06.A6.PWS_20260430.pdf

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD & IMF (PHNSY & IMF)

10T FORKLIFT RENTAL

1.0 BACKGROUND:

Pearl Harbor Naval Shipyard & IMF (PHNSY & IMF), a naval industrial facility located on the island of

Oahu, Hawaii, maintains, overhauls, and repairs various vessels for the US Navy. Over 5,200 military and civilian personnel work to keep the US Navy “Fit to Fight”. Forklift availability is crucial to ensure the completion of day-to-day activities within the Shipyard to support the Fleet.

2.0 SCOPE AND OBJECTIVE:

The Contractor shall provide one (1) fully operational 10 ton capacity forklift for rental, including delivery to PHNSY & IMF. The forklift will be operated exclusively by Government licensed and

Government authorized personnel. The Contractor shall provide all maintenance, repairs, and support necessary to ensure continuous safe operation throughout the rental period.

3.0 APPLICABLE DOCUMENTS

The Contractor shall comply with all applicable federal, state, and local regulations, including but not limited to:

3.1 OSHA standards for powered industrial trucks (29 CFR 1910.178)

3.2 Manufacturer safety and maintenance requirements

3.3 State and local transportation and delivery regulations

4.0 REQUIREMENTS:

4.1 Forklift Specifications:

QUANTITY MINIMUM

CAPACITY

FUEL TYPE TIRE TYPE

ONE (1) 20,000 lb. DIESEL ONLY PNEUMATIC

4.1.1 Ensure the provided equipment is delivered in good working order, free of defects, and maintained in a safe, fully operational condition throughout the period of performance. All safety features, including horns, lights, and back-up alarms, must be functional at all times.

4.1.2 Current inspection and maintenance records

4.2 Delivery and Removal

Deliver the equipment to PHNSY & IMF (exact location will be provided after award) prior to the start of the contract base period. The Contractor shall remove the equipment within two (2) working days following the conclusion of the final contract performance period.

4.2.1 PHNSY&IMF will conduct the following pre-use inspections:

4.2.1.1 Tires and Rims. Visually inspect readily accessible areas of tires for excessive wear and damage. Visually Inspect readily accessible areas of the rims for dents, bends, and cracks.

4.2.1.2 Engine Oil and Fluid Leaks. Visually check readily accessible areas for apparent engine oil, hydraulic, transmission and brake fluid leaks.

4.2.1.3 Radiator Coolant Leaks. Visually check readily accessible areas for apparent radiator coolant leaks.

4.2.1.4 Battery. Visually check accessible portions of the battery and the battery cables for apparent damage, cuts and abrasions. Visually verify that the accessible portion of cables appear to be free of corrosion, verdigris, arcing, pitting, exposed conductor material, and loose connections.

4.2.1.5 Fuel System. Visually inspect the visually accessible portions of fuel system area for any apparent leaks or any abnormal odors.

4.2.1.6 Unusual Engine Noises. Start engine, should any unusual noises be noted with the engine running, turn off Material Handling Equipment (MHE), reject and discontinue this check.

4.2.1.7 Lights. Check that the headlights, brake lights, and any other installed lights are working.

All lights must operate properly.

4.2.1.8 Horn. Depress the horn push button to verify that the horn is operating properly.

4.2.1.9 Hoist. Raise and lower hoist to verify the hoist assembly and controls operate smoothly.

Inspect all visually accessible hoses for cracked coverings or apparent leaks.

4.2.1.10 Tilt and Side Shift. Tilt forward and backward to verify the tilt operates smoothly.

Operate side shift to verify the carriage moves immediately and smoothly to the left and the right.

Inspect all visually accessible hoses for cracked coverings or apparent leaks.

4.2.1.11Transmission/Clutch. Verify that the transmission/clutch operates smoothly with no unusual noises. Verify that the parking brake is set and that no one is in front of or behind the

MHE. A periodic check can be made by attempting to stall the engine with the directional control lever in either the forward or reverse position. If the engine starts, the MHE shall be rejected.

4.2.1.12 Directional Controls. Shift directional controls into forward, neutral and reverse directions to verify the MHE operates properly and smoothly.

4.2.1.13 Brake System Check. With the parking brake engaged, attempt to drive MHE forward by applying a moderate amount of power to the MHE and verify that it does not move. Visually inspect that no fluid is leaking from the brake system. Check the service brakes to verify they stop the MHE smoothly and evenly without pulling or binding. Where applicable, check the dead-man brake or travel control disconnect device for proper operation.

4.2.1.14 Gauges/Meters. Where applicable, inspect the following:

a. Warning Indicators. With the engine running at normal operating temperature, check the oil pressure gauge for normal operating pressure. If any warning indicator lights signal a malfunction, the MHE shall be rejected until repaired.

b. Coolant Temperature Gauge. With the engine running at normal operating temperature, check that the gauge is indicating within the proper indicating range.

c. Fuel Gauge. Check the fuel gauge for proper reading. On types Liquefied Petroleum

(LP) and Compressed Natural-gas (CN) MHE, the mechanical-type fuel gauge may be mounted directly on the gas tank. Dual-fueled MHE shall not be operated unless the gasoline fuel tank is at least 1/4 full.

d. Voltmeter/Ammeter gauge. With the engine running, check the voltmeter/ammeter to verify that it’s in the green range when the engine is running at least 550 rpm.

e. Hour meter. Verify that the hour meter is registering while the engine is running.

f. Weight Scales. With forks elevated, and no load, verify that the weight scales read zero. Adjust accordingly.

4.2.1.15 Fire Extinguisher. When equipped, visually inspect the extinguisher cylinder for dents.

Check that the gauge is registering in the green (if so equipped) and check that the wire seal has not been broken. Verify periodic checks are current. Check nozzle and hose for defects. Reject extinguisher if not serviceable.

4.2.1.16 Operator Restraint System. If MHE is equipped with an operator restraint system (e.g., seat belt) it shall be inspected to verify that they fully extend out, can be properly secured, and fully retract back. Additionally, they shall not exhibit any evidence of the following discrepancies: (a) nicks or cuts, (b) frayed webbing, (c) holes, and (d) broken or worn retractor.

4.2.1.17 Forks. Visually examine the forks for surface cracks, including under the heel of the forks. Verify that blade and shank are straight, properly installed, and fork tips are even. Verify that load ratings of forks match MHE load rating. Surface cracks appearing on the forks shall be cause for rejection until forks are repaired or replaced.

4.2.1.18 Fork Positioning Locks/Stops. Verify the fork positioning locks/stops secure each fork in position. Verify forks are securely engaged to the carriage.

4.2.1.19 Fork Safety Chains. Verify the presence and operation of fork safety chains (equipped on units with folding forks) and associated locking pins.

4.2.1.20 Overhead Guards. Visually Inspect all hardware. Verify that overhead guard and hardware is in place and all structural members appear to be or are secured.

4.2.1.21 Ground Straps or Static Conductive Tires/Wheels. For rated EE type MHE, verify the presence of two ground straps and that they touch the floor/deck or two conductive tires/wheels.

For rated EX type MHE, verify the presence of two conductive tires/wheels.

4.2.1.22 Structural Cracks/dents or damage. Visually inspect readily accessible area of the forklift for structural cracks, dents, damage, or defects. Reject MHE until repaired or replaced.

4.2.1.23 Mandatory Markings. Verify the following is clearly and properly marked: (a) safe working load (SWL) and vehicle weight (VW) on both sides, and except for pallet trucks, in view of operator, (b) operator controls, (c) manufacturer’s nameplate/label, (d) accredited laboratory

(UL, FM) certification, and (e) for ammunition and explosives handling only, the weight test certification form. Reject if any marking is missing, illegible, expired or incorrect. All other required markings that are rejected shall be recorded on the MHE Inspection Form but is not a cause for removal from service.

4.2.1.24 Any operational issues discovered by PHNSY&IMF personnel during the pre-use inspection will be forwarded to the contractor and the COR at which time the contractor must either remedy or replace forklift within 24- hour of notice. Wear and tear items of all types will be the responsibility of the contractor. The pre-use checklist will only be utilized to identify safe use of forklifts.

4.3 Maintenance

4.3.1 The Contractor shall provide all manufacturer-recommended preventive maintenance and unscheduled maintenance, including parts and labor necessary to keep the equipment operational.

4.3.2 The Contractor shall develop and submit a Preventative Maintenance Schedule to the

COR for approval within ten (10) days of contract award. All scheduled maintenance shall be coordinated with the TPOC and COR to minimize impact on Government operations.

4.3.3 The Contractor shall respond to maintenance requests within two (2) hours of

Government notification.

4.3.4 If repairs cannot be completed within eight (8) hours after notice, the Contractor shall provide a comparable replacement forklift at no additional cost within 24 hours after the initial notification.

4.3.5 The Contractor shall be responsible for repairing or replacing tires damaged due to normal wear and tear, defects, or equipment failure.

4.3.6 The Government shall be responsible for tire damage caused by operator misuse, punctures from debris, or incidents attributable to Government personnel.

4.3.7 The Contractor shall provide an itemized estimate for Government‑caused tire damage and shall not perform repairs without written Government approval.

4.4 Equipment Damage

4.4.1 The Government shall be responsible for damage caused by Government‑licensed operators when operating the forklift in accordance with normal procedures

4.4.2 The Contractor shall be responsible for damage resulting from equipment failure, improper maintenance, or normal wear and tear.

4.4.3 The Contractor shall notify the Government of any damage discovered during inspection or maintenance.

4.5 Contractor Terms and Conditions (if any)

4.5.1 Contractor commercial terms and conditions shall not apply unless expressly incorporated into the contract by the Government.

4.5.2 Any contractor‑provided rental terms submitted with a quote shall be considered informational only unless specifically included in the award.

4.5.3 In the event of conflict, the Government contract terms take precedence.

4.6 Government Responsibilities

4.6.1 The Government shall ensure that only properly licensed and trained personnel operate the forklift.

4.6.2 The Government shall perform daily operator checks (fluids, visual inspection, etc.), see paragraph 4.2.1.

4.6.3 The Technical Point of Contract (TPOC) shall immediately report all equipment failures or accidents involving the rental equipment to the COR, regardless of cause. A verbal report shall be made within two (2) hours of the incident, followed by a formal written report within 24 hours detailing the incident and status of the equipment. The COR shall report equipment malfunctions to the Contractor within two (2) hours.

5.0 PLACE OF PERFORMANCE:

PHNSY&IMF, JBPHH

6.0 PERIOD OF PERFORMANCE

Base Period: 12 months from date of delivery

Option Period: One (1) 6‑month option period

7.0 SERVICE DELIVERY SUMMARY:

Performance

Objective (PWS

Reference)

Performance Standard Acceptable Threshold Method of

Surveillance

1. Equipment

Availability

(4.1.1)

The forklift is operational and available for use during scheduled Government operating hours.

95% availability per month.

Availability is calculated as

(Total Scheduled Hours -

Downtime Hours) / Total

Scheduled Hours.

COR review of daily operational logs; Periodic random checks.

2. Response to

Equipment

Failure

(4.2.1.24, 4.3.2,

4.3.3 )

Provide a replacement unit for the non-operational forklift within 24 hours of notification.

100% compliance. No more than one late replacement per

6-month period.

COR documentation of notification and replacement delivery times.

3. Scheduled

Maintenance

Compliance

(4.3.2)

All scheduled preventative maintenance is performed according to the COR-approved schedule.

100% on-time completion of scheduled maintenance events.

COR review of

Contractor's maintenance logs against the approved schedule.

8.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

The Contractor shall ensure the necessary employee level of expertise for performance of the deliverables described by this PWS and the necessary management and administrative support associated with personnel, equipment and services provided.

Contractor will comply with Safety and Health work practices specified in Appendix I.

Contractor will comply with environmental guidelines specified in Appendix II.

Contractor will comply with security requirements applicable for Pearl Harbor Naval Shipyard & IMF’s contracted work outside of the Controlled Industrial Area (CIA) in Appendix III.

9.0 SECURITY:

The contractor shall pass a background check to gain access into PHNSY & IMF. The contractor’s employees must be U.S. Citizens and registered with the Defense Biometric Identification System

(DBIDS). The contractor shall coordinate with the TPOC or COR to obtain a gate pass at Building 3455

Pass Office. Only those individuals with favorable investigations shall be utilized on this contract.

Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form SECNAV 5512/1.

This contract does not require a security clearance level and clearance granted by the Defense Security

Service (DSS). Contractor will comply with Security requirements specified in Appendix III.

10.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE:

GENERAL: None provided. The Government will not provide any additional services, material, or government furnished equipment as part of this PWS.

UTILITIES: The contractor may utilize existing facility electrical and/or low pressure air outlets to perform the work. However, the contractor shall be responsible for any damages that may result from the operation of contractor’s equipment.

11.0 HOURS OF OPERATION:

PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to

1500 hours, Monday through Friday, and do not work on Federal holidays.

If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

12.0 Attachments-Appendices

Appendix I. SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING

WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (Revised July 2024)

Appendix II. ENVIRONMENTAL PROTECTION GUIDELINES FOR CONTRACTORS ON

FACILITIES PROJECTS AT PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (Revised 16 OCT 2019)

Appendix III. SECURITY REQUIREMENTS FOR PHNSY & IMF’S CONTRACTED WORK

OUTSIDE OF THE CONTROLLED INDUSTRIAL AREA (CIA)

(REVISED MAY 2024)