Attachment_1_-_Kondele_MRU_Roof_Replacement_PTS_(1).pdf

United States Army Medical

Research Directorate – Kenya

Medical Research Unit (MRU) Building

Kondele Research Institute

Kisumu Region, Kenya

PEFORMANCE TECHNICAL

SPECIFICATIONS

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

Attachment 1 Performance Technical Specifications

TABLE OF CONTENTS

COVER PAGE ------------------------------------------------------------------------------------ 1 TABLE OF CONTENTS ------------------------------------------------------------------------ 2

LEGEND: ACRONYMS AND DEFINITION----------------------------------------------------------------4

1. PROJECT DESCRIPTION ------------------------------------------------------------- ----5

1.1 General

Design-Build Procedure Design Acceptance and Construction Authorization

1.2 Scope of Project

CLIN 001 - Medical Research Unit (MRU) Building Roof Replacement

1.3 Standard Nomenclature

1.4 Project Signage

1.5 Procedure

1.6 Contract Milestones

2. PROJECT OBJECTIVES ----------------------------------------------------------------11

2.1 Mission Statement 2.2 Facility Function 2.3 Project Specific

Sustainable Design Energy Conservation

2.4 Appropriate Design

2.5 Workflow Process

Hours of Operation Staffing/Occupancy

3. SITE ANALYSIS -----------------------------------------------------------------------------12

3.1 Existing Site Conditions

Natural Constraints Man Made Constraints

3.2 Photo Description

3.3 Site Development Requirements

Site Plan – Facility Footprint Parking and Service Access Pedestrian Access and Circulation Landscaping Utilities Site Drainage Site Clearing Construction Access / Lay Down Area Signage

4. GENERAL WORK REQUIREMENTS ------------------------------------------------20

4.1 Reference Standards

4.2 Work Requirements

4.3 Design Guidance

4.4 Performance Technical Specifications

4.5 Project Start and Planning

4.6 Submissions

Concept Design Submittal Final Design Submittal Construction Schedule Quality Control Plan Safety Plan / Accident Prevention Plan

Interim / Construction Submittals Completion Submittals

4.7 Construction Guidance

4.8 Certifications, Licenses, Permits, Fees, etc.

4.9 Coordination

4.10 Vegetation Control

4.11 Responsibility of Materials

4.12 Safety and Protection

4.13 Spill Contingency Plan

4.14 Special Site Conditions

4.15 Cleaning

5. ENGINEERING SYSTEMS REQUIREMENTS---------------------------------------30

A10 FOUNDATIONS

B10 SUPERSTRUCTURE

B20 EXTERIOR ENCLOSURE.

B30 ROOFING.

C10 INTERIOR CONSTRUCTION

C20 STAIRS

C30 INTERIOR FINISHES

D20 PLUMBING

D50 ELECTRICAL

G10 SITE PREPARATION

G20 SITE IMPROVEMENTS

G30 SITE CIVIL/MECHANICAL UTILITIES

G40 SITE ELECTRICAL UTILITIES

6. ENGINEERING TECHNICAL SPECIFICATIONS----------------------------------40

SETION A10: FOUNDATIONS

SECTION B10: SUPERSTRUCTURESECTION B20: EXTERIOR ENCLOSURE

SECTION B30: ROOFING

SECTION C10: INTERIOR CONSTRUCTION

SECTION C20: STAIRS

SECTION C30: INTERIOR FINISHES

SECTION D20: PLUMBING

SECTION D50: ELECTRICAL

SECTION G10: SITE PREPARATION

SECTION G20: SITE IMPROVEMENTS

SECTION G10: SITE CIVIL/MECHANICAL UTILITIES

SECTION G10: SITE ELECTRICAL UTILITIES

LEGEND: ACRONYMS AND DEFINITIONS

As used throughout this solicitation/contract:

Contracting Officer [KO] is the Government’s representative in charge for executing the contract and responsible for any amendment.

Contractor is for the Offeror that has been awarded the contract

COR stands for the Contracting Officer Representative, who is a qualified Government employee appointed by the KO to assist in the technical monitoring or administration of a contract.

D/B contract stands for Design and Build contract, which means that the contractor shall first provide a complete and executable design matching the specification for TR, then implement the construction in accordance to such a design. DOD stands for U.S Department of Defense.

ESR stands for Engineering System Requirements

Government stands for the Government of the United States of America (U.S.A)

HVAC stands for Heating, Ventilation and Air Conditioning

NAVFAC EURAFSWA stands for Naval Facilities Engineering Command Europe, Africa and South West Asia; it is the Government’s executive agent for construction.

NTPC stands for Notice to Proceed with the Construction.

NTR stands for Navy Technical Representative, who is in charge to monitor the performance of work under the contract and is an accountable official for purposes of certifying payments

Offeror is any constructor that submits a bid

Project Manager [PM] is the Government’s technical representative in charge for managing the project (scope, cost, and schedule) from design authorization to closeout.

PTS stands for Performance Technical Specifications

RFP stands for Request for Proposal

RFQ stands for Request for Quotation

SF stands for Government’s Standard Form; this acronym is followed by a number identifying what contract action the form is intended for

SOW stands for Statement of Work: it is the detailed description of the work activities, deliverables and timeline the contractor will execute against in performance of specified work

TEB stands for the Government Technical Evaluation Board in charge to receive, accept and evaluate the technical offers

TR stands for Technical Requirements and shall be used interchangeable with Performance Technical Specifications (PTS) within this document.

USAMRD-K United States Army Medical Research Directorate –Kenya

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

1. PROJECT DESCRIPTION

1.1 GENERAL

This is a design-build project to provide a complete roof replacement for the existing Medical Research Unit (MRU) building located at the U.S. Army Medical Research Unit in the Kondele area of Kisumu, Kenya. The roof design and construction shall be in accordance with Kenyan building code requirements and the requirements of this document.

Project site is located at GPS coordinates: 0°5'13.351"S, 34°46'21.291"E (-0.087042, 34.772581).

Design-Build Procedure The Design-Build procurement method consists of a design phase and construction phase. The construction phase shall start only after acceptance of the contractor’s design.

The design shall be developed by qualified design professionals, either consistently employed in the contractor’s company or working for a design firm hired by the contractor for the purpose of this project. All structural repairs, modifications, and new work must be installed by a qualified contractor with a minimum of 10 years of experience. The Contractor will submit qualifications of the engineer for review and approval as part of the Quality Control plan. The Contractor may use developed structural calculations or his owns and must be submitted for review and approval. The contactor will correct any identified deficiencies. No work will begin until approved documents have been issued to the Contractor.

Design Acceptance and Construction Authorization The construction cannot start until all submittals required by this contract are received and reviewed by the US Government and shown to meet the requirements of these Performance Technical Specifications package. The acceptance of the design and authorization to start construction will be issued by the NAVFAC EURAFSWA project manager.

1.2 SCOPE OF PROJECT

The contractor shall provide a complete and useable roof for the existing Medical Research Unit (MRU) building facility, including, but not limited to Superstructure, Exterior Enclosure, Roof System, Interior Construction, Electrical Systems, Mechanical Systems, and Other Work as required. The Contractor shall provide all labor, materials, equipment, management, supervision, delivery, transportation, travel and travel documentation, necessary immunization testing and medical screening, and all other necessary documentation to perform the tasks. The contractor shall provide complete removal, repair, install, and replacement of the existing tile roof deck and roof structure comprising trusses, rafters, purlins, battens, wall plate, fascia/barge boards, eaves construction, support trusses; provide the necessary design, repairs to install new trusses and roof system.

The work will include the following:

CLIN 001 – Replace the roof of the Medical Research Unit (MRU) Building

The MRU Building Roof Replacement shall consist of the following:

• Remove and dispose of approximately 1400 sq. meter of roof tile.

• Remove and dispose of approximately 1400 sq. meter of roof sheeting.

• Dismantle, remove and dispose of existing roof structure comprising of trusses, rafters, purlins, battens, wall plates, fascia, eaves, etc.

• Remove and dispose of existing gutters and down spouts.

• Remove and dispose of approximately 950 sq. meter of interior ceiling.

• Remove and dispose of existing interior ceiling mounted light fixtures.

• Dismantle the abandoned electrical fittings and terminate the abandoned electrical cable in the ceiling and roof space. All existing electrical lines still being used shall be re-installed after completion of the new roof and attic space in new electrical conduit with proper support and hangers.

• Dismantle plumbing pipes and water storage tanks located in the roof space. Abandoned piping and tanks not in use shall be disposed of. All mechanical and plumbing systems still in operation shall be re-installed with new piping, supports, and equipment.

• Any existing fire protection systems, such as alarms, sprinklers, and equipment shall be removed and reinstalled after the completion of the new roof/attic. Before re-installation, fire protection system shall be evaluated and inspected to ensure it provides adequate coverage for the building and repaired as necessary to meet the Kenya building codes. Fire protection system shall be certified by a licensed fire protection professional.

• Construct a complete new roof system to include new metal trusses, rafters, purlins, battens, wall plates, fascia boards, eave construction, soffit construction, roof sheeting, Decra style roofing tiles or equivalent, flashing, plumbing vent penetrations and roof vents.

• New roof system shall be designed and constructed to match the character, color and pitch of the existing roof. Provide specialty tiles for all conditions including but not limited to eaves (starter courses), rakes, ridges, closures, and hips as needed. Mortar is an acceptable closure material as part of manufactures standard detail.

• Provide and install zinc strips per manufacturer’s recommendations throughout the new roof to combat moss and algae growth. Replace the existing rood vents and roof jacks and add additional vents as necessary to provide adequate ventilation for the attic space. All penetrations, such as roof vents, jacks, and windows shall have animal screens to keep out birds and insects.

• Tile installation will follow the current edition of the Kenyan building codes and the tile Manufactures’ standard details however it must include one layer of underlayment - lapped to provide a full two layers at all locations. The deck shall be painted with one undercoat and two finishing coats of clear polyurethane on the general surfaces.

• The deck must be replaced and installed to provide an acceptable substrate for the underlayment and nailing of tiles and in conformance with current Code and Roofing Manufacturer’s requirements. Allowable deck includes solid wood (minimum 1.5”) and plywood (minimum 5/8”) each for up to a maximum 24 “supports spacing. Oriented strand board (OSB) roof decks are not allowed. Other deck configuration may be considered when coordinated with truss spacing and design.

• The contractor shall certify the overall integrity and conditions of existing building roof support load structural to include, but are not limited foundation, wall, spacing piers, columns, and any other structural members.

• New and existing trusses to remain must be adequately attached to the masonry walls in conformance with the Kenyan and international buildings codes, design standards, and life safety regulations. Bracing will be provided to stabilize trusses as needed. Contractor shall be responsible for determining if temporary lateral bracing of existing walls will be needed during the roof removal and construction. Contractor shall provide the temporary lateral bracing as needed.

• New roof system shall be designed to provide structural support for the appropriate roof live and dead loads.

• The contractor shall replace all storm water gutters and down spouts with new aluminum seamless metal, and connect to existing storm drainage system. The contractor shall install replacement gutters of all one color. The new gutter section(s) will match the color of the existing gutter.

• The gauge of the gutters to be installed will be 032 Thickness, Downspout .024, Hanger and spike spacing 24”. The contractor shall make all connections within the gutter system using appropriate fittings (i.e., preformed corners, elbows, end caps, and connectors.).

• The contractor shall ensure that all gutters and down spout are secured properly and are aligned at the correct slope to carry away water. If gutter hangers are used, the straps will be

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya installed under the roofing tiles. All fasteners for roofing and structural repair must be hot dipped galvanzie4d or stainless steel as follows: o Hot dipped galvanized fasteners complying with ASTM A153 and connectors complying with ASTM A653, Class G185 are acceptable. o Type 304 or Type 316 stainless-steel fasteners and connectors are recommended for maximum corrosion resistance.

• Install approximately 950 sq. meters of new 12mm thick soft board interior ceiling throughout the building. Prepare and apply one undercoat and two finish coats of plastic emulsion paint on surfaces of the soft board ceiling.

• Furnish, install, and terminate all wiring and necessary materials to re-connect all electric service panels, subpanels, breakers, switches, light fixtures, receptacles, etc. that were disconnected during the roof demolition.

• Install new LED light fixtures throughout the attic space to adequately illuminate the room. Light fixtures shall be operated by a single switch that is located directly above the attic access hatch point. The light fixtures shall be evenly spaced throughout the attic to provide sufficient light for inspection purposes.

• Contractor shall construct an access walk way (minimum 18-inch wide) in the attic space, above the bottom cord of trusses at a point with maximum head room. The path of the walk way shall make a complete loop of the attic space to allow for visual inspection of the entire attic.

• Re-install HVAC lines for electric mini-split A/C units that are located in the roof space.

The new work shall result in a complete, safe, and usable facility. All work shall be in general conformance with the Kenyan Building Codes, International Building Codes, design standards, and life safety regulations including span capabilities and tie down to existing walls.

A preliminary study and concept design for the re-roofing of this building was performed several years ago. As part of this Performance Technical Specifications package, the contractor will be provided with the following attachments:

1. Attachment 1A – Typical Concept Roof Designs

2. Attachment 1B – Typical Bar Bending Schedules

3. Attachment 1C – Health and Safety Requirements

These attachments are for reference purposes only. The contractor shall utilize these preliminary concepts, schedules, and quantities and create their own full design drawings and details for construction. The contractor is responsible to visit the site in order to ascertain existing conditions and accurately estimate quantities prior to bidding.

The existing MRU building will be occupied during construction. Construction work shall be coordinated with USAMRD-K Logistics Director and NAVFAC project manager to minimize the disruption to building activities. The construction shall be performed in phases such that portions of the medical research facility can remain fully operational at all times during construction.

Contractor shall provide all necessary protection plans, ensuring a sufficient number of adequately designed egresses in combination with other safeguards to provide adequate egress time or protection for occupants exposed to emergency evacuation.

Contractor shall be responsible for the temporary relocation, storage, safeguarding and reinstallation of all building contents (equipment, furniture, etc.) that must be moved or protected during construction.

Site work The site must be completely fenced and secured during construction. Overall site layout and management must be approved in writing by the Contracting Officer’s Representative (COR) prior to the start of construction. Re-grading and/or terracing of the site is not anticipated. Building sites must be approved in writing by the Contracting Officer’s Representative (COR) prior to the start of construction.

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

1.3 STANDARD NOMENCLATURE

This is an American Document, and his note is to define the way in which numbers are presented herein:

1,000 = one thousand 3,500 = three-thousand five-hundred

1.08 = one and eight hundredths

0.1 = one-tenth

1.4 PROJECT SIGNAGE

The Contractor shall provide a painted project sign during construction. The sign shall be constructed of wood and supported by wooden or metal posts. The paint shall be water resistant and display the following:

Project name shall appear at the top center in 76mm (3 inch) tall capital block letters

“U.S. ARMY MEDICAL RESEARCH UNIT”

(and in 38mm (1.5 inch) lettering with the following in sentence case letters):

“In cooperation with the Kenyan Government, funding for this project is provided by the U.S. Government.”

The Contractor may also add the Contractor company name at the bottom of the sign. The approximate size of the sign shall be 800mm x 1200mm and the sign shall be placed in a location to be determined by the Contracting Officer or Contracting Officer’s Representative. The Contractor shall submit a proof of the sign for approval prior to construction. The sign shall be placed in the location determined by the Contracting Officer’s Representative (COR) in such a way so as to provide the most visibility to passers-by.

Dedication Plaque Provide a project dedication sign at the project site at least 2 weeks prior to project completion. No later than 4 weeks prior to the planned project completion, the Contractor shall contact the Contracting Officer or Contracting Officer’s Representative regarding final wording for the dedication sign. The Contractor shall provide a proof of the sign for approval prior to manufacturing the sign.

The approximate size of the sign shall be approximately 800 mm x 1200 mm. The sign shall be constructed of sheet metal with a water resistant coating and affixed directly to the building at a location approved by the facility administrator and the Contracting Officer (or Contracting Officer’s Representative) to provide optimal visibility. The sign shall have a frame around it. The frame material shall be wood and be approved by the Contracting Officer prior to installation.

The following is an example of the Dedication Plaque template:

“U.S. ARMY MEDICAL RESEARCH UNIT”

(The following shall be in 38mm (1.5 inch) sent case lettering)

“Building Relationships in the fight against diseases” “DD

Month, YYYY”

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

“Working together for the future benefits for the people of Kenya”

“This facility is a gift from the people of the United States to the people of Kenya”

“DAY MONTH, YEAR”

“HEALTH AND PROSPERITY”

1.5 PROCEDURE

The total contract duration is 390 calendar days after award. This project shall have a separate Design Phase and Construction Phase. The Design Phase, also known as the Pre-Construction Phase, shall start upon award of the contract. The Construction Phase shall start only once that the official Notice to Proceed with Construction (NTPC) is issued by the NAVFAC EURAFSWA Project Manager/Contracting Officer.

The NTPC will not be issued until all Design Phase submittals are received, reviewed, shown to meet the performance technical specifications of the solicitation package, and approved by the US Government.

The Design Phase submittals consist of:

• Concept Design Submittal

• Final Design submittal

• Construction Schedule

• Cost Proposal/Schedule of Materials

• Quality Control Plan

• Safety Plan/Accident Prevention Plan

The Construction Phase Submittals consist of

• Interim / Construction submittals

• Completion submittals

The following is a brief description of the required submittals and procedure; refer to 4 General Requirements of this PTS package for more detailed information of the submittal requirements.

Concept Design The concept design shall be completed within 60 calendar days of contract award. The concept design is intended to assure all lay-out requirements are clearly met before the full design is developed. The contractor shall utilize the Preliminary Concept Designs provided with this PTS package and develop a concept design for submission that meets all Performance Technical Specifications.

Final Design The contractor shall have 60 calendar days after approval of the concept design to complete the final design, incorporating all concept design review comments provided by the US Government.

The final design shall meet all the requirements identified in these Performance Technical Specifications and the Solicitation package and shall include:

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

Architectural Drawings Structural Drawings Mechanical Drawings Plumbing Drawings Electrical Drawings All Calculations and Details required to validate the design.

Construction Schedule The contractor shall have 180 calendar days after issuance of the NTPC to complete the construction work. Before issuance of the NTPC, the contractor shall prepare and submit a construction schedule where the different work segments are identified and associated to the timeframe set for completion.

Quality Control Plan Before issuance of the NTPC, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by this document and his design is obtained.

Accident Prevention Plan / Safety Plan Before issuance of the NTPC, the Contractor will prepare and submit an Accident Prevention Plan (APP), also known as a Safety Plan, describing procedures to perform to ensure the safety of personnel and equipment on the job site.

Interim / Construction Submittals During construction, the Contractor is required to submit routine reports detailing the progress of the project, including proof of completion, changes, and invoices.

Completion Submittals Upon completion of project and prior to final payment, the Contract is required to submit construction close-out submittals and inspection approvals leading to overall Acceptance of the project and Beneficial Occupancy of the facilities.

1.6 CONTRACT MILESTONES

Contract Milestone Timeline

AWARD Day 0

CONCEPT DESIGN SUBMITTED +60 Days after Award

GOVERNMENT REVIEW & APPROVAL +30 Days after Concept Design Submitted

FINAL DESIGN SUBMITTED +60 Days after Concept Design Approved

GOVERNMENT REVIEW & APPROVAL +30 Days after Final Design Submitted

NOTICE-TO-PROCEEED

WITHCONSTRUCTION (NTPC)

Pending Final Design Approved and Pre-Construction Submittals Approved Approx. +180 Days after Award

CONSTRUCTION COMPLETION +180 Days after NTPC

FINAL INSPECTION Within +30 Days after Construction Completion

FINAL ACCEPTANCE and BUILDING

OCCUPANCY DATE (BOD)

Final Acceptance of facility pending punch list resolution BOD pending Final Acceptance

CONTRACT COMPLETION +390 Days After Award

WARRANTY PERIOD +1 Year from BOD

2. PROJECT OBJECTIVES

2.1 MISSION STATEMENT

The purpose of the project is to provide an acceptable medical research unit facility by replacing the existing building roof. This project has been designated as a priority by the Ministry of Health and USAMRD-K in order to sustain medical research platforms for surveillance, testing and evaluation of products to inform the development of interventions for military-relevant endemic diseases.

2.2 FACILITY FUNCTION

This facilities provides medical research and knowledge toward the mission and goals of the USAMRD-K. The facility is one part of a larger research program throughout the Kisumu region in Kenya.

2.3 PROJECT SPECIFIC PRIORITIES

The following items are of primary importance to the user of the facility.

Sustainable Design

Integrate sustainable principles into the design, development and construction of the project.

Reduce the total cost of ownership of the facility using a whole building, life-cycle approach. Provide integrated sustainable design strategies and features to minimize the energy consumption of the facilities; conserve resources; minimize adverse effects to the environment; and improve occupant productivity, health, and comfort.

Energy Conservation

Integrate energy conservation principles into the design, development and construction of the project. Reduce the total cost and consumption of energy in the facility using a whole building approach.

2.4 APPROPRIATE DESIGN

The intent of the design will be to maintain an indigenous character. As much as possible, materials are to be available locally to promote the local economy and to take advantage of the skills and experience of local trades-persons. Construction methods are to be in-line with those used locally to take advantage of the skills and experience of local trades-persons.

2.5 WORKFLOW PROCESS

Hours of Operation

The work of this contract is to be done during the hours of 0800-1700 Monday –Friday. Contractor shall take reasonable measures to minimize the effect of noise and dust from work on facility operations. If needs arise to work other than normal hours, coordinate with the facility, and obtain approval from the US Government COR.

Staffing/Occupancy

The facility supports a medical research staff of approximately 50 to 100 medical personnel. The existing building will be occupied during construction. The contractor shall remove and replace the roof of the research facility in phases such that portions of the medical research facility may remain fully operational at all times during construction.

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

3. SITE ANALYSIS

SITE IS LOCATED IN KENYA AT THE following GPS COORDINATES:

DMS (Degrees, Minutes, Seconds) Format: 0°5'13.351"S, 34°46'21.291"E

DD (Decimal Degrees) Format: -0.087042, 34.772581

(Above: Site Layout of the Medical Research Unit (MRU) Building)

Kondele, Kisumu, Kenya

3.1 Existing Site Conditions

NATURAL CONSTRAINTS

Consider all of the following natural constraints in the design of the facility and its location and orientation within the proposed site:

Topography:

Re-grading and terracing is not anticipated.

Vegetation / Landscaping:

Protect existing vegetation. Provide maintainable landscaping design.

Climatology (Solar orientation, etc.):

If applicable, design to take advantage of prevailing wind direction and solar orientation to naturally moderate the interior temperature of the buildings.

Reference Geotechnical Soils Report if applicable.

If applicable, design foundations and structural components of the buildings in accordance with available geotechnical soils report information.

Hydrographic Survey if applicable:

Verify that there is no requirement for a hydrographic survey at this site.

MAN MADE CONSTRAINTS

Existing Vehicular Access and Circulation:

Indicate existing vehicular access to the site.

Site Utilities:

Verify the location and capacity of all existing utilities on site.

Site Drainage & Storm Water Runoff (hydrology):

Verify that the improvements can be constructed without negatively impacting existing storm water runoff system for the site.

Existing Buildings:

The roof replacement project shall be completed in phases in order to allow sections of the medical research facility to remain fully operational during the construction. Contractor shall be responsible to temporarly relocating, safeguarding and re-installing building contents (lab equipment, furnature, etc) that are required to be moved or protected during the construction.

Fencing:

There is an existing block perimeter garden fence running through the outskirts of the proposed construction footprint.

Adjacent Land Use, Cultural Resources (historical, archeological):

Verify that the proposed facility is compatible with adjacent land and that there is no significant impact on existing cultural resources.

3.2 PHOTO DESCRIPTION

The following pictures show the proposed construction site of the Medical Research Unit building roof replacement site.

(Above: View of Medical Research Unit (MRU) Building from South-West Corner)

(Above: View of Medical Research Unit (MRU) Building from South-East Corner)

(Above: View of Medical Research Unit (MRU) Building from North-East Corner)

(Above: Front View of Medical Research Unit (MRU) Building from West Side)

Kondele, Kisumu, Kenya

(Above: Interior of MRU Building, ceiling water damage due to leaks)

(Above: Interior of MRU Building, ceiling material damage)

(Above: Interior of MRU Building Roof; Existing Wooden Trusses)

3.3 SITE DEVELOPMENT REQUIREMENTS

FACILITY FOOTPRINT

Provide a scaled drawing with dimensions showing the development of the site including location of all buildings, vegiatation, farm land, and perimeter wall with gate locations.

ACCESS, CIRCULATION, AND SITE DEVELOPMENT

Parking and Service Access:

Indicate any proposed vehicular parking and service access areas.

Pedestrian Access and Circulation:

Indicate all proposed paths, sidewalks, steps, etc.

Utilities:

Indicate the location of the connection to any community utility system planned or under development at the time of award in accordance with this document and local requirements.

Site Drainage & Storm Water Runoff:

Indicate all proposed drainage channels.

Site Clearing:

Indicate areas of site clearing as required to construct the project in accordance with this document and local requirements.

Construction Access / Lay down Area:

Indicate areas of material storage and temporary security fencing.

Signage:

Indicate the location of the construction sign and any other signage required by local authorities.

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya

4.0 GENERAL WORK REQUIREMENTS

The work shall include a full design drawing package and complete construction of the new MRU building roof in accordance with all the requirements identified in this document. Contractor shall provide full roof design of the facility to include site drawings, structural drawings, architectural drawings, electrical drawings, plumbing drawings, mechanical drawings, and all calculations and details required to validate the design. The design shall meet all requirements of these Performance Technical Specification (PTS) package. Drawings to be as described in this document and as required to communicate the design to the US Government, final users, contractor’s staff and subcontractors. Material selection, specifications and installation to be as described in the Engineering Systems Requirements (ESR) and the Engineering Technical Specification (ETS) included in this document. The Engineering Systems Requirements (ESR) and the Engineering Technical

Specification (ETS) are a guideline for the design package. If an item in the project design is included in the ESR/ETS, the more stringent requirement between the ESR/ETS and the applicable local code shall govern. If an item in the project design is NOT included in the ESR/ETS, the requirements of the applicable local code shall govern.

All construction design/shop drawings will be approved and signed off in accordance with the current Kenyan Building Codes, international buildings codes, design standards, and life safety standards. Key staff will include Professional Kenyan Structural engineers certified in accordance with Kenyan requirements, codes and regulations. The contractor shall submit the qualifications of their design team and key personnel as part of their proposal.

4.1 REFERENCE STANDARDS

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards referenced below except as otherwise indicated by this Performance Technical Specifications package.

Construction shall also comply with applicable codes, ordinances and regulations of the country of Kenya governing life/safety, fire protection, building construction, HVAC (heating ventilation and air conditioning) systems, plumbing systems and electrical systems in effect during this contract, except where specifically stated herein.

Any material installed that does not meet the requirements of the following Engineering Technical Specification (ETS) and/or applicable codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

4.2 WORK REQUIREMENTS

The building construction and the site development as described from Part 1 through 4 shall be in accordance with the specifications provided in the following Parts 5 and 6. All the engineering system requirements described in the Part 5 are more detailed in the corresponding Part 6.

Special attention shall be paid to develop and adhere to the STRUCTURAL DESIGN.

A Structural Report is required to describe the condition of any existing structure.

All the electrical work shall be tested and delivered with a Compliance Certificate issued by a local qualified entity.

4.3 DESIGN GUIDANCE

A preliminary study for the re-roofing of the MRU Building was performed several years ago and reference concept drawings, details, and schedules were provided as part of this PTS package.

These preliminary concept designs attest to work in place that was previously performed by others, in addition to providing a concept for completion of the facilities required by this contract. The Contractor’s Design Engineer-of-Record bears full responsibility for all design documents submitted, whether utilizing solutions provided in the reference concept design, or providing their own.

The advisory provisions of all codes, requirements, and standards shall be mandatory; substitute words such as “shall”, “must”, or “required” for words such as “should”, “may”, or “recommended,” wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the “authority having jurisdiction” shall be interpreted to mean “Contracting Officer”. Comply with the required and advisory portions of the current edition of the standard at the time of contract award.

The last two sections of this document, in many instances, give multiple options for material and processes. It is the intent to give the contractor’s designer freedom to use one or multiple options in the design, based upon sound design and engineering practices and the requirements of the project. Once an option is selected for the project, all requirements outlined in the PTS for that option are to be incorporated in the design.

4.4 ENGINEERING TECHNICAL SPECIFICATIONS

The specifications for this project are requirements based, meaning that the technical details of how to meet this requirement are not included in the PTS.

The contractor shall determine the technical requirements for satisfying these specifications and present them as part of the design package.

The contractor’s design shall provide the technical requirements for the project and the contractor shall be responsible for ensuring their design meets all specifications presented in this SOW.

4.5 PROJECT START AND PLANNING

Upon award of the project, the contractor shall attend a Post-Award Kick-off (PAK) Meeting to review the statement of work, make tentative arrangements for the on-site start-up meetings, and discuss other logistics of the contract. The kick-off meeting will include review of contractor’s proposed schedule, Quality Control Submittal, Safety Submittal and identification of Government and contractor points of contact, as well as building access and escort. The contractor shall submit meeting minutes documenting the deliverable.

During the planning and design phase, the Contractor shall collect and review the latest existing documentation, including sources such as record drawings for building operating plans, shop drawings, operations and maintenance Building orientation, and typical known operational issues.

The Contractor shall plan for site visits as necessary to collect the all of the data required.

The Contractor shall outline what support will be needed from the facility operations and maintenance staff.

The existing MRU building will be occupied during construction. All construction works shall be coordinated with USAMRD-K Logistic Director and the NAVFAC project manager. The construction shall be performed in three phases Left-Center-Right wings such that portions of the building can

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya remain fully operational during construction. No work shall be performed prior to the Government approval.

4.6 SUBMISSIONS

The contractor shall be responsible for developing a design for the facility that meets all the operational requirements identified in this document. Contractor shall provide full design of the facility to include drawings and all calculations and details required to validate the design.

Submittals consist of:

• Concept Design Submittal

• Final Design submittal

• Design and Construction Schedule

• Schedule of Costs

• Quality Control Plan

• Safety Plan/Accident Prevention Plan

• Interim / Construction submittals

• Completion submittals

The Government shall review each submittal for approval and provide written comments to the contractor. In the event the contractor does not concur with the Government comments, the contractor shall notify the Government in writing of the reasons for the non-concurrence. Any deviations to this Performance Technical Specification must be duly identified on the submittal to the COR.

Upon approval of the Final Design submittal, Construction Schedule, Quality Control Plan, and Safety Plan the contractor shall be issued a written Notice to Proceed with Construction [NTPC].

No construction work is authorized to start prior to the NTPC issuance.

Concept Design

The concept design shall be submitted within 60 calendar days of the contract award. The contractor shall utilize the Preliminary Concept Designs provided with this TR package and submit its own concept design that fully adheres to the requirements in this TR package while following the Preliminary Concept Designs to the maximum extent possible.

The concept design shall include the following drawings and documents:

• Site Demolition Plan (current site plan identifying existing items to demolished and existing items to remain)

• Site Plan (identifying existing items to remain and all new items)

• Floor Plans of new structures

• Exterior Elevations of new structures

• Sections of new structures

• Geotechnical reports as needed

• List of final design documents to be submitted, to include an explanation of any documents listed below but not required

The Government shall review the concept design submission for compliance to these Performance Technical Specifications and provide written comments to the contractor receiving the award.

Final Design

The final design submittal shall be submitted within 60 calendar days after the Government has approved the concept design submittal. The final design shall incorporate all the comments from the US Government. In the event the contractor does not concur with the US Government comments, the contractor shall notify the contracting officer in writing of the reasons for the nonconcurrence. The final design shall meet all the requirements identified in these Performance Technical Specifications package and shall include the following:

Civil Drawings

• Site Demolition Plan

• Site Plan

Architectural Drawings

• Floor Plans

• Roof Plans

• Room Finish Schedule

• Door and Window Schedules

• Exterior Elevations

• Building Sections

• Wall Sections

• Enlarged Plans

• Reflected Ceiling Plans

• Interior Elevations

• Stair Plan and Sections

• Door and Window Details

• Miscellaneous Details

Structural Drawings

• Structural Notes/Basis of Design

• Floor and Roof Framing Plans

• Lateral-Force Resisting System

• Sections and Details

• Structural Calculations

Mechanical Drawings

• Mechanical Plans

• Schematic Diagrams

• Equipment Schedules

• Miscellaneous Details

• Plumbing Drawings

• Plumbing Plans, Schedules, or Riser Diagrams

Electrical Drawings

• Notes, Legends, Symbols List

• Distribution Switchboard Scheme

• Grounding System Plan

• Single Line Diagrams

• Floor Plans, power and lighting

• Circuit/breaker size calculation, as needed

Construction Schedule Within the timeframe allowed for the final design submission, the contractor shall prepare and submit a construction schedule where the different work segments are identified and associated to the timeframe set for completion and includes percentage of completion. The construction progress schedule percentage completion determines the construction progress and will be used to prepare the invoices for payment. Payment will be tied to satisfactory completion of each of these work segments. The construction schedule shall state which work segments completion determines the achievement of the construction steps associated to the progressive invoicing - i.e. 10% (design completion), 25%, 40%, 55%, 70% and 8% work progress. The final payment will be done on the facilities acceptance.

The contractor shall have 180 calendar days after issuance of the NTPC to complete the construction work.

Schedule of Costs

The Contractor shall submit a detailed Schedule of Costs broken down by contract activities with units, quantities, and costs. An example of the required format will be provided as an attachment to the contract after award. Costs for contingencies are not allowed in the proposals. Any unforeseen conditions or changes required after award will be handled via contract modifications

Quality Control Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques to be performed to ensure the quality required by these Performance Technical Specifications and the design is obtained.

The Quality Control Plan will consist of both the Design Quality Control and the Construction Quality Control. The Design Quality Control portion will provide the roles and responsibilities, as well as the qualifications and training of the design team. The lead designer of record shall be a qualified professional engineer with a minimum 10 years of experience. The Construction Quality Control portion will provide the roles and responsibilities, as well as the qualificaitons and training of the construction team including the Quality Control Manager, Site Supervisors, and the overall Project Manager.

Safety Plan / Accident Prevention Plan (APP)

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Safety Plan, also known as an Accident Prevention plan, describing procedures to be performed to ensure the safety of personnel and equipment on the job site. The accident prevention plan shall conform to EM 385 -1-1 Appendix A. The safety plan must address types of personnel protective

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis, and training utilized to familiarize employees with safety policies and practices.

The Accident Prevention Plan shall consist of the following 10 sections:

1. Signature Sheet

2. Background Information (area map)

3. Statement of Safety and Health Policy (signed company Safety Policy)

4. Responsibilities and Lines of Authority (Proof of competency/qualification of listed personnel)

5. Subcontractors and Suppliers (List)

6. Training

7. Safety and Health Inspections

8. Accident Reporting

9. Plans (Programs, Procedures)

10. Risk Management Processes (Activity Hazard Analysis [AHA], required for each

Definable Feature Of Work [DFOW])

Several sections require certain supporting documents (resumes, certificates of training, organization chart, specific plans (crane lift plan medical support plan, etc.). The supporting documents and plans must be attached to the APP.

As part of this Performance Technical Specification Package, the contractor is provided with USAMRD-K specific safety and health requirements. This Attachment 1D Safety and Health Requirements shall be adhered to in addition to the requirements of this document.

Site Safety and Health Officer (SSHO) A qualified person shall be designed to be the Site Safety and Health Officer and shall be required to be at worksite all the time. At a minimum, the qualified SSHO shall have one year experience and have completed the OSHA 30-hour online training offered for free at the following site:

http://www.oshatrain.org/pages/professional-training-courses.html. The OSHA course completion certificate shall be attached within the APP.

Demolition Work

For all work where there is demolition or non-destructive removal of components of an existing facility, within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Demolition Plan describing procedures to be performed to ensure the safety of personnel and equipment on the job site. The demolition plan must comply with EM 385 -1-1 Section 23, Demolition.

Interim / Construction submittals

The contractor shall submit the manufacturer’s complete installation manual during the design phase. Provide a Contractor’s 10 year no dollar limit warranty to include all labor and materials against any and all leaks or structural defects in the roofing system.

Weekly reports shall be completed using reporting format for use in project/program oversight, beginning immediately upon award of the task order (and continuing through the duration of the project).

Completion Submittals

The site specific construction report, list of standard equipment and service organizations, required training for facility personnel, operation and maintenance manuals, as-built drawings (both hard

USAMRD-K MRU Building Roof Replacement Kondele, Kisumu, Kenya copy and electronic format; CAD to be in ‘AutoCad’ dwg format), and other required close-out documents shall be submitted within two weeks after completion of construction.

The Final Report and sketch/drawings-CAD files shall be furnished in hard copy (3 copies) and on CD (2 copies) to the individuals to be identified

4.7 CONSTRUCTION GUIDANCE

Construction shall start after the submittal acceptance is issued by NAVFAC EURAFSWA Project Manager.

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards referenced below except as otherwise indicated by the Performance Technical Specifications (PTS).

Construction shall also comply with applicable codes, ordinances and regulations of the country of Kenya governing life/safety, fire protection, building construction, HVAC (heating ventilation and air conditioning) systems, plumbing systems, electrical systems and sanitation systems in effect during this contract, except where specifically stated herein.

Any material installed that does not meet the requirements of this document and/or applicable codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

The Contractor shall provide a monthly status reports via e-mail to each individual that will be identified by the contract.

The Contractor shall furnish a final Roof Re-Commissioning Report documenting and incorporating comments from the Govt.

The Contractor shall provide a debriefing with building staff and Contractor staff at a time agreed.

4.8 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.

The Contractor shall be responsible for determining and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for onsite and off-site hauling, demolition/disposal, storm water discharge, construction activity, utilities, road improvements, communications, etc.

The Contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the Contracting Officer. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission.

Contractor shall be responsible for complying with environmental laws, regulations and requirements.

4.9 COORDINATION

All coordination with the local, regional, national authorities shall be the responsibility of the contractor. The Contracting Officer shall be notified of any disputes between agencies or approvals that will affect Contract Completion or Contract Price.

4.10 VEGETATION CONTROL

The Contractor shall control vegetation within the work area during construction by treating with an approved herbicide/soil sterilizing agent and removing dead material as directed by the herbicide manufacturer’s instructions. Treated material is to be removed to an off-site location as directed by the contracting officer.

The Contractor shall control the vegetation on staging and access areas of the site during construction by cutting so that the vegetation does not exceed 6 inch (15 cm) in height. Cut material is to be removed to an off-site location as directed by the contracting officer. Contractor shall leave staging and access areas clean and in original condition at end of project.

4.11 RESPONSIBILITY OF MATERIALS

The contractor will be responsible for properly maintaining the work site, for storing materials in a safe and secure manner, for removal…