Attachment_1_-_Performance_Technical_Specification.pdf

Renovation of Day Care Center for Children with Disabilities Kyustendyl (Bulgaria)

BU-HA-2013-20243 Version: 001

EUCOM Humanitarian Assistance Program

Renovation of Day Care Center for Children with Disabilities in Kyustendyl

Bulgaria

BU-HA-2013-0020243

Kyustendyl, Bulgaria

January 2014

1. TAXATION

In accordance with Agreement between the Government of USA and the Government of BU on Defense Cooperation this contract is exempt from VAT. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria, US Forces and the US Embassy".

2. PROJECT DESCRIPTION

THE CONTRACTOR SHALL PROVIDE A COPY OF CONSTRUCTION PERMITS TO BE

PROVIDED BY THE COMPETENT LOCAL AUTHORITIES BEFORE WORK IS AUTHORIZED TO

START. CONTRACTOR WILL COORDINATE WITH LOCAL AUTHORITIES AND WILL PROVIDE

ALL REQUIRED DOCUMENTATION IN ORDER TO OBTAIN THE CONSTRUCTION PERMIT

THAT MAY BE REQUIRED FOR THE SCOPE OF WORK INCLUDED IN THIS PROJECT.

GENERAL SCOPE OF WORK

The Work included under this contract includes the necessary designs and the construction for the alterations, modifications and improvements to the interior of the Day Care Center (DCC) for Children with Disabilities in Kyustendyl, as required in these Performance Technical Specifications (PTS). All work to be performed as required by these PTS. It is necessary that the bidders visit the Day Care Center before they submit their bids in order to measure and quantify the work required to complete this project in accordance with these PTS.

Note: There are numerous pictures in this contract to better describe the scope of work.

These pictures were taken on July 2011 and November 2013. The pictures do not guarantee the existing conditions of the buildings at the time to prepare the bid for the contract, and they are only a tool to describe the responsibilities of the contractor. The contractor is responsible to visit the sites in order to measure and quantify the required work, as well as to verify the existing conditions, prior to the submission of their proposal.

Picture#1: Location of Kyustendyl in Bulgaria

Picture#2: Drawing showing location of the DCC

LOCATION OF THE PROJECT

3. DETAILED SCOPE OF WORK

The works included in this construction contract include the following internal repairs and improvements to the DCC:

- Repair of wall cracks

- Replace wooden doors

- Repair of floors

- Commemorative plaque

All works shall be design and executed in strict compliance with Bulgarian Technical Regulations.

Any work that is not explicitly described in this scope of work, but which is required in order to obtain the final acceptance of works by the competent Municipal authority, shall be considered part of this project, as if perfectly detailed in these technical specifications.

Picture#3: Crack in gymnasium wall

Picture#4:Crack in Gymnasium wall.

3.1. REPAIR WALL CRACKS

The works include repairing cracks on some internal walls of the facility. The contractor shall implement the repair method, but once the cracks are repaired, there shall be no visual difference between the repaired crack and the rest of the walls. For that reason, when the contractor repairs a crack on one wall, it is estimated that they will have to paint the entire wall, so that it all has an uniform appearance.

The crack repair included in this project include:

- 1 meter long wall crack on only one side of the wall (the other side was already repaired by the Municipality). Wall approximately 2.2 x 3 meters.

- 3.5 meter long wall crack on both sides of the wall, on wall of approximately 2.7 x 4.4 meters.

- 3.5 meter long wall crack on both sides of the wall, on wall of approximately 2.7 x 4.4 meters.

- 3.5 meter long wall crack on both sides of the wall, on wall of approximately 2.4 x 3.0 meters.

- 3 meter long wall crack on both sides of the wall inside the gymnasium area. Size of wall approximately 3 x 2 meters.

- 1.5 meter long wall crack on both sides of the wall, on the wall separating the gymnasium from the adjacent room.

These are the total length of cracks and approximate dimensions of the walls where they are located. Dimensions may vary within 10%. Any cracks in addition to these measurements are not included in this renovation project. Contractor to coordinate with Director of DCC the cracks and walls to be repaired. Contractor to clearly mark on the walls the cracks to be repaired before starting the works in order to avoid any potential confusion.

Picture#8: Typical wall crack

Picture#5:Typical crack.

Picture#6: Typical crack

Picture#7: Typical wall crack

Picture#9: Detail of crack

Picture#10:Detail of crack

Picture#12: Model for the new doors

Picture#11: All new doors to be like this one, with 4 units with see through window of 88 mm glazing.

Picture#13: Door to be replaced (typical)

Picture#14: Door to be replaced (typical). Remove not only the door, but the trims, frames and anchors.

Repair all adjacent wall surfaces after door installation.

3.2. REPLACE INTERNAL DOORS

The works include replacing a total of 14 internal wooden doors.

The contractor shall completely remove all wood from door openings, including frames and anchors, and provide new aluminum doors. Work includes repairing adjacent wall surfaces, so that there is no sign of door replacement.

Quality of new doors shall be exactly as the new door recently installed in the Director’s office.

However, 4 doors shall have 8 mm thick glazing in the upper half. Total required by the contract: 10 solid doors and 4 doors with see through window of 8 mm thickness in the upper half.

Picture#15: Door to be replaced (typical)

3.3. FLOOR REPLACEMENT

The works include the replacement of floors in 3 different areas:

- Entrance lobby and sub-areas: This represents a surface of approximately 10 x 3.4 meters, with several internal partitions. This area is currently covered with some type of linoleum cover, and it shall be provided with new ceramic tiles. This area is represented in blue in picture#15. This representation is not to scale, as the area is much larger than the area shown in the picture. The picture does not include the internal partitions neither.

- Room between the entrance and the gymnasium. Size of the room to be determined by the contractor, but approximately 65 m². This area is currently covered by laminate flooring, and it shall be provided with new ceramic tiles. This area is represented in orange in picture#15 and it is not to scale.

- Gymnasium. Very approximate sizes are shown in picture#15. This area is currently covered with linoleum flooring. The area shall be covered with new 2 mm thickness homogeneous vinyl flooring surface in combination of 2 colors.

CERAMIC FLOORING

The new ceramic flooring shall be installed at the same height as the existing flooring and for that reason the contractor shall remove the existing flooring and its supporting surface as needed, in order to install the new ceramic floor perfectly leveled and at the same height as the existing.

New ceramic flooring shall be similar to the one recently installed by the Municipality, as seen in pictures#18-20. The new flooring shall be installed with the same pattern (diagonally with respect to the walls)

Provide new wall base in the adjacent walls using standard ceramic wall base tiles from the same model as the new floor tiles. See picture#17.

HOMOGENEOUS VINYL/LINOLEUM FLOORING

Provide new 2 mm thickness homogeneous linoleum for the gymnasium in two colors to be selected by the Director of the DDC. Flooring material to be installed by specialized workers, over self leveling grout to be perfectly leveled, and to be accepted by manufacturer representative.

The surfaces to which apply the homogeneous linoleum shall be perfectly leveled, and provided with high quality solid homogeneous linoleum (2 mm thickness of wear thickness). Linoleum material shall have the minimum technical characteristics listed below:

- Description (EN 649): Homogeneous single layered vinyl flooring

- Light fastness (EN ISO 105-B02) – Level ≥ 6

- Reaction to fire: Bfl-s1

- Electrical behavior - body voltage (EN 1815) – kV: < 2

- Thermal resistance (EN 12667) - m² K/W: Approx. 0.01

- Thermal conductivity: Approx. 0.01

- Bacteria resistance (EN ISO 846 Part C): Does not favor growth

- Total thickness (EN 428) 2 mm

- Wear layer thickness (EN 429) 2 mm

- Total weight (EN 430) 2.95

- Abrasion group - volume loss (EN 660 – 2) – Group: T

- Abrasion group - volume loss (EN 660 – 2) – mm3: ≤ 2.0

- Classification - industrial (EN 685) – Class: 43

Provide matching wall base boards. The contractor shall follow the manufacturer’s instructions and recommendations for the installation of their linoleum product, but basically they shall provide a self leveling mortar recommended by the manufacturer over the existing flooring, and apply with recommended adhesive the 2 millimeter thickness homogeneous linoleum. Linoleum shall be provided in rolls and not in tiles.

Definition of homogeneous linoleum: The linoleum or single layered vinyl flooring shall have a minimum thickness of the wear layer of 2 millimeters and a total thickness of 2 millimeters. This means that all the material of the linoleum flooring is wear layer. A linoleum flooring with less than 2 millimeters of wear surface and made up of several layers is not acceptable.

Picture#18: New ceramic flooring to be like this one.

Picture#20: New ceramic flooring to be like this one, but provided with matching wall base along the adjacent walls

Picture#21: Room next to the gymnasium requiring removal of laminate and installation of new ceramic flooring. Some of the doors to be replaced.

Picture#19: New ceramic flooring to be like this one.

Picture#17: Typical grès base boards. Use same model as for the floor tiles

Picture#16: Typical linoleum in combination of two colors as required for the gymnasium

Picture#23: Typical gymnasium flooring

Picture#22: Transition between gymnasium (to be provided with homogeneous vinyl) and the adjacent room (to be provided with new ceramic flooring)

Picture#24: Typical gymnasium flooring

Picture#25: Typical gymnasium flooring

Picture#26: Typical gymnasium flooring

Picture#27: Typical gymnasium flooring

Picture#31: Typical gymnasium flooring

Picture#28:Separation between “room adjacent to gymnasium” and “entrance lobby”. All to be provided with new ceramic flooring.

Picture#29: Entrance lobby with some of its partitions.

Picture#30: Room adjacent to gymnasium (gymnasium after the window in the back)

Picture#32: Room adjacent to gymnasium requiring new ceramic flooring.

Picture#33: Some partitions in entrance lobby

Picture#34: Typical similar plaque provided in a different renovation project.

3.4. COMMEMORATIVE PLAQUE

At the end of the construction works, the contractor shall provide and install 1 commemorative plaque at the entrance of the DCC, at the location to be indicated by the Director of the institution.

The plaque shall have the following information engraved on it:

Colored Flag of Bulgaria

Colored Flag of the United States of America

This text: “The renovation of this Day Care Center for Children with Special Needs was made possible through a donation from the people of the United States of America to the People of Bulgaria with the support of the Office of Defense Cooperation and US Embassy in Bulgaria – Date”

Same text as above in Bulgarian.

The plaque shall have the following characteristics:

- Minimum thickness 8 millimeters

- Minimum dimensions 60 centimeters wide by 40 centimeters high.

- Resistant to outdoor weather and UV radiation.

- Plaque to be manufactured by specialized company.

- Before purchasing the plaques, the contractor shall submit the design to the Contracting

Officer for approval.

4. PROCEDURE

4.1. Taxation

In accordance with Agreement between the Government of USA and the Government of BU on Defense Cooperation this contract is exempt from VAT. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria, US Forces and the US Embassy".

4.2. Principles

This construction contract is based on 4 principles:

1. Strict compliance with Bulgarian technical regulations

2. Strict compliance with United States of America contracting regulations (Federal Acquisition

Regulations)

3. Compliance with the most stringent of US and Bulgarian Safety regulations

4. Compliance with technical requirements of this document.

4.3. Design Requirements

The contractor shall perform the work in strict compliance with the construction codes and regulations of Bulgaria. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority for those portions of the project that require a Construction Permit as required by applicable Bulgarian regulations. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. In case any portion of the scope of work of this project does not require a specific construction permit, the contractor shall provide a document from the Municipality stating that they authorize the start of construction. No work shall start until the corresponding construction permit or alternative document is issued by the competent Municipal authority, and a copy provided to the Contracting Officer.

For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Bulgarian Codes and Regulations.

4.4. Start of Construction

The Project Manager (PM) or Authorized Representative of the Contracting Officer shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides copy of official Municipal document authorizing the works to be performed.

- Provides accepted copy of the Safety Plan

- Provides accepted copy of the Quality Control

- Provides copy of the Construction Schedule

- Provides technical information of materials and equipment to be used

4.5. Scheduling and Coordination Requirements

The DCC will remain in use during the execution of the works. The contractor shall separate by installation of proper fences and barricades the construction areas from the other areas of the facility, especially those accessible to the children. The contractor shall closely coordinate with the corresponding Director of the DCC the daily work.

4.6. Construction Schedule (bar chart is authorized).

All work shall be completed within 210 calendar days after project award.

Within 15 days after contract award, the contractor shall provide a construction schedule including a minimum of 20 activities.

4.7. Accident Prevention Plan / Safety Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS, STAFF OF THE FACILITIES, GENERAL PUBLIC, AND CHILDREN SHALL TAKE

PRECEDENCE OVER ANY OTHER FACTOR.

The contractor shall use the format included in Annex 1 to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit a Safety Plan (Accident Prevention Plan) describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, the children and the equipment on the job site. The Plan shall clearly define the safety personnel assigned to this project and the measurements that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personnel protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent than the requirements of the Bulgaria Safety Law.

No work shall start at the job site until the Safety Plan is received and accepted by the US Government.

Bulgarian Safety Code must be strictly followed. The contractor is responsible for the safety of the workers, the safety of the users of the facility and the general public.

Additional safety requirements for NAVFAC project can be found in Section 01525, which can be found here:

http://www.aed.usace.army.mil/contracting/0093/01525%20Safety%20and%20Occupational% 20Health%20Rqmnts.pdf

The contractor shall propose a Site Health and Safety Officer (SSHO). This person, must have completed the 30-hour OSHA Construction safety class or as an equivalent, this person must have completed 30 hours of formal construction safety and health training in other accredited institution, covering the subjects of the OSHA 30-hour course (see Appendix A, paragraph 4.b) applicable to the work to be performed and given by qualified instructors. The SSHO is also required to have five

(5) years of construction industry safety experience or three (3) years if he possesses a Certified Safety Professional (CSP) or safety and health degree. In Appendix 1, it allows equivalent certificate issued and acknowledged by local authorities. This means that the SSHO would meet the requirements is he/she shows evidence of having completed a safety course of at least 30 hours, covering general construction safety; given that the training was conducted by an authorized official institution, such as an University, or European certified safety agency. This is in addition to the required 5 or 3 years of experience in the construction sector.

4.8. Technical Documentation

The contractor shall provide technical information on all equipment to be incorporated to the job site. This information must be sent to and accepted by the Project Manager before they are purchased by the contractor. This includes paint, doors, ceramic tiles and homogeneous vinyl material.

4.9. Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to Bulgarian language.

4.10. Pictures

The contractor shall send weekly and representative digital pictures of their construction by e-mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the invoices.

Failure to provide updated pictures will impact the ability of the Contracting Officer to validate and therefore to pay for the invoices.

4.11. Quality Control Plan

Within the timeframe allowed for the submission of documentation before starting the works, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that he plans to perform to ensure the quality required by these Technical Requirements and his design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works

Example of typical construction sign in Moldova

Example of typical construction sign in Ukraine

4.12. CONSTRUCTION SIGN

Immediately after award the contractor shall prepare and install, at a very visible location, a construction sign with the following characteristics and information on it:

- Wood sign with minimum dimensions 2 meters wide by 1 meter high

- Letters and logos prepared by an specialized company and designed for outdoor installation

- Flags of Bulgaria and the United States of America

- The following text: THE RENOVATION OF THIS DAY CARE CENTER FOR CHILDREN

WITH SPECIAL NEEDS IS FUNDED BY THE UNITED STATES EUROPEAN COMMAND

AND PROVIDED TO THE PEOPLE OF BULGARIA IN COOPERATION WITH THE

ADMINISTRATION OF KYUSTENDYL. EXECUTIVE AGENT: US EMBASSY IN

BULGARIA. CUSTOMER: US NAVAL FACILITIES ENGINEERING COMMAND. PRIME

CONTRACTOR:?

- Logo of NAVFAC

- Start and completion dates.

- Same text in Bulgarian.

4.13. PAYMENT

Payment shall be performed as required by US Administrative Requirements. See Contract Clauses pertinent to Payment procedures.

** NO ADVANCE PAYMENT IS AUTHORIZED **

Payment shall be perform following the principle of payment for completed work. Payment shall be phased as detailed herein:

- Partial payments as agreed with the US Representative, as work is being completed and accepted

- Maximum of 80% (cumulative) is authorized until the final inspection is completed and all potential deficiencies are corrected. No payment over 80% is authorized until all work included in the contract is completed.

- Final invoice (100%) shall be paid once final inspection is completed and all potential defects identified in the final inspection are properly corrected.

Together with each invoice, the contractor shall provide:

- Official invoice

- Cost breakdown justifying the requested amount for payment.

- Filled Contractor’s Safety Self Evaluation Form

- Invoice Statement: With the text below signed by a responsible person from the company

(ideally the one that signed the contract):

I hereby certify, to the best of my knowledge and belief, that:

(1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

(2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and legal requirements of Bulgaria;

(3) This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract; and

(4) This certification is not to be construed as final acceptance of a subcontractor’s performance.

Progress payment shall only be authorized if NAVFAC representative verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work was actually performed as required by the contract. NAVFAC representative will disallow from the requested amount those portions of the invoice that the contractor does not prove that they were performed as required by the contract.

4.14. Paying for Utilities

The contractor is required to pay for the electricity and heating that they may require for the execution of their work. The contractor shall coordinate with the utility company, with the director of the DCC and/or with the municipality representative the installation of metering devices to quantify the energy consumption.

In case it is not possible to install a separate metering device, the contractor shall provide a report with the theoretical energy consumption.

5. GENERAL TECHNICAL SPECIFICATION

5.1. NARRATIVE

All Technical Specification (TS) sections must be used in conjunction with all parts of the Request for Proposal (RFP) to determine the full requirements of this solicitation. This TS section provides general requirements for the other TS sections of this RFP and is used in conjunction with the other TS sections.

5.2. CONSTRUCTION GUIDANCE

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards referenced below except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Bulgaria governing life/safety, fire protection, building construction, HVAC (heating ventilation and air conditioning) systems, plumbing systems, electrical systems, roofing or sanitation systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification (TS) and/or applicable codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

5.3. CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC.

The Contractor shall be responsible for determining, processing and requesting and paying all fees associated with, and obtaining any required permits for this project including, but not necessarily limited to Bulgarian design and construction licenses (as required for the scope of work of this contract), permits for on-site and off-site hauling, demolition/disposal, construction activity, construction permits, utilities, road improvements, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the Contracting Officer. Submit all completed permit application material, and associated back-up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements.

5.4. PROHIBITED ITEMS

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited.

5.5. RESPONSIBILITY OF MATERIALS

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

All refuse or salvaged materials shall become the property of the Contractor and shall be disposed of, off-site, in accordance with applicable Bulgaria regulations. The Contracting Officer may ask for receipts of proper disposal of debris, removed roof materials, or excess materials.

5.6. SAFETY AND PROTECTION

5.6.2. Safety of the children, of the workers, of the staff of the buildings, the visitors, and the general public shall be the highest priority of the contractor.

5.6.3. The contractor shall provide a copy of their Accident Prevention Plan, to be accepted by the Contracting Officer, before any work is authorized to start.

5.6.4. The contractor is responsible for the safety of the contractors employees, subcontractors, visitors and general public, as they could be affected by this construction project

5.6.5. The contractor is responsible to comply with Bulgaria Safety Code. All costs of compliance with safety and with Bulgarian safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor. Where the Safety Manual of the US Army Corps of Engineers (EM385-1-1) has more stringent requirements, these shall apply.

5.6.6. The construction areas shall be securely separated from those areas of free access to the general public.

5.6.7. Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Bulgaria Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Bulgaria law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Bulgarian Law.

The contractor shall organize the employee training in the field of health and safety at work.

This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

5.6.8. The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

5.6.9. The contractor shall be responsible for adequate and safe traffic control in work areas and along the common route of access to the site outside of the work areas.

Traffic control shall include; Contractor’s workforce traffic, vehicular traffic interfacing with Contractor’s traffic and pedestrian traffic interfacing with Contractor’s traffic. Traffic controls shall include; signage, barriers, pavement markings and traffic control personnel. Additionally, the contractor shall also be responsible for the safety of the general public. The work will take place in an occupied building, and the contractor shall be responsible to provide proper fencing or other adequate mean to separate the general public from their construction site.

5.6.10. The Contractor shall comply with all applicable safety regulations of Bulgaria, including all required record keeping.

5.6.11. The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

5.6.12. Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work likely to be damaged.

5.6.13. Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

5.6.14. Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

5.6.15. Special precautions shall be taken to maintain the area around the facility clean for its intended service to the Community. The contractor must take into consideration that there will be children and people requiring medical attention in the compound, and that the compound will remain in use at all times during the renovation project.

5.6.16. The Army Corps of Engineers Safety Manual (EM385-1-1) is required where it is more stringent that the corresponding Bulgarian safety requirements. A digital copy of this manual can be found here: http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html. Specific safety requirements for NAVFAC project can be found in Section 01525, which can be accessed here:

http://www.aed.usace.army.mil/contracting/0093/01525%20Safety%20and%20Occupat ional%20Health%20Rqmnts.pdf

5.6.17. Special precaution shall be taken to perform the roof work to avoid falls of personnel and/or construction materials and equipment that could provide injuries to other personnel, especially the children using the facility. All personnel working on scaffolds (or any other elevated working platform) or working on the roof shall be properly tied to a lifeline (or other firm anchor point) using a full body harness.

5.6.18. Injuries to any person and damage to any property not belonging to the Contractor shall be reported immediately to the PM or COR (Contracting Officer Representative).

Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

5.7. COORDINATION.

All coordination with the municipal, regional and national authorities shall be the responsibility of the contractor. The Contracting Officer shall be notified of any disputes between agencies or approvals that will affect Contract duration or Contract Price.

5.8. SPECIAL SITE CONDITIONS

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

5.9. CLEANING

Contractor shall keep premises free of accumulations of surplus materials and rubbish caused by their operations. Combustible rubbish shall be removed from the premises each day. Burning of rubbish on premises is not permitted. In addition, the Contractor shall perform final cleaning to remove all foreign matter, spots, soil and construction dust, so as to put the project in a complete and finished condition ready for acceptance and use intended.

Any garbage of debris to stay at the job site for more than one day will be stored in proper approved containers. Stockpiling debris and garbage directly on the ground is not acceptable.

All waste areas and storage areas will be cleaned up to the satisfaction of the representative of the Contracting Officer. All excess materials will be removed from the site and the Contractor will leave the premises free of debris and excess waste materials.

5.10. WARRANTY AND ACCEPTANCE

All works performed by the contractor shall have one year warranty. The contractor shall provide the warranty letter to the Municipality of Kyustendyl with a copy to the Contracting Officer. The start date for the warranty is the day when all works are accepted by the US Government, not when the different tasks are completed.

The contractor shall notify the US Government representative at least one month in advance of the proposed final inspection date.

For final acceptance of the facility, the contractor shall provide to the Contracting Officer representative:

- Warranty letter

- 2 books, packages or boxes containing all technical, maintenance and administrative documentation of the contract. One box to remain in the municipality and the other to be sent to the US Embassy in Sofia.

- Certificate of occupancy by the Municipality of Kyustendyl.

-/-/-/-/-/ end of technical specifications /-/-/-/-/

Annex 1

Annex 1: Guideline to Prepare the Safety Plan / Accident Prevention Plan

Immediately after award, the contractor shall prepare a Safety Plan / Accident Prevention Plan following the guideline and format provided in this Annex. This is in addition to any safety plan of safety documentation that may be required by Bulgarian regulations for this type of construction activity. The Plan shall be accepted by the Contracting Officer before works are authorized to start at the job site.

NAVFAC EURAFSWA Contingency Engineering

ACCIDENT PREVENTION PLAN [APP]

Minimum Basic Outline

This first page is NOT to be included in the APP you’re going to submit.

This document shall be customized in agreement to the instructions below, pages not applicable shall be removed, and the signed final document shall be submitted in pdf format.

Instructions

A. The contractor is required, at a minimum, to type-in information called for in areas denoted with a RED arrow and put a checkmark in the appropriate box or boxes corresponding to that section (to check a box, double click on it, then select checked in the pop up window). By signing this plan, the contractor is agreeing to all checked information herein and the checkmark will signify:

a) Contractor selected one or more items from a list of items

b) Contractor agrees with the corresponding information,

c) Contractor agrees to follow the requirement(s) listed herein and those contained in EM 385-1-1 dated 15 September 2008

d) Contractor agrees to develop written plans based on the requirements listed herein when required by this accident prevention plan.

B. The plan must consist of the following 10 sections:

1. Signature Sheet

2. Background Information

3. Statement of Safety and Health Policy

4. Responsibilities and Lines of Authority

5. Subcontractors and Suppliers

6. Training

7. Safety and Health Inspections

8. Accident Reporting

9. Plans (Programs, Procedures)

10. Risk Management Processes (AHA – Activity Hazard

Analysis)

C. In addition to completing each section listed above several sections require certain supporting documents (resumes, certificates of training, organization chart, specific plans (crane lift plan medical support plan, etc.)). The supporting documents and plans must be attached / inserted in the appendices listed below.

Appendix Title Required Contents

I Signature Sheet As required per Section 1 II Background Information Area map III Statement of Health Policy. Copy of signed company Safety Policy if not using generic one IV Responsibilities and Lines of

Authority Resume' and NAVFAC online Construction Safety Course certificate for SSHO (http://cst.wbdg.org/start.html); Proof of competency / qualification (Resumes and certificates) for persons listed in Section 4; Organization Chart (with names) for Key Corporate and Project personnel.

V Subcontractors and Suppliers As required per Section 5 VI Training As required per Section 6 VII Safety and Health Inspection As required per Section 7 VIII Accident Reporting As required per Section 8 IX Plans Area map showing site location;

Site layout map; Acknowledgement of applicable plan key elements or NA.

X Risk Management Processes

(AHA – Activity Hazard Analysis) AHA form for each feature of work

The reviewer of the Accident Prevention Plan shall use this checklist. The preparer of the APP shall use it to verify that all necessary information was included in the APP.

CONTRACTOR:

DATE:

CONTRACT:

SIGNATURE:

A qualified reviewer shall check to assure submitted copies of the following items applicable from EM 385-1-1 Appendix A are included in the APP.

YES

NO

REMARKS

1 SIGNATURE SHEET: Plan Preparer, Approval, Concurrence.

BACKGROUND INFO: Contractor, Contract #, Project Name, Brief Project Description, Contractor Accident Experience (EMR, OSHA) Corp. Trend Analysis, list of activities requiring AHA.

STATEMENT OF SAFETY & HEALTH POLICY.

RESPONSIBILITIES & LINES OF AUTHORITY: Identification of personnel responsible for safety (Corp. & Project Level).

SUBCONTRACTOR & SUPPLIERS: Identification of Subs and Suppliers; means for controlling & coordinating; safety responsibilities.

TRAINING: List subjects in safety indoctrination; mandatory training & certification, emergency response, outline requirements for supv and employee safety meetings.

SAFETY & HEALTH INSPECTIONS: Identify who will conduct inspections, when & how it will be conducted & recorded, deficiency tracking sys and follow-up procedures. Any external inspections/certifications (e.g., Coast Guard etc).

SAFETY & HEALTH EXPECTATIONS, INCENTIVE PROGRAMS AND

COMPLIANCE: Company’s written safety program goals, objectives, and accident experience goals; description of company’s safety incentive program; policy/procedures for non-compliance with safety requirements; written company procedures for holding mgr. /supvs accountable for safety.

ACCIDENT REPORTING: Identify person who completes the following, how, and when; exposure data (m/hrs worked); accident investigations, reports & logs; immediate notification of major accidents.

MEDICAL SUPPORT: Outline on-site medical support and off-site medical arrangements.

PERSONAL PROTECTIVE EQUIPMENT: Outline procedures (who, when, how) for conducting hazard assessments & written certifications for use of personal protective equipment.

PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY

MANUAL: a) Hazard Communication; b) emergency response plans; c) layout plans; d) respiratory protection plan; e) health hazard control program; f) lead/asbestos abatement plan; g) abrasive blasting; h) confined space; i.e.) hazardous energy control plan; j) critical lift procedures; k) contingency plan for severe weather; l) access/haul road plan; m) demolition plan (engineering and asbestos surveys); n) compressed air plan; o) formwork and shoring erection and removal plans; p) lift slab plans; q) SHP/SSHP (for HTRW work); r) diving plan;

s) alcohol drug abuse prevention plan; t) fall protection plan.

a) k)

b) l)

c) m)

d) n)

e) o)

f) p)

g) q)

h) r) I) s)

j) t)

Information on how the contractor will meet the requirements of the major sections of EM 385-1-1 in the accident prevention plan.

Particular attention shall be paid to a) excavations; b) scaffolding; c) medical/first aid requirements; d) sanitation; e) PPE; f) fire prevention;

g) machinery and mechanized equipment; h) electrical safety; I) chemical, physical agent, and biological occupational exposure prevention requirements. Detailed site specific hazards and controls shall be provided in the activity hazard analysis for each phase of the operation. A list of anticipated AHAs should be submitted with the APP.

a) b) c) d) e) f) g) h) i.e.)

14 Plans for maintaining job cleanup and safe access

Public safety requirements (e.g., fencing, signs)

LANT Form 385-APP

ACCIDENT PREVENTION PLAN [APP]

Contract No.: Error! Reference source not found.

Project Name:

Location:

1. SIGNATURE SHEET

a. Plan preparer (Safety manager, site safety and health officer (SSHO), or quality control representative will fill this role).

Name: Title:

Phone no.: Date:

Signature:

b. Plan approval (Company owner or Company / corporate officer authorized to obligate the company).

Name: Title:

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC).

Name: Title:

2. BACKGROUND INFORMATION

Prime Contractor:

Project name:

Contract no.:

a. Project description and location. Prime contractor will provide a brief description of the project to include its location.

b. A map of the project site general location and site plan – Insert in Appendix IX.

c. Prime contractor accident experience. Prime contractor will provide accident experience information, if available, on how many accidents he or she has experienced in the last two years and what type of accidents have occurred.

d. Phases of work / Definable Features of Work. (Examples: Grading, excavation, formwork & shoring, steel erection, etc). NOTE: Section 10 requires an AHA for each of these phases

Mobilization / General Construction Demolition Scaffolding / Fall Protection Excavation / Trenching Electrical

3. STATEMENT OF SAFETY AND HEALTH

POLICY

3. STATEMENT OF SAFETY AND HEALTH POLICY. Prime contractor will provide a safe and healthful project site which is free from recognized and anticipated hazards that could cause injury or death. The prime contractor and his subcontractor(s) and supplier(s), and visitor(s), will comply with the policies set forth in EM 385-1-1 ‘Safety and Health Requirements Manual’ dated 15 September 2008. Include a copy of Company’s Safety Policy at Appendix III.

4. RESPONSIBILITIES AND LINES OF

AUTHORITY

a. Resumes. Prime contractor will provide resumes for safety and industrial hygiene personnel if the contract requires these positions. Competent person qualifications for the Site Safety and Health Officer (SSHO) will also be provided. At a minimum, the SSHO will have completed the OSHA 30 hour training and have one year experience. Provide training certificates for all designated competent personnel at Appendix IV.

b. Accountability for personnel responsible for safety.

Company owner will:

Accept responsibility and accountability for the safety program.

Provide leadership and guidance to supervisory personnel for the acceptance, maintenance, and enforcement of the safety program.

Provide the necessary resources to maintain a safe and healthful project site.

Conduct or attend monthly supervisory safety meetings.

Company owner name/phone no.

Project manager (superintendent) will:

Implement the safety and health program at the project site.

Conduct periodic project site inspections to verify accident prevention plan (APP) and EM 385-

1-1 compliance.

Review and act upon site safety and health inspection reports.

Prepare man-hour reports, if applicable.

Have authority to make spot corrections or stop work for safety purposes.

Conduct or attend monthly supervisory safety meetings.

Generate and/or sign ENG Form 3394 when required.

Project manager name/phone no.

Safety manager will:

Accept administrative and oversight responsibility for the project site safety program.

Provide technical guidance and support to the project manager, SSHO, supervisors, and foremen on safety and health issues.

Conduct periodic worksite visits to verify APP and EM 385-1-1 compliance.

Report observations and findings to the company owner.

Purchase personal protective equipment (PPE) and safety supplies as necessary.

Have authority to make spot corrections or stop work for safety purposes.

Conduct or attend monthly supervisory safety meetings.

Safety manager name/phone no.

Site safety and health officer will:

Be on site at all times when work is performed.

Conduct frequent worksite inspections to verify APP and EM 385-1-1 compliance.

Conduct or supervise on-site safety training.

Investigate accidents and incidents as necessary.

Purchase PPE and safety supplies as necessary.

Have authority to make spot corrections or stop work for safety purposes.

Conduct weekly employee safety meetings and attend monthly supervisory safety meetings.

Site safety and health officer name/phone no.

Supervisors (foremen) will:

Cover appropriate activity hazard analysis before work begins.

Conduct periodic project site inspections to verify APP and EM 385-1-1 compliance.

Assist SSHO with accident and incident investigations.

Have authority to make spot corrections or stop work for safety purposes.

Conduct daily safety meetings with specific work crews.

Conduct weekly employee safety meetings and attend monthly supervisory safety meetings.

Generate and/or sign ENG Form 3394.

Workers will:

Wear required PPE for each task.

Inspect electrical cords daily before use.

Inspect in-use hand and power tools daily before work begins. Guards will NOT be removed from tools equipped with guards.

Inspect in-use machinery and mechanized equipment daily before work begins.

Maintain good housekeeping at the worksite.

Report accidents and incidents immediately to supervisor.

Have authority to make spot corrections or stop work for safety purposes.

Attend employee safety meetings.

c. Lines of authority. Prime contractor lines of authority will be as follows: Company owner, project manager, safety manager, SSHO, supervisors, and workers.

i. Company goal. Prime contractor will provide a safe and healthful worksite that is free from recognized or anticipated hazards that could cause serious injury or death. We will strive for a zero accident rate and demand zero tolerance for unsafe acts, the workers who perpetrate them, and persons in positions of leadership who condone such actions.

ii. Incentive program. Prime contractor will provide their incentive program, if any.

iii. Check the box if prime contractor will provide his own non-compliance program.

If not, prime will put a check mark in paragraph’s d and…