N33191-18-R-0602_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Emergency Medical Services (EMS), Isa Air Base, Bahrain

See Continuation Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 68

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3319118R0602

X 9B. DATED (SEE ITEM 11)

13-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Sep-2018

CODE

NAVFAC EUROPE AFRICA SOUTHWEST ASIA

PSC 817 BOX 51

FPO AE 09622-0051

N33191 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3319118R0602

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this amendment is to:

1. Provide Responses to Pre-Proposal Inquiries (PPI) 1-24

2. Revise Proposal Due Date and Time

3. Revise Solicitation Language (Section C and Section L)

4. Provide Revised PWS (Section C, Section F and Section J)

All other terms and conditions remain unchanged.

1. Pre-Proposal Inquiry Questions and Responses 1-24

Question 1:

RFP/PWS “General Information” Section, Page# 2 of 32 (page 55), Spec Item: 1.2 Project Location “The work shall be performed at Isa Air Base, Bahrain to include Logistics Support, US.

Assets on Bahraini Military Airfield and within the RBAF flight line.”

Question: Does this mean that there are multiple locations that must be staffed by EMT personnel?

Question: For 24/7 staffing, how many EMTs per shift are required at each location?

Response: 24/7 staffing shall be performed by two EMT personnel per shift at Isa Air Base, Bahrain to include Logistics Support, US. Assets on Bahraini Military Airfield, and within the RBAF flight line.

Question 2:

RFP/PWS “Management and Administration” Section, Page# 15 of 32 (page 68), Spec Item:

2.8.7 Security Clearances “The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending. U.S. personnel required.”

Question: What level of Security Clearance is required for the EMT personnel (confidential, Secret, Top-Secret….)?

Response: Secret Clearance Question 3:

RFP/PWS “Emergency Medical Services” Section, Page# 26 of 32 (page 79), Spec Item: 2.2.1 Certification, Training, and Licensing “Emergency Medical Services (EMS) personnel must possess National Registry Emergency Medical Technician – Basic certification – Licensing” Question: Does State license accreditation meet the PWS certification requirement?

Question: How many years of experience (minimum) are required by the EMT-B personnel?

Response:

The DoD Fire and Emergency Services Certification Program will accept the certification of any entity accredited by the IFSAC or the National Professional Qualification Board (Pro-Board). Individuals must provide notarized copies of their certificates and documentation that the State is accredited to the Administration Center. Individuals who hold certificates from entities that are not accredited by either IFSAC or the Pro-Board must submit a notarized copy of their certificate and a copy of the course materials to the Administration Center. The course materials will be evaluated and if they meet the applicable NFPA standard, certification will be granted.

A minimum of one year of experience is required for EMTs.

Question 4:

RFP/PWS “Emergency Medical Services” Section, Page# 29 of 32 (page 81), Spec Item: 3.2 Emergency Medical Services (EMS) “Minimum staffing for the ambulance responding to a medical emergency is 2 EMT-B’s”.

Question: How many ambulances are positioned/stationed at each staffing location?

Question: Will the ambulances be staffed by EMT B contract personnel exclusively or will they be augmented/supplemented by EMT-B Firefighter personnel?

Response: One Government furnished ambulance is positioned for at Isa Air Base, Bahrain to include Logistics Support, US. Assets on Bahraini Military Airfield, and within the RBAF flight line.

The ambulances will be staffed by personnel possessing an EMT-B certification.

Question 5:

RFP/PWS “Emergency Medical Services” Section, Page# 12 of 32 (page 65), Spec Item: 2.7.1 Key Personnel “…on-site supervisor(s)…” Question: Will each EMT staffed location require an on-site supervisor?

Question: Will each shift at each EMT staffed location require an on-site supervisor?

Response: Per the specifications of the solicitation, one on-site supervisor/Project Manager/ Quality Manager/ Site Safety Health Officer shall be on duty to oversee all services for Isa Air Base, Bahrain to include Logistics Support, US. Assets on Bahraini Military Airfield, and within the RBAF flight line. An alternate may be utilized to ensure there is continuous oversight provided.

Question 6:

RFP/PWS “Emergency Medical Services” Section, Page# 12 of 32 (page 65), Spec Item: 2.7.1 Key Personnel Question: Can the government clarify which labor categories require resumes to be submitted with offeror’s proposal submission?

Response: Resumes are required for key personnel in management positions, including, but not limited to: the Project Manager/ Quality Manager/ SSHO, and Chief of EMS staff

Question 7:

RFP/PWS “Emergency Medical Services” Section, Page# 25 of 32 (page 78) Spec Item: 1 "General Information" “The Contractor shall provide labor, management, supervision, tools, material, and Personal Protective equipment required to perform Emergency Medical Services at Isa Air Base, Bahrain. Due to the nature of the mission, contractor will use only vetted U.S. citizens. Contractors will reside on Isa Air Base in contractor procured housing”.

Question: Because the contract personnel are required to reside on the ISA Airbase, is the contractor responsible for procuring the housing from an existing contractor operating on the base, or will the housing be made available through lease to the contract personnel by the government?

Response: Refer to revised PWS. Contractor is no longer required to reside on Isa Air Base.

Question 8: Section 0200000 –Management and Administration, Spec Item 2.3.4; The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

What licenses and permits are required for work in Bahrain on Isa Air Base?

Response: Refer to the list of permits and licenses listed in Section F of the solicitation.

Question 9: Section 0200000 –Management and Administration, Spec Item 2.3.4; The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

Can the contracint officer please confirm if a Bahraini business license is required to perform work on the Isa Air Base?

Response: The Offeror shall comply with all Host Nation Laws and Regulations.

Question 10: Section 0200000 –Management and Administration, Spec Item 2.3.4; The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

What permissions / authorizations are needed to access Isa Air Base?

Response: Refer to the list of permits and licenses listed in Section F of the solicitation.

Question 11: Section 0200000 –Management and Administration, Spec Item 2.3.4

Can contractors fly directly to Isa Air Base, or must they fly commercial to a Bahrain airport and access the base by land?

Response: Contractors must fly in to the Bahrain International airport at Manama and then drive to Isa Air Base.

Question 12: Section 0200000 –Management and Administration, Spec Item 2.3.4

Will contractor personnel will be able to utilise Milair flights to travel to Isa Air Base? If so, where can these flights be picked up from? Please provide any additional information on how flights to Isa Air Base will be administered.

Response: No Question 13: Section 0200000 –Management and Administration, Spec Item 2.3.5.2; Workmen’s Compensation:

As required by Federal and state worker’s compensation and occupational disease statutes

Please confirm if DBA insurance will be required for this project, and that if so, that it will meet this requirement.

Response: Yes Question 14: Section 0200000 –Management and Administration, Spec Item 2.4; The Government shall provide a lay down area for Contractor office space and housing.

Could you please clarify how housing and meals can be arranged for contractor personnel? Management & Administration 2.4.1 states that a lay down area will be provided (which suggests that these facilities will need to be contractucted), however, Emergency Medical Services 1.1 states that Contractors will reside in contractor procured housing. Is the construction of house facilities part of the Scope of Work, or are accommodation services available for contractors?

Response: The Government will provide a lay down area for Contractor provided housing and office units (i.e. relocatable buildings (RLBs). The Contractor shall determine how units shall be acquired (i.e. purchased or leased). The Contractor is not required to reside on Isa Air Base in Contractor provided housing, but the Contractor shall make it available. The Contractor shall cover the cost of meals provided to personnel via the Isa galley.

Question 15: Section 0200000 –Management and Administration, Spec Item 2.4; The Government shall provide a lay down area for Contractor office space and housing.

Please clarify how office space can be arranged for contractor personnel? Is there a requirement to build a facility on the mentioned lay down area?

Response: The requirement is to provide office space and housing. This has historically been accomplished by either leasing or buying relocatable buildings (RLBs) via local vendors.

Question 16: Section 0200000 –Management and Administration, Spec Item 2.5; The Contractor shall provide meals and employee housing.

Please confirm what housing and meal facilities are available on site, and provide a point of contact so that the contractor can identify the costs of these facilities and what arrangements need to be made to acquire them?

Response: Meals shall be provided to personnel via the Isa galley. Housing shall be provided at the determination of the Contractor, however has historically been provided via leasing or purchasing relocatable buildings (RLBs) from local vendors.

Question 17: Section 0200000 –Management and Administration, Spec Item 2.5; The Contractor shall submit a meal invoice listing employees who have purchased meals in the Galley and pricing, per Section F.

Will meal costs be invoiced separately from the monthly invoice for services provided? If so, should meal costs be factored into the project costing?

Response: Yes, the Contractor shall include meal pricing in projected contractual costs. Meal costs shall be invoiced separately, however shall be provided in conjunction with the invoicing for all other services provided.

Question 18: Section 0200000 –Management and Administration, Spec Item 2.5; The Contractor shall provide office facilities on Isa Air Base.

Please confirm if there are any existing office facilities on site that can be used by contractor and provide a point of contact to confirm pricing?

Response: Housing and office units, typically in the form of relocatable buildings (RLBs) shall be acquired per the Contractor’s discretion. They are often either purchased or leased from local vendors.

Question 19: Section 0200000 –Management and Administration, Spec Item 2.7.1-3

Must the Project Manager, Quality Manager and Site Safety and Health Officer (SSHO) be dedicated to this contract/project or can they be shared with other projects?

Response: The Project Manager, Quality Manager and Site Safety Health Officer shall have scheduling availability that meets the requirements listed in the Performance Work Statement.

Question 20: Section 0402000 – Emergency Medical Services, Spec Item 1; Contractors will reside on Isa Air Base in contractor procured housing.

Please confirm what housing facilities are available on site, and provide a point of contact for contractor to confirm pricing and arangements?

Response: It is no longer mandatory that contracted personnel reside on Isa Air Base, however the Contractor shall make housing available to workers, via a method determined by the Contractor.

Historically relocatable buildings (RLBs) have been either leased or purchased via local vendors in order to satisfy this requirement.

Question 21: Section 0402000 – Emergency Medical Services, Spec Item 2.2.1; Minimum staffing for the ambulance responding to a medical emergency is 2 EMT- Basics Daily staffing for the ambulance typically is sourced from on-duty, EMT-B certified firefighters, under the OPNAV 11320.23G cross-staffing concept.

Does the minimum staffing requirement suggest that 2 EMT contractors be on duty at all time during a 24 hour basis (i.e. 2 positions manned at all times 24/7 by, or example, 6 - 8 EMT contractors total) or that during the course of a day (24 hours or "daily", as stated) 2 contractors total shall be on duty?

Response: Yes, two EMT-B personnel shall be on duty on a 24/7 basis (two positions manned at all times 24/7).

Question 22: Section 0402000 – Emergency Medical Services, Spec Item 2.2.9; The Contractor shall furnish the information required on the Security Classification Specification, Form DD254, and any information required by Defense Industrial Security Clearance Office (DISCO) to process this clearance. The Contractor shall complete Questionnaire for National Security Positions (SF86) via the OPM Electronic Questionnaire for Investigations Processing (e-QIP) tool. DISCO will adjudicate to national security standards, make the eligibility determination and record in the Joint Personnel Adjudication System (JPAS).

Are any security clearances required for the project personnel?

Response: Secret clearance is required.

Question 23: Section 0402000 – Emergency Medical Services, Spec Item 3.2; Contractors will reside on Isa AB in existing contractor provided housing. No expansion of housing units will be authorized.

Please explain what the "existing" contractor provided housing refers to. Is this a 3rd party housing and food supplier? Will contractor be responsible for paying these costs, or will this be provided?

Response: The existing contractor provided housing refers to relocatable buildings (RLBs) that the current contractor leases from a vendor. Meals are provided to personnel via the Isa galley and the Contractor provides monthly invoicing to the Government in order to obtain payment for meals consumed. The Contractor is responsible for providing estimated costs for meals and housing/ office space in their proposal.

Question 24: Section 0402000 – Emergency Medical Services, Spec Item 3.2; Contractors will reside on Isa AB in existing contractor provided housing. No expansion of housing units will be authorized.

Will any office space or operations rooms be provided by the government? For example, is there an medical center / office / response room where the Ambulance is located that can be used as an office?

Response: The Contractor shall provide office/housing units that are equipped with necessary office equipment to perform service operations stated in the solicitation.

**** ALL PPIs HAVE RECEIVED RESPONSES. NO ADDITIONAL PPIs WILL BE

ACCEPTED.****

2. Proposal Due Date and Time

The proposal due date and time is hereby revised to:

27 September 2018, 02:00 PM Central European Summer Time (CEST).

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

3. Revised Section C-Description and Specifications and Revised Section L- Instructions, Conditions and Notices to Bidders

Page 5 of 53 of the solicitation is revised and hereby incorporated as follows:

Description of Services The outcomes to be achieved are Emergency Medical Services. ISA Air Base, Bahrain requires continuous Emergency Medical Services (24/7) to ensure the protection of life, property and environment as a result of an accident, manmade or natural disaster, for Logistic Support Area, U.S. assets in Bahraini Military Airfield, and outlying support areas. The Contractor shall provide all labor, management, supervision, and personal protective equipment required to perform Emergency Medical Services while utilizing a government furnished ambulance. The Contractor shall respond to all EMS calls with qualified personnel to ensure initial responder medical care is rendered. Members providing this service will be Nationally Registered Emergency Medical Technicians – Basic certified (EMT-B's).

See the Attachments in Section J for the Performance Work Statement (PWS) pertaining to each of the follow individual annexes:

All terms and conditions of the Solicitation, PWS, and all attachments are applicable. The proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

This requirement will provide services Emergency Medical Services in accordance with the Performance Work Statement, which will be provided. The work will include, but is not limited to, supplying all labor, management, tools, materials, and equipment necessary to provide 24hrs a day seven (7) days a week staffing for emergency services located at ISA Base, Bahrain.

Section L: GENERAL INFORMATION INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

NAVFAC Solicitation No.: N3319118R0602 Title: EMERGENCY MEDICAL SERVICES SERVICES AT ISA AIR BASE, BAHRAIN NAICS Code: 561210 Military Base Support Services (Size Standard: $35.5 million) PSC: R429 Support- Professional: Emergency Response/Disaster Planning/Preparedness Support This is an unrestricted procurement with full and open competition.

Due date: Proposals are due no later than 2:00 p.m. CEST on Thursday 27 September 2018.

PRE-PROPOSAL CONFERENCE/SITE VISIT will not be held.

SYSTEM FOR AWARD MANAGEMENT

Specification Title 0100000 General Information 0200000 Management and Administration 0402000 Emergency Medical Services

System for Award Management (SAM) registration is required for all offerors, including Joint Venture (JV) offerors (registration must state the NAME of the JV). SAM registration can be accomplished at https://www.sam.gov. Offerors not registered in SAM shall obtain a DUN & Bradstreet (DUNS) number and a CAGE or NCAGE prior to registering in SAM.

A DUNS number is required for all offerors, including JV offerors. In addition to the DUNS number required for JV offerors, JV offerors must provide a DUNS number for each member compromising the JV. DUNS numbers can be obtained at http://fedgov.dnb.com/webform. The DUNS number is required in order to register for SAM. Offerors must be registered in SAM prior to the submission of proposals. An active SAM status is required prior to award.

JOINT VENTURES (JV) AGREEMENTS

For the purposes of this solicitation, a Joint Venture (jv) refers to a U.S.-styled formal legal entity in the nature of a partnership comprised of two or more persons or companies. Each Joint Venture must provide one (1) CAGE/NCAGE code, one (1) DUNS number for the joint venture and one (1) DUNS number for each member comprising the Joint Venture. Each Joint Venture must be registered in the System for Award Management (SAM) using the name of the joint venture.

Joint Venture Offerors (JV) offerors, shall provide with their proposal a notarized legal document that establishes the JV. The JV Agreement shall take effect upon the submission of the proposal and remain irrevocable until one (1) year after the work has been finally inspected and accepted by the Government.

Submission of the notarized legal document that establishes the JV shall be furnished with the proposal in its original language version along with a certified English translation of the notarized JV document. The Joint Venture must be formed and valid at the time of submission of the proposal. The validated notarized legal document must include language that each member of the JV will be jointly and severably liable for the performance of the whole contract and will be incorporated into the contract award if award is made to the JV.

1. The Joint Venture Agreement shall include, at a minimum, the following:

(a) Name of firms that form the JV and the name of the JV.

(b) Name and title of the corporate officials signing on behalf of each party.

(c) Solicitation number.

(d) Description of the responsibilities in terms of work category for each member (for example:

Firm A performing 100% of C-2-d.)

(e) The statement "The composition and structure of the JV will remain unchanged from award to one (1) year after contract completion.”

(f) Date of issuance of the agreement and notarized signature of the corporate officials signing in behalf of each party.

(g) Statement under oath stating that the Joint Venture(JV) is in compliance at the time of proposal submission with all applicable laws, rules, and regulations. This statement must be signed under oath by all members comprising the Joint Venture.

The U.S. Government reserves the right to review the actual JV Agreement to determine its basis and compliance with the applicable laws. Any internal agreements affecting the internal composition of the existing JV and its potential liabilities in relation to the contract (performance guarantee, insurance, etc) will be sent to the Contracting Officer to provide notice of the same. Any change in the composition of the JV will require the JV to formally request a Novation Agreement in accordance with FAR 42.12, which will be approved/disapproved at the discretion

PROPOSALS

Offerors are required to submit both technical and price proposals and they must be submitted in separate volumes. Proposals shall consist of price and technical information. The technical proposal shall not contain any cost/pricing information.

http://fedgov.dnb.com/webform

Offerors shall submit an original price proposal. Offerors shall submit an original and two (2) copies of the technical proposal.

The solicitation requires the evaluation of price and the following non-price (technical) factors:

Reference Section M for a full description of the evaluation factors.

Factor 1 – Experience Factor 2 – Technical Approach Factor 3 – Past Performance

Proposals unrealistic in terms of technical or schedule commitments or unrealistically low in price will be considered lacking technical competence or comprehension of the complexity and risks of the contract requirements and may be rated as technically unacceptable.

Proposals shall be submitted via email to:

stephen.astwood@eu.navy.mil

AND

cherie.mitchell@eu.navy.mil Each offeror must electronically submit a price proposal and a technical proposal to the above two email addresses. All proposals must be received by the time and date stated on the SF 33, block 9.

Timeliness of proposals will be in strict accordance with FAR 52.215-1. Only those proposals received by the specified time and date will be considered and reviewed. Incomplete proposals will result in the rejection of the proposal unless corrected through discussions.

Multiple emails may need to be sent for any of the submissions, if your e-mail exceeds 5MB. The U.S. Navy computer server will only accept e-mails with attachments up to 5MB. If you need to submit more than one e-mail for the above submission, number them at the end of the e-mail subject title as “1 of?”, “2 of?” etc.

Offers must be submitted in English, to include any and all supporting documentation (certificates, licenses, award documents, etc.). If supporting documentation cannot be recreated in English, than at a minimum an English translation for any supporting documentation written in a language other than English must be provided.

The contract will be awarded in US Currency ($) and all offers must be submitted in US Currency ($). Failure to submit a price proposal in US Currency ($) will result in exclusion from further competition.

PROPOSAL EVALUTION

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the lowest price, technically acceptable proposal (LPTA). For this solicitation, the LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

An overall non-price factors rating (technical rating) must be at least “ACCEPTABLE” in order to be eligible for award. An UNACCEPTABLE rating in any factor results in the overall non-price factors proposal being rated UNACCEPTABLE unless corrected through discussions.

An Overall non-price factors rating of UNACCEPTABLE makes a proposal ineligible for award.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may mailto:stephen.astwood@eu.navy.mil mailto:cherie.mitchell@eu.navy.mil limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

In order to permit efficient competition, the Navy will utilize the following methodology:

Proposals will initially be screened for price and placed in order (lowest to highest). The Navy will then evaluate the technical factors of the three lowest priced proposals. The Navy will make award to the lowest priced technically acceptable proposal from among the three lowest priced proposals. If no proposals are found to be technically acceptable within the first group of proposals, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. However, the Navy, at its sole discretion, reserves the right to increase the number of proposals it will review under this methodology. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Navy. If discussions are deemed necessary by the Contracting Office, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.

NOTIFICATION AND DEBRIEFINGS

Notification of unsuccessful offerors shall be accomplished after award and in accordance with FAR 15.503. Debriefing of unsuccessful offerors shall be in accordance with FAR 15.505 and 15.506.

DISPOSITION OF PROPOSALS

After award, any excess copies of the proposal will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING VIA THE PRE-PROPOSAL INQUIRY

FORM

The offeror may submit the pre-proposal inquire (PPI) form (attachment D) via e-mail and must specify the section and paragraph of the RFP for which clarification is desired. Pre-Proposal Inquiries (PPIs) will be accepted up to 10 days prior to the due date of the proposals. Responses will be published via amendment to the solicitation.

stephen.astwood@eu.navy.mil

AND

cherie.mitchell@eu.navy.mil

0100000–General Information

Table of Contents

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor’s Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template.

mailto:stephen.astwood@eu.navy.mil mailto:cherie.mitchell@eu.navy.mil

0100000–General Information

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, including Personal Protective Equipment facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Isa Air Base, Bahrain under a performance-based contract that is comprised of Recurring Work.

The Contractor shall provide 24 hours a day/ 7 days a week response capability for continuous emergency medical services.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff--N/A Annex 4 Public Safety

• 0402000 Emergency Medical Services Annex 5 Air Operations--N/A Annex 6 Port Operations--N/A Annex 7 Ordnance--N/A Annex 8 Range Operations--N/A Annex 9 Health Care Support--N/A

Annex 10 Supply--N/A Annex 11 Personnel Support--N/A Annex 12 Morale, Welfare and Recreation Support--N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support – N/A Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment (BSVE) – N/A Annex 18 Environmental – N/A

1.2 Project Location The work shall be performed at Isa Air Base, Bahrain to include Logistics Support, US. Assets on Bahraini Military Airfield and within the Royal Bahraini Air Force (RBAF) flight line.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional Emergency Medical Services at other locations in addition to the services and locations identified in the recurring work requirements of this contract.

Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The Kingdom of Bahrain is a group of 33 islands comprising a total area of

741 square kilometers located in the Arabian Gulf approximately 20 miles off the eastern coast of Saudi Arabia at 26 degrees 00 minutes N latitude and 50 degrees 33 minutes E longitude. Isa Air Base (Isa AB) is located on the shore of the Persian Gulf on the Kingdom of Bahrain, south of the capital of Manama. Isa AB is located at 25 degrees 55 minutes 10 seconds N and 50 degrees 35 minutes 43 seconds E.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns The climate can be generally described as arid with mild, pleasant winters, and extremely hot, humid summers with temperatures during the months of June through September reaching 50 degrees Centigrade (122 degrees Fahrenheit) and at near 100 percent humidity.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its Contractors as partners and not just abstract service providers. The Navy wants its Contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its Contractors. This management will include the knowledge, skills, authority and willingness to use Contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its Contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and Contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements.

Specification item 4 will always contain the Non-recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.3 Requirements Hierarchy

2.3.1 Required Conferences and Meetings

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Property

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM) Government Furnished Equipment

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.3 Passes and Badges

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.5 4 Accident and Damage Reporting

2.9.4.1 Accident Reporting and Notification Criteria

2.9.6 5 Fire Protection

2.9.7 6 Monthly On-Site Labor Report

2.9.8 7 OSHA Citations and Violations

2.9.9 8 Safety Inspections and Monitoring

2.9.10 9 Safety Certification

2.9. 10 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2.1 Government Regular

Working Hours

The Government’s regular working hours are from 0700-1600, five days per week, Sunday through Thursday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

The ContractorContractr shall provide 24/7 response capability for Continuous Emergency Medical Services.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subContractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subContractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel, including Contractor’s personnel and Government personnel. The initial session will be scheduled concurrent with the Pre- Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager

* Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations Host country laws, regulations and procedures.This shall include National Registry Emergency Medical Technician Basic (NREMT-B) certification.

The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage.