N3319123R4014 Replace Roof Kenya Attach 1 - PTS.pdf

WORK ORDER NO. 1745251

NAVFAC CONTRACT NO. XXXXXXXXX

Request For Proposal (RFP) Design-Build

United States Army Medical Research Directorate – Africa (USAMRD-A) Facilities at

Kericho, Kenya

FINAL

April 26, 2023

PREPARED BY:

NAVFAC EURAFCENT

Expeditionary Business Line (EXBL)

Viale Porto 51 Aeroporto Capodichino

80144, Napoli, IT

Project Manager: Fredelix Menez, P.E.

APPROVED BY:

For Commander, NAVFAC NAVFAC EURAFCENT EXBL: Morgan Danner, R.A.

Date: April 26, 2023

USAMRD-A FACILITIES KERICHO, KENYA

United States Army Medical Research Directorate – Africa

(USAMRD-A)

Design-Build Construction for USAMRD-A Facilities in

Kericho, Kenya

Roof Repair and Replacement for CRC Lab (S 0.37232, E 35.28062)

Installation of Elevator/Lift at MHK (S 0.37204, 35.28135)

Kericho, Kenya

KE-WRAIR-2023, FY23

April 2023

Contents

1. PROJECT DESCRIPTION

1.1 PROJECT LOCATION OVERVIEW

1.2 PROJECT OBJECTIVES

1.2.1 Mission Statement

1.2.2 Facility Function

1.2.3 Project Specific Priorities

1.2.4 Appropriate Design

1.2.5 Workflow Process

1.3 GENERAL REQUIREMENTS

1.3.1 Taxation

1.3.2 General Legal Requirements and Representation

1.4 CONSTRUCTION STANDARDS

1.5 WORK REQUIREMENTS

1.6 DESIGN GUIDANCE

1.7 PERFROMANCE TECHNICAL SPECIFICATIONS

1.8 GENERAL DESIGN-BUILD CONTRACT DESCRIPTION

1.8.1 Design Phase

1.9 Omissions from the Project Specifications

1.10 Construction Permit or Authorization

1.11 Measurements and Quantities

1.12 Prohibited Items

1.13 Start of Construction

1.14 Construction Design Schedule and Contractual Milestones

1.15 Construction Schedule (bar chart is authorized)

1.16 SAFETY: Accident Prevention Plan

1.17 SPILL CONTINGENCY PLAN

1.18 Special Site Conditions

1.19 Language

1.20 Submittals – Technical Information

1.21 Deliverables

1.22 Weekly/Monthly Reports and Completion Submittals

1.23 Certifications, Licenses, Permits, Fees, etc

1.24 Quality Control

1.25 Construction Sign

1.26 Dedication Sign

1.27 Invoice Payment

1.28 Schedule of Prices

1.29 Utilities

1.30 Damages/Impact to Existing Facilities

1.31 Cleaning and Responsibility of Materials

1.32 Spare Part and Materials

1.33 Warranty

1.34 Training

1.35 Close Out Procedures

2. STATEMENT OF WORK

2.1 General Overview and Bid Guidance

2.2 Roof Replacement of CRC Laboratory Building

2.3 External Lift for MHK Building

3. SITE ANALYSIS

3.1 Existing Site Conditions

3.1.1 Natural Constraints

3.1.2 Man Made Constraints

3.2 Site Development Requirements

3.2.1 Facility footprint

3.2.2 Access, Circulation, and Site Development

4. ENGINEERING SYSTEMS REQUIREMENTS

4.1 A10. FOUNDATIONS

4.1.1 General Description

4.1.2 Design Guidance

4.1.3 Geotechnical Requirements

4.1.4 A1010. Standard Foundations

A1030. Slab on Grade

A1040 Concrete

4.2 B10. SUPERSTRUCTURE

4.2.1 General Description

4.2.2 B1010. Construction Components

4.2.3 B1030. Unit Masonry

4.2.4 B1050. Steel

4.3 B20. EXTERIOR ENCLOSURE

4.3.1 General Description

4.3.2. B2010. Exterior Walls

4.3.3. B2010. Exterior Doors

4.4 B30. ROOFING

4.4.1 General Description

4.4.2 B3010. Roof Coverings

4.4.2 Steep Slope Roof Systems

4.4.3 B3030. Flashings & Trim

4.5 C10. INTERIOR CONSTRUCTION

4.5.1 General Description

4.6 C30. INTERIOR FINISHES

4.6.1 General Description

4.6.2 C3010. Wall Finishes

4.6.3 C3020. Floor Finishes

4.6.4 C3030. Ceiling Finishes

4.6.5 C3040. Interior Coatings and Special Finishes

4.7 D20. PLUMBING

4.7.1 General Description

4.7.2 D2010. Plumbing Fixtures

4.7.3 D2020. Domestic Water Distribution

4.8 D50. ELECTRICAL

4.8.1 General Description

4.8.2 Design Guidance and Construction Submittals

4.8.3 Qualifications, Certifications, and Test Plans

4.8.4 D5010. Electrical Service and Distribution

4.8.5 D5020. Lighting and Branch Wiring

4.8.6 D5040. Other Electrical Services

4.9 G10. SITE PREPARATION

4.9.1 General Description

4.9.2 G1010. Site Clearing

4.9.3 G1020. Site Demolition & Relocations

4.9.4 G1020. Site Earthwork

4.9.4 G1030. Disposal

4.10 G20. SITE IMPROVEMENTS

4.11 G40. SITE ELECTRICAL UTILITIES

4.11.1 General Description

4.11.2 G4010. Electrical Distribution

ANNEX A1

ANNEX A2

ANNEX A3

ANNEX A4

ANNEX A5

1. PROJECT DESCRIPTION

This Statement of Work (SOW) is comprised of a design-build project to construct facilities for the U.S.

Army Medical Research Directorate-Africa’s (USAMRD-A) in Kericho, Kenya. These consist of two main tasks:

Providing a complete and usable roof replacement for the of the Clinical Research Center (CRC) Laboratory facilities in Kericho, Kenya. The roof design and construction shall be in accordance with the requirements of the Kenyan building code, Ministry of Health and the requirements of this document.

Installation of a complete and usable external elevator/lift to replace the existing lift attached to the Microbiology Hub in Kericho (MHK).

The Contractor shall provide all services necessary to provide for the construction as specified, with a maximum period of performance of 600 calendar days after award of the contract.

All improvements, alterations and modification shall be as required by Kenya regulations and as outlined in this document. The work is divided into distinct portions of work called Contract Line Item Numbers (CLINs).

1.1 PROJECT LOCATION OVERVIEW

The project is located in the Republic of Kenya within the city of Kericho.

Note: The Contractor shall conduct a pre-bid site visit to verify existing conditions prior to submission of their offer to the US Government. The Contractor may consult with the US ARMD-A if additional information concerning site conditions is required. The Contractor shall coordinate their site visit and any request for information regarding site conditions with the following person or other representative from the USAMRD-A in Nairobi:

Mike A. Baisa, Major, US Army Chief of Logistics U.S. Army Medical Research Directorate - Africa Nairobi, Kenya Office: +254 740 349 472 michael.a.baisa.mil@health.mil

Project Location

1.2 PROJECT OBJECTIVES

1.2.1 Mission Statement

The purpose of this project is to provide acceptable medical research unit facilities by doing the following:

Replacing the existing CRC lab building roof, including, but not limited to superstructure, exterior enclosure, roof system, interior construction, electrical systems, mechanical systems, and other work as required.

Furnish and install an external elevator/lift to replace the existing lift attached to the MHK building.

This project has been designated as a priority by the USAMRD-A and Ministry of Health in order to sustain medical research platforms for surveillance, testing and evaluation of products to inform the development of interventions for military-relevant endemic diseases.

The Contractor shall provide all labor, materials, equipment, management, supervision, delivery, transportation, travel and travel documentation, necessary immunization testing and medical screening, and all other necessary documentation to perform the tasks.

The Contractor shall provide complete removal, repair, installation and replacement of the existing tile roof deck and roof structure of the CRC lab building comprising trusses, rafters, purlins, battens, wall plate, fascia/barge boards, eaves construction, support trusses; provide the necessary design, repairs to install new trusses and roof system.

The Contractor shall provide complete removal, repair, installation and replacement of the existing external lift system attached to the MHK building.

1.2.2 Facility Function

The facilities identified in the project scope and mission statement will provide medical research and knowledge toward the mission and goals of the USAMRD-A. The facility is one part of a larger research program throughout the Kericho region in Kenya.

1.2.3 Project Specific Priorities

The following items are of primary importance to the user of the facility.

Sustainable Design

Integrate sustainable principles into the design, development and construction of the project. Reduce the total cost of ownership of the facility using a whole building, life-cycle approach. Provide integrated sustainable design strategies and features to minimize the energy consumption of the facilities; conserve resources; minimize adverse effects to the environment; and improve occupant productivity, health and comfort.

Energy Conservation

Integrate energy conservation principles into the design, development and construction of the project.

Reduce the total cost of ownership of the facility using a whole building, life-cycle approach.

1.2.4 Appropriate Design

The intent of the design will be to maintain a local, aesthetic character. To the greatest extent possible, materials are to be available locally to promote the local economy and to take advantage of the skills and experience of local tradespersons while still meeting the requirements presented herein. All construction materials and installed equipment shall be new. Construction methods are to be in line with those used locally to take advantage of the skills and experience of local tradespersons.

1.2.5 Workflow Process

Hours of Operation

The CRC lab and MHK buildings will be occupied during construction. Construction work shall be coordinated with the USAMRD-A Chief of Logistics and NAVFAC project manager to minimize disruption to building activities. The construction shall be performed in phases such that portions of the medical research facility can remain fully operational at all times during construction. All utility connections and life safety devices to occupied spaces shall remain connected. Contractor may need to install temporary utility connections.

Protection Plans

The Contractor shall provide all necessary protection plans, ensuring a sufficient number of adequately designed egresses in combination with other safeguards to provide adequate egress time or protection for occupants exposed to an emergency evacuation.

1.3 GENERAL REQUIREMENTS

The work shall include a full design drawing package and complete construction of the new roof for the CRC Lab building in accordance with all the requirements identified in this document. Contractor shall provide full roof design of the facility to include site drawings, structural drawings, architectural drawings, electrical drawings, plumbing drawings, mechanical drawings, and all calculations and details required to validate the design. The design shall meet all requirements of these Performance Technical Specification (PTS) package. Drawings to be as described in this document and as required to communicate the design to the US Government, final users, Contractor’s staff and subcontractors. Material selection, specifications and installation to be as described in the Engineering Systems Requirements (ESR) and the Engineering Technical Specification (ETS) included in this document. The Engineering Systems Requirements (ESR) and the Engineering Technical Specifications (ETS) are a guideline for the design package. If an item in the project design is included in the ESR/ETS, the more stringent requirement between the ESR/ETS and the applicable local code shall govern. If an item in the project design is NOT included in the ESR/ETS, the requirements of the applicable local code shall govern.

1.3.1 Taxation

In accordance with the Agreement between the Government of the United States of America and the Government of Kenya on Defense Cooperation, this contract is authorized for Value Added Tax (VAT) exemption by the Kenya Government. The Contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Kenya. For this reason, the Contractor shall work directly with the corresponding authorities from Kenya.

The US Government will not pay VAT. The Contractor shall submit prices to the US Government are all exempt from VAT. The US Government is not responsible for any mistakes or erroneous assumptions of the tax exemption process that applies to this project. The Contractor is responsible for the correct implementation of the tax exemption process.

1.3.2 General Legal Requirements and Representation

As used throughout the contract, the following terms have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer’s Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a waiver or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The project execution is based on the following principles:

Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Systems Command

(NAVFAC).

Strict compliance with Kenyan technical and legal regulations, with special emphasis on the specific technical regulations regarding the design, renovation and construction of laboratories and similar facilities in Kenya.

Strict compliance with Kenyan safety regulations, unless the US safety regulations (USACE EM 385-1-1) is more strict and not in conflict with the Kenya safety regulations, in which case, the US safety regulations shall be applied.

Compliance with technical and administrative requirements described in this document.

The Contractor shall hire the services of licensed architects/engineers in Kenya to prepare the necessary designs and technical projects which are required for the scope of work included in this document. The design shall be developed by qualified design professionals, either consistently employed in the Contractor’s company or working for a design firm hired by the Contractor for the purpose of this project.

All structural repairs, modifications, and new work must be installed by a qualified contractor with a minimum of 10 years of experience. The Contractor will submit qualifications of the engineer for review and approval as part of the Quality Control plan. The Contractor must submit their structural calculations to a qualified third-party reviewer, hired at the Contractor’s response, for review and approval, then provide to the US Government for subsequent review and approval. The Contractor will correct any identified deficiencies. No work will begin until approved documents have been issued to the Contractor.

A preliminary roof inspection and structural assessment was conducted for the CRC lab building in September 2022. As part of this Performance Technical Specifications package, the Contractor will be provided with the following:

Annex A1 – CRC Site Plan Annex A2 – Floor Plan and Elevations for Existing CRC Lab Building Annex A3 – Roof Inspection and Structural Assessment Report Annex A4 – Sample Final Design Drawings from Similar Roof Replacement Project in Kondele Annex A5 – Quality Control Plan Guidelines

The US Government has provided supporting information for this project including floor plans and elevations for the existing CRC lab building, a site plan, and a structural assessment report for the CRC lab roof. However, it is the Contractor’s responsibility to hire the services of a licensed architect/engineer in Kenya to use this information to prepare a new technical project to replace the roof. If the Contractor proceeds with recommendations based on the source material, the Contractor will take full responsibility of this work and must complete the designs necessary in order to prepare all necessary technical documents and projects required by Kenyan regulations for the required scope of work. The Contractor shall provide the final work as a complete and usable facility, including all items which are required by Kenyan regulations, and which may not be described in this document.

1.4 CONSTRUCTION STANDARDS

All design and construction shall be reviewed and approved by the Contractor to be in accordance with sound construction practices and shall conform to the latest revision/edition of the Kenyan Building Codes, International Building Codes, criteria and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Design and construction shall also comply with applicable codes, ordinances and regulations of Kenya governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein.

Any material installed that does not meet the requirements of this Technical Specification and/or applicable Kenyan codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

Contractor key staff will include Professional Structural Engineers certified in accordance with Kenyan requirements, codes and regulations. The Contractor shall submit the qualifications of their design team and key personnel as part of their proposal.

All construction shall meet relevant Kenyan building codes, shall use designs and materials consistent with other Kenyan construction, and shall require minimal maintenance. If no building standards exist in Kenya for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC):

(https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/)

1.5 WORK REQUIREMENTS

The building construction and the site development as described from Part 1 through 3 shall be in accordance with the specifications provided in the following Parts 4 and 5. All the engineering system requirements described in Part 4 are more detailed in the corresponding Part 5.

Special attention shall be paid to develop and adhere to the structural design. A Structural Report is required to describe the condition of any existing structure.

All the electrical work shall be tested and delivered with a Compliance Certificate issued by a local qualified entity.

1.6 DESIGN GUIDANCE

A preliminary study for the roof replacement of the CRC Lab building was conducted in September 2022 and is provided as part of this PTS package. This preliminary study attests to work in place that was previously performed by others and serves as information for the completion of the facilities required by this contract. The Contractor’s Design Engineer-of-Record bears full responsibility for all design documents submitted, whether utilizing recommendations provided in the reference study or providing their own.

The advisory provisions of all codes, requirements, and standards shall be mandatory; substitute words such as “shall”, “must”, or “required” for words such as “should”, “may”, or “recommended,” wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the “authority having jurisdiction” shall be interpreted to mean “Contracting Officer”. Comply with the required and advisory portions of the current edition of the standard at the time of contract award.

The last two sections of this document, Engineering Systems Requirements (ESR) and Performance Technical Specifications (PTS), in many instances, give multiple options for material and processes. It is the intent to give the contractor’s designer freedom to use one or multiple options in the design, based upon sound design and engineering practices and the requirements of the project. Once an option is selected for the project, all requirements outlined in the PTS for that option are to be incorporated in the design.

1.7 PERFORMANCE TECHNICAL SPECIFICATIONS

The specifications for this project are requirements based, meaning that the technical details of how to meet this requirement are not included in the PTS.

The Contractor shall determine the technical requirements for satisfying these specifications and present them as part of the design package.

The Contractor’s design shall provide the technical requirements for the project and the contractor shall be responsible for ensuring their design meets all specifications presented in this SOW.

1.8 GENERAL DESIGN-BUILD CONTRACT DESCRIPTION

The total contract duration is 450 calendar days after award. The method of completion for this project is Design-Build. The Contractor is responsible for both the design and construction of the facility. The US Government shall only provide general concepts, a previously completed preliminary structural assessment, general specifications and requirements; the government shall also provide sample drawings from a similar roof replacement project which was recently constructed. The Design-Build project includes two phases: Design and Construction.

The Design phase, also known as the Pre-Construction Phase, shall start upon award of the contract. The Construction Phase shall start only once the official Notice to Proceed with Construction (NTPC) is issued by the NAVFAC EURAFCENT Project Manager/Contracting Officer. The NTPC will not be issued until all Design Phase submittals are received, reviewed, shown to meet the performance technical specifications of the solicitation package, and approved by the US Government.

1.8.1 Design Phase

Upon award of the project, the Contractor shall attend a Post-Award Kickoff (PAK) Meeting to review the statement of work, make tentative arrangements for the on-site start-up meetings and discuss other logistics of the contract. The kickoff meeting will include review of Contractor’s proposed schedule, Quality Control Submittal, Safety Submittal and identification of Government and Contractor points of contact, as well as building access and escort. The Contractor shall submit meeting minutes documenting the deliverable ten days after the meeting.

During the planning and design phase, the Contractor shall collect and review the latest existing documentation, including sources such as record drawings for building operating plans, shop drawings, operations and maintenance, building orientation, and typical known operational issues. The Contractor shall plan for site visits as necessary to collect all of the data required. The Contractor shall outline what support will be needed from the facility operations and maintenance staff.

The existing MRU building will be occupied during construction. All construction works shall be coordinated with USAMRD-A Chief of Logistics and the NAVFAC project manager. The construction shall be performed in phases such that portions of the building can remain fully operational during construction. No work shall be performed prior to Government approval.

The Contractor shall provide a complete design prepared in compliance with applicable architectural, engineering, planning and construction codes of Kenya and the local municipality. The Contractor shall utilize services of architects and engineers licensed to practice in Kenya.

For those items of work which do not require a formal Construction Permit or design, the licensed architect/engineer shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary (USAMRD-A) and to the Contracting Officer’s Representative the works that they are proposing to perform.

This is a DESIGN-BUILD contract in which the US Government has provided information to assist with the design including floor plans and elevations for the existing CRC lab building, a site plan, a structural assessment report for the CRC lab roof, and a sample of final design plans for a recently completed roof replacement for a similar project in Kondele. This Performance Technical Specifications (PTS) includes a description of the required finished work. This means that the Contractor is responsible to:

Make necessary designs as required by this PTS for the different items of work. This includes the following:

o Conceptual Design. The conceptual design is intended to assure all layout requirements are clearly met before the full design is developed. The Contractor shall utilize the information provided with this package and develop a concept design for submission that meets all Performance Technical Specifications.

o Final Design. After the approval of the concept design, the Contractor shall complete the final design, including incorporating all concept design review comments provided by the US Government. In the event the Contractor does not concur with the Government comments, the Contractor shall notify the Contracting Officer in writing of the reasons for the non-concurrence.

Obtain NAVFAC’s acceptance of the designs and the approval of the beneficiaries, USAMRD-A and the Walter Reed Army Institute of Research (WRAIR), and all pertinent and competent Kenyan authorities, including the Ministry of Health and the corresponding municipal government.

Obtain required formal technical approvals from competent and required Kenyan authorities, including the necessary expert review by third-party company and/or “technical expertise” as required by Kenyan regulations (monitoring company) for the scope of work included in this contract, which shall be paid by the Contractor.

Execute the construction/renovation works.

Obtain the acceptance of NAVFAC and the partial and final approvals by the competent and required Kenyan authorities and third party experts (monitoring company) for the executed construction works.

The contract includes all necessary items of work in order for the renovated areas to be certified in compliance with latest Kenyan standards and regulations for laboratory facilities, with the additional features and elements described in this document.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in Kenya.

For those elements that are required by Kenyan regulations, the Contractor shall hire (and pay for) the services of a “Revision Entity - Expertise” authorized by the Government of Kenya to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the completed works. This company would report directly to the US Government representative and the beneficiary (USAMRD-A) if required by Kenyan regulations, but all their services shall be paid by the Contractor. In case Kenyan regulations do not allow for the Contractor to be the client for this independent review, the Contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Municipality, a representative from the Ministry of Health, or other agency authorized by the Contracting Officer.

The Contractor’s final designs and sketches shall be signed, stamped and certified by a licensed architect/engineer in Kenya. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Kenya and the different agencies involved in the process.

Note: The Contractor needs to be familiar with the regulations of Kenya, in order to account for the different required permits, reviews and authorizations for renovations of laboratory facilities.

A design-build contract means that the Contractor is responsible not only to perform the works described in this document, but to prepare all necessary designs and technical projects. However, this document includes supporting information in Annex A. The Contractor must hire a Kenyan licensed/certified architect/engineer to prepare a new technical project as necessary to request the formal authority to start works (Construction Permit) and to get formal acceptance of the works once these are completed.

The contract execution requires performing the works as described in this PTS with guidance provided by information included in Annex A. This document includes additional technical requirements to those included in the sample drawings. The Contractor shall hire the services of a licensed architect/engineer in Kenya to prepare the new design in consideration of the information provided in Annex A in addition to the notes contained herein.

The Contractor is responsible to review, modify, amend and extend, if necessary, the available information in order to comply with the latest Kenyan regulations. The Contractor shall be responsible, and it shall be part of their contract, to perform all works included in their designs. All designs shall include the items of work included in this document, as well as those items of work not included in this document, but required by Kenyan regulations in order to have perfectly operational and functional facilities.

Once the final design is prepared, it shall be accepted by the COR before the Contractor sends it to the local authorities to obtain the corresponding Construction Permit. The accepted final design will be incorporated into the contract.

Construction cannot start until all submittals required by this contract are received and reviewed by the US Government and shown to meet the requirements of these Performance Technical Specifications package. The acceptance of the design and authorization to start construction will be issued by the NAVFAC EURAFCENT project manager.

As part of both the design and construction phases, the Contractor is responsible for schedule progress meetings for major milestones. The Contractor is responsible for providing meeting minutes for each meeting within ten days after the meeting.

1.9 OMISSIONS FROM THE PROJECT SPECIFICATIONS

The design shall be based upon the requirements described in this document, including the information provided in Annex A. If any work is not specified in these documents, but it is required for the formal acceptance of the renovated, improved or rebuilt areas and/or works, the Contractor shall consider this installation to be part of this design-build contract, and they shall use commercial grade materials and equipment in compliance with Kenyan Code, regulations and common construction practice.

The work shall meet all requirements of this Request for Proposal (RFP) package. The Contractor shall prepare design drawings as required and with sufficient detail to communicate the design to the US Government, Kenyan authorities, final beneficiary (USAMRD-A), Contractor’s staff and subcontractors.

Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS) and in strict compliance with Kenyan regulations. The PTS are a guideline for the design package. If an item in the project design is included in this PTS, the requirements of the PTS and applicable local codes shall govern. If an item in the project design is NOT included in the PTS, the requirements of applicable local codes shall apply.

Provide the Final work as complete and usable facilities including, but not limited to, technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational roof for the CRC lab facility and external elevator/lift shall be considered part of this contract.

The beneficiary (USAMRD-A) will participate in the development of the design and construction, and their expertise and deep knowledge of the requirements shall be considered during the design stage. However, they shall be limited by the requirements of these technical specifications.

The Monitoring Entity shall participate, review and approve the design. They shall take responsibility over the design documents. Nevertheless, the Monitoring Entity shall not have any authority to add, delete or modify work in this project, and shall only provide their recommendations to guarantee strict compliance with applicable Kenyan regulations. If they recommend a different and more expensive technical alternative to some technical alternative outlined in this document, but the one provided in this document does not violate Kenyan regulations, the Contractor only has a contractual obligation to follow the technical alternative outlined in this document and its annexes.

1.10 CONSTRUCTION PERMIT OR AUTHORIZATION

The Contractor shall obtain formal written authorization from the Kenyan authority to perform the works included in the scope of work of this project.

The Contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Kenyan regulations, in order to obtain these Permits or Authorizations.

The Contractor is responsible to pay for any third-party inspection or expertise that may be required by Kenyan regulations for the scope of work of this project. The Contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Kenya for any construction works in laboratories.

The contract requires not only the Construction Permit for the main renovation construction works, but other permits by different agencies, such as the electrical supply, gas, water, telephone or Internet provider that may be required by the scope of work of this contract. The Contractor shall be responsible for all necessary coordination with relevant Kenyan agencies (local, regional and national authorities) and stakeholders involved in the design, renovation and construction of these types of facilities in Kenya. This includes paying for any official fee or tariff that these companies or agencies may have for the connection and for preparation of the necessary reports and technical studies. The Contracting Officer and Project Manager shall be notified of any disputes between agencies or approvals that will affect Contract Completion or Contract Price.

No work shall be performed until the Contractor sends to the Contracting Office Representative and Project Manager verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract.

1.11 MEASUREMENTS AND QUANTITIES

This contract complies with the US Federal Acquisition Regulations, and as such, measurements and quantities of materials and work provided in this document and the annexes are provided for reference only. The Contractor is responsible to verify on site any quantities provided as part of this design-build contract. The Contractor must visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal. The Contractor shall coordinate this necessary site visit with Major Baisa.

The US Government is not responsible for any mistake in the quantities provided in the annexes of this document or for any mistake in the Contractor’s measurements or assumptions of field conditions.

1.12 PROHIBITED ITEMS

Use of the following items in this construction project is prohibited:

Use of aluminum for electrical conductors.

Embedding aluminum conduit in concrete.

Use of fluorescent light ballasts and other products containing PCBs.

Use of incandescent lighting Use of urea-formaldehyde foam insulation products.

Use of any paint/coatings having a lead content of over 0.06 percent by weight of nonvolatile content.

Use of ozone depleting chemicals.

Use of zinc-chromate.

Use of materials containing asbestos.

1.13 START OF CONSTRUCTION

The Project Manager (PM) or Contracting Officer’s Representative shall authorize the start of construction. This authorization to start will not be given until the Contractor:

Provides written evidence that they comply with all legal requirements in Kenya in order to perform the works described in these PTS.

Provides copy of the required permits or authorizations from the Kenyan authority authorizing the execution of the works

Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer’s Representative shall be brought to the site.

The Contracting Officer’s Representative accepts their Accident Prevention Plan which shall be prepared following the guidelines and requirements of US regulation (EM385-1-1). A sample format shall be provided to the Contractor after award of the contract.

The Contracting Officer’s Representative accepts their Quality Control Plan. See Annex A5.

The Contracting Officer’s Representative accepts their Construction Schedule.

Construction Sign is placed on site (see pertinent paragraph for the Construction Sign).

1.14 CONSTRUCTION DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

Perform all work within 450 calendar days after contract award. Provide a bar chart with a minimum of 50 activities. Indicate planned start and completion dates for design and construction. In addition to the contractual requirement to complete all construction works within the 450 calendar days after award of the contract, the Contractor shall comply with the following required milestones. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Contract Milestone Timeline Award Day 0 Tax exemption information:

Coordinate with USAMRD-A representative.

+14 days after Award

Construction sign installation. Must have approval of design and text by USAMRD-A in Nairobi beforehand.

+30 days after Award

Construction/Design Schedule +45 days after Award Accident Prevention Plan and Quality Control Plan +45 days after Award Post-Award Kickoff (PAK) Meeting +45 days after Award Conceptual Design +60 days after Award Government review of Conceptual Design +30 days after Concept Design submittal Final Design +60 days after approval of Conceptual Design Government review of Final Design +30 days after Final Design submittal Notice-to-proceed with Construction (NTPC) Pending approval of Final Design and pre-construction submittals. Approx +180 days after Award.

Construction Completion +240 days after Award Final Inspection notification The Contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Re-roofing Commisioning Report, Final Acceptance and Building Occupancy Date (BOD)

Pending punch list resolution

Contract Completion +450 days after Award

Warranty Period +1 year from BOD (10 years for all leaks or structural defects in roofing system)

The conceptual design submittal shall include the following drawings and documents:

Site demolition plan (current site plan identifying existing items to demolished and existing items to remain)

Site plan (identifying existing items to remain and all new items) Floor plans of new structures Exterior elevations of new structures Sections of new structures Geotechnical reports as needed List of final design documents to be submitted, to include an explanation of any documents listed below but not required.

The final design shall meet all the requirements identified in these Performance Technical Specifications and the Solicitation package and shall include:

Civil drawings o Site demolition plan o Site plan

Architectural drawings o Floor plans o Roof plans o Room finish schedule o Door and window schedules o Exterior elevations o Building sections o Wall sections o Enlarged plans o Reflected ceiling plans o Interior elevations o Stair plan and sections o Door and window details o Miscellaneous details

Structural drawings o Structural notes/basis of Design o Floor and roof framing plans o Lateral-force resisting system o Sections and details o Structural calculations

Mechanical and plumbing drawings o Mechanical plans o Schematic diagrams o Equipment schedules o Miscellaneous details o Plumbing drawings o Plumbing plans, schedules, or riser diagrams o Miscellaneous details

Electrical drawings o Notes, legends, symbols list o Distribution switchboard scheme o Grounding system plan o Single line diagrams o Floor plans, power and lighting o Circuit/breaker size calculation, as needed o Miscellaneous details

All other drawings, calculations and details required to validate the design.

1.15 CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

Perform all work within 450 calendar days after contract award. Within 45 days after contract award, the Contractor shall provide a construction schedule including a minimum of 50 activities, and clearly defining the different phases.

Within the timeframe allowed for the final design submission, the contractor shall refine the construction schedule to include percentages of completion. The construction progress schedule percentage completion determines the construction progress and will be used to prepare the invoices for payment.

Payment will be tied to satisfactory completion of each of these work segments. The construction schedule shall state which work segments completion determines the achievement of the construction steps associated to the progressive invoicing, i.e., 10% (design completion), 25%, 40%, 55%, 70% and 80% work progress. The final payment will be done on the final acceptance of the facilities.

1.16 SAFETY: ACCIDENT PREVENTION PLAN

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM- 385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the Contractor will implement to guarantee that no one will be exposed to any hazards as a result of this construction contract.

The safety plan must address types of personnel protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis, and training utilized to familiarize employees with safety policies and practices.

The Accident Prevention Plan shall consist of the following 10 sections:

1) Signature Sheet

2) Background Information (area map)

3) Statement of Safety and Health Policy (signed company Safety Policy)

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS, PERSONNEL AND VISITORS AT THE SITE SHALL TAKE PRECEDENCE

OVER ANY OTHER FACTOR.

4) Responsibilities and Lines of Authority (Proof of competency/qualification of listed personnel)

5) Subcontractors and Suppliers (List)

6) Training

7) Safety and Health Inspections

8) Accident Reporting

9) Plans (Programs, Procedures)

10) Risk Management Processes (Activity Hazard Analysis [AHA], required for each Definable Feature

Of Work [DFOW])

Several sections require certain supporting documents (resumes, certificates of training, organization chart, specific plans (crane lift plan medical support plan, etc.). The supporting documents and plans must be attached to the APP.

As part of this Performance Technical Specification Package, the contractor is provided with USAMRD-K specific safety and health requirements. This Safety and Health Requirements shall be adhered to in addition to the requirements of this document.

Upon request and after award, the COR can provide to the Contractor the format or guidelines that can be used for the preparation of the required Accident Prevention Plan. No work shall start at the job site until the Accident Prevention Plan is received and accepted by the COR.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The Contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of Kenyan safety laws.

Execution of this construction contract requires compliance with Kenyan and United States Army Corps of Engineers safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM 385-1-1, the Contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by Kenyan regulations/legislation.

Safety of the people shall be the highest priority of the Contractor.

Wherever the Safety Manual (EM 385-1-1) has more stringent safety requirements than those required by Kenyan laws, regulations, codes of practice and these requirements, and these requirements are not in conflict with local safety regulations, the Contractor shall comply with the Safety Manual (EM 385-1-1).

A digital copy of The Safety Manual can be found online at:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

Per the EM-385-1-1, the Contractor shall designate a competent person to function as the primary Site Safety and Health Officer (SSHO) as their full-time responsibility. The SSHO must be someone other than the supervisor or quality control (QC) person, and they must meet the requirements specified in the Safety Manual.

The Contractor must ensure all personnel on the construction site wear the proper personal protective equipment (PPE), specifically hard hats, close-toed shoes and high-visibility vests.

In accordance with previous safety paragraphs, the Contractor shall provide an accepted copy of their Accident Prevention Plan before any work is authorized to start.

The Contractor is responsible for the safety of the Contractor’s employees, subcontractors, visitors and the general public, as they could be affected by this construction project. Contractor shall provide proper fences or barricades to separate the construction areas from the rest of areas of the installation.

The Contractor is responsible to comply with all Kenyan safety codes of practice, regulations and laws. All costs of compliance with safety and with Kenyan safety regulations are the responsibility of the Contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the Contractor.

Within the context of his responsibilities, the Contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Kenyan Code. The following general prevention principles shall be considered for the adoption and implementation of the measures provided above:

avoiding risks, evaluating the risks which cannot be avoided, combating the risks at the source, adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health, adapting to technical progress, replacing the dangerous by the non-dangerous, prevention planning, giving collective protective measures priority over individual protective measure, and giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Kenyan law. The Contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Kenyan Law.

The Contractor shall organize the employee training in the field of health and safety at work. This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The Contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The Contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

The Contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or subcontractors repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer’s Representative (COR), at no cost to the Government.

The Contractor shall comply with all applicable safety regulations of Kenya, including all required record keeping.

The Contractor shall maintain a first aid station on the jobsite as required by EM-385, which includes hardhats for all workers, an eye wash station, a first aid kit, safety vests, and potable drinking water.

The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any…