Procurement Specification- Procurement of Portable HEPA Filtration Units - Rev.C-FINAL.pdf

Procurement Specification

Title: Procurement of Portable High Efficiency Particulate Air (HEPA) Filtration Units for use on board MSC Ships.

1. BACKGROUND: MSC ships currently do not have an effective way to isolate patients who contract COVID-19 or other contagious viruses. Portable HEPA Filtration Units have been determined to be the best solution for creating temporary isolation rooms on board these ships.

2. SCOPE OF WORK: The Contractor shall provide portable HEPA filtration units and accessories as follows:

2.1. Sixty (60) Portable HEPA Filtration Units as described in Section 3.1 including discharge adapters, documentation and spare parts to support one year of operation, as well as one spare set of filters and consumables per unit.

2.2. Twenty (20) contract options for ten (10) additional HEPA units, adapters and spares per option, for a total of two hundred sixty (260) units if all options are exercised.

3. SPECIFIC TASKS: The Contractor shall provide Portable HEPA Filtration Units with the following salient characteristics:

3.1. Portable HEPA Filtration Units:

3.1.1. The unit must have a HEPA filter with a minimum efficiency of 99.97% at

0.3 microns. HEPA filter shall be tested by the filter OEM or an independent laboratory. HEPA filter construction, performance, labeling and certification are to be in accordance with Institute of Environmental

Sciences and Technology (IEST) and Underwriters Laboratories (UL) standards.

3.1.2. The unit must have a pre-filter with a minimum rating of Minimum

Efficiency Reporting Value (MERV) 11.

3.1.3. The unit must be equipped with a filter pressure gauge.

3.1.4. The unit must be able to deliver a minimum of 900 cubic feet per minute

(cfm) of air.

3.1.5. The unit must be provided with a discharge adapter with the following characteristics:

3.1.5.1. Capable of discharging to 8-inch diameter round ducting.

3.1.5.2. Fitted to the top of the HEPA filtration unit. Discharge orientation is to be directly out the top of the unit.

3.1.5.3. Adapter height to be a minimum of 12” in height as shown on

GFI indicative drawing 7.1

3.1.5.4. GFI indicative drawing 7.1 provides additional guidance for the adapter

3.1.5.5. The contractor shall provide drawings with dimensions for the final discharge adapter.

3.1.6. The unit must be compatible with a standard 120V/15A three-prong outlet and have a power cord no less than twelve (12) feet in length.

3.1.7. The unit must be portable with a maximum weight of 175 lbs.

3.1.8. The unit must have a width or depth of less than 21” to allow for transport through existing doorways.

3.1.9. The unit must be equipped with a minimum of two (2) locking casters to prevent movement.

3.1.10. The contractor shall verify that there is zero leakage through any filter access door gaskets.

3.1.11. The units must be able to be shipped in minimum quantities of ten (10).

3.1.12. Contractor shall include OEM recommended spare parts (not consumables) to support one (1) year of operation for each Portable HEPA

Filtration Unit provided under the Base and Option orders below.

3.1.13. Contractor shall provide one full spare HEPA Filter and Pre-Filter, along with any other consumable parts, with each unit. Each set of spares are to be packaged for protection from the elements and clearly labeled.

4. PERIOD/PLACE OF PERFORMANCE:

4.1. The period of performance shall be one year from contract award

4.2. The first shipment of ten (10) units shall be available for shipment no later than two weeks after the award of this contract with each additional shipment of ten

(10) units no more than two weeks from the previous shipment or option exercise

(whichever is later).

4.3. Place of performance:

4.3.1. Shipments shall be delivered to:

Ms. Tracy Carrington

Work: 757-443-3888

Cell: 757-803-4613

MSC W143 Warehouse

1968 Gilbert Street DWY 10

Norfolk, VA 23511

4.3.2. Electronic documents shall be sent to MSCTechlibrary@navy.mil

5. DELIVERABLES:

5.1. Base:

5.1.1. Provide sixty (60) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.1.2. Provide sixty (60) spare HEPA Filters and Pre-Filters, as described in

Section 3.1.13.

5.1.3. Provide Electronic copies of Tech Manuals and Drawings for HEPA units.

5.1.4. Provide Recommended Spare Parts List.

mailto:MSCTechlibrary@navy.mil

5.2. Option 1:

5.2.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.2.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

Section 3.1.13.

5.3. Option 2:

5.3.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.3.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.4. Option 3:

5.4.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.4.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.5. Option 4:

5.5.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.5.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.6. Option 5:

5.6.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.6.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.7. Option 6:

5.7.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.7.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.8. Option 7:

5.8.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.8.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.9. Option 8:

5.9.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.9.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.10. Option 9:

5.10.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.10.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.11. Option 10:

5.11.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.11.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.12. Option 11:

5.12.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.12.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.13. Option 12:

5.13.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.13.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.14. Option 13:

5.14.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.14.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.15. Option 14:

5.15.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.15.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

Section 3.1.13.

5.16. Option 15:

5.16.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.16.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.17. Option 16:

5.17.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.17.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.18. Option 17:

5.18.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.18.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.19. Option 18:

5.19.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.19.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.20. Option 19:

5.20.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.20.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

5.21. Option 20:

5.21.1. Provide ten (10) Portable HEPA Filtration Units, discharge adapters, and

OEM recommended spare parts, as described in Section 3.1.

5.21.2. Provide ten (10) spare HEPA Filters and Pre-Filters, as described in

6. DELIVERY SCHEDULE:

6.1. All deadlines listed in the below delivery schedule are the latest acceptable date for delivery. Deliverables may be submitted earlier than the date required.

Deliverable Format Due Date Notes

5.1.1 60 HEPA Units, discharge adapters, and

OEM recommended spares

First shipment of ten

(10) units: two (2) weeks after contract award. Following shipments of ten (10) units: No more than two (2) weeks after previous shipment.

Base contract

5.1.2 60 sets of spare HEPA filters, pre-filters and consumables

Mutually agreed upon date

Base contract

5.1.3 Electronic, PDF Two (2) weeks after

contract award

5.1.4 Electronic, PDF Two (2) weeks after

contract award

5.2.1 – 5.21.1 10 HEPA Units, discharge adapters, and

OEM recommended spares

Shipment two (2) weeks after previous shipment or exercise of purchase option, whichever is later

Options 1-20

5.2.2 – 5.21.2 10 sets of spare HEPA filters, pre-filters and consumables

Shipment two (2) weeks after previous shipment or exercise of purchase option, whichever is later

Options 1-20

7. GOVERNMENT FURNISHED INFORMATION (GFI):

7.1 Indicative Sketch of Discharge Adapter