N3319122R4003 - Attachment 1 - PTS.pdf

Design and Build – Renovations to GASTROENTEROHEPATOLOGY CLINIC MK-HA-2021-00041826 Skopje - North Macedonia

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EUCOM Humanitarian Assistance Program

Design-Build

Renovations to

GASTROENTEROHEPATOLOGY

CLINIC

Skopje – North Macedonia

Coordinates: 41°59'17.7"N 21°25'14.4"E

OHASIS ID#41826

Nov 2021

Version 001

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Contents

1. GENERAL CONTRACT REQUIREMENTS

1.1. TAXATION

1.2. GENERAL LEGAL REQUIREMENTS AND REPRESENTATION

1.3 CONSTRUCTION STANDARDS

1.4 OMISSIONS FROM THE PROJECT SPECIFICATIONS

1.5 GENERAL DESIGN/BUILD CONTRACT DESCRIPTION

1.6 CONSTRUCTION PERMIT OR AUTHORIZATION – CONSTRUCTION PERMIT

1.7 MEASUREMENTS AND QUANTITIES

1.8 PROHIBITED ITEMS

1.9 START OF CONSTRUCTION

1.10 RESPONSIBILITY FOR NEW MATERIALS

1.11 CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

1.12 CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

1.13 SAFETY: ACCIDENT PREVENTION PLAN

1.14 COORDINATION

1.15 RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

1.16 SPECIAL SITE CONDITIONS

1.18 SUBMITTALS – TECHNICAL INFORMATION

1.19 DELIVERABLES

1.20 PICTURES

1.21 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

1.22 QUALITY CONTROL AND QUALITY CONTROL PLAN

1.23 CONSTRUCTION SIGN

1.24 PAYMENT

1.25 SCHEDULE OF PRICES

1.26 UTILITIES

1.27 DAMAGES/IMPACT TO EXISTING FACILITIES

1.28 CLEANING

1.29 SPARE PARTS AND MATERIALS

1.30 WARRANTY AND TRAINING

1.31 CLOSE-OUT PROCEDURE

2 STATEMENT OF WORK

2.1 LOCATION OF THE PROJECT

2.2 STRUCTURE OF THE CONTRACT: BASE-BID AND CONTRACT OPTION

2.3 GENERAL SCOPE OF WORK

2.4 GENERAL TECHNICAL REQUIREMENTS

2.5 DEMOLITIONS

2.6 NEW LAYOUT

2.7 NEW PARTITION WALLS

2.8 FLOORING

2.9 WALLS

2.10 CEILINGS

2.11 ELECTRICAL REQUIREMENTS

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2.11.1 POWER SUPPLY

2.11.2 AREAS CONNECTED FROM AREAS TO BE RENOVATED

2.11.3 ELECTRIC INSTALLATIONS WITHIN AREAS TO BE RENOVATED .. 48

2.11.4 Lighting

2.11.5 UV Lighting Fixtures

2.11.6 Electric Water Heaters

2.11.7 Heat Pumps

2.11.8 Emergency Power (UPS – Medical Grade)

2.11.9 Other electrical installations and equipment

2.12 Communications (Internet/Telephone/Cameras)

2.13 Fire Panel

2.14 Medical gases

2.15 Bed Consoles or Bed Head Units

2.16 Nurse Call System

2.17 Exterior Windows. Metal reinforced PVC (6-12-6)

2.18 Interior windows

2.19 Doors and Signs

2.20 Heating System (radiators)

2.21 Air conditioning – Multizone Inverter Technology Heat Pumps - Ductless

2.22 General Water/Sewer/Drainage

2.23 Sinks

2.24 Sewer connections

2.25 Metal cabinetry

2.26 Standard cabinetry

2.27 ICU separation curtains (or folding partitions)

2.28 Specific requirements for specific areas

2.28.1 Partition and cabinetry between ICU Control Room and Pharmacy ...82

2.28.2 Storage Areas and Pharmacy

2.28.3 Janitor’s room or area

2.28.4 Bathroom for staff

2.28.5 Bathroom for patients

2.28.6 Hallways

2.28.7 KITCHENETTE IN STAFF ROOM

2.28.8 DESK IN NURSE CONTROL ROOM

2.29 COMMEMORATIVE PLAQUE

2.30 PICTURES - GRAPHICAL DESCRIPTION OF THE SCOPE OF WORKS

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1. GENERAL CONTRACT REQUIREMENTS

1.1. Taxation

This construction contract is exempt from VAT. The contractor is required to coordinate with the US Embassy and with competent North Macedonian authorities in order to obtain the VAT TAX EXEMPTION that applies to this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception.

This VAT exemption applies to donations from U.S. Government to Macedonian Governmental entities/facilities. It was established by the Ministry of Finance. The contractor is responsible to coordinate with Macedonian Government the VAT exemption. However, for general information, below is a simplified explanation of the process followed for different Humanitarian Assistance project in North Macedonia.

- The US Embassy and the beneficiary need to sign a “Donation Agreement”. This document needs to be written in Macedonian, and it needs to be signed and stamped by the Embassy, as donor, and the representative of the beneficiary. The contractor shall coordinate directly with the US Embassy representative the preparation of this document. However, it is not the contractor’s responsibility to prepare such document.

- The US Embassy representative would submit the donation project application to the

Government of North Macedonia properly signed and stamped by the US Embassy.

Afterwards the Project Registration Office would issue a stamped project certificate. As in the previous step, the contractor shall coordinate with the US Embassy representative the submission of this document. However, it is not the contractor’s responsibility to prepare such document.

- The contractor shall provide all invoices that are exempt from VAT on the form specified by the Ministry of Finance. Application letter needs to accompany the form. Original invoices must be submitted with the VAT exemption form. Copies of all these documents can be obtained from the Ministry of Finance or from the US Embassy representative. Each time the contractor submits an invoice for payment, they can submit it to the Ministry of Finance for VAT refund. In order for the contractor to get the VAT money from the Government of North Macedonia they need to get paid by the U.S. Government for that invoice.

All prices submitted by the bidders, schedule of prices and invoices provided by the successful contractor shall be provided without VAT in United States Dollars (USD).

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1.2. General Legal Requirements and Representation

As used throughout the contract, the following terms have the meaning set forth below:

- Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

- Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract..

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The following principles shall rule the project execution:

- Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Macedonian technical and legal regulations, with special emphasis on the specific technical regulations regarding the design, renovation of hospital and clinic facilities in North Macedonia.

- Strict compliance with Safety regulations of North Macedonia, unless the US safety regulations

(USACE EM 385-1-1) is more strict and not in conflict with the Macedonian safety regulations, in which case, the US safety regulations shall be applied.

- Compliance with technical and administrative requirements described in this document.

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1.3 Construction Standards

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of North Macedonia governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Macedonian codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

Construction Standards. All construction shall must meet relevant North Macedonia building codes, shall use designs/materials consistent with other Macedonian construction, and shall require minimal maintenance. If no building standards exist in North Macedonia for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC) (https://www.iccsafe.org/codes-tech-support/codes/2018-i-codes/ibc/).

1.4 Omissions from the Project Specifications

The design shall be based upon the requirements described in the previous pages. If any installation is not specified in this section, but it is required for the formal acceptance of the renovated, improved or rebuilt areas and/or works, the contractor shall consider this installation to be part of the contract, and they shall use commercial grade materials and equipment in compliance with Macedonian Code and common construction practice.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in this RFP and with sufficient detail to communicate the design to the US Government, North Macedonian authorities, final beneficiary, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS) and in strict compliance with regulations of North Macedonia. The PTS are a guideline for the design package. If an item in the project design is included in this PTS, the requirements of the PTS and applicable local codes shall govern. If an item in the project design is NOT included in the PTS, the requirements of applicable local codes shall apply.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational clinic facility shall be considered part of this contract.

The beneficiary of this project is the Gastroenterohepatology (Gastro) Clinic of the Mother Teresa Hospital complex, located in Skopje, North Macedonia. The Gastro Clinic is part of the Ministry of Health of North Macedonia. Representatives of the Gastro Clinic as well as from other departments of the Ministry of Health will participate in the development of the design and construction, and the contractor shall consider their expertise and deep knowledge of the requirements during the design stage. However, the beneficiary’s requests or recommendations shall be limited by the requirements of these technical specifications.

A Monitoring Entity shall participate, review and approve the design documents as required by the regulations of North Macedonia. Nevertheless, the Monitoring Entity shall not have any authority to

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Page 7 of 105 Version: 001 add, delete or modify work in this project, and shall only provide their recommendations to guarantee strict compliance with applicable regulations on North Macedonia. If they recommend a different and more expensive technical alternative to some technical alternative outlined in this document, but the one provided in this document does not violate regulations of North Macedonia, the contractor only has a contractual obligation to follow the technical alternative outlined in this document.

1.5 General Design/Build Contract Description

This is a DESIGN-BUILD contract and the contractor shall provide the corresponding technical projects or designs for each element of the scope of work that they shall execute as part of this contract, as specified in paragraph 2. This document is a Performance Technical Specifications (PTS) for a full Design-Build project. This PTS includes a description of the required finished work. This means that the contractor is responsible to:

- Make necessary designs as required by this PTS for the different items of work

- Obtain NAVFAC’s acceptance of the designs and the approval of the beneficiary (Gastro

Clinic and Ministry of Health) and all pertinent and competent authorities of North Macedonia.

- Obtain required formal technical approvals from competent and required Macedonian authorities, including the necessary expert review by third party company and/or “technical expertise” or “technical supervision” as required by regulations of North Macedonia for the scope of work included in this contract. The contractor shall pay for the services of this “technical expertise”.

- Execute the construction/renovation works

- Obtain the acceptance of NAVFAC and the partial and formal final approvals by the competent and required Macedonian authorities and third party experts for the executed construction works.

The contract includes all necessary items of work in order for the renovated areas to be certified in compliance with latest Macedonian standards and regulations for health facilities with the functionality described in this document, with the additional features and elements described in this document.

This includes preparation of the required designs, technical projects, geotechnical reports, surveys, permits, certifications as well as any required coordination with local authorities. The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits.

This document (PTS) includes conceptual sketches, which the contractor shall use as part of the basis of design of this contract. However, it is the contractor’s responsibility as part of this contract to prepare new conceptual designs, final design and full technical projects.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in North Macedonia and in the Municipality of Skopje. The contractor shall hire the services of a licensed architect/engineer to design all works with all items described in this document. For those items of work that do not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary and to the Contracting Officer Representative the works that they are proposing to perform.

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The design portion of the contract has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The contractor’s licensed architect in North Macedonia (or engineer if required by regulations) shall sign, stamp and certify the final designs and sketches. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of North Macedonia and by the Ministry of Health, and by the different agencies involved in the process.

The US Government representative shall not approve the design, but they shall “accept” the design.

The contractor’s design team shall be responsibility to “approve” the design once it is “accepted” by the COR. The contractor shall follow the required steps in North Macedonia for this type of design.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished clinic facility shall be considered part of this contract.

All construction works shall be executed as required by regulations of North Macedonia, with the required foreman licensed in North Macedonia, and technical supervision licensed in North Macedonia. The contractor shall perform the work in strict compliance with the construction codes and regulations of North Macedonia. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority, and those permits that are required for the utility connections. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. The contractor shall not perform any work on site until they obtain the corresponding construction permit from the competent authority, and they provide a copy of this official document to the COR.

As required by Macedonian regulations, and for those elements that are required by Macedonian regulations, the contractor shall hire (and pay for) the services of a “Revision Entity”, “Expertise”, or “Technical Supervision” authorized by the Government of North Macedonia to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the completed works. This company would report directly to the US Government representative and the beneficiary if required by the Macedonian regulations, but the contractor shall pay for all their services. In case the regulations of North Macedonia do not allow for the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Ministry of Health, a representative from the Ministry, or any other agency authorized by the Contracting Officer

Note: The contractor needs to be familiar with the regulations of North Macedonia, in order to account for the different required permits, reviews and authorizations for renovations of Intensive care Units and other Healthcare facilities in North Macedonia. Lack of knowledge of these requirements shall not release the contractor from their contractual obligation to design and build everything within their scope of work in strict compliance with applicable rules and regulations.

1.6 Construction Permit or Authorization – Construction Permit

The US Government does not own the building, which is the property of the Ministry of Health of North Macedonia. Therefore, the US Government cannot authorize the start of work for a facility that the US Government does not own or control. However, the US Government will provide the “Notice to Proceed” once the contractor shows evidence of the required construction permits and they confirm that they fulfill all the requirements of the contract to start works. The contractor shall obtain formal

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The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by regulations of North Macedonia, in order to obtain these Permits or Authorizations. The contractor is responsible to pay for any third party inspection (or “expertise”) or technical supervision that may be required by applicable regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in North Macedonia for any renovation works in public facilities in general, or in hospitals in particular.

The contract requires not only the Construction Permit for the main renovation construction works, but other permits by different agencies, such as the electrical supply, gas, water, sewage, telephone or Internet provider that may be required by the scope of work of this contract. The contract includes all necessary coordination with all incumbent North Macedonian agencies involved in the design, renovation and construction of public facilities in North Macedonia. This includes paying for any official fee or tariff that these companies or agencies may have for the connection and for preparation of the necessary reports and technical studies.

The contractor shall not perform any works until they send to the Contracting Office Representative verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract.

1.7 Measurements and Quantities

This contract complies with the US Federal Acquisition Regulations, and as such, measurements and quantities of materials and work are not provided, and if any are provided, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects. The contractor shall visit and inspect the work site prior to submission of their offer to the US Government. In order to visit the site, the contractor shall coordinate with the representative and Program Manager from the United States Office of Defense Cooperation in Skopje:

Igor Kralev Office of Defense Cooperation US Embassy, Skopje, North Macedonia Office telephone: +389 2 3217-676 igor.kralev.ln@mail.mil

The US Government is not responsible for any mistake in the contractor’s measurements or assumptions of field conditions.

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1.8 Prohibited Items

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of incandescent lighting

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited.

1.9 Start of Construction

The Project Manager (PM) or Contracting Officer Representative (COR) shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides written evidence that they comply with all legal requirements in North Macedonia in order to perform the works described in these PTS.

- Provides copy of the required permits or authorizations from the competent North Macedonian authority authorizing the execution of the works.

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

- The Contracting Officer Representative accepts their Accident Prevention Plan (APP) which shall be prepared following the guidelines and requirements of US regulation (EM385-1-1). A sample format shall be provided to the contractor after award of the contract and upon request.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

1.10 Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

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1.11 Construction/Design Schedule and Contractual Milestones

Contract duration is 700 calendar days. However work in the Gastro Clinic area shall be limited to 180 calendar days. The contractor shall provide a bar chart with a minimum of 50 activities. Indicate planned start and completion dates for design and construction.

In addition to the contractual requirement to complete the contract within 700 calendar days after award of the contract, the contractor shall comply with the following required milestones. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information: Coordinate with the US Embassy representative within 14 days after contract award date

Construction sign Install within 45 days after contract award.

Text and design to be approved by US Embassy in Skopje.

Construction/Design Schedule Submit within 45 days after contract award date

Accident Prevention Plan and Quality Control Plan

Submit within 45 days after contract award date.

Conceptual Design Submit within 90 days after contract award date

Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by regulations of North Macedonia, with minimum of 10 years for the roof and 1 year for all other works. Warranty starts the day after all works are accepted by the Contracting Officer.

1.12 Construction Schedule (bar chart is authorized)

Perform all work within 700 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 50 activities, and clearly defining the different phases.

The contractor shall perform all works affecting the normal operation of the Gastro Clinic within maximum of 180 calendar days. The rest of the time is planned for planning and final details that may be necessary. However, patients shall be out of the Gastro Clinic area to be renovated for a maximum of 180 calendar days.

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1.13 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS AND PERSONNEL AT THE SITE SHALL TAKE PRECEDENCE OVER ANY

OTHER FACTOR.

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Upon request and after award, the COR can provide to the contractor the format or guidelines that can be used for the preparation of the required Accident Prevention Plan as required by this contract.

No work shall start at the job site until the Accident Prevention Plan is received and accepted by the

COR.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of North Macedonia Safety Law.

Execution of this construction contract requires compliance with Macedonian and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385-1-1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by North Macedonia regulations/legislation.

- Safety of the people shall be the highest priority of the contractor.

- The contractor shall comply with the Safety Manual of the US Army Corps of Engineers

(EM-385-1-1), wherever this US manual has more stringent safety requirements than those required by North Macedonia Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

- In accordance with previous safety paragraphs, the contractor shall provide an accepted copy of their Accident Prevention Plan before any work is authorized to start.

- The contractor is responsible for the safety of the contractor’s employees, subcontractors, visitors and the general public, as they could be affected by this construction project. Contractor shall provide proper fences or barricades to separate the construction areas from the rest of areas of the installation.

- The contractor is responsible to comply with North Macedonia Safety Code. All costs of compliance with safety and with North Macedonia safety regulations are the

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Page 13 of 105 Version: 001 responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor.

- Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by North Macedonia Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of North Macedonia Law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of North Macedonia Law.

The contractor shall organize the employee training in the field of health and safety at work. This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

- The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

- The Contractor shall comply with all applicable safety regulations of North Macedonia, including all required record keeping.

- The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards

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Page 14 of 105 Version: 001 and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

- Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

- Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

- Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

- Report all injuries to any person and damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative). Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

- Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

- All workers within the plot of land shall be clearly identified as workers of the contractor by wearing a vest with the company’s name on it.

1.14 Coordination

All coordination with the beneficiary (Gastro Clinic) and other local agencies or departments, shall be the responsibility of the contractor. The contractor shall notify the Contracting Officer of any disputes between agencies or other issues between local agencies or departments that could affect Contract duration or Contract Price.

The facility to be renovated shall be vacated for a maximum period of 180 calendar days.

Access to the work areas shall be through operational areas of a hospital. The contractor shall comply with all access policies of the hospital complex.

All works shall be closely coordinated with the beneficiary.

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1.15 Responsibility and Ownership of Removed Materials

All refuse or salvaged materials are the property of the beneficiary, and they shall be moved to a location within the Municipality of Skopje. Prior to moving them to the location to be indicated by the beneficiary, they shall be properly cleaned. The contractor shall not be held responsible in case something is damaged or broken during its removal or transportation. This applies to elements such as the old doors, piping, plumbing fixtures or cables.

Those elements that are not requested by the beneficiary shall become the property of the Contractor and shall be disposed of, off-site, in accordance with applicable regulations of North Macedonia. The Contracting Officer Representative may ask for receipts of proper disposal of debris, or excess materials.

In summary, everything to the removed belongs to the beneficiary unless otherwise indicated by the beneficiary.

1.16 Special Site Conditions

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

1.17 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the NAVFAC Project Manager (PM) or the Contracting Officer Representative (COR) to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local language.

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1.18 Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment to be incorporated to the job site. This information must be sent to and accepted by the COR before they are purchased by the contractor. Any material or equipment utilized at the job site that is not approved by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Macedonian Legislation) shall be removed at no cost to the US Government.

1.19 Deliverables

Elements to be incorporated to the job site shall be accepted by the Contracting Officer Representative before they are purchased by the contractor.

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets Macedonian standards and the technical requirements that may be listed in this Performance Technical Specifications.

Administrative deliverables:

Conceptual Design Accident Prevention Plan Warranty letter Prefinal design Quality Control Plan List of spare parts and training Final design Schedule of Prices Final documents Construction Permit Act of Acceptance

Technical deliverables shall include

Construction sign design Fire Detection System Hand driers Porcelain floor tiles Electrical receptacles Mirrors Wall tiles Doors Toilets Wall tile metal edge protection Radiators Sinks Medical gasses components Heat pumps Faucets Water heater Paint Bed consoles Electrical conduits Door signs Commemorative plaque design Electric panel Water piping Acoustic ceiling panels Light switches Lighting fixtures

1.20 Pictures

The contractor shall send weekly and representative digital pictures of their construction by e-mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the progress monthly invoices. The US Government will not process payments unless the contractor provides complete and verifiable evidence of the work performed.

Failure to provide updated pictures will influence the ability of the Contracting Officer to validate and therefore to pay for the invoices.

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1.21 Certifications, Licenses, Permits, Fees, etc.

The contractor shall be legally capable of performing construction and design works in North Macedonia, as required by Macedonian regulations, for which the contractor shall possess the necessary Macedonian licenses and authorizations. There shall be no exception or waiver because of the US Government funding and management of this project. The contractor shall possess the same technical and legal licenses as if this contract was funded by the Government of North Macedonia.

All workers employed or performing any works for this construction project shall be legally capable of performing such works in North Macedonia. This includes work permits for any worker who is not a legal resident in North Macedonia.

The Contractor shall be responsible for determining, processing, requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction activity, utilities, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the COR. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements. The Contracting Officer Representative may require at any time evidence of proper construction licensing of the contractor.

Coordinate all permit requirements with the competent local authorities or with the COR as required.

Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.22 Quality Control and Quality Control Plan

The contractor is responsible for the quality of the works and for the quality control of their activities.

Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by these Technical Requirements and his design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health Officer. Provide the resume of the proposed person for the on-site Project Superintendent position, describing experience with references and qualifications to the Contracting Officer Representative for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

The Quality Control Manager is responsible for the QC program. The Superintendent may serve as the Quality Control Manager on this project. The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification In Annex 1, it is included a guideline to prepare the Quality Control Plan.

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US Ambassador with typical required Construction Sign in the background

NAVFAC logo to be used

1.23 Construction Sign

Immediately after award the contractor shall prepare and install on site a construction sign with the following characteristics and information on it:

- Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of North Macedonia and the United States of America

- Logos of EUCOM and NAVFAC

EURAFCENT.

- The following text: THE RENOVATION OF THIS FACILITY IS FUNDED BY THE UNITED

STATES EUROPEAN COMMAND AND PROVIDED TO THE PEOPLE OF NORTH

MACEDONIA. EXECUTIVE AGENT: US EMBASSY IN NORTH MACEDONIA. CUSTOMER:

US NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND. PRIME CONTRACTOR:?

- Start and completion dates.

- Same text in Macedonian.

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1.24 Payment

Payment shall be performed as required by US Administrative Requirements. See Contract Clauses pertinent to Payment procedures.

** NO ADVANCE PAYMENT IS AUTHORIZED **

Payment shall be performed following the principle of payment for completed work. Payment shall be phased as detailed herein:

- First authorized invoice for maximum 6% when the contractor provides a full copy (paper and digital) of the construction project, together with the corresponding Construction Permit.

The maximum 6% is exclusively for the work included in the particular design.

- Partial monthly payments as agreed with the Contracting Officer Representative (COR), and in accordance with the percentages completed for each line item of the Schedule of Prices (described in following paragraph).

- Maximum of 80% (cumulative) is authorized until the final inspection is completed and all potential deficiencies are corrected. No payment over 80% is authorized until all work included in the contract is completed.

- Final invoice (100%) shall be paid once final inspection is completed and all potential defects identified in the final inspection are properly corrected.

Together with each invoice, the contractor shall provide:

- Official invoice

- Cost breakdown to justify the amounts for which the contractor is requesting payment

- Filled Contractor’s Safety Self Evaluation Form

- Invoice Statement: With this text signed by a responsible person from the company (ideally the one that signed the contract):

I hereby certify, to the best of my knowledge and belief, that:

(1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

(2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and legal requirements of the Republic of Macedonia;

(3) This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract;

and

(4) This certification is not to be construed as final acceptance of a subcontractor’s performance.

Progress payment shall only be authorized if COR verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work was actually performed as required by the contract. COR will disallow from the requested amount those portions of the invoice that the contractor does not prove that they were performed as required by the contract.

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Example of typical Schedule of Prices for a contract with one option

1.25 Schedule of Prices

In order to process the invoices, the contractor shall submit a Schedule of Prices to the COR for acceptance. This document shall include the main elements of the construction contract, and in the invoices the Contracting Officer Representative and Project Manager of the contractor shall agree on the percentages executed for each of the line items.

Only elements that are tangible and incorporated into the finished project shall be authorized.

Consequently, elements such as these CANNOT be included in the Schedule of Prices: Accident prevention Plan, Construction Schedule, Quality Control Plan, Site visit, telephone bills, rental of office space, purchase of materials, materials stored on site but not installed, scaffolding, safety, quality control, or transportation of personnel.