED SYNOPSIS/SOLICITATION *******

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