18R0217_Kyiv_Rehab_Attachment_1_~_PTS.pdf

Renovation of Rehabilitation Center for Children with Neurology Disease OHASIS ID-32402 Kyiv, Ukraine

VERSION-002

EUCOM Humanitarian Assistance

Program

Renovation to Rehabilitation

Center for Children with Neurology Disease

Kyiv - Ukraine

OHASIS UP-HA-2017-00032402

Jan 2018

Contents

1. TAXATION

2. GENERAL DESCRIPTION OF PROJECT

2.1. GENERAL SCOPE OF WORK

2.2. LOCATION OF PROJECT

2.3. LEGAL AND TECHNICAL REQUIREMENTS

2.4. GENERAL CONTRACT DESCRIPTION

2.5. CONSTRUCTION PERMIT OR AUTHORIZATION

2.6. MEASUREMENTS AND QUANTITIES

2.7. CONSTRUCTION PHASE - GENERAL

3. DETAILED SCOPE OF WORK OF BASE-BID

3.1. NEW ELEVATOR

3.2. EXTERIOR WINDOWS

3.3. GLASS/METAL PARTITION AT THE ENTRANCE

3.4. SCAFFOLDING – MANLIFTS – HARNESS – FALL PROTECTION

3.5. COMMEMORATIVE PLAQUE

4. PROCEDURE AND GENERAL CONTRACT REQUIREMENTS AND GUIDELINES

4.1. PRINCIPLES

4.2. PROHIBITED ITEMS

4.3. PERMIT/AUTHORIZATIONS BEFORE AND DURING CONSTRUCTION

4.4. START OF CONSTRUCTION

4.5. RESPONSIBILITY FOR NEW MATERIALS

4.6. DESIGN

4.7. DESIGN-BUILD PROCEDURE

4.8. CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

4.9. CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

4.10. SAFETY: ACCIDENT PREVENTION PLAN

4.11. SPECIAL SITE CONDITIONS

4.12. PHASING AND COORDINATION

4.13. LANGUAGE

4.14. SUBMITTALS – TECHNICAL INFORMATION

4.15. DELIVERABLE

4.16. PICTURES

4.17. RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

4.18. CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

4.19. QUALITY CONTROL PLAN

4.20. CONSTRUCTION SIGN

4.21. PAYMENT

4.22. SCHEDULE OF PRICES

4.23. DAMAGES/IMPACT TO EXISTING FACILITIES

4.24. CLEANING

4.25. WARRANTY AND TRAINING

4.26. CLOSE-OUT PROCEDURE

5. ANNEX 1: GUIDELINE TO PREPARE THE QUALITY CONTROL PLAN

1. TAXATION

In Accordance with Article 1 of the "Agreement Between the Government of Ukraine and the Government of the United States of America Regarding Humanitarian and Technical Economic Cooperation" prepared on 7 May 1992, regarding "Taxes and Other Charges", this project which is in connection with the United States assistance program, shall be free from any tariffs, dues, custom duties, import taxes and other similar taxes or charges imposed by Ukraine, or any subdivision thereof.

As such, this project will be awarded exempt from VAT taxes, and consequently the US Government will not pay any VAT taxes to the successful company who will get the award of the contract.

It shall be the contractor's responsibility to work directly with Ukrainian fiscal authorities on the implementation of the applicable tax exemption applicable for this assistance program. The Office of Defense Cooperation in Ukraine will provide the documents that may be requested by the contractor to certify that they are the company selected by the US Government to execute the necessary design and construction works included in this assistance contract. However, it is solely the contractor's responsibility to follow and implement the necessary procedures in strict compliance with Ukrainian regulations to exercise the free taxation agreement.

The US Government will not be responsible, nor will be financially liable for any mistakes or errors in the contractor's procedures for the correct implementation of the tax free agreement that applies to this United States assistance project.

2. GENERAL DESCRIPTION OF PROJECT

2.1. General Scope of Work

This project includes in general terms:

- New Elevator

- Replacement of wooden exterior windows

- Replacement of metal/glass partition at main entrance

This project includes the necessary design, construction, installation and commissioning of a new elevator certified to be used by people with limited mobility (wheelchair) along the façade of an existing building; as required and outlines in this document and in full compliance with applicable Ukrainian standards and regulations.

The contractor shall make as part of this contract all necessary works, coordination and to prepare all necessary documentation, in order to obtain the necessary Construction Permit from the competent Ukrainian authorities. This document needs to be provided before the contractor is authorized to start any construction works on site.

The contractor is responsible, as part of this contract, to prepare all necessary documentation in order to obtain the required permits for the construction, installation and operation of an elevator in a public medical facility in Ukraine.

Additionally, as part of this contract, the contractor shall replace all remaining wooden exterior windows and the exterior glass/metal partition at the main entrance.

Building sign

2.2. Location of project

The job site is located at the very North of Kyiv, it the outskirts of the city, in the Obolon District of Kyiv, as indicated in the following maps and picture.

Location of Kyiv

Building subject to renovation

Location of the project site at the North of Kyiv

Building subject to renovation as seen from main street. Picture taken from here:

Building to be renovated

2.3. Legal and Technical Requirements

The contract is based on the following general requirements:

- Strict compliance with American Contracting Regulations, including the contracting requirements of the Department of Defense, the US Navy and the US Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Ukrainian technical and legal regulations.

- Strict compliance with Ukrainian Safety regulations, unless the US safety regulations (USACE

EM 385-1-1) are more strict and not in conflict with Ukrainian safety regulations, in which case the US safety regulations shall be implemented.

- Compliance with technical and administrative requirements described in this document.

The project is based on the principle of strict compliance with Ukrainian technical and administrative regulations, with US Contracting Regulations and with Ukrainian Safety regulations, unless US regulations are more strict and not in conflict with Ukrainian safety regulations. In case of conflict between Ukrainian and US safety regulations, the contractor shall apply the Ukrainian regulations. If the US regulations are stricter and not contrary to the Ukrainian regulations, then the contractor shall apply the US regulation. The contractor shall inform the Contracting Officer Representative of any conflict between Ukrainian and US safety regulations.

The contractor shall hire the services of licensed architects/engineers in Ukraine to prepare the necessary designs and technical projects which are required for the scope of work included in this document.

The contractor shall hire the services of a licensed architect in Ukraine to:

- Make any necessary technical projects for the scope of work included in this project, as required by Ukrainian regulations in general and as required by Ukrainian standards for medical and health care facilities in particular.

- Obtain the necessary construction/renovation permits.

- Obtain formal approval from competent Ukrainian authorities for all completed works. This is a process designated as “formal expertise approval” which shall be managed and paid by the contractor, and which shall include all items of work. “Expertise” approval is required for all items of work included in this document, and it is the procedure by which the US Government will obtain formal confirmation of compliance with pertinent Ukrainian regulations.

Provide the final work as a complete and usable facility/equipment/installation, including all items which are required by Ukraine regulations and which may not be described in this document.

Technical details, items of work, permits or fees that are not explicitly described in this document, but which are necessary to provide fully operational and finished facilities shall be considered part of this contract.

2.4. General Contract Description

This is a design-build contract in which the US Government provides the basis of design and some conceptual sketches.

The contractor is responsible to prepare all necessary design drawings and information, as it is required by Ukrainian regulations and as required for the contractor to show the Contracting Officer Representative the details of his proposed works.

The contractor’s work includes two completely separate items of work:

ELEVATOR.

The elevator is a “New Construction” element requiring full Construction Permit and a complete full design or technical project. The contractor needs to perform the following items of work:

- Hire the services of licensed architects and engineers and technicians to make necessary design works. All design documents, including shop drawings shall be signed and stamped by the competent and pertinent licensed technical staff.

- Prepare a conceptual design and prepare technical project. Obtain the acceptance of those design works by the Contracting Officer Representative. Obtain the formal approval of those design works by the competent Ukrainian authorities.

- Obtain the Construction Permits from the competent Ukrainian authorities

- Demolish any existing facilities interfering with the new construction. Repair all façade damaged by elevator installation.

- Construct the elevator structure on exterior of the building and modify as necessary the existing building. Provide supervision of construction activities by their architect/designer, who shall be responsible for their technical projects. Coordinates with the beneficiary the supervision of the construction by the designer and by the third party companies.

- Install and commission the new elevator for people on wheelchairs.

- Obtain the official Act of Acceptance by competent Ukrainian authorities

WINDOWS AND EXTERIOR METAL/GLASS PARTITION.

These elements of work are considered as standard renovation, requiring only a written authorization from the beneficiary. The contractor shall provide shop drawings and all technical information for the new materials proposed to be incorporated into the job site.

Part of the work includes renovation and alterations and improvements to an occupied medical building, and therefore it is absolutely necessary that the contractor visits the job sites and takes notes of field conditions before submitting their offers to the Contracting Officer. In order to visit the site, the offerors shall coordinate with the Program Manager of the United States Office of Defense Cooperation (ODC) in Kyiv Ms. Lyudmyla Kyryrenko lyudmyla.v.kyrylenko.ln@mail.mil.

2.5. Construction Permit or Authorization

The contractor shall obtain formal written authorization from the competent Ukrainian authorities to perform the works included in the scope of work of these projects.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Ukrainian regulations, in order to obtain these Permits or Authorizations. The contractor is responsible to pay for any third party inspection or expertise that may be required by Ukrainian regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Ukraine for public facilities in general and for design and construction of facilities for people with disabilities and for the installation of elevators in public buildings in particular.

2.6. Measurements and Quantities

This contract complies with the US Contracting Regulations, and as such, all measurements and quantities of materials provided shall be verified and measured on site by the contractor. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

In order to visit the site before award, the contractor shall coordinate with the Program Manager of the United States Office of Defense Cooperation (ODC) in Kyiv Ms. Lyudmyla Kyrylenko lyudmyla.v.kyrylenko.ln@mail.mil

The US Government is not responsible for any mistake in the contractor’s measurements or assumptions of field conditions.

2.7. Construction Phase - General

Once the contractor completes the designs and they show evidence of formal authorization by the competent local authorities, and the contractor shows that they have completed other administrative contract requirements (Accident Prevention Plan, Quality Control Plan, Schedule,…), the Contracting Officer Representative will inform the contractor that they may start the construction phase of this design-build contract. This notification is called Notice to Proceed (or NTP).

The construction shall follow the design and technical projects prepared by the architect hired by the contractor, accepted by the COR and approved by pertinent Ukrainian authorities, and for which the contractor shall obtain the Construction Permit or Formal Authorization.

Under this phase, the contractor shall provide all necessary work in order to provide a complete, certified and perfectly operational elevator. Elements that may not be explicitly included in this document, but which are absolutely necessary to provide complete and usable facilities as required by Ukrainian regulations shall be considered to be an integral part of the project, and therefore, shall be considered to be part of this contract.

The contractor shall familiarize with the requirements of Ukraine regulations regarding installation of elevators in public healthcare facilities.

The architect who signs and certifies the technical projects shall visit the site for every important and relevant phase of work, to partially accept the completed works. Despite the requirements of the Ukrainian regulations for the visits of the designer, once the works start, the architect shall visit the site as a minimum once every week.

Two days in advance of the site visit, the contractor shall inform ODC Ukraine and the beneficiary of the planned arrival time to the job site.

In addition to these minimum weekly visits, the architect shall visit the site when the Contracting Officer Representative (COR) visits Kyiv, estimated at once every two months.

In addition to these visits, the third party experts that shall be required will visit the site as required by Ukraine regulations, and also when NAVFAC’s PM visits the site.

Work will not be accepted until Final Act of Acceptance and/or expertise certificates are provided.

Limitation on equipment under this contract: Tables, desks, chairs, computer, phones, beds, televisions, and other movable equipment are not part of this contract, unless otherwise indicated in these technical specifications. Only those elements that are fixed, permanently attached to the building or considered as an integral part of the facility, and specifically described in these contract specifications are included in this contract, unless otherwise indicated in this document.

Requirement for Ukraine Code and Regulation: The contractor shall request, process and pay for any permits that may be required in accordance with Ukraine Law for this type of construction works. The contractor shall provide a copy of the pertinent construction permit to be issued by the competent local authorities and approval by the Monitoring Entity of the design, before they are authorized to start work.

For each completed phase of work, as required by Ukraine regulations, the contractor shall provide the certificate of the third party monitoring entity and/or “expertise” in order to process payment for that particular phase of work.

3. DETAILED SCOPE OF WORK OF BASE-BID

The work includes in general terms:

- New Elevator

- Wooden window replacement

- Metal/glass partition replacement

3.1. NEW ELEVATOR

Immediately after award, the contractor shall initiate the design phase, as outlined in this document.

In addition to all technical requirements, the contractor’s design shall comply with the Urban Planning requirements of this part of Kyiv. The contractor is responsible for all coordination with the Municipal authorities responsible for Urban Planning, and they are also responsible to prepare any document or technical projects that may be required for the modifications that may be necessary to the Urban Planning and property records of the hospital complex in order to authorize the construction of the elevator at the proposed location in the back of the building.

The contractor shall hire the services of an architect licensed in Ukraine to design the new elevator, as detailed in this document. According to Ukrainian regulations, several design packages will be necessary. The contractor shall be familiar with the Administrative procedures which are necessary in order for the competent authorities to be able to receive and accept the different documents to obtain the necessary and required Construction Permit and authorizations. The contractor’s final designs shall be signed, stamped and certified by the corresponding licensed architects or engineers in Ukraine, as required by Ukrainian regulations. Contractor to show proof that they have all required licenses for design and construction of a new elevator. All design documents shall be approved by the competent Municipal Government before its construction is authorized to start. The level of detail of the design (extent of specifications, number and size of drawings, number of separate designs, calculations, …) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Ukraine in general and Municipality of Kyiv in particular.

These contract Performance Technical Specifications include the general requirements of the elevator and existing facility. The elevator shall be adequate for persons with limited mobility, specifically for people on wheelchairs.

It shall be the same company preparing the conceptual and full technical project, which shall also monitor the construction and certify that all works are performed as required by their design. All costs for design and supervision shall be paid by the contractor.

The contractor shall design, build, install and commission a new hydraulic elevator in the back side of the building, approximately as shown in the pictures included in this document. The contractor shall be responsible to design, obtain the necessary permits, build, install and commission the new elevator. The contractor is responsible for all the coordination and required documentation in order to obtain the necessary construction permit for this New Construction item.

Proposed location for new elevator.

The exact location of the new elevator shall be proposed and approved by the beneficiary and by the Contracting Officer Representative (COR). For estimating purposes, the contractor shall estimate that they will install the elevator in the area/volume shown above.

The contractor shall provide an esthetically pleasant design, in coordination with the existing finishes of the building. Overall, the design shall be similar to the existing building. For any visitor after the project is completed, there shall be the physical appearance that the elevator construction was part of the original design of the building. The contractor is responsible to repair any section of the façade damaged by the elevator installation.

Façade where proposed to attach the new elevator.

Condition of the ground where it is proposed to build the new elevator structure. Contractor shall be responsible to survey the area and to reroute any underground utility that may interfere with the new construction.

Conceptual design prepared by the beneficiary. The contractor may use the conceptual idea, but they will need to prepare a new project, as this project was done for a specific elevator.

Window to be converted into entrance to elevator. If the elevator does not take the entire area occupied by the window, then the contractor shall provide a smaller window in the remaining façade. It is necessary to provide natural light to the hallway

It is proposed to install the elevator at the end of the hallway. Picture above with existing conditions. Sketch in the middle with conceptual existing layout. And sketch below with proposed conceptual condition. Install the elevator on one side to the maximum extent technically possible to allow for natural light through a new window, to be as big as technically possible.

Heating radiator to be modified as required by the new design.

This new elevator is classified as “new construction” and therefore it will require a full technical project and design and the corresponding Construction Permit from the competent Ukrainian authorities.

This is a design-build contract, and therefore the contractor shall be responsible for all required works in order to have a perfectly operational and certified hydraulic elevator, to be able to reach the second floor from the ground floor. This works includes the design of the technical project, requesting, processing and obtaining the Construction Permit, the construction of the new building addition to house the new elevator, the necessary modifications and alternations to the existing building in order to provide the elevator to access to each floor of the building (but at the same time providing some natural light to the hallway), the procurement and installation of the elevator, its commissioning, and its final certificate of compliance with the applicable standards.

The contractor shall follow the general basis of design described below:

- Hydraulic Elevator

- To be installed outside of the building, without a mechanical room

- With internal accesses to ground and second floors

- Designed and installed as required by Ukrainian standards for elevators to be used by people with disabilities.

- In addition to the Ukrainian standards, the elevator shall be designed and installed and provided with the required certificates in accordance with European standards EN 81. In particular, the elevator, including its design, installation and commissioning shall comply with:

o EN 81-2: Hydraulic Lifts o EN 81-21: Safety rules for the construction and installation of lifts in existing buildings o EN81-70: Accessibility of Lifts for Persons including Persons with Disability o EN81-73: Behavior of Lifts in the Event of Fire o EN 81-77: Lifts subject to seismic conditions

- Capacity: Minimum 600 kg / 8 people (or for

4 people if available in the market as standard product).

- Speed: minimum 0.63 m/s

- Differential impulsion (2:1)

- Requires key to operate, so only authorized people could use it.

- Exterior construction:

o Exterior enclosure structure made of reinforced concrete, including foundations and roof deck.

o Provided with adequate expansion joints between existing building and new construction o Exterior enclosure made of masonry blocks, provided with minimum 12 centimeters thermal insulation. Thermal insulation to include the roof.

o Roof provided with double waterproofing system: asphalt sheets and preformed metal sheet.

o Finishes of the building addition to be compatible with new finishes of the façade.

There shall be no visual difference between the existing building and the new building addition.

o All construction under the exterior grade elevation (lift pit) to be provided with waterproofing, as recommended by the designer and elevator manufacturer.

- Existing building: The construction of the new exterior elevator attached to the building façade will require modifications to the façade of the existing buildings. The project shall include the access to the elevator through existing windows to avoid any alteration or potential damage to the structural stability of the building. The contractor shall allow some natural light to enter through the end of the hallway, and for that reason it is recommended to use approximately 3/4th of the hallway width for the elevator construction and the remaining 1/4th for a new window, to be provided with same quality finishes as the new windows required by our contract, and described in the following paragraph. The contractor shall remove and replace the existing heating radiators and related heating piping interfering with the construction activities and provide new heating system in the affected area with similar radiator with same heat dissipation as the existing ones to be removed.

Additional basis of design:

- Double automatic sliding doors: in the elevator cabin and in the new door openings to be provided in the existing building façade.

- Electrical power connected with main electric panel of the building where the elevator will be installed

- Location of machinery and equipment: As recommended by the designer. Could be in the main building, provided with necessary masonry enclosure, or within the new building annex to be provided in this contract.

- Lift pit to be sized as recommended by the designer.

- Leveling precision: +/- 5 millimeters

- Acceleration: 0.6 m/s² +/- 0.1

- Deceleration: 0.8 m/s² +/- 0.1

- Noise level:

< 60 dBA in the cabin (<55 dBA during 95% of the time) < 45 dBA in the building

- Engine provided with heating resistance with thermostat

- Oil rated for cold weather conditions

- Provided with independent electrical grounding

Cabin:

- Walls made of plasticized steel

- Provided with stainless steel railings on 3 walls

- Illumination by LED technology lighting

- Ceiling with metal plate painted with black epoxy

- Door trims and edge protection made of stainless steel

- Floor with black rubber

Doors: Hard extruded aluminum or stainless steel

Cabin buttons:

- Key activated.

- Provided at required height for people on wheelchairs

- With floor indicator

Building controls/buttons:

- Key activated

- With illumination

- With floor indicator

In case of loss of electric power, the cabin shall move automatically to the nearest floor and shall open the doors.

COMMISSIONING – TRAINING – OPERATION AND MAINTENANCE MANUALS

The contract includes the full commissioning by the manufacturer, as well as complete operation and maintenance manuals and formal training by the manufacturer representative.

Typical hydraulic elevators

Building extension for new elevator in an inclusive school project managed by NAVFAC in Ukraine

New elevator in an inclusive school project managed by NAVFAC in Ukraine

Entrance to new elevator in an inclusive school project managed by NAVFAC in Ukraine

Bottom of elevator shaft in an inclusive school project managed by NAVFAC in Ukraine

Elevator shaft in an inclusive school project managed by NAVFAC in Ukraine

Electronic controls for new elevator in an inclusive school project managed by NAVFAC in Ukraine

Conceptual drawing for an elevator to be installed in a NAVFAC project in Bulgaria

Typical internal sill required for all windows to be replaced. This includes the removal of the existing sills.

3.2. EXTERIOR WINDOWS

The contract includes the replacement of all exterior wooden windows.

The windows shall comply with Ukrainian regulations for public healthcare facilities. As a minimum the windows shall be manufactured with PVC profile and triple thermally insulated glazing.

Minimum requirement is PVC profiles with 5 chambers and triple glazing. Each glazing shall have a minimum thickness of 4 mm, except the one facing the inside of the building that shall be 6 mm.

The contractor shall make the required adjustments and repairs to the window opening on the walls before installing the new windows. The contractor is responsible to visit the site, to take note of the existing conditions of the window openings and to make all required measurements to quantify the amount of work required by this contract. The contractor is responsible to repair all façade damaged by the replacement of the wooden windows.

The contractor shall completely remove the exterior windows, including all framing, trims, anchors and supports.

The new windows shall operate similar as the existing ones. In other words: if a window has 2 operational panels, the new windows shall have two operational panels of approximately similar dimensions, but the opening panels/leaves of the windows shall open vertically and horizontally. For estimating purposes, the contractor shall estimate that 50% of the window surfaces shall be operational (horizontally and vertically)

The new PVC windows shall be perfectly finished inside and outside. The joints between the building and the windows shall be perfectly sealed as seen in pictures below for a typical installation (typical yellow foam cannot be seen). Contractor to provide PVC sill inside as seen in the pictures below and outside sills made of aluminum or other approved material (i.e. natural marble or exterior rated special ceramic tiles or galvanize metal sheet).

The contractor shall estimate that 5 windows need to be provided with non-transparent glazing. The use of a film to make the glass non-transparent is not authorized, but at least 1 of the 3 panes shall be manufactured as non-transparent.

The contractor shall remove, repair and repaint as necessary all security bars from the wooden windows.

Window leaf opening horizontally and vertically

Typical window profile with triple glazing

Typical window profile with triple glazing

Typical exterior PVC window installation

Typical PVC window installation. Seal all areas around the new windows. Foam not exposed.

Typical PVC window installation with new PVC sill inside and aluminum outside.

Typical PVC window installation. PVC sill inside and aluminum outside.

Installation

The contractor shall completely remove the existing wood and/or metal materials from the window openings on the walls. Some of the existing windows may be double windows, therefore in this case the contractor shall repair and prepare the openings in the walls to install one single window with double glazing.

The new required exterior window sills shall be properly sloped away from the building in order to drain the rain water away from the building. Minimum 5% slope. The lower window frames/profiles shall be properly provided with water drains.

Typical wooden windows with security bars to be repaired and reused.

3.3. GLASS/METAL PARTITION AT THE ENTRANCE

The contract includes the replacement of the metal partition or assembly at the main entrance. In order to perform this work, the contractor shall use the services of the same architect who will prepare the design for the elevator in order to prepare an integral design for the replacement of the metal/glass construction.

The basis of design is the following:

- Remove all metal and glass partition from main entrance.

- Reutilize main entrance door, modified as necessary to be installed over new structure

- Provide new structure to support the new partition. New structure to be thermally insulated aluminum or reinforced PVC.

- Provide new enclosure. This structure shall be transparent glazing in at least 90% of the areas where there is currently transparent glass. The rest of areas can be covered with thermally insulated PVC.

- Provide triple glazing similar to the ones specified for the new windows, but with the following minimum thicknesses:

o 8 mm exterior (facing the street) o 4 mm interior, only for thermal insulation.

o 8 mm exterior (facing the interior of the building)

This results in a very heavy glazing of minimum 50 kg/m², which the structure shall be designed to hold by the architect.

The new entrance partition wall with triple glazing shall be very stable and strongly anchored into the building structure by professional experienced workers.

Detail of triple glazing partition

Existing metal/glass partition (double) to be completely removed and replaced with new one with triple glazing. Door to be modified as necessary in order to be installed supported by new structure.

Acceptable man-lift

Required type of scaffold

Required type of scaffold

Required harness and lifelines

Required harness and lifeline

3.4. SCAFFOLDING – MANLIFTS – HARNESS – FALL PROTECTION

In order to perform some of the works in this contract, the contractor shall be required to install scaffolding or to use manlifts. The contractor is required to provide a scaffolding design to be signed and certified by a licensed Ukrainian engineer or other technician authorized by Ukrainian regulations.

Despite the scaffolds that may be authorized by Ukrainian regulations, the contractor is only authorized to utilize European Standard scaffolds similar to the ones shown in pictures below. These scaffolds shall be installed and used in accordance with manufacturer’s recommendations. In case the contractor needs to access the façade at any particular point without the need to install scaffolds, the contractor shall use a CE certified self-propelled man-lift, similar to the one shown in pictures below. The use of other type of scaffolds, other non CE certified man-lifts, or any type of ladders for façade or roof work, IS NOT AUTHORIZED. This is applicable for all works in this contract.

Despite the requirements of Ukrainian Law for Fall Protection, any contractor employee working on the roof shall be protected with an approved harness properly tied to an approved lifeline.

All other requirements of EM385-1-1 (Safety manual of US Army Corps of Engineers) and of Ukrainian Law applies for every work activity included in this project.

Typical similar plaque provided in a renovation project in Bulgaria

Typical plaque provided in other Ukrainian project

3.5. COMMEMORATIVE PLAQUE

The contractor shall provide and install 1 commemorative plaque at the location to be indicated by the Contracting Officer. The plaque shall have the following information engraved on it:

Colored Flag of Ukraine Colored Flag of the United States of America This text (or similar): “The renovation to this Psychological Rehabilitation Center was made possible through a donation from the people of the United States of America to the People of Kyiv with the support of the Office of Defense Cooperation and US Embassy in Ukraine – Date”

Same text as above in Ukrainian.

- Minimum thickness 6 millimeters of aluminum.

- Minimum dimensions 90 centimeters wide by

50 centimeters high.

- Resistant to outdoor weather and UV radiation.

- Plaque to be manufactured by specialized company.

- Before purchasing the plaque, the contractor shall submit the design to the Contracting Officer for approval.

4. PROCEDURE AND GENERAL CONTRACT REQUIREMENTS AND

GUIDELINES

4.1. Principles

This construction contract is based on 3 principles:

- Strict compliance with US Contracting Regulations, including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Ukrainian technical and legal regulations.

- Strict compliance with Ukrainian Safety regulations unless the US regulations is more strict and not in conflict with the local safety regulations, in which case, the US Safety regulations shall be applied.

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Ukrainian governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Ukrainian codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

4.2. Prohibited Items

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of incandescent lighting

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited.

- The use of any radioactive materials

4.3. Permit/Authorizations before and during construction

The contractor is responsible to coordinate, request, pay for any applicable fee and obtain the required construction permits and authorizations that are required for the works included in this construction contract as required by Ukrainian Law. No work shall commence at the job site until the contractor shows sufficient evidence that they have complied with all legal and administrative requirements of Ukrainian legislation.

The contractor shall show licenses or other verifiable evidence that they are legally authorized to perform the works described in these technical specifications in UKRAINE.

All requirements of Ukrainian legislation in order to execute this construction contract, such as declaration of works, information for commencement of works to local state administration, Fire and Technical Safety, registration of appropriate inspection declaration, obtaining the written consent of the owner of the facility, etc, are part of the construction contract.

The contractor shall strictly follow the required procedures in order to perform the construction works included in this contract, which are set by Ukrainian Law. The contract includes compliance with all Ukrainian Codes and regulations at the time of submission of the bids. In case there is a relevant change or modification in Ukrainian regulations that may affect the cost or duration of the contract, after the contractors submit the offers and the time of award of the contract, the contractor shall notify the Contracting Officer during this solicitation period, requesting the corresponding amendment to the solicitation. In all cases, the contractor is required to comply with Ukrainian Law. Below are some construction regulations that may be applicable for parts of this contract if they are not replaced with new ones.

All requirements of these Web Pages are considered an integral part of this contract. The contractor shall include in their bids the costs of carrying out all requirements of Ukrainian legislation in order to execute and manage this construction contract in strict compliance with Ukrainian legislation.

http://zakon2.rada.gov.ua/laws/show/466-2011-п http://gost.at.ua/load/normativnye_dokumenty/derzhavni_budivelni_normi_dbn/12

The construction contract, by signing the award document, is thereafter delegated with the required authority and/or responsibility to obtain all required documents. The US Government remains at the disposal of the construction contractor for any assistance that could be provided, or to provide a letter with official delegation of authority. But it is the contractor’s responsibility, and part of this construction contract, to obtain all required permits, authorizations and to coordinate with competent local authorities before construction and during construction.

Currently all construction projects in Ukraine are separated depending on category of complexity.

Category of complexity may influence directly on the procedures of receipt of proper city planning (permitting) documents. Construction site may be attributed to appropriate category of complexity either by designer or by the Customer.

Category of complexity of construction site is determined accordingly to state norms and standards considering grade of consequences (responsibility) of such a construction site.

Grade of consequences (responsibility) of construction site is determined according to State Construction Norms of Ukraine (ДБН В.1.2-14-2009) «General principles of providing reliability and structural safeness of facilities, construction structures and foundations» according to levels of possible economic damages and (or) other losses, connecting with suspension of operation or site integrity loss.

Project documentation for facilities construction is developed in the form of procedures determined by order of Ministry of Regional Development, Construction and Housing of Ukraine dated 16.05.11 #45 («Acceptance of project documentation working out order») and also Law of Ukraine «Control of city planning activity». To provide a design of construction project Customer has to supply Prime Designer with input project data.

Input project data may consist of:

City planning conditions and restrictions, Technical specification, which includes grounded requirements of the Customer to planning, architectural, engineering and technological decisions and properties of the facility, its main parameters, cost and construction arrangement and are working out with consideration of city planning conditions and restrictions and technical terms as well.

Construction Design Terms (Technical Specification) is developed and approved by Customer including acceptance of investor and Prime Designer. Approval of Construction Design Terms is implemented through signing and stamping.

Renovation Terms for working out project documentation is developed considering requirements of state construction regulations «Structure, content, order of development, acceptance and approval project documentation to renovate cultural facilities».

Both Prime Designer and Customer should determine grade of consequences (responsibilities) of construction facility and its category of complexity, on the basis of which the number of design stages is established.

Design stages:

for facilities of 1st and 2nd categories of complexity design is implemented:

single stage – working draft stage (WDS);

double stage – for facilities of non-production purpose – draft stage (DS), and as for facilities having production purpose and linear facilities of engineering and transport infrastructure – pre-investment feasibility study (PIFS), and for both – WDS;

for facilities of 3rd category of complexity design is implemented in two stages:

plan stage (PS);

working documentation stage (WDoS) for facilities of 4th and 5th categories of complexity design is implemented in three stages:

for non-production facilities – DS, or having grounded Customer`s decision – PIFS, and as for production facilities and linear facilities of engineering and transport infrastructure – PIFS, PS, WDS.

Customer and Prime Designer may take the agreed decision as to the number of design stages.

When the project is developed depending on the project category of complexity, the 4th and 5th categories of complexity are subject to compulsory expertise - keeping sanitary and epidemiological standards, ecology, labor protection, energy savings, fire, man-caused, nuclear and radiation safeness, tightness, reliability, durability of buildings and structures, its` operational safeness and engineering securing.

Construction projects of 1st and 2nd categories of complexity are not subject to obligatory expertise.

Implementation of construction works

All construction facilities according to Ukrainian regulations «Control of city planning activity» depending on complication of architectural and construction decisions and/or engineering equipping are split up into several categories of complexity

Depending on category of complexity Customer is granted the right to fulfill construction according to indicated Law in case:

- Start of construction (preparatory) works notification is submitted to proper State Inspection of Architectural and Construction Control;

- Start of construction (preparatory) works declaration is registered;

- Construction (preparatory) permission is issued by appropriate inspection and is granted to the

Customer.

To receive the construction (preparatory) permission as to construction facilities of the 1st–3rd categories, Customer is obliged to register (submit) start of construction declaration. Appropriation of such facilities to the 1st- 3rd categories of complexity is implemented by any project entity and construction Customer according to state construction norms and regulations considering the grade of consequences (responsibility) of such a construction facility.

Prior start of construction (preparatory) works as to construction facilities of the 4th – 5th categories of complexity, Customer is obliged to receiving construction permission. The order of attributing of construction facilities to the 4th and 5th categories of complexity is determined by Cabinet of Ministers of Ukraine.

The order of submission and document forms which afford a right of fulfillment construction (preparatory) works is determined by Cabinet of Ministers of Ukraine.

According to clauses of Law of Ukraine «Control of city planning activity» period of registration of declaration in an appropriate inspection is five working days, and as for construction permission – ten working days from the record date of proper statement.

Also it is necessary to mention that in case construction permission is delegated to another Customer or either change of a Prime Contractor, Contractor or persons responsible for implementation of author supervision, or responsible work executers, Customer (Client) must inform appropriate inspection regarding such changes within three days.

If construction permission was received by the Customer, replacement of either Customer or Prime Contractor or Contractor, Customer is obliged to re-process this permission again and such procedure wouldn`t stop construction process. In case of replacement of persons responsible for author and technical supervision, or responsible work executers Customer is obliged to informing State Inspection of Architectural and Construction Control, which issued this permission, concerning these alterations within three days from the moment of occurrence.

According to the law, Customer is responsible for fulfillment of construction (preparatory) works without providing information to appropriate inspection concerning beginning, either with non-registered declaration or without received permission from inspection.

Acceptance of operation of completed construction facilities, which may be considered as 1st and 3rd categories of complexity, and facilities construction of which were implemented under Construction Passport, is accomplished through registration of Declaration of Availability for Service which had been initially provided to the State Inspection of Architectural and Construction Control.

Acceptance of operation of completed construction facilities, which may be considered as 4th and 5th categories of complexity, is accomplished according to Availability for Service Act through providing proper certificates by State Inspection of Architectural and Construction Control.

4.4. Start of Construction

The Contracting Officer Representative shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides written evidence that they comply with all legal requirements in Ukraine in order to perform the works described in these PTS.

- Provides copy of the required permits or authorizations from the competent Ukrainian authority authorizing the execution of the works

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

- The Contracting Officer Representative accepts their Accident Prevention Plan. See the guidelines for preparation of the APP attached to the solicitation package.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

4.5. Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

Picture#41. Simplified flow diagram for design acceptance process.

(CO = Contracting Officer)

4.6. Design

The design procedure has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The US Government representative shall not approve the design, but they shall “accept” the design. It is the contractor’s designing team responsibility to “approve” the design once “accepted” by the US Government representative. The contractor shall follow the required steps in Ukraine for this type of design.

The Performance Technical Specification (PTS) are a guideline for the design package.

- If an item in the project design is included in the PTS, the requirements of the PTS and applicable local Ukrainian and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Ukrainian and international codes shall govern.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract. The contractor shall hire the necessary and required licensed architects/engineers to prepare the necessary design in accordance with the scope of work of this contract, and with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Ukraine.