APPENDIX III Contractor SECREQ-OUTSIDE OF THE CIA (Rev May 2024).pdf

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S

CONTRACTED WORK OUTSIDE OF THE CONTROLLED INDUSTRIAL AREA (CIA)

(REVISED MAY 2024)

1. The provisions of these security requirements are applicable to all Shipyard & IMF areas outside of the Controlled Industrial Areas (CIAs), excluding Dry Dock 4. Security for Dry Dock 4 is addressed in separate documents.

2. Performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced (FOCI) company are considered foreign nationals and special authorization would be required for escorted access to PHNSY & IMF spaces.

3. Security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers thereunder.

4. The period of proposed contract work to be performed in particular areas of the Shipyard & IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

5. For frequent access to Shipyard & IMF spaces, Security Access Control Badges are required. Three weeks prior to entry into the Shipyard & IMF spaces outside of the CIA, officials from the contractor, subcontractors, and suppliers shall complete all applicable items on the Part 1 of the Contractor Visit Request to Pearl Harbor Naval Shipyard & IMF (VR) (PH-SYD IMF 55512/28) form and submit it to the Government Contracting Agency (GCA) or designated Contracting Officer’s Representative (COR) for completion of Part 2. The GCA/COR will then forward the VR to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Shipyard & IMF Pass and Identification Office (Pass and ID) no later than one week prior to entry into the Shipyard. The VR must include country of citizenship. Entry into Shipyard & IMF spaces for US citizen personnel from companies without FOCI (see paragraph 2) may be authorized by the Security Officer (Code 1120).

a. For access to the Shipyard & IMF Local Area Network (LAN) verification of U.S. citizenship, need-to-know and at least a Green badge are required.

b. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

c. Under no circumstances shall personnel sign, handcarry, mail or email their own VR. The VR should be sent to the sponsor via encrypted email to be uploaded to Code 320’s Sharepoint for Code 1123 to review and approve.

d. Ensure that all contractor employees provide a valid photo identification card and proof of U.S.

citizenship to the Pass and ID Office prior to being issued a Shipyard & IMF badge, see page 6 for a list of acceptable documents.

e. Ensure any derogatory of questionable information concerning contractor employees possessing a DOD security clearance or a Shipyard & IMF badge is immediately reported to the Security Office (Code 1123) so that access eligibility can be evaluated.

f. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation, will be given at the Pass and ID Office in groups of 4, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

g. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

h. Ensure that each badge is used only by the specific individual named on the badge.

i. Maintain strict accountability over identification badges and passes issued by the Pass and ID Office. Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1123).

j. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue

6. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after 1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA who will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include specific dates, hours of work, location of work, type of work to be performed, contract number and project title. The GCA will provide a copy of the notification to the Security Officer (Code 1121) along with written notification that work, as scheduled, has been approved by the respective department, office or shop concerned. Vehicle and pedestrian entry at Dry Dock #4 is on Cushing Street.

7. Restrict employees/representatives to the work site and control travel directly to and from the work site.

8. All vehicles are required to conform to JBPHH and Shipyard & IMF traffic regulations. The speed limit is as posted or marked.

9. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s)

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location

d. Purpose and duration

10. Parking for privately-owned vehicles is available:

a. In the “A” and “D” parking lots on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

11. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard & IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a Property Pass will be confiscated and a police offense report issued.

12. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

13. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the Shipyard & IMF Security Office via the GCA at least 48 hours prior to the time guard services will be required.

Notification in writing shall include the purpose and number of hours guard services will be required.

14. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and are as not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

15. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

16. Photography and photographic equipment are prohibited in the Pearl Harbor Naval Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1120) via the GCA for consideration. If a Shipyard & IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if he has a Shipyard & IMF Sponsor and is under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1122. The escort will take the film or photographic media in his or her custody. The Sponsoring Shipyard Code/Office will mark and control the photographs as “Controlled Unclassified Information” and route the photographs in accordance with local regulations for review and approval of a Distribution Statement (prior to release from Shipyard & IMF).

17. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

18. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl Harbor Hickam Security Detachment (phone 474-2222) as each case occurs.

19. Portable Electronic Devices (PEDs). PED is defined in reference (e) as a portable electric device having the capability to store, record, or transmit text, images, video, or audio data. Examples of PED include, but are not limited to: pagers, laptops, cellular telephones, radios, compact disc, cassette players, cassette recorders, portable digital assistants, audio devices, and watches with input capability, reminder recorders and mobile devices.

a. Non-camera PED devices can have audio recording capability but this feature cannot be used in PHNSY&IMF spaces

b. All personnel authorized to use PEDs in PHNSY&IMF workspaces, whether personal (includes contractor-owned) or government-owned, are required to comply with references (d) and (e).

c. All employees, contractors, and visitors have access to their personal camera cell phone while in shipyard spaces to include the Controlled Industrial Area (CIA) and SECURITY ISLANDS (a new space designation). However, unauthorized photography or videography remains strictly FORBIDDEN. No video phone calls (i.e.Facetime, WhatsApp, etc.). Unauthorized photography/videography will result in career-damaging security violations.

d. SECURITY ISLANDS will be identified by a SECURITY ISLAND sign located at the entrance to these areas. You may bring your PED into a SECURITY ISLAND.

e. Taking your PED into a CNIA, NWA, CAA, RAA and secured room remains prohibited. Most CNIAs (both inside and outside the CIA) are being converted to “SECURITY ISLANDS.”

SECURITY ISLANDS will be identified by a SECURITY ISLAND sign located at the entrance to these areas. You may bring your PED into a SECURITY ISLAND.

f. Contractor owned wireless peripherals are authorized for use with contractor owned PEDs. These cannot connect to each other or Government-Furnished Equipment.

g. Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

20. Ensure that no material is stacked within ten (10) feet of the CIA or Dry Dock #4 perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA or Dry Dock #4 perimeter fence. Ensure that no vehicles are parked within ten (10) feet of the CIA or Dry Dock #4 perimeter.

21. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code 1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the Contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

22. Any exceptions to these security requirements must be coordinated with the Security Office (Code 1120).

ATTACHMENT (1)

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

2. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S. territories or U.S. possessions)

3. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION

CERTIFICATE (INS N-550/570)

4. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

5. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

6. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

7. U.S. PASSPORT (Current or expired)

8. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF

CITIZENSHIP (INS N-560/561)

9. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED

STATES OF AMERICA/CONSULAR REPORT OF BIRTH

10. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

11. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

12. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY

EVIDENCE I.E. BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION,

EARLY CENSUS, FAMILY BIBLE RECORDS, ETC.

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