PWS Balances 2025_draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

Calibration, Preventive Maintenance and Verification Services

1.0 BACKGROUND

Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) is a U.S. Navy regional industrial center that maintains overhauls, and repairs vessels of the U.S. Navy. Its industrial operations provide U.S. Naval Forces with a wide range of services and resources located on the island of

Oahu, Hawaii, with direct and indirect support submarines, surface vessels, and shore based activities in the Pacific.

2.0 SCOPE/OBJECTIVE

2.1 PHNSY&IMF seeks Contractor services to provide on-site assessment, calibration, maintenance and verification services for all Mettler-Toledo precision measurement equipment. Services to be performed by a certified Mettler-Toledo technician. Services provided must be accredited to ISO 17025.

2.2. Equipment

1. Analytical Balances, Model# MS304TS/00, serial numbers: B606076259, B606076258 and

B606076260. (3 total)

2. Precision Balances, Model# MS6002TS/00, serial numbers: B606076262 and B606076261. (2 total)

3. Balance MS 16001L/03, serial number: B550841535. (1 total)

4. Precision Toploader, Model# PM34K, serial number: M33858. (1 total)

5. Precision Balance. Model# PL303, serial number: 1226420594. (1 total)

3.0 PERFORMANCE REQUIREMENTS

3.1. Repair: The Contractor shall perform on-site repairs on Government equipment items (listed in section 2.2) and restore to current Original Equipment Manufacturer (OEM) guidelines. The repairs shall include any adjustments, modifications, parts, labor, and software re-installation required to restore the item to OEM specifications. The repairs shall be performed during preventive maintenance, if needed.

1. The repairs shall be performed on any/all of the laboratory equipment (listed in section 2.2) within the Period of Performance.

2. The contractor shall operate and perform functional tests, in accordance with OEM guidelines, of any equipment repaired under the terms of this PWS to verify that the repair has restored the equipment to OEM specifications.

3.2. Preventive Maintenance: The contractor shall provide full preventive maintenance services once a year on items listed in section 2.2. that include:

1. Check level position

2. Clean and polish pan

3. Check keyboard and display functions

4. External cosmetic cleaning

5. Test electronics and sensors

6. Span adjustment

DRAFT

7. Balance calibration

8. Internal functional cleaning

9. Lubricate and adjust internal parts and drive motors

10. Test printer functions

3.3. Technical Support: The Contractor shall provide technical support for any OEM authorized adjustments, modifications, maintenance, repair, and application development of equipment and operating software (listed in section 2.2), through telephone contact, as needed. This shall include software support and re-installation, as part of the service agreement.

3.4. Parts: The contractor shall provide parts meeting OEM standards recommended by the manufacturer and warranted for 60 days,

3.4.1 The Contractor shall be responsible for removal and disposal of replaced parts and/or materials upon repair or completion. For electronic and electrical parts, contractor shall consult with the

Technical Point of Contact (TPOC) before disposition is made. Disposal of parts/material shall be in accordance with Federal, State, local laws and regulations. The disposal of replaced parts/materials within the PHNSY&IMF is prohibited.

3.4.2 The Contractor shall notify the TPOC and Contracting Officer Representative (COR) verbally and in writing when repairs requiring parts beyond OEM recommendations are needed to restore unit to full operating capacity prior to procuring.

3.5. Reports: The Contractor shall provide a written report no later than five (5) business days following the service, detailing the nature of the work performed; any parts replaced and operational test results to ensure performance within the OEM guidelines and specifications; any upgrades or modifications; and other pertinent information concerning the condition of the equipment (listed in section 2.2) to the TPOC.

3.6. Equipment Location: Units are located at the Quality Assurance Department Laboratory Division, within the Controlled Industrial Area (CIA) of PHNSY&IMF.

3.7. Liability: The Contractor shall replace/repair any damage done to Government property as a result of work performed by the Contractor. The contractor shall not be liable for any loss, damage, or delay due to any cause beyond his/her reasonable control including, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, or acts of God.

3.8 Contractor shall comply with safety requirements featured in Appendix I of paragraph 11.1 for safety requirements applicable for work conducted on PHNSY&IMFs.

3.9 Contractor shall comply with environmental requirements in Appendix II of paragraph 11.2 for environmental requirements applicable for work conducted on PHNSY&IMFs.

4.0 SERVICE DELIVERY SUMMARY

Primary Performance

Requirement

Paragraph Performance Threshold

Provide all labor and equipment to perform repair on

Government equipment

Paragraph 3.1, 3.2 100% delivery and compliance

Provide technical support for

Government equipment

Paragraph 3.3 100% delivery and compliance

Provide parts on government equipment.

Paragraph 3.4 100% delivery and compliance

Provide written report on government equipment.

Paragraph 3.5 100% delivery and compliance

5.0 QUALITY ASSURANCE

The Contractor is responsible for implementing and maintaining a Quality Assurance Plan (QAP) to ensure that performance meets or exceeds contract requirements and results in the correction of potential and actual problems. The QAP shall be implemented on the first day of contract performance.

6.0 GOVERNMENT FURNISHED SERVICES

Electricity, water, and equipment-required gases will be available to perform troubleshooting/performance testing.

7.0 SECURITY REQUIREMENTS

7.1. This contract does not require a security clearance level and clearance granted by the Defense

Security Service (DSS). However, Contractor personnel shall recognize that PHNSY& MF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets.

Contractor personnel shall not divulge, disclose, or communicate in any manner any information to any third party without prior written consent, Contractor personnel shall protect information and treat it as strictly confidential. A violation of this paragraph shall be a material violation of this agreement.

7.2. For access to PHNSY&IMF spaces, a GREEN Security Access Control Badges is required. Three weeks prior to entry into the PHNSY&IMF spaces, officials from the contractor, subcontractors, and suppliers shall complete all applicable items of the Contractor Visit Request form (PH-SYD IMF

5512/28) to COR.

7.3. Contractor personnel will be escorted at PHNSY&IMF jobsite areas.

7.4. Contractor personnel performing services shall be required to comply with all installation rules and regulations applicable to conduct, safety, security, and procedures governing site entry and exit.

7.5. Contractor shall comply with security requirements featured in Appendix III of paragraph 11.3 for

Security Requirement Applicable for PHNSY&IMFs Controlled Industrial Area (CIA). Non-compliance is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the TPOC.

8.0 CONTRACTOR PERSONNEL

8.1. The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2)

(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section

5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions

DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2. Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6. Normal government business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays.

8.7. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

8.8. Federal Holidays:

• New Year's Day, January 1.

• Birthday of Martin Luther King, Jr., the third Monday in January.

• Washington's Birthday, the third Monday in February.

• Memorial Day, the last Monday in May.

• Juneteenth National Independence Day, June 19

• Independence Day, July 4.

• Labor Day, the first Monday in September.

• Columbus Day, the second Monday in October.

• Veterans Day, November 11.

• Thanksgiving Day, the fourth Thursday in November.

• Christmas Day, December 25.

9.0 PERIOD OF PERFORMANCE:

Period of Performance are for a Base year plus four (4) option years.

10.0 PLACE OF PERFORMANCE

Units are located at the Quality Assurance Department Laboratory Division within the CIA of

PHNSY&IMF.

11.0 APPENDICIES

11.1 Appendix I: SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING

WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY

(PHNSY&IMF) (Rev. JULY 2024)

11.2 Appendix II: Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl

Harbor Naval Shipyard & Intermediate Maintenance Facility (Rev. OCT 2019)

11.3 Appendix III: CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY&IMF’S

CONTROLLED INDUSTRIAL AREA, SECURITY ISLAND, CONTROLLED NUCLEAR

INFORMATION AREAS, NUCLEAR WORK AREAS AND/OR OTHER SENSITIVE AREAS (Rev.

MAY 2024)