N3220525Q0013 Solicitation.pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220525Q0013 and is being issued as a Request for Quotes (RFQ). This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating. Award shall be made to the lowest priced technically acceptable quoter.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC) 2025-04, effective 6/11/2025, located at https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice 20250117, effective 1/17/2025, located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated North American Industry Classification System (NAICS) code is 332410 Heat Exchangers

Manufacturing and the associated Product Service Code (PSC)/Federal Supply Code (FSC) is 4420 Heat

Exchangers. for this procurement: NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

is not being set-aside for small businesses.

is being set-aside for. The small business size standard is.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities, and units of measure, inclusive of any applicable options:

CLIN BRAND PART NUMBER DESCRIPTION UoM QUANTITY 0001 KOSMG 4352122-KOS1712-071 GASKET Each 572

0002 KOSMG 80430119-KOS1712-071 FLANGE GASKET Each 4

0003 KOSMG LWC350SEAL-KOS1712-

SEAL RING Each 1

0004 KOSMG 80430115-KOS1712-071 FLANGE GASKET Each 1

0005 KOSMG 4352122-KOS1712-072 GASKET Each 572

0006 KOSMG 80430119-KOS1712-072 FLANGE GASKET Each 4

0007 KOSMG LWC350SEAL-KOS1712-

SEAL RING Each 1

0008 KOSMG 80430115-KOS1712-072 FLANGE GASKET Each 1

0009 KOSMG 4352122-KOS1712-073 GASKET Each 572

0010 KOSMG 80430119-KOS1712-073 FLANGE GASKET Each 4

0011 KOSMG LWC350SEAL-KOS1712-

SEAL RING Each 1

0012 KOSMG 80430115-KOS1712-073 FLANGE GASKET Each 1

0013 KOSMG 4345122-KOS1712-066 GASKET Each 164

0014 KOSMG 80430120-KOS1712-066 FLANGE GASKET Each 4

0015 KOSMG 4345122-KOS1712-067 GASKET Each 164

0016 KOSMG 80430120-KOS1712-067 FLANGE GASKET Each 4

0017 KOSMG 4358122-KOS1712-068 GASKET Each 44 https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

0018 KOSMG 80430121-KOS1712-068 FLANGE GASKET Each 8

0019 KOSMG 4349122-KOS1708-229 GASKET Each 322

0020 KOSMG 80430118-KOS1708-229 FLANGE GASKET Each 4

0021 KOSMG 4349122-KOS1712-070 GASKET Each 322

0022 KOSMG 80430118-KOS1712-070 FLANGE GASKET Each 4

0023 KOSMG 4356122-KOS1712-062 GASKET Each 38

0024 KOSMG 80430121-KOS1712-062 FLANGE GASKET Each 8

0025 KOSMG 4356122-KOS1712-063 GASKET Each 38

0026 KOSMG 80430121-KOS1712-063 FLANGE GASKET Each 8

0027 KOSMG 4357122-KOS1712-075 GASKET Each 18

0028 KOSMG 80430121-KOS1712-075 FLANGE GASKET Each 8

0029 KOSMG 4357122-KOS1712-069 GASKET Each 60

0030 KOSMG 80430121-KOS1712-069 FLANGE GASKET Each 8

0031 KOSMG 4357122-KOS1712-074 GASKET Each 26

0032 KOSMG 80430121-KOS1712-074 FLANGE GASKET Each 8

0033 KOSMG 4353122-KOS1712-064 GASKET Each 27

0034 KOSMG 80430058-KOS1712-064 FLANGE GASKET Each 4

0035 KOSMG 4353122-KOS1712-065 GASKET Each 27

0036 KOSMG 80430058-KOS1712-065 FLANGE GASKET Each 4

Include Section 232 tariffs, wood packaging, DOD unique identification, and Shipping in the prices of the items listed above, not as a separate line. If separately priced, the quote may be non-responsive. Tariff changes after issuance of a quote may be subject to an equitable adjustment.

6. It is anticipated one firm-fixed price purchase order will be issued in response to this RFQ. No commercial financing.

7. The required delivery is FOB Destination and acceptance date is 19 January 2026. Delivery and acceptance will occur at

N32205 MSC W143 WAREHOUSE

1968 GILBERT STREET DWY 10

NORFOLK, VA 23511

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

https://www.acquisition.gov/far/part-52#FAR_52_212_1

In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

Responsible sources shall provide the following:

1. Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price

2. Total Firm Fixed price

3. Any Discount Terms

4. Estimated time of delivery

5. Technical Submission Requirements

a. For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule.

b. For a Service buy, the quote shall contain all pre-award submission/certification requirements as defined in the statement of work (SOW).

6. Indicate principal place of performance and country of product origin.

7. Responses to the solicitation are due 7 October 2025 at 1:00 PM. Quotes may be e-mailed to Ryan

Hendricks at ryan.j.hendricks5.civ@us.navy.mil . To be considered timely, an e-mail quote must be received in its entirety in the designated e-mail inbox by the due date and time for quote submission.

Reference the solicitation number on your quote. E-mail quotes shall be in either Adobe or Microsoft

Office format. No other method of submission is acceptable.

Primary Point of Contact: Ryan Hendricks (564) 226-7591

Secondary Point of Contact: Ian Keller (564) 226-4861

9. Provision 52.212-2 Evaluation—Commercial Products and Commercial Services applies to this acquisition.

(a) The Government may issue a purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes submitted in response to this solicitation shall not contain nor be subject to the vendor’s standard commercial terms and conditions. Any quote submitted in response to this solicitation, which includes the vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation. The following factors shall be used to evaluate quote:

(i) technical capability of the item quoted to meet the Government requirement;

(ii) price;

To be considered a technically acceptable solution for a parts procurement, the quoted parts shall meet the solicitation requirements including required parts, delivery dates, and terms and conditions stated in the solicitation.

To be considered a technically acceptable solution for a service, the quoted service shall meet the solicitation requirements including terms and conditions stated in the solicitation. The quote shall state that all aspects of the technical requirement, including required delivery date and part numbers, can be met.

The Government will evaluate quoted pricing for reasonableness utilizing techniques described in FAR 13.106-3.

(c) To consummate a binding contract between the parties, the successful quoter shall accept the purchase order in writing (see FAR 2.101).

(End of Provision) mailto:ryan.j.hendricks5.civ@us.navy.mil https://www.acquisition.gov/far/part-52#FAR_52_212_2

10. Provision FAR 52.212-3(Dev), Offeror Representations and Certifications – Commercial Products and

Commercial Services (Deviation 2025-O0003 and 2025-O0004) with Alternate I applies to this acquisition.

Complete and return with quote, modifying the SAM.gov record.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Products and Commercial Services (MAR 2025)(DEVIATION 2025-O0004), applies to this acquisition along with the FAR Clauses cited in the attached clause document.

13. Additional clauses and provisions are cited in the attached clause document.

14. The below instructions apply.

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, “Leave Blank.”

In some situations, the WAWF system will pre-populate the “Pay DoDAAC,” “Admin By DoDAAC” and “Issue By

DoDAAC.” The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If submitting a COMBO invoice and receiving report, ensure that the “Inspection” and “Acceptance” defaults of

“destination” for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit

Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN (plus any previously submitted amounts submitted against the same CLIN or SubCLIN) exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the “Send More Email Notifications” link that appears on the page. The Contractor shall click on this link and add the email address(es) listed below. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

(End of instructions)

PACKAGING AND MARKING

Material and equipment designated for turn over to the Government shall be packed, crated, and prepared for shipment by the Contractor. Package material IAW DODMANUAL 4140.01, VOLUME 9, DOD SUPPLY

CHAIN MATERIEL MANAGEMENT PROCEDURES, utilizing MIL-STD 2073-1(series) or commercial packaging in accordance with the ASTM D3951(series). All crating shall be IAW the International Standards for

Phytosanitary Measures (ISPM): Guidelines for Regulating Wood Packaging Material in International Trade (ISPM

Publication No. 15) to include certifying that the wood packaging material bears the mark has been subjected to an approved measure.

Per MIL-STD 129R(series) markings on outside of box/crate/container shall consist of a minimum 2-inch stenciled letters with:

VESSEL’S NAME/HULL NUMBER: USNS OSCAR V. PETERSON (T-AO 206)

REQUISITION NUMBER: N2102152034029

PURCHASE/DELIVERY ORDER NUMBER: TBD

Any previous markings that contradict current material inventory shall be painted over/removed.

Shipments for multiple vessels shall be delivered in separate boxes/crates/containers for each vessel.

CLINs MARKED FOB DESTINATION (NORFOLK, VA): Deliveries requires 48-hour advance notification to

MSC_N48_Transportation_Team@us.navy.mil, phone number 757-443-3888 to facilitate delivery location (Bldg.

W-143, Bldg. LP-26 or Williamsburg, VA). Contract number, requisition number, quantity, weight, and dimensions required. Hours of operation: 7:30 am – 3:00pm Eastern Time.

CLINs MARKED FOB DESTINATION (SAN DIEGO, CA): Deliveries requires 48-hour advance notification to

MSCPAC_BATS@us.navy.mil, phone number 858-694-0307 to facilitate delivery location (San Diego or Port

Hueneme). Contract number, requisition number, quantity, weight, and dimensions required. Hours of operation:

7:30 am – 3:00pm Pacific Time.

CLINs MARKED FOB ORIGIN: Contact MSC_N48_Transportation_Team@us.navy.mil or phone number: 757-

443-3888 to coordinate Government pickup.

Vendor: _________________________

POC: ___________________________

Phone: __________________________

E-mail: __________________________

DUTY-FREE ENTRY

This material requires duty free entry into the US. Contractor is to initiate the entitlement request via Procurement

Integrated Enterprise Environment (PIEE) Duty Free Entry (DFE) module: https://piee.eb.mil/. If you require assistance, please contact the PIEE helpdesk at 1-866-618-5988. This purchase order will not be modified to reimburse the contractor for any customs fees incurred for failure to request duty free entry via this program.

(End of instructions) mailto:MSC_N48_Transportation_Team@us.navy.mil mailto:MSCPAC_BATS@us.navy.mil mailto:MSC_N48_Transportation_Team@us.navy.mil https://piee.eb.mil/