Attachment_1_-_Statement_of_Work.pdf

New Fire Escape for Secondary School Vratsa (Bulgaria)

BU-HA-2013-20301 Version: 001

EUCOM Humanitarian Assistance Program

DESIGN AND CONSTRUCTION OF

FIRE ESCAPE FOR SECONDARY

SCHOOL IN VRATSA (BULGARIA)

BU-HA-2013-20301

January 2014

Sean.Duffy Text Box Attachment 1 - Statement of Work

1. TAXATION

In accordance with Agreement between the Government of USA and the Government of BU on Defense Cooperation this contract is exempt from VAT. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria, US Forces and the US Embassy".

2. PROJECT DESCRIPTION

THE CONTRACTOR SHALL PROVIDE A COPY OF CONSTRUCTION PERMITS TO BE

PROVIDED BY THE COMPETENT LOCAL AUTHORITIES BEFORE WORK IS AUTHORIZED TO

START. CONTRACTOR WILL COORDINATE WITH LOCAL AUTHORITIES AND WILL PROVIDE

ALL REQUIRED DOCUMENTATION IN ORDER TO OBTAIN THE CONSTRUCTION PERMIT

THAT MAY BE REQUIRED FOR THE SCOPE OF WORK INCLUDED IN THIS PROJECT.

CONTRACTOR SHALL COORDINATE THE PROCEDURES TO SUBMIT THE DOCUMENTATION

TO THE MUNICIPALITY WITH COMPETENT LOCAL AUTHORITIES.

2.1 GENERAL SCOPE OF WORK

The Work included under this contract includes the necessary designs and construction for the construction of a new Fire Escape for the Secondary school in Vratsa. It is necessary that the bidders visit the construction site before they submit their bids in order to verify existing conditions, and to measure and quantify the work required to complete this project in accordance with this document.

The Municipality has a design that is included in this document under Annex III. This design shall be used as the conceptual design. The contractor can choose to implement this design or provide a new one with the same operational capacity. The design is provided as a reference only. The US Government is not responsible for any deficiencies, omissions or mistakes in the provided design.

Immediately after the contract is awarded, the contractor shall commence the design phase. If the contractor chooses to use the provided design, they will be responsible for any potential updates or adjustments, in order to comply with applicable Bulgarian regulations.

This is not a design-bid-build contract. This is a design-build contract, and therefore the contractor is responsible for the design. The provided design is included in Annex III in order to clearly define the scope of work. The contractor can choose to use this conceptual design if in accordance with Bulgarian regulations, or to provide a new one.

Note: There are some pictures in this contract to better describe the scope of work. These pictures were taken on November 2013. The pictures do not guarantee the existing conditions of the buildings at the time to prepare the bid for the contract, and they are only a tool to describe the responsibilities of the contractor. The contractor is responsible to visit the school in order to measure and quantify the required work, as well as to verify the existing conditions, prior to the submission of their proposal.

Picture#1: Location of Vratsa in Bulgaria

Picture#2 : Aerial view of the facility.

LOCATION OF THE PROJECT

Picture#3: Definition and description of break in thermal bridge

3. BASE BID – NEW EMERGENCY ESCAPE AND FAÇADE IMPROVEMENTS

Annex III includes the project in which the scope of work for the emergency escape structure is clearly defined. In addition to the emergency escape, the work also includes any additional item which will be necessary in order to have a perfectly operational emergency escape, such as the new doors, the required modifications to the exterior windows, or patching the internal walls affected by the work. Additionally, the work also includes the application of a thermal façade on the area where the emergency escape will be built. As clarification to the scope of work, the following additional information is provided:

3.1 INTERNAL DOOR IN THE UPPER FLOOR.

The works includes providing a new escape pathway through an elevated walkway. The work also includes replacing two existing doors with new aluminum doors provided with panic hardware or modifying the existing doors, so that they open to the outside and they are provided with the required panic hardware.

3.2 NEW EXTERIOR DOORS.

The works includes connecting the existing school with the new emergency escape. For that reason, in order to provide a fully operational structure, it is necessary to provide new exterior doors. All exterior doors shall be heavy duty aluminum, with break in thermal bridge. See picture#3 for definition of break in thermal bridge. New aluminum profiles to be minimum 1.2 kg/m. Upper half of the doors to be provided with see through window with double glazing of minimum thickness (6- 16-6). All exterior doors connected with the emergency escape to be provided with panic hardware.

All hardware (hinges, panic lockset, …) to be installed by the manufacturer in the factory. Provide door stops.

Picture#4: Examples of typical door signs in English

3.3 DOOR SIGNS.

Provide all exterior doors to the emergency escape with the necessary door signs, in English and Bulgarian.

3.4 PAINT/COLORS OF EMERGENCY ESCAPE STRUCTURE

The new structure will be painted with a combination of 4 colors to be selected by the school director. Minimum of primer, intermediate and final coats of paint are required. In order to guarantee quality of paint, the primer, intermediate and final coats will be of a different colors.

3.5 THERMAL FACADE

It is not the intent of the project to provide a thermal façade for the school. However, the school administration is planning to start a project to provide a thermal façade for the school, and once the emergency escape is built, it will be extremely difficult to do it around this new structure. For this reason, it is included in the contract the design and application of a thermal façade system on the side of the building where the new structure will be installed, with the height of the building and approximately 14 meters width. See picture#7 for limits of façade to be provided with thermal insulation.

The new thermal façade system shall include, but shall not be limited to:

- Repair any façade imperfection, by removing loose pieces of plaster and providing leveling mortar as needed for the application of new thermal insulation panels. Use high pressure water blasting to guarantee that all loose pieces of plaster will be removed. It is estimated that most of the existing plaster will come off when treated with high pressure blasting. Use water blasting equipment with minimum 200 kg/cm². Correct any exposed reinforcing steel by epoxy based product, specifically designed for that purpose. Remove masonry structures attached to the façade that are no longer used.

- Provide rigid thermal insulation panels, minimum of 8 cm thickness, properly attached to the existing repaired façade, in accordance with manufacturer’s recommendations. Follow Bulgaria Fire Code. Insulation around windows and doors shall be fire proof material.

Picture#6: Typical installation of thermal facade

Picture#5: Typical installation of thermal facade

- Protective plaster. The contractor shall apply over the rigid thermal insulation a protective plaster, designed to resist impact. Minimum of 1 cm thickness. Apply in accordance with manufacturer’s recommendations.

- In the lowest section of wall, clean the existing stones and fill in the spaces between them with new plaster as needed, in order to provide this section of wall with the finishes of a new building. Do not provide thermal insulation over the existing exposed stones in the lowest section of the façade.

- Paint with maximum of 3 coats of paint rated for exterior use and recommended by the manufacturer of the thermal façade system. Provide pattern and color as approved by competent local authorities and school director. Final colors shall be a combination of maximum of 3 colors, to be selected by the School Director.

- Final certificate: Once the thermal façade is complete, the contractor shall provide a copy of a certificate from the manufacturer certifying that the thermal façade has been properly installed in accordance with their recommendations. Payment for thermal façade shall not be authorized until the contractor provides such certificate.

The contractor shall be responsible to reroute, remove and reinstall any of the accessories that are currently anchored or supported by the existing façade which are to remain, including electrical poles, road signs, building sign, electrical conduits, security cameras, water pipes, telephone cables, gas pipes, and any other installation that may exist on the façade to be provided with new thermal insulation and new finishes.

3.6 WINDOW SILLS AND METAL FLASHING

The replacement of the windows is not included in this contract. However, as part of the thermal façade system, the contractor shall replace the existing exterior window sills with new PVC covered aluminum plates. These shall be properly sloped away from the building façade. It is also included the replacement of the existing metal flashing. An example of these flashings can be seen in picture#14.

Picture#7: Location of the emergency escape and façade to be provided with new thermal insulation

Picture#8: Façade to be repaired from other side and location of emergency escape

Picture#12: Area of lowest connection with emergency escape.

Picture#9: Condition of the façade. When applying high pressure water most plaster will be removed.

Picture#10: Façade damages.

Picture11: Façade damages

Picture#13: Interior wall of window to be modified as required by the installation of the new structure.

Picture#14: Metal flashing to be replaced with new.

Picture#15: Interior door to be replaced of modified as required by the scope of work.

Picture#17: Area in the upper floor where the new metal elevated walkway is to be placed Picture#18: Detail of lowest stone façade to be cleaned and restored to original conditions.

Picture#16: Interior door to be replaced of modified as required by the scope of work.

Picture#17: Example of required exterior window sill for all windows in the façade to be repaired

Picture#18: Typical required external sill for all windows in façade to be repaired

Picture#19: Typical required panic-bar for all exterior doors.

Picture#20: Typical similar plaque provided in a different renovation project.

3.7 COMMEMORATIVE PLAQUE:

At the end of the construction works, the contractor shall provide and install 1 commemorative plaque at the entrance of the school, at the location to be indicated by the School Director. The plaque shall have the following information engraved on it:

Colored Flag of Bulgaria

Colored Flag of the United States of America

This text: “The construction of the emergency escape for this school was made possible through a donation from the people of the United States of America to the People of Bulgaria with the support of the Office of Defense Cooperation and US Embassy in Bulgaria – Date”

Same text as above in Bulgarian.

The plaque shall have the following characteristics:

- Minimum thickness 8 millimeters

- Minimum dimensions 60 centimeters wide by 40 centimeters high.

- Resistant to outdoor weather and UV radiation.

- Plaque to be manufactured by specialized company.

- Before purchasing the plaques, the contractor shall submit the design to the Contracting

Officer for approval.

Picture#23: Acceptable man-lift

Picture#21: Required type of scaffold

Picture#22: Required type of scaffold

3.8 SCAFFOLDING AND ELEVATED WORKING PLATFORMS

In order to execute the works included in this project, the contractor shall be required to use scaffolding and/or elevating working platforms.

Despite the scaffolds that may be authorized by Bulgarian regulations, the contractor is only authorized to utilize European Standard scaffolds similar to the ones shown in pictures below.

These scaffolds shall be installed and used in accordance with manufacturer’s recommendations. In case the contractor needs to access the façade at any particular point without the need to install scaffolds, the contractor shall use a CE certified (European Community) self-propelled man-lift, similar to the one shown in picture below. The use of other type of scaffolds, other non CE certified man-lifts, or any type of ladders for façade or roof work, IS NOT AUTHORIZED.

Picture#24: some components of European Certified scaffolding

4. PROCEDURE

4.1 Taxation

In accordance with Agreement between the Government of USA and the Government of BU on Defense Cooperation this contract is exempt from VAT. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria, US Forces and the US Embassy".

4.2 Principles

This construction contract is based on 3 principles:

1. Strict compliance with Bulgarian technical regulations

2. Strict compliance with United States of America contracting regulations (Federal Acquisition

Regulations)

3. Compliance with the most stringent of US and Bulgarian Safety regulations

4. Compliance with technical requirements in this document

4.3 Design Requirements

The contractor shall hire the necessary architects/engineers to perform the works required by this project, with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Bulgaria. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority as required by applicable Bulgarian regulations. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. No work shall be executed until the corresponding construction permit or alternative document is issued by the competent Municipal authority, and a copy provided to the Contracting Officer.

If the contractor chooses to use a different conceptual design from the one provided in Annex III, this conceptual design shall be accepted by the Contracting Officer and approved by the Municipality before the contractor starts the final design technical project.

For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Bulgarian Codes and Regulations.

4.4 Start of Construction

The Project Manager (PM) or Authorized Representative of the Contracting Officer shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provide a written evidence that they comply with all legal requirements in Bulgaria in order to perform the works described in this document. This includes the necessary Bulgarian construction and design licenses.

- Provides copy of the required permits or authorizations from the competent Bulgarian authority authorizing the execution of the works.

- Provides technical information for the proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the job site.

- The Contracting Officer Representative accept their Accident Prevention Plan. See Annex 1 for the requirements of this Plan

- The Contracting Officer Representative accept their Quality Control Plan. See Annex 2.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see paragraph 4.12)

4.5 Scheduling and Coordination Requirements

The school shall remain operational during the execution of the works. The contractor shall separate the construction areas by installation of proper fences and barricades the construction areas from the other areas of the facility, especially those accessible to the children. The contractor shall closely coordinate with the Director of the School the activities that may interfere with their daily work.

4.6 Construction Schedule (bar chart is authorized).

All work shall be completed within 300 calendar days after project award.

Within 15 days after contract award, the contractor shall provide a construction schedule including a minimum of 20 activities.

4.7 Accident Prevention Plan / Safety Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS, STAFF OF THE FACILITIES, GENERAL PUBLIC, AND CHILDREN SHALL TAKE

PRECEDENCE OVER ANY OTHER FACTOR.

The contractor shall use the format included in Annex 1 to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Safety Plan (Accident Prevention Plan) describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, the children and the equipment on the job site. The Plan shall clearly define the safety personnel assigned to this project and the measurements that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personnel protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent than the requirements of the Bulgaria Safety Law.

No work shall start at the job site until the Safety Plan is received and accepted by the US Government.

Bulgarian Safety Code must be strictly followed. The contractor is responsible for the safety of the workers, the safety of the users of the facility and the general public.

Additional safety requirements for NAVFAC project can be found in Section 01525, which can be found here:

http://www.aed.usace.army.mil/contracting/0093/01525%20Safety%20and%20Occupational% 20Health%20Rqmnts.pdf

The contractor shall propose a Site Health and Safety Officer (SSHO). This person, must have completed the 30-hour OSHA Construction safety class or as an equivalent, this person must have completed 30 hours of formal construction safety and health training in other accredited institution, covering the subjects of the OSHA 30-hour course (see Appendix A, paragraph 4.b) applicable to the work to be performed and given by qualified instructors. The SSHO is also required to have five

(5) years of construction industry safety experience or three (3) years if he possesses a Certified Safety Professional (CSP) or safety and health degree. In Appendix 1, it allows equivalent certificate issued and acknowledged by local authorities. This means that the SSHO would meet the requirements is he/she shows evidence of having completed a safety course of at least 30 hours, covering general construction safety; given that the training was conducted by an authorized official institution, such as an University, or European certified safety agency. This is in addition to the required 5 or 3 years of experience in the construction sector.

4.8 Technical Documentation

The contractor shall provide technical information on all equipment to be incorporated to the job site. This information must be sent to and accepted by the Project Manager before they are purchased by the contractor. This includes doors or thermal façade system.

4.9 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his/her English language capacity is not sufficient to perform the duties required for such position

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to Bulgarian language.

4.10 Pictures

The contractor shall send weekly and representative digital pictures of their construction by e-mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the invoices.

Failure to provide updated pictures will impact the ability of the Contracting Officer to validate and therefore to pay for the invoices.

4.11 Quality Control Plan

Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by these Technical Requirements and his design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works

In Annex 2, it is included a guideline to prepare this Plan.

Example of typical construction sign in Bulgaria

Example of typical construction sign in Ukraine

4.12 CONSTRUCTION SIGN

Immediately after award the contractor shall prepare and install on each site, at a very visible location, a construction sign with the following characteristics and information on it:

- Wood sign with minimum dimensions 2 meters wide by 1 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of Bulgaria and the United States of America

- The following text: THE CONSTRUCITON OF THIS EMERGENCY ESCAPE IS FUNDED

BY THE UNITED STATES EUROPEAN COMMAND AND PROVIDED TO THE PEOPLE

OF BULGARIA IN COOPERATION WITH THE ADMINISTRATION OF VRATSA.

EXECUTIVE AGENT: US EMBASSY IN BULGARIA. CUSTOMER: US NAVAL FACILITIES

ENGINEERING COMMAND. PRIME CONTRACTOR:?

- Logo of NAVFAC

- Start and completion dates.

- Same text in Bulgarian.

4.13 PAYMENT

Payment shall be performed as required by US Administrative Requirements. See Contract Clauses pertinent to Payment procedures.

** NO ADVANCE PAYMENT IS AUTHORIZED **

Payment shall be perform following the principle of payment for completed work. Payment shall be phased as detailed herein:

- Maximum of 4% when the contractor provides a copy of the Construction Permit.

- Partial payments as agreed with the US Representative, as work is being completed and accepted

- Maximum of 80% (cumulative) is authorized until the final inspection is completed and all potential deficiencies are corrected. No payment over 80% is authorized until all work included in the contract is completed.

- Final invoice (100%) shall be paid once final inspection is completed and all potential defects identified in the final inspection are properly corrected.

Together with each invoice, the contractor shall provide:

- Official invoice

- Cost breakdown justifying the requested amount for payment.

- Filled Contractor’s Safety Self Evaluation Form

- Invoice Statement: With the text below signed by a responsible person from the company

(ideally the one that signed the contract):

I hereby certify, to the best of my knowledge and belief, that:

(1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

(2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and legal requirements of Bulgaria;

(3) This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract; and

(4) This certification is not to be construed as final acceptance of a subcontractor’s performance.

Progress payment shall only be authorized if NAVFAC representative verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work was actually performed as required by the contract. NAVFAC representative will disallow from the requested amount those portions of the invoice that the contractor does not prove that they were performed as required by the contract.

4.14 Paying for Utilities

The contractor is required to pay for the electricity and heating that they may require for the execution of their work. The contractor shall coordinate with the utility company and with the municipality representative the installation of metering devices to quantify the energy consumption.

In case it is not possible to install a separate metering device, the contractor shall provide a report with the theoretical energy consumption for the review and approval of the Contracting Officer Representative.

5. GENERAL TECHNICAL SPECIFICATION

5.1 NARRATIVE

All Technical Specification (TS) sections must be used in conjunction with all parts of the Request for Proposal (RFP) to determine the full requirements of this solicitation. This TS section provides general requirements for the other TS sections of this RFP and is used in conjunction with the other TS sections.

5.2 CONSTRUCTION GUIDANCE

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards referenced below except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Bulgaria governing life/safety, fire protection, building construction, HVAC (heating ventilation and air conditioning) systems, plumbing systems, electrical systems, roofing or sanitation systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification (TS) and/or applicable codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

5.3 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.

The contractor shall be responsible to obtain all required Bulgarian construction and design licenses that are required in order to perform the works included in this document. The contractor shall only be authorized to start once the Municipality verifies that the contractor has all required design and construction licenses required for the work to be performed under this project.

The Contractor shall be responsible for determining, processing and requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to permits for on-site and off-site hauling, demolition/disposal, construction activity, construction permits, utilities, road improvements, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the Contracting Officer. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements.

5.4 PROHIBITED ITEMS

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited.

5.5 RESPONSIBILITY OF MATERIALS

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government or Municipality takes procession of the finalized project.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

All refuse or salvaged materials shall become the property of the Contractor and shall be disposed of, off-site, in accordance with applicable Bulgaria regulations. The Contracting Officer may ask for receipts of proper disposal of debris, removed roof materials, or excess materials.

5.6 SAFETY AND PROTECTION

5.6.1 Safety of the children, of the workers, of the staff of the buildings, the visitors, and the general public shall be the highest priority of the contractor.

5.6.2 The contractor shall provide a copy of their Accident Prevention Plan, to be accepted by the Contracting Officer, before any work is authorized to start.

5.6.3 The contractor is responsible for the safety of the contractors employees, subcontractors, visitors and general public, as they could be affected by this construction project

5.6.4 The contractor is responsible to comply with Bulgaria Safety Code. All costs of compliance with safety and with Bulgarian safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor. Where the Safety Manual of the US Army Corps of Engineers (EM385-1-1) has more stringent requirements, these shall apply.

5.6.5 The construction areas shall be securely separated from those areas of free access to the general public.

5.6.6 Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Bulgaria Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Bulgaria law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Bulgarian Law.

The contractor shall organize the employee training in the field of health and safety at work. This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

5.6.7 The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

5.6.8 The contractor shall be responsible for adequate and safe traffic control in work areas and along the common route of access to the site outside of the work areas.

Traffic control shall include; Contractor’s workforce traffic, vehicular traffic interfacing with Contractor’s traffic and pedestrian traffic interfacing with Contractor’s traffic.

Traffic controls shall include; signage, barriers, pavement markings and traffic control personnel. Additionally, the contractor shall also be responsible for the safety of the general public. The work will take place in an occupied building, and the contractor shall be responsible to provide proper fencing or other adequate mean to separate the general public from their construction site.

5.6.9 The Contractor shall comply with all applicable safety regulations of Bulgaria, including all required record keeping.

5.6.10 The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

5.6.11 Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work likely to be damaged.

5.6.12 Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

5.6.13 Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

5.6.14 Special precautions shall be taken to maintain the area around the facility clean for its intended service to the Community. The contractor must take into consideration that there will be children and people requiring medical attention in the compound, and that the compound will remain in use at all times during the renovation project.

5.6.15 The Army Corps of Engineers Safety Manual (EM385-1-1) is required where it is more stringent that the corresponding Bulgarian safety requirements. A digital copy of this manual can be found here: http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html. Specific safety requirements for NAVFAC project can be found in Section 01525, which can be accessed here:

http://www.aed.usace.army.mil/contracting/0093/01525%20Safety%20and%20Occu pational%20Health%20Rqmnts.pdf

5.6.16 Special precaution shall be taken to perform the roof work to avoid falls of personnel and/or construction materials and equipment that could provide injuries to other personnel, especially the children using the facility. All personnel working on scaffolds (or any other elevated working platform) or working on the roof shall be properly tied to a lifeline (or other firm anchor point) using a full body harness.

5.6.17 Injuries to any person and damage to any property not belonging to the Contractor shall be reported immediately to the PM or COR (Contracting Officer Representative). Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

5.7 COORDINATION WITH LOCAL AUTHORITIES.

All coordination with the municipal, regional and national authorities shall be the responsibility of the contractor. The Contracting Officer shall be notified of any disputes between agencies or approvals that will affect Contract duration or Contract Price. The contractor needs to be perfectly aware of the requirements and conditions to obtain the necessary permits and authorizations to perform the works included in these Performance Technical Specifications, for a project funded by US Department of Defense, to be implemented in a public facility in the Municipality of Troyan by a private construction company. The US Government will assist as requested, but the responsibility to obtain the required permits and authorizations relies completely on the construction contractor.

5.8 SPECIAL SITE CONDITIONS

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

5.9 CLEANING

Contractor shall keep premises free of accumulations of surplus materials and rubbish caused by their operations. Combustible rubbish shall be removed from the premises each day. Burning of rubbish on premises is not permitted. In addition, the Contractor shall perform final cleaning to remove all foreign matter, spots, soil and construction dust, so as to put the project in a complete and finished condition ready for acceptance and use intended.

All waste areas and storage areas will be cleaned up to the PM’s satisfaction. All excess materials will be removed from the site and the Contractor will leave the premises free of debris and excess waste materials.

Daily waste shall be placed in proper containers, properly separated from children and general public. Piling up debris and/or garbage on the ground is not authorized. Only proper garbage and debris containers shall be used for such use.

5.10 SPARE PARTS

The contractor will provide spare parts for all new materials to be incorporated to the job site.

They shall provide a total of :

- 20 liters of each type of paint to be used,

- and other typical materials that were used in this construction project that may be used for the user of the facility for maintenance purposes.

5.11 WARRANTY AND ACCEPTANCE

All works performed by the contractor shall have one year warranty. The contractor shall provide the warranty letter to the Municipality of Vratsa with a copy to the Contracting Officer. The start date for the warranty is the day when all works are accepted by the US Government or when the School starts using the emergency escape, not when the different tasks are completed.

The contractor shall notify the US Government representative at least two months in advance of the proposed final inspection date.

For final acceptance of the facility and in order to authorize Final Payment, the contractor shall provide to the Contracting Officer representative:

- Warranty letter with start and finished date (1 year warranty for all works)

- 2 books, packages or boxes containing all technical, maintenance and administrative documentation of the contract. One box to remain in the municipality and the other to be sent to the US Embassy in Sofia.

- A list of spare parts provided to the facility signed by the Director of the School.

- Certificate of occupancy by the Municipality of Vratsa.

The Municipality of Vratsa shall provide an official document accepting all the works and certifying that all was performed in accordance with Bulgarian regulations, before NAVFAC is authorized to process the final invoice.

<<<END OF PERFORMANCE TECHNICAL SPECIFICATIONS>>>

ANNEX 1

Annex 1: Guideline to Prepare the Safety Plan / Accident Prevention Plan

Immediately after award, the contractor shall prepare a Safety Plan / Accident Prevention Plan following the guideline and format provided in this Annex. This is in addition to any safety plan of safety documentation that may be required by Bulgarian regulations for this type of construction activity. The Plan shall be accepted by the Contracting Officer before works are authorized to start at the job site.

NAVFAC EURAFSWA Contingency Engineering

ACCIDENT PREVENTION PLAN [APP]

Minimum Basic Outline

This first page is NOT to be included in the APP you’re going to submit.

This document shall be customized in agreement to the instructions below, pages not applicable shall be removed, and the signed final document shall be submitted in pdf format.

Instructions

A. The contractor is required, at a minimum, to type-in information called for in areas denoted with a RED arrow and put a checkmark in the appropriate box or boxes corresponding to that section (to check a box, double click on it, then select checked in the pop up window). By signing this plan, the contractor is agreeing to all checked information herein and the checkmark will signify:

a) Contractor selected one or more items from a list of items

b) Contractor agrees with the corresponding information,

c) Contractor agrees to follow the requirement(s) listed herein and those contained in EM 385-1-1 dated 15 September 2008

d) Contractor agrees to develop written plans based on the requirements listed herein when required by this accident prevention plan.

B. The plan must consist of the following 10 sections:

1. Signature Sheet

2. Background Information

3. Statement of Safety and Health Policy

4. Responsibilities and Lines of Authority

5. Subcontractors and Suppliers

6. Training

7. Safety and Health Inspections

8. Accident Reporting

9. Plans (Programs, Procedures)

10. Risk Management Processes (AHA – Activity Hazard

Analysis)

C. In addition to completing each section listed above several sections require certain supporting documents (resumes, certificates of training, organization chart, specific plans (crane lift plan medical support plan, etc.)). The supporting documents and plans must be attached / inserted in the appendices listed below.

Appendix Title Required Contents

I Signature Sheet As required per Section 1 II Background Information Area map III Statement of Health Policy. Copy of signed company Safety Policy if not using generic one IV Responsibilities and Lines of

Authority Resume' and NAVFAC online Construction Safety Course certificate for SSHO (http://cst.wbdg.org/start.html); Proof of competency / qualification (Resumes and certificates) for persons listed in Section 4; Organization Chart (with names) for Key Corporate and Project personnel.

V Subcontractors and Suppliers As required per Section 5 VI Training As required per Section 6 VII Safety and Health Inspection As required per Section 7 VIII Accident Reporting As required per Section 8 IX Plans Area map showing site location;

Site layout map; Acknowledgement of applicable plan key elements or NA.

X Risk Management Processes

(AHA – Activity Hazard Analysis) AHA form for each feature of work

The reviewer of the Accident Prevention Plan shall use this checklist. The preparer of the APP shall use it to verify that all necessary information was included in the APP.

CONTRACTOR:

DATE:

CONTRACT:

SIGNATURE:

A qualified reviewer shall check to assure submitted copies of the following items applicable from EM 385-1-1 Appendix A are included in the APP.

YES

NO

REMARKS

1 SIGNATURE SHEET: Plan Preparer, Approval, Concurrence.

BACKGROUND INFO: Contractor, Contract #, Project Name, Brief Project Description, Contractor Accident Experience (EMR, OSHA) Corp. Trend Analysis, list of activities requiring AHA.

STATEMENT OF SAFETY & HEALTH POLICY.

RESPONSIBILITIES & LINES OF AUTHORITY: Identification of personnel responsible for safety (Corp. & Project Level).

SUBCONTRACTOR & SUPPLIERS: Identification of Subs and Suppliers; means for controlling & coordinating; safety responsibilities.

TRAINING: List subjects in safety indoctrination; mandatory training & certification, emergency response, outline requirements for supv and employee safety meetings.

SAFETY & HEALTH INSPECTIONS: Identify who will conduct inspections, when & how it will be conducted & recorded, deficiency tracking sys and follow-up procedures. Any external inspections/certifications (e.g., Coast Guard etc).

SAFETY & HEALTH EXPECTATIONS, INCENTIVE PROGRAMS AND

COMPLIANCE: Company’s written safety program goals, objectives, and accident experience goals; description of company’s safety incentive program; policy/procedures for non-compliance with safety requirements; written company procedures for holding mgr. /supvs accountable for safety.

ACCIDENT REPORTING: Identify person who completes the following, how, and when; exposure data (m/hrs worked); accident investigations, reports & logs; immediate notification of major accidents.

MEDICAL SUPPORT: Outline on-site medical support and off-site medical arrangements.

PERSONAL PROTECTIVE EQUIPMENT: Outline procedures (who, when, how) for conducting hazard assessments & written certifications for use of personal protective equipment.

PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY

MANUAL: a) Hazard Communication; b) emergency response plans; c) layout plans; d) respiratory protection plan; e) health hazard control program; f) lead/asbestos abatement plan; g) abrasive blasting; h) confined space; i.e.) hazardous energy control plan; j) critical lift procedures; k) contingency plan for severe weather; l) access/haul road plan; m) demolition plan (engineering and asbestos surveys); n) compressed air plan; o) formwork and shoring erection and removal plans; p) lift slab plans; q) SHP/SSHP (for HTRW work); r) diving plan;

s) alcohol drug abuse prevention plan; t) fall protection plan.

a) k)

b) l)

c) m)

d) n)

e) o)

f) p)

g) q)

h) r) I) s)

j) t)

Information on how the contractor will meet the requirements of the major sections of EM 385-1-1 in the accident prevention plan.

Particular attention shall be paid to a) excavations; b) scaffolding; c) medical/first aid requirements; d) sanitation; e) PPE; f) fire prevention;

g) machinery and mechanized equipment; h) electrical safety; I) chemical, physical agent, and biological occupational exposure prevention requirements. Detailed site specific hazards and controls shall be provided in the activity hazard analysis for each phase of the operation. A list of anticipated AHAs should be submitted with the APP.

a) b) c) d) e) f) g) h) i.e.)

14 Plans for maintaining job cleanup and safe access

Public safety requirements (e.g., fencing, signs)

LANT Form 385-APP

ACCIDENT PREVENTION PLAN [APP]

Contract No.: N33191-XX-X-XXXX Project Name:

Location:

1. SIGNATURE SHEET

a. Plan preparer (Safety manager, site safety and health officer (SSHO), or quality control representative will fill this role).

Name: Title:

Phone no.: Date:

Signature:

b. Plan approval (Company owner or Company / corporate officer authorized to obligate the company).

Name: Title:

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC).

Name: Title:

2. BACKGROUND INFORMATION

Prime Contractor:

Project name:

Contract no.:

a. Project description and location. Prime contractor will provide a brief description of the project to include its location.

b. A map of the project site general location and site plan – Insert in Appendix IX.

c. Prime contractor accident experience. Prime contractor will provide accident experience information, if available, on how many accidents he or she has experienced in the last two years and what type of accidents have occurred.

d. Phases of work / Definable Features of Work. (Examples: Grading, excavation, formwork & shoring, steel erection, etc). NOTE: Section 10 requires an AHA for each of these phases

Mobilization / General Construction Demolition Scaffolding / Fall Protection Excavation / Trenching Electrical

3. STATEMENT OF SAFETY AND HEALTH

POLICY

3. STATEMENT OF SAFETY AND HEALTH POLICY. Prime contractor will provide a safe and healthful project site which is free from recognized and anticipated hazards that could cause injury or death. The prime contractor and his subcontractor(s) and supplier(s), and visitor(s), will comply with the policies set forth in EM 385-1-1 ‘Safety and Health Requirements Manual’ dated 15 September 2008. Include a copy of Company’s Safety Policy at Appendix III.

4. RESPONSIBILITIES AND LINES OF

AUTHORITY

a. Resumes. Prime contractor will provide resumes for safety and industrial hygiene personnel if the contract requires these positions. Competent person qualifications for the Site Safety and Health Officer (SSHO) will also be provided. At a minimum, the SSHO will have completed the OSHA 30 hour training and have one year experience. Provide training certificates for all designated competent personnel at Appendix IV.

b. Accountability for personnel responsible for safety.

Company owner will:

Accept responsibility and accountability for the safety program.

Provide leadership and guidance to supervisory personnel for the acceptance,…