Attach1_PTS-Svet_Kinder.pdf

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455 Skopje, Macedonia

Version: 002

EUCOM Humanitarian Assistance Program

Design-Build

RENOVATIONS TO SVET

KINDERGARTEN

Skopje - Macedonia

OHASIS MK-HA-2017-00032455

Dec 2017

Version 02

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Contents

1. TAXATION

2. PROJECT DESCRIPTION

2.1. LEGAL AND TECHNICAL REQUIREMENTS

2.2. CONSTRUCTION PERMIT OR AUTHORIZATION

2.3 LOCATION OF PROJECT:

3. DETAILED DESCRIPTION OF THE SCOPE OF WORK (BASE-BID)

3.1. DESIGN PHASE – GENERAL - LICENSES

3.2. NEW ROOFING SYSTEM

3.3. THERMAL FACADE

3.4. NEW FLOORING FOR MAIN ENTRANCE

3.5. COMMEMORATIVE PLAQUE

3.4 SCAFFOLDING AND WORKING PLATFORMS

4 PROCEDURE:

4.1 PRINCIPLES

4.2 START OF CONSTRUCTION

4.3 GENERAL TECHNICAL REQUIREMENTS

4.4 DESIGN-BUILD STANDARD PROCEDURE

4.5. Construction Schedule (bar chart is authorized)

4.6. Construction/Design Schedule and Contractual Milestones

4.7. Language

4.8. Accident Prevention Plan

4.9. Submittals – Technical Information

4.10. Deliverables

4.11. Pictures

4.12. Quality Control Plan

4.13. Construction Sign

4.14. Payment

4.15. Schedule of Prices

4.16. As-Buit drawings 42

4.17. Occupancy of the kindergarten

4.18. Damages/Impact to Existing Facilities

4.19. Close-Out Procedure

5. GENERAL TECHNICAL SPECIFICATION

5.1. CONSTRUCTION GUIDANCE

5.2. PROHIBITED ITEMS

5.3. RESPONSIBILITY OF NEW MATERIALS

5.4. RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

5.5. CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

5.6. SAFETY AND PROTECTION

5.7. COORDINATION

5.8. SPECIAL SITE CONDITIONS

5.9. CLEANING

5.10. SPARE PARTS – MAINTENANCE TOOLS

5.11. SECURITY

5.12. WARRANTY AND ACCEPTANCE

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

1. TAXATION

This construction contract is exempt from VAT. The contractor is required to coordinate with the US Embassy and with competent Macedonian authorities in order to obtain the VAT TAX EXEMPTION that applies to this contract. Contractor is required to make all necessary coordination and to allow for time for approval of the VAT Tax Exception.

This VAT exemption applies to donations from U.S. Government to Macedonian Governmental entities/facilities. It was established by the Ministry of Finance. The contractor is responsible to coordinate with Macedonian Government the VAT exemption. However, for general information, below is a simplified explanation of the process followed for different Humanitarian Assistance project in Macedonia.

- The US Embassy and the beneficiary need to sign a “Donation Agreement”. This document needs to be written in Macedonian, and it needs to be signed and stamped by the Embassy, as donor, and the representative of the beneficiary. The contractor shall coordinate directly with the US Embassy representative for the preparation of this document. However, it is not the contractor’s responsibility to prepare such document.

- The US Embassy representative would submit the donation project application to the

Government of Macedonia properly signed and stamped by the US Embassy. Afterwards the Project Registration Office would issue a stamped project certificate. As in the previous step, the contractor shall coordinate with the US Embassy representative the submission of this document. However, it is not the contractor’s responsibility to prepare such document.

- The contractor shall provide all invoices that are exempt from VAT on the form specified by the Ministry of Finance. Application letter needs to accompany the form. Original invoices must be submitted with the VAT exemption form. Copies of all these documents can be obtained from the Ministry of Finance or from the US Embassy representative. Each time the contractor submits an invoice for payment, they can submit it to the Ministry of Finance for VAT refund. In order for the contractor to get the VAT money from the Government of Macedonia they need to get paid by the U.S. Government for that invoice.

All prices submitted by the bidders, schedule of prices and invoices provided by the successful contractor shall be provided without VAT in USD.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

2. PROJECT DESCRIPTION

THIS PROJECT INCLUDES THE NECESSARY DESIGN AND CONSTRUCTION FOR THE REPAIRS AND

IMPROVEMENTS DESCRIBED IN THIS DOCUMENT TO BE PERFORMED IN FULL COMPLIANCE WITH

MACEDONIAN REGULATIONS.

THE CONTRACTOR SHALL PROVIDE A COPY OF CONSTRUCTION PERMITS OR AUTHORIZATIONS TO

BE PROVIDED BY THE COMPETENT LOCAL AUTHORITIES BEFORE WORK IS AUTHORIZED TO START.

CONTRACTOR WILL COORDINATE WITH LOCAL AUTHORITIES AND WILL PROVIDE ALL REQUIRED

DOCUMENTATION IN ORDER TO OBTAIN THE CONSTRUCTION PERMIT OR AUTHORIZATION THAT IS REQUIRED FOR THE WORKS INCLUDED IN THIS CONTRACT. THE CONTRACTOR IS RESPONSIBLE TO

PREPARE ALL NECESSARY DOCUMENTATION IN ORDER TO OBTAIN ALL REQUIRED PERMITS OR

AUTHORIZATIONS FOR THESE REPAIR WORKS IN A PUBLIC KINDERGARTEN FACILITY.

GENERAL SCOPE OF WORK

The Work included under this contract includes the necessary designs and construction activities to provide the repairs included in this document. It is absolutely necessary that the bidders visit the construction site before they submit their bids in order to verify existing conditions, required and necessary work and alternation to the existing building.

The contractor’s work includes, in general terms, the following items of work:

- Complete replacement of roofing system with a new thermally insulated one.

- Extend the roofing over the two balconies on the back of the building.

- Provide a new thermally insulated façade

- Paint all exterior metal structures

- Replacement of 12 broken glazing (windows and doors)

- Replace paving for main entrance steps and ramps and new railing

- Extend main entrance canopy 4 meters wider

- Provide exterior lighting with movement sensors

- Obtain the official final acceptance by competent Macedonian authorities

Note: The contractor is responsible to visit the site in order to measure and quantify the required work, as well as to verify the existing conditions prior to the submission of their proposal.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

2.1. Legal and Technical Requirements

The project execution is based on the following principles:

- Strict compliance with American Contracting Regulations, including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Macedonian Technical, Legal and Administrative requirements, which are applicable for a renovation project, as described in these PTS.

- Compliance with Macedonian safety regulations, unless the US Safety regulations included in Manual EM385-1-1 are more strict and not in conflict with Macedonian regulations. In this last case, the US Safety regulations shall apply.

- Compliance with technical requirements described in this document

2.2. Construction Permit or Authorization

Prior to start any field works, the contractor shall obtain the permits or authorizations that are required by Macedonian regulations.

The contractor is required, as part of this contract, to prepare all documentation, designs, projects, reports, studies, information, drawings, and everything that may be necessary as required by Macedonian regulations, in order to obtain this Construction Permit or Authorization.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Location of the kindergarten within Skopje

2.3 Location of project: The project is located in the city of Skopje, along Cvetan Dimov street, where indicated in the maps and pictures below

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Location of the kindergarten and view from main street Cvetan Dimov

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

THIS IS A DESIGN-BUILD PROJECT

3. Detailed Description of the Scope of Work (Base-Bid)

This is a design-build contract. This means that this document describes the scope of work and some of the technical requirements for the works included in this contract. The contractor shall prepare all necessary design projects and documents as required per Macedonian regulations and obtain the necessary acceptance by the Contracting Officer and formal approval by the competent Macedonian authorities before they can start work. This includes obtaining the formal Construction Permit by the competent Macedonian authorities which is required for the new construction works included in this document, as for example for the:

- Extension of the roof over the balconies

- Extension of main entrance canopy.

All work shall be designed and built in accordance with this Request for Proposal (RFP) and in compliance with Macedonian Codes, and it shall include every item of construction necessary to as required by the pertinent regulations for a public kindergarten facility. Design and construction shall strictly comply with applicable Macedonian construction codes.

THE CONTRACTOR SHALL PROVIDE A COPY OF CONSTRUCTION PERMITS OR AUTHORIZATIONS TO

BE PROVIDED BY THE CORRESPONDING LOCAL AUTHORITIES BEFORE WORK CAN START.

CONTRACTOR WILL COORDINATE WITH LOCAL AUTHORITIES AND WILL PROVIDE AND PROCESS ALL

REQUIRED DOCUMENTATION IN ORDER TO OBTAIN THE CONSTRUCTION PERMIT WHICH IS

REQUIRED FOR A PORTION OF THE SCOPE OF WORK INCLUDED IN THIS PROJECT. THE FORMAT IN

WHICH TO SUBMIT THE DESIGN PACKAGE, DEFINITION OF THE ASSIGNER OF THE PROJECT,

DETAILS OF DRAWINGS, CERTIFICATES FOR THE DESIGNERS, SIGNATURES, AND OTHER

BUREAUCRATIC PROCESSES SHALL BE AS REQUIRED BY THE MACEDONIAN AUTHORITIES WITH

JURISDICTION OVER CONSTRUCTION OF KINDERGARTENS IN SKOPJE. IT IS THE CONTRACTOR’S RESPONSIBILITY TO BE FAMILIAR WITH THE PROCEDURES WHICH ARE NECESSARY IN ORDER TO

OBTAIN THE CONSTRUCTION PERMIT AS WELL AS FOR THE NECESSARY AUTHORIZATIONS.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

3.1. DESIGN PHASE – GENERAL - LICENSES

Immediately after award, the contractor shall initiate the design phase, as outlined in this document, and as required by Macedonian regulations.

The design shall be prepared in compliance with applicable Macedonian construction codes, with Macedonian Ministry of Education requirements, with applicable Urban Planning in Skopje and construction practices in Macedonia.

The contractor shall hire the services of an architect licensed in Macedonian to design all works included in this document. The contractor shall be familiar with the Administrative procedures which are necessary in order for the competent authorities to be able to receive and accept the different documents to obtain the necessary and required Construction Permit and authorizations. The contractor’s final designs shall be signed, stamped and certified by the corresponding licensed architects or engineers in Macedonian, as required by Macedonian regulations. Contractor shall show proof that they have all required licenses to perform design and construction works in Macedonia. All design documents shall be approved by the competent Municipal Government before its construction is authorized to start. The level of detail of the design (extent of specifications, number and size of drawings, number of separate designs, calculations, …) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Macedonia in general and Municipality of Skopje in particular.

It shall be the same company preparing the conceptual and full technical project, which shall also monitor the construction and certify that all works are performed as required by their design. All costs for design and supervision shall be paid by the contractor.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

From original design documents available upon consultation

3.2. NEW ROOFING SYSTEM

The contractor shall remove all roofing and its support system and shall provide a new thermally insulated metal roofing system.

The contractor is responsible for all works, with the exception of the removal of any asbestos containing materials. It is estimated that some of the existing roof sheets contain asbestos materials.

This US Government contract does not include any asbestos abatement. If any asbestos containing materials are found, or any materials suspicious of containing any asbestos materials are found, the contractor shall coordinate its removal with the Municipality. The contractor shall notify the Municipality at least one month in advance of the date in which needs to be removed. The contractor is responsible to provide all required scaffolding and fall protection required in compliance with Macedonia regulations, which shall be required in order to access the areas in which the asbestos containing (or suspicious of containing) material are found. The contractor is responsible for all works related with the asbestos removal, with the exception of the actual removal of the asbestos containing (or suspicious of containing) materials, which shall be performed by the Municipality/beneficiary prior coordination with the contractor.

The original technical project, consisting of 154 pages containing drawings and calculations are available upon consultation with Contracting Officer Representative.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

From original design documents

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

New areas of roof over the main entrance and over the two balconies

After removal of any asbestos containing materials by the beneficiary or Municipality after the required coordination from the contractor, including the installation of all safe access and fall protection measures, the contractor shall completely remove all wooden materials, including roof eaves and shall provide a new roofing system with thermal insulation, equivalent to 10 cm thickness of wool rock.

The new design of the roof shall extend over the balconies and over the main entrance, approximately as indicated below.

Extend 4 meters over the line of the exterior door

4.00 m

Extend 0.6 meters beyond the railing of the balconies

0.60 m

0.60 m

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Over the two balconies, the contractor shall provide a new structural support, as designed by their architect, but for estimating purposes, the contractor shall estimate that they will need to provide new reinforced concrete supports to the ground floor.

For the main entrance, the contractor shall estimate that they will have to provide a new covered area, made of reinforced concrete elements, in order to extend the existing roofing 4 meters from the doors.

These two additional roofing areas shall be provided with the same finishes as the new required roof, although it is not necessary to provide thermal insulation.

The new roofing system shall include all necessary elements as required by Macedonian regulations, which shall include:

- Cleaning and sealing the existing concrete and masonry and plaster structures exposed after removal of existing roofing systems.

- New preformed metal roofing panels. Metal panels shall be galvanized steel with a minimum thickness of 0.53 mm, and coated with Polyester, High Build Polyester or Matt Polyester (HBP/PE/MPE). All panels to be formed at the manufacturing plant. 5-7 kilograms per m².

- Vapor barrier

- Thermal insulation (minimum R-30) consisting of minimum 10 cm thick thermal insulation. The thermal insulation system can be substituted by a “sandwich” type roof panel, with minimum insulation thickness of 8 cm

- All wood to be used for new roofing system shall be properly treated against fire, insects and fungus. Any ornamental wood used for the eaves by the contractor shall be provided with the necessary finishes coatings. Note: All wood from the existing roofing system shall be removed, including the wooden eaves.

- Snow stops.

- New lightning protection for the roof in strict compliance with Macedonian Electric Code.

Provide a new grounding system (<5Ω).

- Provide new gutters and downspouts. Use non-ferrous material, of cooper, PVC or PVC coated aluminum. Provide around the perimeter of the roof.

- A 10 year written warranty against any water infiltration or evidence of humidity in the ceilings of the building. Warranty letter shall be provided from the contractor to the Municipality of Skopje with a copy to the Contracting Officer Representative

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

PICTURES TO DESCRIBE THE ROOFING WORKS

These pictures do not include all the requirements of this contract for each shown area, but all descriptions of the scope of work in each picture are part of this contract.

Extent and concept for new required extended entrance canopy (it is also required to provide new flooring under the entire new extended canopy). Provide with gutters and downspouts as necessary so that people will be protected from rain when entering or exiting the building during inclement weather.

4.0 meters

From staircase to this door

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Roof extending over the balconies as described above

Remove all wood from existing roofing system, including these eaves

Remove all exterior lighting systems as this one and the one at the end of balcony.

0.60 m

Roof to extend 0.6 meters over the horizontal line of the railing along the balconies

New roofing system over the 2 balconies

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Roof extending over the balconies with new required column down to the ground floor, as designed by the contractor’s architect

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

3.3. THERMAL FACADE

The contractor shall hire the services of specialized and licensed technicians in Macedonia to design the new thermal façade system.

Contractor shall provide a new thermal façade system on all exterior surfaces of the kindergarten building. This contract includes all exterior masonry sections of the main building (building enclosure and all its attached pieces such as steps or parapets which do not need thermal insulation but shall be provided with the same esthetic finishes)

This is a design-build contract and therefore the contractor shall be responsible for the design and for the execution of the works.

Façade Design: The contractor shall provide a façade design (Façade Passport), signed and certified by a licensed architect in Macedonia, to be accepted by the Contracting Officer Representative and approved by the competent Macedonian authorities after coordination of the design with the beneficiary. This design shall include as a minimum:

Typical section of thermal façade system

Special cover of the lowest section of thermal facade

Color and finishes or “façade passport” with the new proposed finishes. Provide pattern and color as approved by competent local authorities and after coordination with beneficiary. The contractor’s architect shall provide several designs for the exterior appearance of the façade for the approval of the competent Moldovan authorities. The design shall consist of a minimum combination of 3 colors, in addition to the different finishes required for the lowest section of the façade, which shall be provided with special exterior façade ceramic or natural stone tiles

Details of finishes of the thermal façade system in the top and bottom. In the top it is required to provide adequate finish with new roof.

Details for special finishes and reinforcements in the corners and around the windows and doors.

The new thermal façade system shall include, but shall not be limited to:

- Water blasting the façade. Repair all façade defects, after removal of loose pieces of plaster, ceramic tiles, paint, bricks. Repair of any cracks on the facade. Providing leveling mortar as needed for the new thermal façade system. Correct any exposed reinforcing steel by epoxy based product, specifically designed for that purpose.

- Provide thermal insulation panels, minimum of 10 cm thickness, properly attached to the existing repaired and leveled façade, in accordance with manufacturer’s recommendations.

Follow Macedonian Fire Code. The use of Styrofoam may not be allowed in some (or in all) locations. The contractor shall consult the latest Macedonian regulations prior to submission of their bids. Only materials and installations in accordance with Macedonian regulations in effect at the time of submission of the offers shall be authorized.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Lowest natural stone over the thermal insulation, from a

NAVFAC project in Western Ukraine.

- Doors: All existing exterior doors have been recently replaced. The contract includes removing them, modifying them as necessary and reinstallation, to provide perfect finishes, adjustments, and sealing between the doors and the new façade finishes.

- Window adjustment and sills. Similarly to the exterior doors, the contractor shall have to remove, modify as necessary and reinstall all the existing windows. The replacement of exterior sills is necessary to allow for the new thickness of the exterior enclosure.

- Protective plaster. There are several systems available in the market to cover the thermal insulation. The contractor shall apply over the rigid thermal insulation a protective plaster, designed to resist impact. Minimum of 1 cm thickness. This may require double netting prior to the application of the final coat of plaster. Apply in accordance with manufacturer’s recommendations. This is especially necessary in areas of potential vandalism such as the back side of the building.

- Natural stone: The lowest section of the façade, currently with plastered finish shall be provided with a different cover over the thermal insulation. The height of this lowest section varies in different areas of the kindergarten building, but the contractor shall estimate an average height of 1.5 meters. This lowest section shall be provided with new perfectly leveled plaster covered with natural stone.

- Paint thermal façade system with 3 coats of paint rated for exterior use and recommended by the manufacturer of the thermal façade system.

- Final certificate: Once the thermal façade is complete, the contractor shall provide a copy of a certificate from the architect certifying that the thermal façade has been properly installed in accordance with their recommendations. Payment for thermal façade shall not be authorized until the contractor provides such certificate.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical thermal facade

Typical installation of thermal facade

Typical installation of thermal facade

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Lowest section with natural stone cover for vandal protection.

Average 1.5 meters around all facility. Picture from NAVFAC project in central Ukraine.

Façade Installations, Extensions and Other Exterior Surfaces

The contractor shall be responsible to reroute, remove and reinstall any of the accessories or installations that are currently anchored or supported by the existing façade which are to remain, including electrical poles, electric cables, road signs, building sign, electrical cables or conduits, grounding cables, security cameras, water pipes, telephone cables, gas pipes, ventilation ductwork, and any other installation that may exist on the façade to be provided with new thermal insulation and new finishes. All works to be done in compliance with Macedonian regulations and with approval or permit of the owner, in case it is owned by a third party. For example: if the electrical cable is owned by the electrical utility company, the contractor shall obtain the approval, or the assistance of the electrical company to remove and reinstall this cable. The contractor is responsible for all coordination and for all costs associated with this necessary work. Those installations on the façade that are not be reutilized shall be removed and disposed of by the contractor.

The contract already includes the replacement of the gutters and downspouts and the installation of a new lighting protection system which shall be installed along the façade after the roof replacement and alternation is completed.

It is the intent of this contract, and it is the scope of work of this contract, to provide the building with the exterior appearance of a new kindergarten building. For that reason, the contract includes the repairs of other exterior surfaces, which require repairs, but which do not require thermal insulation.

These are defined in the pictures included at the end of this paragraph.

All these surfaces shall be provided with finishes coordinated with the finishes of the new thermal façade system.

Railing Repair and Painting

The contractor shall repair and paint all metal railing and structural elements. The contractor shall remove all paint from all metal elements to remain, repair as necessary and as recommended by the contractor’s architect and provide new epoxy based metal coating system.

It is not authorized to provide new paint over the existing paint. All existing paint shall be removed.

Replacement of 12 broken window/door panes

The contractor shall repair by replacement a maximum of 12 broken window/door glazing. Contractor to use thermally insulated double glazing, similar to the broken ones.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Required exterior LED technology floodlights. Provide minimum 30 Watt each unit. Rated by continuous exterior use. With motion or light sensor. Provide protection cage.

Typical vandal-resistant rated exterior lighting fixture.

Typical exterior LED lighting fixture with motion detection. TO be provided with anti-vandal cage, protection or any other protection design.

Exterior Lighting

One of the main problems of the facility is the graffiti and vandalism on certain elements of the building. These shall be controlled by closer supervision by the beneficiary, but also by two elements of this contract:

- Strong façade finishes with natural stone over the lowest 1.5 meters.

- High intensity energy efficient illumination system with motion detector and anti-vandal cage or rating.

Remove all exterior lighting currently attached to the existing main building and provide a total of 12 new lighting fixtures attached to the new façade.

Exact location of the new exterior lighting fixtures to be indicated by the Kindergarten Director.

Provide 12 new LED technology floodlights of minimum 30 Watts. Each floodlight shall be provided with its own individual switch to be located inside of the kindergarten building. Each one of the required 12 switches shall have 3 positions:

- On: Always the lighting is on or functioning

- Off: Always the light is not working or off

- Automatic: The light turns on when motion is detected or when it is dark outside.

Each lighting fixture shall be provided with a motion sensor or a light sensor (so that it turns on automatically when it is dark outside). Forestimating purposes the contractor shall estimate 6 motion detectors and 6 light sensors.

All lighting fixtures to be rated for exterior use. All exterior electrical installation to be rated for exterior use. All lighting fixtures to be rated as anti-vandal or vandal resistant.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Existing plaster and paint to be removed by water blasting. Lowest section currently covered with special plaster to be removed and average of 1.5 meters covered with natural stone over thermal insulation

Concrete platform to be repaired as part of the thermal façade project. Door to be removed and reinstalled to be properly adjusted to the new thermal façade finishes.

General condition of façade in the back of the building.

Graffiti on the door and windows to be removed as part of this contract.

All metal railing to be repaired as required by the contract.

Cleaning the graffiti

Most of the graffiti will be removed when the contractor removed the paint of the façade. However, some of the graffiti was done on the doors and windows to remain. The contractor will clean as part of this contract any signs of any graffiti on the façade, windows, doors, and any other vertical surface of the facility. In case the graffiti cannot be removed, the contractor shall be responsible to remove any section of window or door in order to provide the kindergarten without any signs of any graffiti.

Pictures to show description of Façade Work

The following pictures include some general comments about the required work for the facade. All description of work included in the picture comments are part of this contract and the contractor shall execute them as if explicitly described in the corresponding paragraph.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical façade. Typical facade

Lowest section of façade on balconies to be provided with smallest natural stone toeboard or with toles similar to the ones to be removed.

All façade areas to be repaired and thermally insulated, including basement access, which all shall be covered with natural stone.

Typical façade on the balcony

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical façade. All existing lighting to be removed and replaced with new exterior lighting system.

T

Typical façade. Lowest section to be covered with natural stone to be 1.5 meters and not 20-30 cm as it is shown in the picture.

Typical back façade with metal railing to be repaired as required by the contract.

Exterior lighting to be replaced with anti-vandal units.

Typical façade. All metal railing to be repaired as required by the contract, including these ones.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Damages caused by defective downspout from balcony.

The contractor shall provide new downspout to the floor although it will not be necessary because of the new roofing over the balconies, which is part of this contract.

General view of the back of the facility Typical condition of the façade.

Example of broken glazing to be replaced

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical tile for landing platform

3.4. NEW FLOORING FOR MAIN ENTRANCE

The contractor shall hire the services of an architect licensed in Macedonia to design the new pavement for the main kindergarten entrance with the following basis of design:

- In strict compliance with Macedonian regulations for people with limited mobility (wheelchairs)

- Demolition of all existing pavement, including steps and ramps

- Removal of pavement bricks and top soil under the area under the scope of work

- Area under the scope of work: All areas under the new canopy to be provided under this contract. Dimensions: 4 meters from the building x length occupied by two entrance doors. Schematically shown in the pictures in the next page.

- Provide ramp, with minimum width of 2 meters

- Provide stainless steel railing where required by regulations

- Railing to be provided with 2 railings: one for adults and one lower for children

- Tiles: Homogeneous gres, non-slippery

- Smooth transition between new and existing tiles after the entrance doors.

All new reinforced concrete structures shall be placed over new compacted select materials with the following minimum requirements:

- Remove existing structure (steps, ramp and landing platform).

- Excavate and remove minimum 40 cm of materials under the existing removed structures

- Provide 30 cm of compacted select fill (98% compaction)

- Provide 10 cm of lean concrete

- Provide the new reinforced concrete over the lean concrete.

The new landing platforms and their steps shall be covered with special grès tiles, non-slippery and rated for exterior use by the manufacturer. For the steps, the contractor shall use grès tiles specifically designed to be used in stairways, with non-slippery patterns and rounded edges. Use different pattern for vertical and horizontal pieces for esthetic reasons. The use of regular floor tiles for the steps is not authorized. See pictures below for requirements of typical tiles designed to be used in stairways. The finished elevation of the landing platform shall be the same as the elevation of the entrance lobby so that there is no tripping hazard and it can be used by people on wheelchairs.

Non glazed (homogeneous) grès tiles: Exterior tiles shall be rustic non glazed grès tiles. This means that the floor tiles shall be homogeneous, made of the same material on the surface, the bottom and the center. Exterior grès tiles are typically produced by a minimum of 44 hours single firing at a maximum temperature of 1.360ºC, giving it a one-off look and a natural blend of shades as well as excellent technical performance.

Typical tile for corner of steps

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical tiles to be used for the new steps.

Typical tile for steps and edges of the landing platform

Required installation for exterior grès homogeneous grès tiles

Typical tiles to be used for new steps.

Typical installed tile as required for the landing platform

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Typical Stainless steel railings

Typical steps with special grès tiles

Typical acceptable use of special tiles

Typical Stainless steel railings

Typical steps with snow

Required look for landing platforms

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Area under the scope of work of the contract. The contractor shall remove all tiles and pavements to allow for the construction of the new area under the new canopy

General condition of area to be remodeled. Trash can to be reutilized. Evertyhing else to be removed and replaced with new.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Relative required size for the plaque

Typical similar plaque provided in a recently completed project in Bulgaria

3.5. COMMEMORATIVE PLAQUE

The contractor shall provide and install at the location indicated by the kindergarten Director an anodized aluminum commemorative plaque with the following information engraved on it:

Colored Flag of Macedonia Colored Flag of the United States of America This text: “The repairs to this kindergarten were made possible through a donation from the people of the United States of America to the People of Macedonia with the support of the Office of Defense Cooperation and US Embassy in Skopje– Date”

Same text as above in Macedonian.

- Minimum thickness 8 millimeters

- Minimum dimensions 60 centimeters wide by 45 centimeters high.

- Resistant to outdoor weather and UV radiation.

- Plaque to be manufactured by specialized company.

- Before purchasing the plaque, the contractor shall submit the design to the Contracting Officer for approval.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Acceptable man-lift

Required type of scaffold

Required type of scaffold

3.4 SCAFFOLDING AND WORKING PLATFORMS

In order to perform some of the works included in the scope of work of these PTS, the contractor shall be required to install scaffolding.

Despite the scaffolds that may be authorized by Macedonian regulations, the contractor is only authorized to utilize European Standard scaffolds similar to the ones shown in pictures below. These scaffolds shall be installed and used in accordance with manufacturer’s recommendations. In case the contractor needs to access the façade at any particular point without the need to install scaffolds, the contractor shall use a CE certified self-propelled man-lift, similar to the one shown in picture below. The use of other type of scaffolds, other non CE certified man-lifts, or any type of ladders for façade or roof work, IS NOT AUTHORIZED.

Required type of scaffold

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

4 PROCEDURE:

4.1 Principles

This construction contract is based on 3 principles:

- Strict compliance with US contracting regulations

- Strict compliance with Macedonian technical and legal regulations

- Strict compliance with Macedonian Safety regulations unless the US regulations is more strict and not in conflict with the local safety regulations, in which case, the US Safety regulations shall be applied.

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Macedonia governing life/safety, fire protection, building construction, kindergarten facilities, facilities for persons with special needs (wheelchairs), conveying and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Macedonian codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

4.2 Start of Construction

The Project Manager (PM) or Contracting Officer Representative shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provide written evidence that they comply with all legal requirements in Macedonia in order to perform the works described in this document.

- Provides copy of the required permits or authorizations from the competent Macedonian authority authorizing the execution of the works

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the job site.

- The Contracting Officer Representative accepts their Accident Prevention Plan. See the guidelines for preparation of the APP attached to the solicitation package.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Simplified flow diagram for design approval process.

(CO = Contracting Officer)

4.3 General Technical Requirements

The work shall meet all requirements of this Request For Proposal (RFP) package. Drawings to be as required in this RFP and with sufficient detail to communicate the design to the US Government, final users, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specification (PTS) included in this RFP.

The Performance Technical Specification (PTS) are a guideline for the design package.

- If an item in the project design is included in the PTS, the requirements of the PTS and applicable local Macedonian and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Macedonian and international codes shall govern.

Provide the Final work as a complete and usable facility including.

Technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract. The contractor shall hire the necessary and required licensed architects/engineers to prepare the necessary design documents for the scope of work of this contract, and with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Macedonia. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. No work shall be executed until the corresponding construction permit is issued by the competent Municipal authority, and a copy provided to the Contracting Officer.

For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Macedonian Codes and Regulations

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

4.4 Design-Build Standard Procedure

A design-build contract means that the contractor is responsible not only to perform the works described in this document, but to prepare all necessary designs and technical projects, including those details that are necessary in order to provide a perfectly finished roof and façade and entrance, but that are not explicitly described in this document.

The contractor shall be responsible, and it shall be part of their contract, to perform all works included in their designs. All designs shall include the items of work included in this document, as well as those items of work not included in this document, but required by Macedonian regulations.

This contract is a design-build contract, and therefore it requires that the contractor prepares the designs and technical projects which are necessary to perform the works included in this contract.

This contract includes the preparation of the required designs, technical projects, geotechnical reports, surveys, permits, certifications as well as any required coordination with local authorities. The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits.

The contractor is responsible to verify site conditions and to prepare all necessary inspections and reports before preparing the design and technical projects. The contractor shall visit and inspect the work site prior to submission of their offer to the US Government prior coordination with US Embassy representative in Skopje Mr. Kralev. igor.kralev.fn@mail.mil

Once the final design is prepared, it shall be accepted by the Contracting Officer Representative before the contractor sends it to the local authorities to obtain the corresponding Construction Permit.

The final design shall be incorporated into the contract.

4.5. Construction Schedule (bar chart is authorized).

Perform all work within 360 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 20 activities, and clearly defining the different phases.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

4.6. Construction/Design Schedule and Contractual Milestones

Perform all work within 360 calendar days after contract award. Provide a bar chart with a minimum of 20 activities. Indicate planned start and completion dates for design and construction.

In addition to the contractual requirement to complete all construction works within the 360 calendar days after award of the contract, the contractor shall comply with the following required milestones.

Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information that may be required

Coordinate with the representative of the US Embassy representative in Skopje within 14 days after contract award date

Construction sign Install within 45 days after contract award. Text and design to be approved by US Embassy in Skopje

Construction/Design Schedule Submit within 45 days after contract award date Accident Prevention Plan and Quality Control Plan

Submit within 45 days after contract award date.

Conceptual Design Submit within 90 days after contract award date Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Macedonian regulations, with minimum of 1 year for all the works and 10 years for the roof. Warranty starts the day after all works are accepted by the Contracting Officer.

4.7. Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local languages.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

4.8. Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

CHILDREN, WORKERS, STAFF OF THE FACILITIES, AND GENERAL PUBLIC SHALL TAKE

PRECEDENCE OVER ANY OTHER FACTOR.

The contractor shall use the format or guidelines included in the solicitation package to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, the children and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personnel protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of the Macedonian Safety Law.

No work shall start at the job site until the Accident Prevention Plan is received and accepted by the US Government representative.

4.9. Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment to be incorporated to the job site. This information must be sent to and accepted by the Project Manager before they are purchased by the contractor. Any material or equipment utilized at the job site that is not approved by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Macedonian Legislation) shall be removed at no cost to the US Government.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

4.10. Deliverables

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Administrative deliverables:

Conceptual Design

Prefinal design

Final design

Construction Permit

Accident Prevention Plan

Quality Control Plan

Schedule of Prices

Act of Acceptance

Warranty letter

List of spare parts

Construction sign design Commemorative plaque design

Technical deliverables

- Roofing materials

- Floor tiles

- Glazing

- Thermal façade elements

- Exterior lighting fixtures and lamps

4.11. Pictures

The contractor shall send weekly and representative digital pictures of their construction by e-mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the progress monthly invoices. The US Government cannot process payments unless the contractor provides complete and verifiable evidence of the work performed.

Failure to provide updated pictures will impact the ability of the Contracting Officer to validate and therefore to pay for the invoices.

4.12. Quality Control Plan

Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by these Technical Requirements and his design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works

In Annex 1, it is included a guideline to prepare this Plan.

Design and Build Renovations to Svet Kindergarten MK-HA-2017-00032455

Example of typical construction sign

4.13. Construction Sign

Immediately after award the contractor shall prepare and install on site a construction sign with the following characteristics and information on it:

- Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

- Letters and logos prepared by…