N3220522R4043 RFP.pdf

SEE ADDENDUM

(No Collect Calls)

N3220522R4043 01-Sep-2022

b. TELEPHONE NUMBER

757-443-5877

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 03 Oct 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER S. WARD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N322050251N7A1

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C. STREET

BLDG. SP-64

NAVAL STATION NORFOLK

NORFOLK VA 23511

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

333415

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF47

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N3220522R4043

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

ENGINEERING SUPPLIES AND SERVICES

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: N322050251N7A1

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Each

OPTION ENGINEERING SUPPLIES AND SERVICES

FFP

IN ACCORDANCE WITH:

FAR 52.217-9; OPTION TO EXTEND THE TERM OF THE CONTRACT

FOB: Destination

NET AMT

Performance Work Statement

1.0 BACKGROUND

1.1 Military Sealift Command

Military Sealift Command (MSC) owns and operates approximately 130 ships. These vessels fulfill various missions such as underway replenishment, oceanographic research, cable repair, roll-on/roll-off, container carriage, special mission, and dry and refrigerated cargo support. MSC’s Engineering Directorate is responsible for aspects of ship maintenance, repair, alteration; Subject Matter Expert (SME) engineering support; Root Cause Analysis (RCA); Safety, Damage Control, and Environmental program support; and various Shipboard Inspection Programs (SIP) to assess material readiness of the MSC fleet. Throughout the contract performance period, new ships will be introduced into the MSC fleet while other ships will be retired from service.

1.2 Contract

The purpose of this Indefinite-Delivery, Indefinite Quantity (IDIQ) contract is to develop a vehicle for the procurement of Trident Maritime System Brand Equipment service and parts for MSC. Contractor(s) are to provide the following services: general services, repair service, routine/periodic/annual service maintenance, corrective maintenance, shop maintenance, shop work, technical representative visits, equipment grooms, root cause analysis telephone consultations, remote technical support via e-mail and phone, hardware and software configuration management services, training, assistance in accomplishing technical refresh efforts to address obsolescence issues, and other related tasks in order to maintain Trident Maritime System Brand Equipment install onboard all MSC vessels.

1.3 List of Acronyms and Abbreviations

ABS American Bureau of Shipping AOSA Afloat Operational Safety Assessment ANSI American National Standards Institute ASTM American Society of Testing and Materials CAC Common Access Card CASREP Casualty Report CDRL Contract Data Requirements List CFR Condition Found Report CHENG Chief Engineer CLIN Contract Line Item Number CONUS Continental United States COR Contracting Officer Representative CPARS Contractor Performance Appraisal Reporting System DBIDS Defense Biometric Identification System DO Delivery Order DOD Department of Defense EPIC El Paso Intelligence Center FAR Federal Acquisition Regulations GFI Government Furnished Information GTR General Technical Requirements KO Contracting Officer MRE Material Readiness Examination MSC Military Sealift Command PDF Portable Document File

PPE Principle Port Engineer PWS Performance Work Statement QASP Quality Assurance Surveillance Plan RCA Root Cause Analysis SIP Ship Inspection Program SMART Ship Material Assessment and Readiness Testing SOW Scope of Work T-ALT Trans-Alteration TO Task Order TO/DO Task Order/Delivery Order TPOC Technical Point of Contact TSD Technical Support Data USCG United States Coast Guard USNS United States Naval Ship

2.0 SPECIFIC TASKS

Contractor(s) shall provide engineering, services, and parts to maintain and support shipboard equipment. The general disciplines in which the contractor(s) might be tasked to perform are listed in this section. The Contractor shall provide products and services for MSC and any other Government owned or Government chartered ship designated by MSC.

Specific task descriptions and instructions, sufficient in detail to allow for contractor(s) performance, shall be provided with each Task Order (TO) Performance Work Statement (PWS) issued under this contract. Some work may be quick turnaround emergent work. Some services may require short travel notice; other work may require a quick study or analysis. Contractor(s) shall be prepared to provide these services in all areas of the world where the Government has requirements to perform the engineering services onboard MSC ships, at Government shore-based offices and contracted private shipyards and repair facilities.

Maintenance provided by contractor(s) shall include routine/periodic/annual service, equipment grooms, corrective maintenance, shop maintenance, shop work, SMART Inspections, Service Equipment Casualties, new/overhauled parts supply, training, upgrade and sustainment as well as other related tasks for Trident Maritime Systems.

Contractor(s) are to provide the following: materials, parts, components, kits, entire equipment packages, assemblies, sub-assemblies, and equipment to maintain and support Trident Maritime Systems Brand Equipment install onboard all MSC vessels. In particular, the major system being supported under this contract are:

T-AO 205 Class Controls and Automation T-AO 205 Class HVAC Equipment T-AKE Class Refrigeration Equipment and Controls

Trident Maritime Systems Brand Equipment that is already installed aboard the T-AO 205 Class includes Control Consoles (i.e. Main, Cargo Ballast), Control Systems (i.e. Machinery Centralized/MCCS, Propulsion), Control Station Equipment, Workstations, Control Cabinets, UPSs, Data Acquisition Units, Network Switch Unit, Alarm Panel, Switch Boards (Main, Ship Service, and Emergency), Ship Service Transformers, Power Substations, Load Centers, and Motor Control Centers.

Trident Maritime Systems Brand Equipment and/or OEM equipment that Trident Maritime Systems is the sole authorized service representative that is already installed aboard the T-AKE and T-AO 205 Class includes controller, control panels, operation station, sensors, packaged A/C units, compressors, pumps, motors, controllers, air handlers, fans, blowers, coils, purge/pumpout systems, filters, dampeners, dehumidifiers, and heaters.

The fully burdened cost for all items defined in this section is covered in Exhibit A – Rate Table.

2.1 Management

2.1.1 Program Manager

Provide a Program Manager (PM) to coordinate all contractor support under this contract for special projects and be the single point of contact for the Contracting Officer (KO) and designated representatives.

The contractor may provide a substitute PM during routine absences of the PM; provided the KO is given 15 days advance written notice. The PM shall be able to read, write, speak, and understand English fluently and be a United States Citizen. The PM need not be fully dedicated to this contract. However, the PM shall respond to any Government communication or request in conjunction with this contract within 24 hours and shall provide a course of action within 72 hours. This requirement applies at any time, including weekends and holidays, unless more restrictive requirements apply.

Program Manager differs from the Project Manager of this Contract, which is detailed in section 2.1.2. The Program Manager oversees all aspects of this Contract.

2.1.2 Project Manager

The Project Manager will oversee special projects under this contract as they are needed and occur. The contractor(s) shall ensure all requirements of the contract Task Orders (TO) and Delivery Orders (DO) issued under the contract are met.

Project Management differs from the Program Manager of this Contract that is detailed in section 2.1.1.

2.2 Engineering

Engineering support to include the following: design, drawings, drawings development, technical manual changes, technical representative visits, inspection, grooming, configuration management, hardware and software configuration, hardware and software modification, upgrade, technical refreshment of equipment, root cause analysis, Trans-ALT development, training, and all other forms of engineering services.

Engineering services personnel may be utilized in shipboard, shop, or a combination of both depending on the project. Place of performance information may be detailed in the TO/DO.

The Contractor(s) shall make configuration changes and upgrades as required to any OEM system, equipment, or component as approved by MSC Trans-ALT Policy and ABS/USCG Regulations. See PWS section 8.3 for addition Trans-ALT policy information.

The Contractor(s) shall make configuration changes and upgrades as required to any Contractor’s System, Equipment or Component as approved by MSC Trans-Alt Policy and ABS/USCG Regulations. All changes shall be properly implemented into the software and/or hardware and include all appropriate documentation including drawings, technical manuals, parts lists, Technical Support Data (TSD), software design description, Failure Mode Effects Analysis (FMEA), Failure Mode Effects and Criticality Analysis (FMECA), Periodic Safety Test Procedures, and System Operation Verification Tests (SOVT). Changes will be limited to edits to documents Contractor(s) has the legal right to modify, and shall be specifically proposed in the pertinent TO/DO.

The Government may require the Contractor(s) to conduct engineering analysis to support system/component design changes, hardware and/or software modifications, or related efforts. Such analyses may include tasks listed below.

The engineering analysis report should be limited to 10 pages or less. The Contractor(s) is to submit a quote to provide such services, when requested by the KO. The Contractor(s) shall perform those services that are subsequently authorized by the KO.

Feasibility studies Inspection reports Onboard technical surveys Specification development Failure analyses Root cause analysis Lifecycle management T-ALT development (section 8.3)

2.2.1 Life Cycle Management

On a TO/DO basis, Contractor shall provide Life Cycle Management services. For system(s) defined in the TO/DO, the Contractor would assist MSC with the development of Life Cycle Management plans that will tailor recommendations to MSC operating profiles and existing ship and class specific OEM maintenance plans.

Additional requirements maybe added or removed from the list below as defined in the TO/DO. The Contractor would:

Provide recommendations to revise specific system’s maintenance plans based on a review of “as found” and “as released” condition reports and feedback from port engineers and operators. Make additional adjustments to standard system maintenance to adjust periodicities of standard maintenance actions.

Review MSC’s Shipboard Automated Maintenance (SAMM) preventative maintenance requirements and Planned Maintenance Industrial Assistance (PMIA) pertaining to system and associated systems to ensure accuracy with the existing maintenance plan

Provide administrative and engineering support to develop equipment and system technical manual change pages and Technical Support Data.

Review existing MCCS Periodic/USCG Periodic Safety Test Procedure and provide recommendations for improvements. Provide administrative and engineering support to develop Periodic Safety Test Procedure change pages.

Review MSC standard work item templates and provide recommendations for improvements. Provide and maintain standard service reports for scheduled maintenance actions.

2.3 Services

Services, also known as technical services, support to include: annual/routine/periodic service, corrective maintenance, repair work, repair service, technical representative support, grooming, troubleshooting, equipment casualty response, material storage, installing and testing software and hardware modifications, and training.

Technical services personnel may be utilized in shipboard, shop, or a combination of both depending on the project.

Place of performance information will be detailed in the TO/DO.

Material Storage may be utilized for storing parts, components, and/or assemblies at contractor’s facilities, as well as may consist of establishing and/or maintaining an exchange or swing set program that would include repair at contractor’s facility. Material storage requirement such as storage size, material type, quantities, security, environmental conditions, and place of performance will be detailed in the TO/DO.

Each vessel may have a regularly scheduled annual maintenance periods requiring the attendance of technical service representative. This technical support is required to bring any special tools and/or hardware/software not normally found in a shipyard environment.

As part of a TO/DO, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform the TO/DO. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in a provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. See PWS section 5.4 for additional guidelines.

The contractor is to warrant that personnel sent to perform any work under the contract are fully qualified to service the specific equipment.

Shipboard technical service additional information:

Some situations may arise due to scheduling or workload conflicts where the onsite technical service representative may be required to attend the vessel during the first part of a routine overhaul then depart and then return to the vessel to complete tasks, attend dock trails, and/or ride sea trials after an unspecified amount of time later.

At the end of an overhaul repair period of any type or kind, onsite technical service representative maybe required to ride the vessel during sea trials/deployment for overnight or longer. The duration of sea trials will be detailed in the TO/DO. Sea trials will incur a 12-hour work day unless otherwise specified.

It is anticipated technical service representative may be required to transit with the vessel for periods of training, troubleshooting, and/or testing of systems while the vessel is in mission status. MSC will undertake all reasonable efforts to support rotation of ship riding personnel to limit ship rider deployment to less than 10 days.

Technical Services Representatives will be covered under three (3) each Categories: HVAC, Controls, and General.

HVAC Category would be used for service on HVAC, Air Conditioning, Cargo Reefer, Ship Service, and associated refrigeration equipment.

Controls Category would be used for service on the Propulsion Controls, Cargo Controls, Refrigeration Controls, Control Consoles, Pump Controllers, and associated equipment to include DAU, UPS, Alarms, and Switchboards.

General Category would be used for service on other equipment.

Casualty response additional information:

Shipboard visits for casualty response may be performed in the continental US (CONUS) or outside the continental US (OCONUS) which will be at a foreign port while the ship is deployed or while the ship is underway.

The contractor(s) shall coordinate work dates and times with the KO. If the ship is in homeport (CONUS), the contractor(s) shall visit the ship within 72 hours of issuance of a task order. If the ship is deployed or OCONUS, the contractor(s) shall arrive at the Government's designated port or point of embarkation for technical support within 96 hours issuance of a task order. In the event of difficulty in meeting this requirement, the contractor(s) shall immediately notify the KO. On-site engineering or MSC may require the technical service representative(s) to deploy for short periods on the ship. The MSC Chief Engineer, or his designated representative, will acknowledge receipt and validate work performed to the KO.

A post overhaul report is to be provided for ALL services within 10 days of services being complete - exemption would be for parts only delivery orders. See PWS section 5.2 for additional guidelines.

2.3.1 Warranty

All provided services are to include a one (1) year warranty from the completion of services.

2.4 Parts

Parts and equipment supply to include: new parts/equipment/subsystems, rebuilt or remanufactured parts/equipment/subsystems, tools, and materials to support and maintain OEM equipment.

The contractor(s) shall furnish repair parts, tools, and/or kits for the components as required to maintain OEM equipment identified in the TO/DO.

Contractor(s) may require repair parts, kits, tools, and/or equipment to be provided by the government or a third-party to perform the TO/DO. If the contractor(s) desires the repair parts, kits, tools, and/or equipment to be GFM or GFE, the contractor is required to identify all items. See PWS section 5.4 for additional guidelines.

2.4.1 OEM Products

Contractor(s) are to furnish new repair parts, kits, and/or tools for OEM equipment, as ordered by the KO. These items are to be from the Original Equipment Manufacturer (OEM) factory or be of "equivalent construction quality", as approved by the OEM and contractor. The contractor shall provide documentation of "equivalent construction quality" to include type/grade of materials, strengths, dimensional tolerances, certification of contractor acceptance of equivalence. No changes to this list of parts can be made without the permission of the KO as all offerors will be using the same list. Prices are still required for each separate entry as listed, it is also understood that some parts may be or becoming obsolete. If parts are unavailable, or have been replaced, notify the KO or authorized representative for resolution and include required Technical Support Data IAW PWS section 2.4.3.

The contractor is expected to supply these components complete and ready for service.

2.4.2 Warranty

All provided parts are to include a one (1) year warranty from the initial date of delivery. All parts retrieved from ship’s spares and/or warehouses regardless rate of usage, are to include a one (1) year warranty from the initial date of delivery, not the date it was pulled from inventory.

2.4.3 Documentation

A. Technical Manual Requirements

Equipment procured under this contract shall be delivered with three (3) hard copy and one (1) electronic copy of the supporting technical manual. The equipment technical manual shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. The format will follow the typical technical manual format used by the US Navy: Chapters (1) General Information, (2) Operation, (3) Functional Description, (4) Scheduled Maintenance, (5) Trouble Shooting, (6) Corrective Maintenance, (7) Parts List, (8) Installation.

All manuals shall include the following, as applicable (commensurate with the complexity of the equipment:

a) Cover and Title Page

b) Manufacturer’s Name and Address

c) Equipment Name and Application

d) Table of Contents (including a list of drawings and tables)

e) Safety Precautions (Cautions, Warnings, and Notes)

f) General Theory of Operation

Complete functional description of equipment based on a block diagram Complete explanation of mechanical features using block diagrams or cutaway drawings Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic Brief descriptions of complex and unusual circuits Voltage waveforms at significant point in the circuit Memory maps and a description of microprocessor functions

g) Preparation for use, installation, and initial adjustment instructions

h) Operational Instructions

i) Maintenance Instructions (Preventive and Corrective)

j) Cleaning and Lubrication Instructions

k) Performance Verification and Test Features

l) Frequency of Adjustment/Test Equipment

m) Trouble Shooting Instructions

n) Disassembly, Repair, Replacement and Re-Assembly Instructions

o) Installation Instructions

p) Diagrams, Illustrations, and Schematics

q) Complete Parts List

r) Parts List Data: The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

1. OEM part number

2. OEM Commercial and Government Entity (CAGE) code, if available, or OEM description, address and telephone number.

3. All parts shall be keyed (using index numbers) to exploded view drawings.

4. Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

5. Parts listed in the technical manual will match the Technical Support Data parts list as required.

6. Note: All data will be provided in hard-copy and CD-ROM format.

B. Technical Support Data (TSD):

The contractor(s) shall provide complete and accurate data with delivery of the equipment. All data will be submitted in the English language only.

a) The contractor(s) shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted Technical Support Data (including changes to manufacturer’s part numbers).

b) When TSD documents are prepared by a contractor other than the OEM, the preparer shall be identified by their company’s name, address, telephone number and point of contact.

c) The TSD documentation consists of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair or overhaul the equipment/components as specified by an illustrated parts breakdown.

The documentation shall include at a minimum the following technical data for each individual part, assembly and subassembly for the equipment/components specified:

OEM’s part number OEM’s Commercial and Government Entity (CAGE) code (if no CAGE is available, provide

OEM address, description and the telephone number) OEM’s drawing that identifies the part (illustrated parts breakdown).

Characteristic/name plate data/certification data for the end item and all equipment Item name Reference Symbol Number (for Electronic Provisioning only) Production lead time (if known) Unit of issue Unit price Unit of measure

- All shipments MUST include the Vessel name and Requisition Number and/or the Contract Number on the shipping package label.

C. Delivery of Technical Documents:

Electronic copies shall be emailed to MSCTechLibrary@navy.mil

Hardcopies/CDs shall be mailed to: MSC Technical Library 9276 Third Ave

Norfolk, VA 23511-2914

2.4.4 Shipping

The price associated with shipping these parts are to be included in the price of the Parts.

Contractor will be required to identify estimated part delivery lead-time in Exhibit A for planning purposes. Part delivery lead-time is defined as number of days from day of award of any Task Order/Delivery Order (TO/DO) to delivery day at any designated location defined in the associated TO/DO. Actual delivery days will be identified in the associated TO/DO PWS and negotiated (if applicable) prior to award of the TO/DO.

For CONUS shipments:

There are multiple nationwide locations that Parts will be shipped that will be defined in each individual TO/DO.

For all OCONUS shipments:

The Parts or Equipment is to be shipped to the East Coast (W-143 Norfolk, VA) or West Coast (BATS San Diego, CA) location as defined in TO/DO and the Government will be responsible for shipping overseas. The Contractor will not be financially responsible for shipping overseas.

A penalty will be applicable in accordance with the QASP if the contactor fails to meet issued TO/DO defined delivery dates for CONUS or OCONUS orders. A penalty will not apply if delivery dates are not met due to a Government fault for shipments.

A. Special Delivery Surcharge

Special delivery surcharge applies for each instance in which the delivery date requested by the Government falls on a Saturday, Sunday, or local holiday. Local holidays shall be limited to those holidays officially recognized by the national Government for the specific country involved.

B. Expedited Delivery Surcharge The Contractor shall expedite delivery as specified within the DO, when the Government requires the supplies to be delivered via fast available delivery, airfreight, next day delivery, or equivalent.

The Contractor may only collect for expedited and special delivery surcharge in those instances when:

Expedited delivery OR delivery on a weekend/holiday was requested by the Government for the convenience or benefit of the Government AND

Expedited delivery OR delivery on a weekend/holiday was successfully completed on the date requested by the Government.

Expedited delivery costs resulting from inadequate local stock inventories or inadequate just-in-time manufacturing/stock management/delivery arrangements, shall be solely from the Contractor’s account, provided the Government has provided adequate order lead time.

The Contractor shall not incur any penalties for failure to be able to accommodate requests for special or expedited delivery; however, the Contractor will remain liable and held to make the standard delivery timeframe outlined in the awarded TO/DO.

2.5 Remote Technical Support

As part of the base contract, Contractor shall provide remote technical support. Remote technical support may consist of either phone consultation, E-mail inquiries, or fax during normal business hours (0800 East Coast – 1700 East Coast). For all forms of technical support where a shipboard visit is not required, the Program Manager (PM) shall acknowledge the request and his/her understanding of the request, within 12 hours of the Government’s submission of the request. The Contractor shall provide recommended initial technical corrective action directly to MSC within 48 hours of the request. Configuration Management Support.

As part of the base contract, the Contractor is to assist MSC with the management of the hardware and software configuration of the equipment listed in Section 2.0. The Government will provide copies of the master system technical manuals and drawings for the equipment listed in Section 2.0 to the Contractor, upon contract award. The Contractor shall maintain these baseline configuration documents up to date with installed configuration changes.

The master manual and drawings will be held at MSC.

Any hardware or software changes will be accomplished via the MSC T-ALT Process. See PWS Section 8.3.

2.5.1 Software Configuration Management

The Contractor is to manage the configuration of any software associated with the equipment listed in Section 2.0, including proprietary software. Within 7 days of contract award, the Contractor is to provide a list of the software that is being managed (including which version in currently installed) to meet this requirement.

The Contractor is to develop a Software Configuration Management (CM) plan that describes the Contractor's approach to software configuration management including:

Software Development & Support Environments Software Tools Software Libraries Software Code Releases Software Records Subcontractor software CM Controls Software Audits

The Contractor is to provide Software Configuration Management support for equipment listed in Section 2.0 above, in accordance with the Software CM Plan developed.

The Contractor is to be responsible for holding the master copies of the software and software CM above and maintaining these baseline configuration documentation copies current with equipment software configuration changes.

2.6 Logistics Support Services

As part of the base contract, the contractor shall provide necessary product line expertise and information necessary to support the development, updating, and revision of various Navy logistics products, including:

• Configuration management and associated Allowance Parts Lists (APLs)

• Parts and sub-assembly provisioning

• Technical manuals

• Technical support data

• Planned maintenance system (PMS) procedures

• Maintenance standards

• Drawings

• Parts list

• Parts stocking and availability

2.7 List of Obsolescence

As part of base contract, Contractor shall provide a list of obsolescence. The Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment listed in Section 2.0 on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable. Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by the contractor. The contractor will provide updates to the list throughout the term of the contract as they occur. See PWS section 5.7 for additional information and deliverables.

2.8 Training

On a TO/DO basis, Contractor shall provide training services. Government may also request customized training for systems applicable to MSC. Customized training details would be defined in the TO/DO. Training required by the government will have a delivery order issued prior to any attendance for the training.

The Contractor is to provide a list of upcoming or customized training applicable to MSC. See PWS section 5.6 for additional information and deliverables.

2.8.1 T-AO 205 Class Controls and Automation

The Contractor is to provide T-AO 205 Class Controls and Automation training in a shore based facility. It is anticipated that the Contractor will be required to provide up to four (4) training course each year. The courses will be a maximum of five days in length (Monday through Friday) and up to ten (10) MSC employees will be able to attend each training class. The Contractor is to develop a syllabus, provide course material, laboratory equipment to including a representative automation system. MSC will review and approve the syllabus. It is anticipated the syllabus will cover:

• Electric plant system controls including power system overview, load sharing, power system configuration, operating modes, power limitation systems, blackout recovery, switchboard operation and maintenance, and harmonic filter operation.

• Main propulsion systems including control modes, control locations, master/slave converter arrangements and global master, drives, drive faults, emergency control modes, power control modes, and power limitation and blackout prevention.

• MCCS Systems including overview, networks, redundancy, mimics, alarms, operating principles, safety systems, engineer watch call system, procedures for software reloading using maintenance laptops and stored software programs in the event of hardware failure and/or replacement, setting up and monitoring trends, data historian, and system diagnostics.

2.8.2 T-AKE Class Refrigeration and OP Station

The Contractor is to provide T-AKE Class Refrigeration and OP station training onboard the vessel at a government or contracted port onboard the vessel designated in the TO/DO. It is anticipated that the Contractor will be required to provide up to fourteen (14) training courses each year. The courses will be a maximum of two days in length and up to ten (10) MSC employees will be able to attend each training class. The Contractor is to develop a syllabus and provide course material. MSC will review and approve the syllabus. It is anticipated the syllabus will cover:

• Operation and navigation of the STALECTRONIC 2200 or replacement system including training on how to re-install OP Station control software and install/load/reboot a system.

• Refrigeration system including controls, modes, control locations, master/slave converter, operation principles, setting up and monitoring trends, and system diagnostics.

2.9 Industrial Control System (ICS) Cybersecurity Services Support.

The contractor shall conduct an annual review of ICS network security status, including maintenance laptops as applicable, IAW NIST SP-800-82r2 and DHS Defense-in-Depth strategies and make recommendations for ICS enclave cybersecurity improvements upon receipt of a task order. The Contractor shall compile a report to document review data and associated recommendations. Review shall include, but not limited to, the following:

• ICS security architecture and topology as compared to established baseline. Document all system changes

• Network segmentation and segregation design effectiveness

• Boundary/perimeter and port security (physical and logical)

• Unauthorized system administrator account identification

• System and network traffic logs for anomalies (system event & alarm, firewall, antivirus, etc.)

• Firewall placement, configuration, and rule set effectiveness (inbound and outbound)

• System component and field device bios and/or firmware updates

• Server, HMI PC, and Maintenance Laptop system OS updates (builds, patches)

• New single point of failure items

• Redundancy, fault tolerance, and controlled degradation design effectiveness

3.0 RATE TABLE

3.1 Labor Rates

Exhibit A lists a variety of Contractor labor rates that are implemented into this contract. These rates are to be fully burdened and firm-fixed-price.

Exhibit A includes estimated quantities of hours. Actual ordered amounts may be higher or lower.

3.2 Parts

Exhibit A lists a variety of Contractor parts pricing that are implemented into this contract. These rates are to be fully burdened and firm-fixed-price.

Exhibit A includes estimated quantities of parts. Actual ordered amounts may be higher or lower.

3.3 Standard Work Items

Exhibit A lists a variety of Contractor Standard Work Items for pre-negotiated pricing that are implemented into this contract. These rates are to be fully-burdened and firm-fixed-price.

Exhibit A includes estimated quantities of Standard Work Items. Actual ordered amounts may be higher or lower.

Details regarding each standard work item are in Enclosures listed in section 9.

3.4 Training

Exhibit A lists Training of Government personnel for Contractor(s) pre-negotiated pricing that are implemented into this contract. These rates are to be fully-burdened and firm-fixed-price.

If applicable, the firm-fixed-price in Exhibit A of the training shall include:

1. All training materials required to accomplish the training

2. All equipment necessary to present training

Exhibit A includes estimated quantities of trainings. Actual ordered amounts may be higher or lower.

4.0 TRAVEL

Contractor(s) shall submit a firm-fixed-price for travel for the reasonable, allowable, and allocable total cost of transportation, lodging, meals and incidental expenses only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. The cost may not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

Each task order that requires travel will require the Contractor to submit with their quote, a firm-fixed-price for travel costs associated with that task order.

The Contractor is responsible for making all needed arrangements for its personnel. This includes, but is not limited to, the following:

• Medical Examinations

• Immunizations

• Passports, Visas, etc.

• Security Clearances

• Country Clearances

Note: Travel to the Philippines will require a “9A Special” visa.

5.0 DELIVERABLES

5.1 Kick-Off Meeting (Associated CDRL: 001 Kick – Off Meeting) A kick-off meeting may be required for certain TO/DOs as stated in the TO/DO or otherwise requested by the KO.

The meeting may be held within three (3) business days after TO/DO award.

The Contractor shall contact the PPE, CHENG, COR, and KO and arrange a mutually agreeable time and place to meet (teleconference is acceptable) for the purpose of discussing the requirements and details of the work.

The Contractor shall create a set of meeting minutes, to be signed by both MSC and the contractor, reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the PPE, CHENG, and KO within three (3) business days after conclusion of the kick-off meeting.

5.2 Post Overhaul Report (Associated CDRL: 002 Post Overhaul Report) Post Overhaul Report is to be provided for ALL rendered services within 10 days of services being complete -exemption would be for parts only orders and training. Upon completion of each technical support effort, the technical representative shall obtain job final sign-off from cognizant MSC personnel prior to departing the job site.

The vessel’s Chief Engineer and/or Port Engineer are the primary Points of Contact for job final sign-off, but may delegate this duty when necessary. A copy of final sign-off shall be provided in the Post Overhaul Report. The contractor shall prepare and submit a written report of maintenance performed and noted equipment conditions. The contractor shall utilize Contractor’s standardized form. The report shall be submitted in electric format from the Contractor to the principle port engineer (PPE), the Ship’s Chief Engineer (CHENG), Contract Representative (COR), and Contracting Officer (KO). The report shall include vessel name, location, service date(s), technical representative name(s), TO/DO #, summary of work complete, summary of condition, and acknowledgement of work completion and condition by cognizant MSC personnel.

5.3 Tasking Spreadsheet (Associated CDRL: 003 Tasking Spreadsheet) On an as needed basis, the Government may request Contractor to provide a tracking spreadsheet in Microsoft Excel format listing each TO/DO and the associated deliverables. The spreadsheet maybe updated every month and sent to the COR/KO. The task tracking spreadsheet maybe updated upon initiation and completion of each TO/DO. The spreadsheet is to contain at a minimum, the Period of Performance of each TO/DO, a description of each TO/DO, and the percentage of each requirement completed under each TO/DO.

5.4 List of Required Parts/Kits/Tools/Equipment/Assistance (Associated CDRL: 004 List of Required Parts/Kits/Tools/Equipment/Assistance) As part of a TO/DO proposal, provide a detailed list of parts, kits, tools, equipment, and/or industrial assist that shall be provided by the government or third-party to perform TO/DO. Be specific in the parts, kits, tools, equipment, manpower, rigging, and access required for each instance so that the PPE can plan to accommodate the necessary industrial support. The Contractor shall provide and bring onboard prior to beginning any service the typical spare parts, tools, and equipment needed for repair. If government furnished tools are to be provided, the contractor shall identify required tools in provided list and quote the necessary parts for calibration and repair prior to moving forward with maintenance. This is to alleviate any delays in the maintenance overhaul for the government and contractor. List of Required Tools/Equipment are to be submitted to the KO, COR, and PPE for the TO/DO.

5.5 Condition Found Reports (Associated CDRL: 005 Condition Found Reports) See PWS section 8.5 for details.

5.6 Trainings Available (Associated CDRL: 006 Trainings Available) Within 30 days of contract award and then annually, Contractor is to provide a list of upcoming or customized training applicable to MSC. The list should including training descriptions, locations, dates, and cost. Locations of the training course can be CONUS and OCONUS. The list shall be sent to the COR and KO.

5.7 Documentation (Associated CDRL: 007 Documentation)

As part of TO/DO deliverable, documentation is to be provided for equipment, assembly, or system procured.

Documentation to be in accordance with Section 2.4.3 and delivered as defined in Section 2.4.3.C.

5.8 List of Obsolescence (Associated CDRL: 008 List of Obsolescence) Within thirty (30) days of contract award, within five (5) business day of identifying a new item(s) have become obsolete, and then annually, the Contractor is to provide a list of all obsolete or plan to be obsolete equipment, parts, hardware, and/or software associated with equipment applicable to MSC on an annual basis. The list shall include obsolete part number, description, system, recommended plan of action, impact, and new part number if applicable.

Obsolescence includes change of part number, and/or no longer supplied, supported, or serviced by contractor.

Provide the list of obsolescence to KO and COR.

5.9 Service Bulletins and/or OEM recommendations (Associated CDRL: 009 Service Bulletins and/or OEM recommendations) Within 30 days of contract award and then as released, Contractor is to provide the most recent service bulletins and/or OEM recommendations for all systems applicable to MSC. Service bulletins and/or OEM recommendations are to be delivered as defined in Section 2.4.3.C and notification to COR and KO.

6.0 PERSONNEL QUALIFICATIONS

6.1 Personnel Requirements

The contractor shall provide qualified personnel defined in Section 3.1 to perform all contract work and services within specified periods. The contractor shall warrant that personnel performing any work under the contract are fully qualified to perform any services rendered such as engineering or services.

Contractor personnel performing under this contract shall be:

•Able to visit overseas locations, unless local service technicians are available and approved by the COR to perform the required effort.

• Capable of obtaining clearance to access the ships.

• Able to read, write, speak, and understand English fluently.

Additional Contractor personnel requirements are as follows:

• The Contractor shall designate an individual as the Program Manager (PM) with complete authority to decide all technical matters connected with this contract, and is readily available to the government to discuss solutions or disputes regarding performance or issues on the deck plate. . The contractors(s) shall designate at least one Assistant PM as an alternate manager with the authority to act as and on behalf of the PM in the event of the absence or incapacity of the designated PM. The contractor shall advise the KO, in writing, which specific persons have the decision-making authority described herein. The Program Manager (PM) or single point of contact shall have experience with working in the shipyard environment and have extensive knowledge of the equipment listed in Section 2.0.

• Contractor shall provide Technical Services Representatives to meet historical demands of support for services. Technical Services Representatives shall meet OEM standards to service equipment listed in Section 2.0 and fully qualified in accordance with MSC authorized standards.

6.2 Personnel in Training Status

The Contractor is not to use apprentices to perform any of the required services unless the apprentice performs all work under the close supervision of a qualified service representative. Any work performed by an apprentice is to be minimized as the purpose of their presence onboard is for training. The contractor is responsible for all work performed by an apprentice. The full cost associated with trainee efforts shall be borne by the contractor and shall not be charged to this contract or TO/DO.

7.0 CONTRACT INFORMATION

7.1 Contract Type

This will be an IDIQ contract with firm-fixed-price TO/DOs. Under this type of contract, no work may be performed until directed by a TO/DO. Electronic mail and facsimile are acceptable forms of transmission for all TO/DOs, modifications, and correspondence issued under this contract. TO/DOs may be issued via written authorization through email; however, these orders will be followed up with a formal TO/DO within seven (7) business days under normal circumstances.

7.2 Place of Performance

Contractor is required to perform the work as ordered onboard MSC vessels unless shop work is authorized, necessary, and/or required. Vessels will be either moored at a Government Facility, located in a Commercial Repair Facility, or underway. In most cases, the contractor will have to perform work aboard the vessel while the vessel is in a commercial repair facility. The work will be required to be performed in various CONUS and OCONUS locations. Typical places of performance include, but are not limited to the following: Boston MA; Philadelphia, PA;

Norfolk, VA; Charleston, SC; Seattle, WA; Portland, OR; San Francisco, CA; San Diego, CA; Honolulu, HI; Guam;

Subic Bay, Philippines; Singapore; Yokosuka, Japan; Sasebo, Japan; Bahrain; Jebel-Ali, United Arab Emirates;

Duqm, Oman; Naples, Italy; and Rejika, Croatia.

7.3 Period of Performance

The total period of performance includes a five (5) year ordering period and a six (6) month option period in accordance with FAR 52.217-8.

7.4 Performance Standards

This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. Contractor(s) shall be evaluated on ability to provide quality deliverables in an efficient manner. The Government shall monitor the contractors’ performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the Government (Exhibit B).

7.5 Authorized Changes Only by the Contracting Officer

Except as specified in paragraph below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with contractor(s) personnel during the performance of this contract shall constitute a change under the changes clause of this contract.

The contractor(s) shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the KO, or is pursuant to specific authority otherwise included as a part of this Contract.

The KO is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the KO’s.

Subcontracting Arrangements - Contractor(s) shall identify any subcontracting arrangements in each Task Order quote. MSC reserves the right to approve or disapprove any potential subcontractor(s).

7.6 Designation of Contracting Officer’s Representative

The following individual is appointed as Contract Officer’s Representative under this Contract:

Name: TO BE PROVIDED AT AWARD Address: TO BE PROVIDED AT AWARD Telephone Number: TO BE PROVIDED AT AWARD The COR will represent the KO in the administration of technical details within the scope of this contract and will perform inspection and…