N3904025Q2958 RFQ.pdf

REQUEST FOR QUOTATION

N3904025Q2958

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q2958 DUE DATE: 02/28/2025 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

Kyle.j.wilkinson4.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-207-4753 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental and Maintenance of One (1) Diesel Generator In Accordance with Statement of Work

4 Weeks

0002 Freight associated with CLIN 0001

Work

1 Job

1001 Option to Extend CLIN 0001

Work.

2 Weeks

Total:

Period of Performance:

o Base: 03/25/2025-04/21/2025 o Option: 04/22/2025-05/05/2025

Place of performance is:

o Naval Station Norfolk, Norfolk, VA

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work*** STATEMENT OF WORK FOR RENT

1. SCOPE

1.1. A diesel-powered portable Tier 4 Final generator with a built-in fuel tank to be used to supply industrial equipment in support of ERATA work. This industrial generator is considered to be PRIME power for the duration for which it is in use.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Electrical Output

3.1.1. Output shall be grounded power, three-phase and based on a 0.8 power factor

(lagging).

3.1.2. Output voltage must be 480 VAC; 60 Hz. Amperage would be approximately 84 amps fully loaded @ 480V and 0.8PF in Prime.

3.1.3. The minimum prime power output shall be 56 kW (70 kVA).

3.1.4. The insulation rating of the diesel generator windings to ground must be zero.

3.1.5. Diesel generator frame must be grounded.

3.1.6. Safety devices must be typical for commercial units including the output circuit breaker.

3.1.7. If so equipped, the long-time trip setting of the output breaker shall be set approximately 15% above full load when at a 0.8 PF.

3.1.8. If so equipped, the short term and instantaneous trips shall be set to high.

3.2. Duration

3.2.1. The diesel generator shall be capable of running for a minimum of fifteen (15) hours in duration at 56 kW (70 kVA) lagging (Prime) on just the internal tanks.

Refueling shall be easy when running the diesel for more than 15 hours.

3.2.2. The diesel generator will provide power to a Val-Tech as long as the power is needed.

3.3. Connections

3.3.1. Lugged connections are acceptable as well as compression fittings (lugs are preferred).

3.4. Footprint

3.4.1. The diesel generator package will be used in an industrial environment where space is at a premium (smaller is better).

3.4.2. Diesel generator maximum physical size no larger than 170 in (L) X 75 in (W) and weight no more than 5,500 lbs. (fueled) with a trailer installed.

3.5. Lifting and Handling

3.5.1. The diesel generator will arrive on trailer and shall be easily moved by truck or mule.

3.6. Fuel

3.6.1. The diesel generator shall be delivered without fuel.

3.6.2. The diesel generator MUST be capable of being refueled while in operation.

3.6.3. The diesel generator engine shall be diesel-powered and be compliant with the use of ultra-low-Sulphur diesel.

3.6.4. The diesel generator must have a UL 142 double-walled fuel tank or provide secondary containment.

3.7. Environmental

3.7.1. The diesel generator is required to be Tier 4 Final emissions.

3.7.2. When operating at full speed, noise levels must not be over 65 dB[A] at 23 feet from the unit.

3.7.3. The diesel engine equipment maintenance records must be provided within three days upon request.

3.8. Construction

3.8.1. Units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed.

3.8.2. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110ºF & 0 to 100% RH).

3.8.3. Diesel Generator should include self-contained heating and cooling systems.

3.8.4. Machines shall meet all state and federal requirements for its type, such as but not limited to, the National Electrical Code (NEC) for electrical devices/components, and the emission standards of the Environmental Protection Agency and the state and local area where the unit will operate.

3.8.5. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a dry-dock; portable so as to be transported by wheels/trailer; and ruggedly constructed so as to endure a marine industrial environment.

3.8.6. Machine shall be in Type A condition and ready for immediate service.

3.8.7. Machines shall be NRTL approved.

3.9 On-Site Tech

3.9.1. On-site technician may be required to be present for up to 12 hours.

3.10 Required information

3.10.1. Contractor shall provide year of manufacture for the Diesel Generator and emission tier on the quote at time of submittal for evaluation.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Contact C106 (207-438-1753) for Environmental guidance, or information on who is the environmental authority for off-yard locations.

4.2. Maintenance

4.2.1. Except for daily surveillance checks i.e. liquid levels, the Contractor is responsible for and shall perform all maintenance (e.g. refrigerant charge, oil changes, replace / clean filters, lubrication, coolant refills, liquid top-offs, etc.).

Coordinate maintenance with Shipyard POC.

4.2.1.1. Coordinate maintenance w/ Executing POC.

4.2.2. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment.

The defective unit(s) shall be repaired (or replaced) within forty-eight (48) hours (two day) of initial notification.

4.3. Training

4.3.1. N/A

4.4. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.4.1. Must provide certificate of compliance stating generator is permitted to be operated in the State of Virginia (Norfolk).

4.4.1.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

4.4.1.2. Equipment Data Sheet (EDS)

4.4.1.3. Operating Instructions, if not in the TIs.

4.4.1.4. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of ____(see Paragraph 5.3.5. below)__________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security Requirements: All personnel assigned by the contractor to perform work or site visits must be US citizens. Contractor will be required to submit a visit request listing information of personnel needing access aboard Norfolk Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationary with signature from company security manager or authorized company representative and faxed to the Pass and ID office at Norfolk, VA. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

5.3. Inspection Criteria

5.3.1. Upon delivery, the vendor shall prove that the 480 VAC power is ungrounded.

5.3.2. Upon delivery, the vendor must provide operating instructions for diesel generator.

5.3.3. Upon delivery, the vendor shall provide load test result for the unit certifying that the diesel has recently been tested at 95% +/- 5% of maximum prime rating for one full hour.

5.3.4. Upon delivery, the vendor shall instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, and service contacts.

5.3.5. Upon delivery, the diesel generator may immediately be started and a loaded 95% +/- 5.0% of maximum prime rating applied for duration of one full hour.

5.3.6. A unit that cannot sustain the load will be rejected.

5.3.7. Must have proof of permit to operate in the State of Virginia.

5.4. Packaging and Marking

5.4.1. Marking on the diesel stating it is permitted for use in the State of Virginia.

5.4.2. A label plate stating it is the model as proposed for technical review.

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to

Code 420 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. MQ DCA70SSIU4F WhisperWatt Prime 56KW/70KVA Tier 4 final

SOW REQUIREMENT COMPLIANCE WITH SOW.

(See Instructions Below)

EXCEPTIONS TO SOW.

(See Instructions Below)

Equipment

3.1 Diesel Generator Electrical

Output

Grounded power, three phase Output voltage: 480VAC, 60Hz 84A fully loaded @480V and

0.8PF in prime

Min. prime power output:

56kW (70kVA)

Insulation rating of windings to ground equal to zero

Grounded frame

3.2 Run Duration

Min. (15) hours at 56kW (70 kVA) on internal tanks

3.3 Connections

Lugged connections

3.4 Footprint

Dimensions

Weight

3.5 Handling

Generator will arrive on trailer

3.6 Fuel

Delivered without fuel

Capable of being refueled while in operation

Diesel-powered and compliant with use of ultra-low-Sulphur diesel

UL 142 double wall fuel tank or secondary containment

3.7 Environmental

Tier 4 Final emissions

Noise levels 65dB[A] or less at

23FT

3.8 Construction

Single integrated framed structure

Self-contained heating and cooling

Meets state and federal requirements of local area

NRTL approved

SOW REQUIREMENT COMPLIANCE WITH SOW.

EXCEPTIONS TO SOW.

Equipment

Capable of continuous operation (–10 to +110ºF & 0 to 100% RH)

Meets NEC and EPA requirements for state and local area

Services

3.9 On-Site Tech

3.10 Required Information

4.2 Maintenance

4.4 Operator/Maintenance

Manuals

5 Delivery/Return

6.1 Response to Request

INSTRUCTIONS

1. COMPLIANCE WITH SOW.

(i) Use YES or NO to identify if equipment and services comply with all SOW requirements.

(ii) Ensure answers are consistent with any brochures, specification sheets or other descriptive literature provided in your quote.

2. EXCEPTIONS TO SOW.

(i) Identify any exceptions to the SOW. Note: answers are required for any NO in prior column.

(ii) Explain reason for exception.

***End Statement of Work***

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-22 Alternative Line Item Proposal 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.208-4 Vehicle Lease Payments 52.208-5 Condition of Leased Vehicles 52.208-6 Marking of Leased Vehicles 52.208-7 Tagging of Leased Vehicles 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.211-17 Delivery of Excess Quantities 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-1 Notice to the Government of Labor Disputes 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports

52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction

52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-50 Combating Trafficking in Persons 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.o.b. Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) 52.252-3 Alterations in Solicitation 52.252-2 Clauses Incorporated By reference 52.252-4 Alterations in Contract 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

o Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification. The exceptions must be fully justified, with supporting documentation provided to explain how the alternative solution meets or exceeds the Government's operational needs.

Completed Tables 2 through 6, with "Yes" or "No" marked in the compliance column for each specification. Deviations or exceptions must be clearly noted and addressed in the submission.

Evidence of the offeror’s ability to meet the required delivery and operational readiness timelines as specified in the solicitation.

Warranty and post-delivery support terms, including response times for maintenance and repair services, and provisions for equipment replacement if required

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Adherence to schedule.

-Price (Lowest Price Technically Acceptable, after adherence to Technical Factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel 252.225-7036 Buy American—Free Trade Agreements--Balance of Payments Program--Basic 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

(a) Department ‑ means the Department of the Navy.

(b) Commander, Naval Sea Systems Command ‑ means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) ‑ All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers ‑ Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non‑significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

(A) DEFINITIONS. AS USED IN THIS TEXT:

Article means a manufactured item other than a fluid or particle: (i) which is formed to a specific shape or design during manufacture; (ii) which has end use function(s) dependent in whole or in part upon its shape or design during end use; and (iii) which under normal conditions of use does not release more than very small quantities, e.g., minute or trace amounts of a hazardous chemical, and does not pose a physical hazard or health risk to employees.

Boundary of containment means a continuous tight seal (barrier) to prevent the release of functional mercury during normal operation and maintenance. Examples include the exterior of a fluorescent lamp, glass capsule of a mercury switch, and container for mercury reagents. A double boundary of containment consists of two independent seals.

Functional mercury means mercury or mercury compound(s) contained in equipment that is required for the equipment to operate properly, such as that found in mercury switches, fluorescent lamps, flat-panel monitors, thermostats, thermostat probes, small coin type batteries, barometers, and dental amalgams.

Hardware means any article, container, piece of material, individual part, subassembly, assembly, component, or system to which mercury control requirements apply.

Mercury-free means hardware that does not contain functional mercury and is not contaminated by mercury or mercury compounds.

Portable means items that are frequently transported during normal operation. Desk lamps, shop lights, and hand-held instruments are considered portable, while bulbs in stationary light fixtures are not. In general, items that require transport only during maintenance, installation, and removal of the items are not considered portable.

(b) the contractor, and all subcontractors and vendors, shall ensure that mercury or mercury containing compounds are not intentionally added to, or come in direct contact with, hardware or supplies furnished under this contract.

(1) the contractor shall ensure that mercury and mercury compounds are not taken onboard naval vessels by contractor, subcontractor, or vendor personnel except for functional mercury used in batteries, dental amalgams, fluorescent lamps, flat-panel monitors, required instruments, sensors or controls, weapon systems, and chemical analysis reagents specified by the naval sea systems command (navsea).

(2) portable fluorescent lamps and portable instruments containing elemental mercury must be shock-proof in accordance with mil-dtl-901e entitled requirements for shock tests, h.i. (high impact) shipboard machinery, equipment, and systems and have mercury enclosed by a double boundary of containment. Some devices with liquid crystal display (lcd) screens utilize a fluorescent bulb backlight to illuminate the lcd screen. No additional restrictions or controls apply to devices with lcd screens; however, the contractor shall remove the lcd screen and seal it in plastic following any evidence that the backlight failed.

(3) for submarines, any use of mercury containing items must be approved as required by the nuclear powered submarine atmosphere control manual (s9510-ab-atm-010/u) volume 1.

(4) the contractor shall ensure that mercury and mercury compounds do not contact hardware surfaces in systems covered by navsea manual navsea 0989-064-3000 entitled cleanliness requirements for nuclear propulsion plant maintenance and construction, submarine air systems, level i systems per navsea publication 0948-lp-045-7010, navsea material control standard, or the submarine safety program (subsafe) surfaces during maintenance or repair.

Such hardware is designated as mercury-free. The contractor shall ensure that all other hardware that could be structurally degraded by contamination with elemental mercury or reactive mercury compounds is separated from it by sufficient distance, or boundaries of containment that effectively prevents contact in all but the most extreme circumstances.

(5) the contractor shall check any hardware surfaces in the above systems which are known or suspected to have come in contact with mercury or mercury compounds for evidence of structural degradation and external mercury contamination. The existence of external mercury contamination can be determined following mil-std-2041d entitled control of detrimental materials.

(6) the presence of mercury in a product may be determined by checking product labeling on material safety data sheets or safety data sheets. Chemical analysis is not required.

(7) the contractor shall dispose of any mercury and mercury compounds in accordance with opnav manual (opnav m-5090.1) entitled environmental readiness program manual of 10 january 2014.

(8) if the use of mercury or mercury compounds cannot be avoided, a risk assessment and waiver request, if required, must be performed and submitted per the navsea hazardous material avoidance process (t9070-al-dpc- 020/077-2). For systems covered by the navsea manual navsea 0989-064-3000 entitled cleanliness requirements for nuclear propulsion plant maintenance and construction, submit the risk assessment and waiver request, if required to nuclear propulsion (navsea 08).

(c) in all cases where mercury or a mercury compound has contacted hardware surfaces required to be mercury-free the contractor shall immediately provide a report to the navsea dry environmental systems and hazardous materials (navsea 05p5) via the cognizant contract administration safety office. Reports concerning systems covered by navsea manual 0989-064-3000 must include navsea nuclear propulsion directorate (sea 08) in the distribution. Reports must be in letter form and include the date and details of the contact, the surfaces contacted, the recovery actions taken, and the status of the affected surfaces.

(end of text)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

Yellow colored items are of special significance within the shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials.

Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the shipyard.

(END OF TEXT)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(A) the contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) it is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 cfr 1910, 29 cfr 1926 and applicable state and local requirements while in government spaces. The contractor shall ensure that all on-site contractor work at the government facility is in accordance with any local safety instructions as provided via the cor. The contractor shall report all work-related injuries/illnesses that occurred while working at the government site to the cor.

(c) contractors whose employees perform work within government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on osha form 300a, summary of work related injuries and illnesses, for those employees to the safety office , via the cor by 15 january for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the bureau of labor statistics industry standards, a safety assessment may be performed by the safety office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional personal protective equipment or training will be required.

(d) any contractor employee exhibiting unsafe behavior may be removed from the government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in far 52.249-14.

(e) the safety office points of contacts are as follows:

__________________________ [insert name and code]

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

The contractor shall, without additional expense to the government, be responsible for obtaining any necessary licenses and permits for complying with any applicable federal, state, and municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the contractor to the government under this contract shall prominently show on the cover of the report:

(1) NAME AND BUSINESS ADDRESS OF THE CONTRACTOR

(2) CONTRACT NUMBER

(3) SPONSOR:

(NAME OF INDIVIDUAL SPONSOR)

(NAME OF REQUIRING ACTIVITY)

(CITY AND STATE)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopic or non-neutral material) is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at dfars pgi 204.7108(b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/pgi204_71.htm#payment_instructions).

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(A) for other than firm fixed priced contract line item numbers (clins), the contractor agrees to segregate costs incurred under this contract/task order (to), as applicable, at the lowest level of performance, either at the sub line item number (slin) or clin level, rather than at the total contract/to level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in wide area workflow (wawf) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (odcs), materials, and travel, by technical instruction (ti), slin, or clin level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of odcs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for wawf invoice submittal. Subcontractors may email encryption code information directly to the contracting officer and contracting officer representative (cor). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the contracting officer and cor; or other method as agreed to by the contracting officer.

(b) contractors submitting payment requests and receiving reports to wawf using either electronic data interchange (edi) or secure file transfer protocol (sftp) shall separately send an email notification to the cor and contracting officer on the same date they submit the invoice in wawf. No payments shall be due if the contractor does not provide the cor and contracting officer email notification as required herein.

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

(A) the government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) the contracting officer is the only person authorized to change this contract or orders issued thereunder. The contractor shall not comply with any order, direction or request of government personnel - that would constitute a change - unless it is issued in writing and signed by the contracting officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the notification of changes clause of this contract.

(c) the points of contact are as follows:

(i) the procuring contracting officer (pco) is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(ii) the contract specialist is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(iii) the administrative contracting officer (aco) is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(d) the contracting officer’s representative (cor) is the contracting officer’s appointed representative for technical matters. The cor is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the cor appointment letter, which provides a delineation of cor authority and responsibilities, will be provided upon award of this contract.

the contracting officer’s representative (cor) is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(e) the alternate contracting officer’s representative (acor) is responsible for cor responsibilities and functions in the event that the cor is unavailable due to leave, illness, or other official business. The acor is appointed by the contracting officer; a copy of the acor appointment will be provided upon award of this contract.

the alternate contracting officer’s representative (acor) is:

Name: [ * ] Address:

[ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(f) the technical point of contact (tpoc) is the contracting officer’s representative for technical matters when a cor is not appointed. The tpoc is responsible for technical issues of contract administration, such as providing all items of government furnished information (gfi), government furnished material (gfm) and government furnished equipment (gfe) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

the technical point of contact (tpoc) is:

Name: [ * ] Address: [ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx]

(g) the alternate technical point of contact (atpoc) is responsible for tpoc responsibilities and functions in the event that the tpoc is unavailable due to leave, illness, or other official business.

the alternate technical point of contact (atpoc) is:

Name: [ * ] Address:

[ *city, state, zip ] Phone: (area code) xxx- [xxxx] E-mail: [ * ]

(h) the authorized ordering person(s) for per-call maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(i) the authorized ordering person(s) for per-call maintenance is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx];

E-mail: [ * ]

(j) the contractor's point of contact for performance under this contract is:

Name: [ * ] Address:

[ *street ] [ *city, state, zip ] Phone: (area code) xxx- [xxxx]

[ * ] to be completed at contract award

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods.

Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by Norfolk Naval Shipyard. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

AREA FROM TO

Norfolk Naval Shipyard 0600 1300 Norfolk, VA

(g) All deliveries to the Receiving Officer, Norfolk Naval Shipyard Norfolk, VA shall be made Monday through Friday from 0600 to 1300, local time. Deliveries will not be accepted after 1300 unless prior coordination with the Contracting Officer Representative (COR) noted in G-242-H001.