SSJ Redacted.pdf

1 Ver 2.0 (01 July 2018)

Date: 21JUN2025

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR ANACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s):

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

Allied Systems Company

b) the required delivery date/period of performance and

15JUL2025 20MAR2026

c) Its intended use.

Request OEM technical services through Allied Systems Company to accomplish WI 0653_CT-10 RESCUE BOAT WINCH INSPECTION & REPAIRS. Allied Systems will accomplish this requirement at their facility in Sherwood Oregon and deliver to MERCY upon completion. Winch material will be shipped by MSC to Allied Systems Company Oregon. There will be no additional costs associated with travel or lodging.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

Allied Systems Company 21433 SW Oregon St.

SHERWOOD, OR 97140-9799

(503) 625-2560 FAX (503) 625-5132

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. X Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

2 Ver 2.0 (01 July 2018)

a. Explain what is subject to the restrictive rights.

Allied Systems Company authorized representative is the O.E.M. Similar rescue boat winch system companies do not have the required technical data and diagnostic tools to review, test, and repair this system. The identified representative is the only known representative for the combined system components known to provide support.

b. If drawings are included, who is identified as the drawings?

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B Brand Name.)

3. X OTHER REASON:

a. __ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number:

b. X STANDARDIZATION: Per MSCs standardization initiative, only the specified or replacement items.

i. Identify Make / Model Number(s):

62491 INSP WINCH, COMPLETE SOLAS (CT-10-5)

ii. Identify other vessels with this Make / Model: (T-AH 20)

3 Ver 2.0 (01 July 2018)

c. X FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

62491 INSP WINCH, COMPLETE SOLAS (CT-10-

ii. Describe how the equipment must be compatible with the existing configuration.

d. OTHER:

B. Brand Name: Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company.

a name or purchase description cannot be used (see FAR 11.104). Describe how market research indicates other similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the needs.

C. _ Unusual and Compelling Urgency: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was identified:

2. Period of Performance:

3. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

4. Estimated production lead time:

5. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)